MEDIA ACCREDITATION
Attention: Media Representative May we request you to kindly fill in the Media Accreditation Form for the Palarong Pambansa 2015 and e‐mail a duly‐filled form along with a colored passport‐size photograph and a relevant photo‐ID proof to [email protected] no later than April 13, 2015. All media accreditation forms must be accompanied by a letter from their Editor/Assigning Editor as per the samples in the attached Annexure. Please also read the Terms in the attached Annexure. Submission of the Media Accreditation Form will be taken as acceptance of these Terms. The decision of the Media Director will be final in the process of selection. Thank You.
Please insert 1 colored passport sized photo here. NAME: ________________________________________________________________________________________ First Name Middle Name Last Name RESIDENCE: ____________________________________________________________________________________ LANDLINE: _____________ CELL NUMBER: __________________ EMAIL: _____________________________ ORGANIZATION: __________________________________ OFFICE ADDRESS: DESIGNATION: _____________________________ ___________________________________________________________________________ LANDLINE: _____________ CELL NUMBER: __________________ EMAI: ______________________________ MEDIA CATEGORY (Please tick all applicable.) Print (newspaper) Online (news outfit) TV news Freelance Print (magazine) Online (blog) TV other Blocktimer Fortnightly Monthly FREQUENCE OF PUBLICATION (Please check one.) Daily Weekly DURATION OF STAY (Please tick all applicable.) May 1 May 2 May 3 May 4 May 5 May 6 May 7 May 8 May 9 May 10 FOOD PREFERENCE (Please check one.) Vegetarian Non‐vegetarian No pork AUTHORIZED BY: _________________________ _______________________________________ ____________________________
Signature Name of Editor/Sports Editor/Chief of Bureau Media Outfit CONTACT DETAILS: ______________________________________________________________________________ GUIDELINES A. REFERENCE / ENDORSEMENT LETTER 1. REFERENCE OR ENDORSEMENT LETTER for Reporters, Photographers, TV & Website (to be signed by Editor) for FULLTIME Media employed applicants 2. REFERENCE OR ENDORSEMENT LETTER for Freelancers (to be signed by the Editor who is assigning the freelancer (applicant) on behalf of his/her organization to cover the Palarong Pambansa 2015) B. ACCREDITATION PROCESS, FORMALITIES AND DEADLINES Each application by an Applicant for Accreditation should be made no later than APRIL 13, 2015 and must include the following: 1. Accomplished media accreditation form with photo 2. A cover letter (Ref: attached file ‘Template Letter for Media employed Applications’) signed by the Editor/other authorized representative of the Applicant’s employer confirming that the Applicant is authorized to represent the employer at the Accredited Event and that the Applicant/Accredited Party and his/her employer agrees to be bound by these Terms a. In case of the Applicant being a freelancer (self‐employed), he/she must provide to the Organizing Committee an authorized letter (Ref: attached file ‘Template Letter for Freelancers’) from the Editor for whom the Applicant has an arrangement to cover 3. A copy of the Applicant’s photo ID proof 4. Broadcast contract duly approved by the governor (by quarter or every 3 months) 5. BIR Form 2303 – Certificate of Registration with certified true Xerox copy from the BIR (stamped and certified) Note: Tax type must be indicated either Vat or Non‐Vat: TIN is reflected in the form 2303 6. Billing Statement and Invoices – with “Authority to Print” from the BIR (Invoices must be submitted soon after services have been delivered) 7. Certificate of Performance – to be submitted after services have been delivered 8. Business Permit – submit a copy of the business permit C. CATEGORIES OF MEDIA 1. Unless otherwise agreed by the Organizing Committee, the following categories of Applicants (in the numbers stated, where applicable) may apply for (and receive) Accreditation a. PRINT MEDIA: 1 reporter and 1 photographer per publication (including online counterpart) b. TELEVISION MEDIA: 1 reporter and 1 cameraman per network (including online counterpart) c. RADIO MEDIA: 1 reporter per station (including online counterpart) d. DIGITAL MEDIA: 1 reporter and 1 photographer per recognized digital media group. e. OFFICIAL MEDIA: (To be identified by the Department of Education) 2. Reporter(s) from/for websites, radio channels, electronic news agencies, production houses, and representatives of agencies whose primary business involves the commercial sale and licensing of images/photographs rather than the supply of images/photographs to news publications for bona fide editorial purposes, will not be granted Accreditation. MEDIA ACCREDITATION – TERMS & CONDITIONS 1. These terms apply to all Applicants and Accredited Parties (once Accreditation has been granted) and their employing person in respect of all Accredited Events. Accreditation is subject to the Accredited Party complying with these Terms and failure to abide by these Terms may result in the Accredited Party's Accreditation being revoked. 2. The Applicant confirms that he/she is making this application for Accreditation with the full knowledge and consent of his/her employer (unless the Applicant is a freelancer). The Applicant further confirms that he/she is authorized to enter into this legally binding agreement for himself/herself and on behalf of his/her employer and that his/her employer will also be bound by these Terms. Where the Applicant is a freelancer, he/she is deemed to be the employer. 3. By submitting the Accreditation Documents the Applicant and/or Accredited Party is deemed to have accepted these Terms for himself/herself and on behalf of his/her employer and agrees that himself/herself and his/her employer will be bound by these Terms. 4. The Organizing Committee reserves the right, at any time, without notice and/or reason, to: a. reject, at its sole and absolute discretion, applications for Accreditation b. grant Accreditation but only after imposing such further terms and conditions as it sees fit c. request submission of additional evidence of recently published work in further support of any application for Accreditation and, once Accreditation has been issued, ask an Accredited Party to substantiate his/their Palarong Pambansa 2015 coverage by providing evidence of his/their published work in order to retain such Accreditation d. remove Accreditation from any Accredited Party. 5. The Accredited Parties shall, at all times while within the Venues: a. wear the Accreditation and Identification Card and ensure that such Accreditation Card is visible at all times b. not tamper with or obscure the Accreditation and Identification Card c. abide by and comply with any terms of entry into the Venues as prescribed from time to time by the Organizing Committee and/or the Venue authority, to the extent those terms of entry do not directly and materially conflict with the rights set out in these Terms d. abide by all reasonable directions of the Organizing Committee and/or the Venue authority whilst in the Venue, including, but not limited to, places and times of access to the Venues e. not prejudice or infringe the copyright or other intellectual property or proprietary interests owned by, or licensed to, the Organizing Committee, a Partner Sponsor, a Major Sponsor, a Donor or any of its/their Associated Companies and their respective Representatives or any other person officially involved in the staging of an Accredited Event f. conduct himself/herself/themselves in a manner that will not cause offence to, or otherwise inhibit the enjoyment of, all other parties in attendance at the Accredited Event. 6. The Applicant and/or Accredited Party shall not do or say anything or omit to do anything which will or is likely to bring the Organizing Committee, a Partner Sponsor, a Major Sponsor, a Donor or any of its/their Associated Companies and their respective Representatives and/or the Palarong Pambansa 2015 into disrepute or to cause any loss of damage of any kind to any of them. 7. The Accredited Party shall in all instances of publication or broadcast refer to the Accredited Event as the "Palarong Pambansa 2015" 8. The Accredited Party and his/her employer (if any) acknowledge that Accreditation granted to the Accredited Party is personal to the Accredited Party and may not be loaned, transferred, sold or assigned to any other person. 9. The Accreditation and Identification Card remains the property of the Organizing Committee at all times and shall be returned immediately upon request. 10. Lost or stolen Accreditation and Identification Cards should be reported to the Organizing Committee at the earliest possible opportunity, and the Organizing Committee shall, at its sole discretion, decide whether a replacement Accreditation and Identification Card is to be issued. 11. Nothing in these Terms restricts or prevents the exercise of legitimate journalistic practice, including, but not limited to independent reporting, fair comment and criticism. 12. All Accreditation and Identification Cards must be collected in person by the Applicant, at the Venue hosting the Accredited Event that he/she will be covering during the press briefing which will be conducted at the start of the Accredited Event. 13. All Accredited Parties holding Accreditation and Identification Cards must register with the Media Team at the Venue on the day of the Accredited Event. 14. The Accredited Party shall not, while in any Venue: a. use any computer, telecommunication, electronic device or any other device to engage in any online betting activities in relation to the result, progress, conduct or any other aspect of the Accredited Event, including, but not limited to, spread betting and/or the use of betting exchanges b. offer to any third party any bribe or other reward to fix or contrive in any way or otherwise improperly influence the result, progress, conduct or any other aspect of the Accredited Event 15. The Accredited Party and his/her employer (if any), jointly and severally, hereby indemnify and hold harmless the Organizing Committee against any direct loss or damage to the Organizing Committee or their employees, officers and agents or arising out of any dispute, proceedings, claim suit or other action brought against the Organizing Committee by any third party resulting from or in any way connected with: a. negligence or misconduct of the Accredited Party or his/her employer at the Venue and/or b. a breach of these Terms by the Accredited Party or his/her employer. 16. The Accredited Party and his/her employer acknowledge that the Accredited Party shall move in and around the Venues at his/her own risk. 17. Access to the Venues will be refused to any person noticeably under the influence of alcohol, narcotics or any behavior‐modifying substance, or to any person behaving or likely to behave violently, harmfully or in a manner contrary to public order. Access will be refused to any Accredited Party or other person whose appearance or behavior negatively affects the public standing of the Accredited Event and/or the Organizing Committee. 18. The Accredited Media Photographer shall, save as otherwise stated herein: a. only use his/her Accreditation to work for his/her Media organization or syndication service or, in the case of an Accredited news and photo agency, for their clients/customers in accordance with these Terms b. not at any time, use his/her Accreditation for any Commercial Purpose. 19. The Accredited Media Photographer may, notwithstanding paragraph above and provided that he/she is an Accredited Photographer, originate still photographic pictures of an Accredited Event for editorial use on or in print media, websites and within news services such as syndication services and, in the case of an Accredited news agency, for their clients/customers, provided that: a. they appear as still images (and not as moving images to emulate broadcast) b. the still images are published as captured or with adaptation but without deliberately removing, replacing or obscuring any logo of a Partner, a Major Sponsor, a Donor of the Palarong Pambansa 2015, a player or the Venue c. the still images are used for bona fide editorial purposes and are not used for any Commercial Purpose 20. Photographs of Accredited Event action or photographs taken at the Venues taken by an Accredited Party may not be used in any manner that suggests an endorsement or "sponsorship" of the Palarong Pambansa 2015, or any Franchise, in each case by any third party which, for the avoidance of doubt, shall include the use of any photograph in connection with, or in the same creative as, any third party, name brand or logo or in any way including any corporate logo or other designation of any third party in close proximity to the photograph (including within the photograph) or in any other way that would in any manner suggest any association between that third party and the photograph or subject of the photograph. 21. The Accredited Party agrees that the photographs shall not be used for any Commercial Purpose whatsoever without the prior written consent of the Organizing Committee (which may be withheld in its absolute discretion). Schedule 1 (Template Letter for Employed / Fulltime Applicants) [On your company’s letter header] PROVINCIAL GOVERNMENT OF DAVAO DEL NORTE [DATE] To the Organizing Committee, [Name of Applicant] I, [Editor/signatory’s name] write for and on behalf of [name of company] (the “Company”). I confirm that: 1. [name of Applicant] (the “Applicant”) is an employee of the Company and is authorized to represent the Company at the Palarong Pambansa 2015 (the “Palarong Pambansa 2015”) as a [insert role]. 2. I have read the Palarong Pambansa 2015 Media Accreditation Terms and Conditions (the “Terms”) and consent and agree to (i) the Applicant and (ii) the Company being bound by all such Terms. 3. I am authorized to bind the Company to the Terms. Yours faithfully, [Editor/signatory’s name] [Position] (Company Stamp) Schedule 2 (Template Letter for Freelancers) [On your company’s letter header] PROVINCIAL GOVERNMENT OF DAVAO DEL NORTE [DATE] To the Organizing Committee, [Name of Applicant] I, [Editor/signatory’s name] write for and on behalf of [name of company] (the “Company”). I confirm that [name of Applicant] (the “Applicant”) has been appointed (or instructed) by the Company to cover and report from the Palarong Pambansa 2015 as a media freelancer. Yours faithfully, [Editor/signatory’s name] [Position] (Company Stamp)