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PEACE CORPS OVERSEAS REQUEST FOR QUOTE TEMPLATE
CONTRACTING OFFICER GUIDANCE

Contracting Officers will use this template for all purchases greater than $10,000 shall
use this template.

The sections in RFQ correspond to the Elements of a Contract.

Guidance to Contracting Officers for completing the Peace Corps RFQ Template has
been followed.

Instructions for each “[Note to Contracting Officer]” have been followed.

“[Notes to Contracting Officer]” which are embedded in the template have been
deleted before final printing, posting, or sending to OACM to review.

Any blank rows or columns have been deleted.

Contracting Officer has actually read RFQ prior to soliciting quotes.
OACM
October 2010
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PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
Date: April 30, 2015
Vendor:_________________
Name Of
Peace Corps request a quotation for the following items:
1. 17 Units laptop model – Lenovo T450s with the following configurations:
Peace Corps CTO
Base Model
Component
Shipping Country
Preload Type
Preload OS
System Unit
Processor
Security Chip 2
Wireless WAN
accessories
Display Panel
WiFi wireless LAN
adapters
Hard drive
System expansion
slots
Battery
Battery 2
Total memory
Camera
AC Adapter and
Power Cord
Keyboard Language
Publication Language
Preload Language
ITC Service
ITC Service
Selectable Warranty
Service 1
OACM
October 2010
T450s 14” Ultrabook
20BWS10A00
Description
USA
Standard Image
Windows 8.1 Pro 64
Intel HD Graphics 5500
Intel Core i7-5600U Processor (4MB Cache, up to
3.20GHz)
Security Chip Enabled
Integrated Mobile Broadband upgradable
14"HD+ (1600 x 900) LED Backlit Display (w/WWAN)
Intel 7265 AC/B/G/N Dual Band Wireless + Bluetooth
Version 4.0
256 GB Solid State Drive, Serial ATA3 OPAL2.0 Capable
Smart Card Reader
ThinkPad Battery 3 cell Li-Polymer (23.2Whr) Front
ThinkPad Battery 3 cell Li-Polymer (23.2Whr) Rear
8G 4G Base + 4G (1 SoDIMM)
720p HD Camera
Country Pack 45W AC adapter United States (2pin)
Keyboard Backlit - US English
Publication - US English
Windows 8.1 Pro 64 - English
ITC Service – Asset Tag Service
ITC Service – BIOS Customization
3 Year On-site International Delivery
Protection 3YR Keep Your Drive
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2. 4 units Docking station:
Docking station
ThinkPad Ultra Dock (Note 2)
Part number: 40A20090US
3. 4 units Lenovo LT2323p 23" Widescreen Monitor with 3 Year Limited Warranty
Replacement - P/N 3024HC1
4. 4 units Lenovo ThinkPad UltraSlim External USB DVD Burner for the T450s
Laptop - P/N 4XA0E97775
5. 4 units Lenovo Enhanced Performance USB Keyboard - P/N 73P2620
6. 17 units Lenovo USB Optical Mouse - P/N 06P4069
7. 17 pcs. Lenovo ThinkPad Essential Topload Case - P/N 4X40E77328
Interested vendors should submit a quote for the equipment as described in this RFQ.
Quotes are due by the following address by 4:00 p.m. on Thursday, May 7, 2015.
Any questions regarding the RFQ may be addressed to the same person. No phone
inquiries will be accepted. Offers received after the closing date will not be accepted.
Name:Gener L. Ballad
Address:6th Floor PNB Financial Center Diosdado Macapagal Avenue Pasay City
Email: [email protected]
Fax : 833-6425
A.
Price/Period of Performance:
Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or
overhead costs.
B. Acceptance Criteria
Indicate how performance will be measured
 All deliverables were met in accordance with the defined schedules and with the
terms and conditions of the contract.
 Change on price, schedule or any other terms of the contract should always be
supported with a written modification signed by both parties.
 Final billable amount to the US Peace Corps will be based on the final amount as
specified in the contract.
C. Contract Terms and Conditions

Please refer to the attached US Peace Corps – Purchase Order or Contract
Template
OACM
October 2010
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D. Peace Corps Payment Schedule and Terms
.
 “Send Bill Arrangement” (no down-payment)
 Supplier will receive payment in approximately 30 days after the actual
services were rendered and after acceptance/receipt of valid invoices or billing
statements
 Peace Corps is a US Government agency and is considered as VAT exempt
(please see attached document).
E. Evaluation Factors:
Award will be made after consideration of the following factors as marked below:
__X_ Price
__X_ Delivery Timeframe
__X_ Payment Terms
__X_ Warranties
__X_ Past Performance/Reference Checks
___ Other (Specify)
Award may be made to other than the low priced quote. The award will be made to the
total quote that offers the best value in accordance with the above evaluation factors.
F. Instructions to Vendors:
a. Please read RFQ in its entirety including factors that will be considered in making
award in Section VI.
b. Return completed RFQ by due date as follows:
1) Fill in prices in Section II and in Section III (if applicable).
2) Unless delivery date(s) are provided, provide delivery date(s) in Section IV.
3) List/state any other terms or items in Section VIII not requested in the RFQ
that is believed would benefit Peace Corps and would improve consideration
for selection. These terms/items must not increase the prices quoted in
Section B.
4) Sign and return RFQ by required due date.
G. Other Terms/Items Offered at No Additional Cost:
SUPPLIER AUTHORIZED REPRESENTATIVE
Name: _________________________
Position/Title: __________________________
Signature: ______________________
Date: _______________________________
Phone: ________________________
Email: _______________________________
OACM
October 2010
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