THE DISTRICT COUNCIL OF GRAND PORT Expression of Interest for the Provision of Services by Attorney for Year 2015/2016 Procurement Reference No: GPDC/NCS/RFQ/S008-2015 The District Council of Grand Port District Council Head Office Royal Road Rose Belle Tel Nos:. 627-4542 627-7633 Fax No:. 627-4640 Email: [email protected] 20 April 2015 ST/jg/Proc15/ RFQ/S008-15 Attorney 1 A.REQUEST FOR QUOTATIONS (RFQ) Subject matter: Provision of Services by Attorney for period ending 31 December 2017 Ref No.: GPDC/NCS/RFQ/S008/2015 To [insert name and address of bidder in bold]………………………………………………… ………………………………………………………………………………………………… You are hereby invited to submit your best quotation for the services listed hereunder and as more fully described in the Schedule of Requirements. Your offer should be made on this form stating other relevant data, with any annex you may wish to attach thereto. . Services shall be for period ending 31 December 2017 and may be renewed for an additional period of 12 months upon satisfactory performance of the preceding year after service of one month notice. We commit ourselves to maintain the highest standard of integrity and ethical principles during all stages of the procurement cycle. Name of Officer: Mr S Teeluck Status: Chief Executive Date: ........................... Signature ………………….. Item Pro 1 Brief Description of Services Sub-Total from Priced Activity Schedule Provision of Services by Attorney as per scope of services, specifications and performance requirements Quotation Validity period: 90 days after the closing date for bid submission. Completion date of services: 10 months after placement of service order and may be renewed for an additional period of 12 months upon satisfactory performance of the preceding year. Closing date and time for submission: Wednesday 11 May 2015 at 1400 hours Modes of Submission: Quotations by post or hand delivered (deposited in the Quotation Box) should reach Chief Executive’s Department, The District Council of Grand Port, Head Office, Royal Road, Rose Belle by the same date and time at latest. Late quotations will be rejected. Quotations received by e-mail will not be considered. I/We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in any type of fraud and corruption during our participation in the bidding process and we commit ourselves to observe the same principles if the contract is awarded to me/us and during its execution. We understand that transgression of the above is a serious offence and appropriate actions will be taken against me/us. I/We agree to execute the services mentioned above and more fully described hereunder at price(s) quoted by me/us in accordance with the Public Body’s Conditions of Contract. Date………………………. Seal of Company ST/jg/Proc15/ RFQ/S008-15 Attorney Bidder’s signature …………………………………… 2 A. SCHEDULE OF REQUIREMENTS 1. Documents to be submitted You are requested to submit copies of the following documents as evidence of your eligibility along with your quotation: (a) (b) (c) (d). (e). Valid Trade Fee Receipt delivered by a Local Authority or any other institution. Business Registration Card; Valid VAT Registration; and Past experience and references where similar services have been provided or any attached statement. To state whether you are presently serving as Legal Adviser in any other parastatal body or Government Owned Organisation. 2. Item No PRICE ACTIVITY SCHEDULE Fees per Case Excluding VAT (Rs) Brief Description of Services Fees per Case VAT only Rs To represent the Council Prosecution and 1 Supreme Court Injunction Recovery of Debts 2 3 District Court Prosecution Recovery of Debts Intermediate Prosecution Court Recovery of Debts 4 Industrial Court 5 Public Bodies Appeal Tribunal 6 7 Environment and Land Use Appeal Tribunal Annual Retainer Fee for Legal Advice, Vetting of Documents, Affidavit, etc Name: Signature: Designation Date: Authorised for and on behalf of: Company Seal Telephone No.: ST/jg/Proc15/ RFQ/S008-15 Attorney Fax No.: Fees per Case Including VAT (Rs) 3 B. INSTRUCTIONS TO BIDDERS 1. Submission of Quotations 1.1 Quotations comprising of Section A must be submitted as stated in the RFQ: by hand (in sealed envelopes marked in the lower left hand corner of the envelope “SEALED QUOTATION FOR (Name and Number of RFQ”), deposited in a Tender Box at the location stated in the RFQ. 2. Selection and Decision 2.1 Selection shall be based on the lowest price offered, subject to compliance with scope of service, specifications, performance standards and duration of service period in accordance with the General Terms and Conditions 3. Rights of the Public Body The Public Body shall have the right to (a) ask for clarifications at time of evaluating quotations, (b) split the contract on an item basis or (c) reject all quotations. The Public Body shall not be bound to accept the lowest or any quotation. 4. Notification of Award and Debriefing 4.1 The Public Body shall after award of contract, exceeding Rs 1 million, promptly inform all unsuccessful bidders in writing of the name and address of the successful bidder and the contract amount. 4.2 Furthermore, the Public Body shall attend to all requests for debriefing for contract exceeding Rs 1 million, made in writing within 30 days the unsuccessful bidders are informed of the award. ST/jg/Proc15/ RFQ/S008-15 Attorney 4 C. CONDITIONS OF CONTRACT Any resulting contract shall be placed by means of a Purchase Order/Letter of Acceptance and shall be subject to the General Conditions of Contract (GCC), Ref: NCS/RFQ-GCC14/10-13 for the Procurement of non-Consultancy Services (available on website ppo.gov.mu) except where modified by the Particular Conditions of Contract specified hereunder. 1. The service will commence as from the issue of Letter of Acceptance. 2. Services shall be for period ending 31 December 2017 and may be renewed for an additional period of 12 months upon satisfactory performance of the preceding year after service of one month notice. 3. Services: As specified in A-Schedule of Requirements. 4. Payment The Public Body undertakes to effect payment within 30 days after supply of the service to the satisfaction of the Public Body subject to the Service Provider submitting required documents. Final payment shall be adjusted to reflect any noncompliance in the execution of the contract. 5. Termination The Public Body may terminate the contract, by not less than thirty (30) days’ written notice of termination to the Service Provider, if the Service Provider does not remedy a failure in the performance of its obligations under the Contract, the Service Provider become insolvent or bankrupt, as the result of Force Majeure, the Service Provider is unable to perform a material portion of the Services for a period of 60 days or for its convenience. 6. Settlement of Disputes The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Purchase Order or the breach, termination or invalidity thereof. Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Purchase Order or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Section within thirty (30) days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred to the competent court of Mauritius. ST/jg/Proc15/ RFQ/S008-15 Attorney