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Traditional Summer Program Initiative
Request for Proposals FY15
Community-Based Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
DC Public School Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
Department of Parks and Recreation Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
Released March 27, 2015
Updated April 1, 2015
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Table of Contents
THE DC TRUST: AN INTRODUCTION .............................................................................................................. 2
The DC Trust .............................................................................................................................................. 2
Philosophy of Investment ......................................................................................................................... 2
FY15 Traditional Summer Program Initiative Request for Proposals ....................................................... 2
City Fund ................................................................................................................................................... 3
Citywide Goals for Children and Youth ..................................................................................................... 4
SUMMER PROGRAM: OVERVIEW ................................................................................................................. 4
Summer Program Outcomes .................................................................................................................... 4
Summer Program Sites ............................................................................................................................. 7
Summer Program Granting Policies ........................................................................................................ 12
Summer Program Proposal Process ........................................................................................................ 16
SUMMER INITIATIVE PROGRAM PROPOSAL APPLICATION ....................................................................... 18
FY15 Summer Grant Notice of Intent to Apply ...................................................................................... 19
FY15 Summer Program Proposal Checklist ............................................................................................ 24
FY15 Proposal Cover Page Summer Program in Community-Based, DPR or DCPS Sites ........................ 26
Proposal Format...................................................................................................................................... 27
Summer Program Work Plan Instructions .............................................................................................. 33
Summer Program Work Plan: Sample .................................................................................................... 36
Summer Program Work Plan Form ......................................................................................................... 37
Summer Program Proposal Budget and Budget Narrative Instructions ................................................. 39
Proposal Budget Form ............................................................................................................................ 42
Projected Program Revenue Form.......................................................................................................... 44
FY15 SUMMER INITIATIVE PROGRAM: APPENDICES ................................................................................. 45
1.1 Youth Development Glossary of Terms ............................................................................................ 46
1.2 Youth Development Introduction and Snapshot .............................................................................. 47
1.3 Seven Simple Steps for Creating Positive Youth Development ........................................................ 48
1.4 Sample Letter of 501(c)(3) Status from IRS....................................................................................... 49
1.5 Sample Certificate of Good Standing ................................................................................................ 50
1.6 Sample Copy of Incorporation under District of Columbia Nonprofit Corporation Act ................... 51
1.7 Summer Initiative Citywide Goals Matrix ......................................................................................... 52
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THE DC TRUST: AN INTRODUCTION
The DC Trust
DC Trust empowers youth to use their talents in creating successful lives through aligning resources,
building systems and connecting partners. Since 1999, DC Trust has invested over $100 million in highoutcome programs and youth development worker capacity building with measurable impact to unlock
the intrinsic potential of every DC youth.
As a nonprofit partner to local government, DC Trust is the only organization that brings together city
agencies, public schools, employers and community groups to expand services and opportunities for
youth in the District. Our work combines thought leadership, capacity building and effective grants
management to help create and support the most effective programs for the District’s youth.
Philosophy of Investment
Funded organizations become partners in the Trust’s philosophy of investment, which includes:
 Supporting Proven Success and Sustainability
The Trust supports programs with a proven track record of success and institutes sustainability
efforts to ensure viable programs continue to operate and thrive.
 Encouraging Innovation
The Trust supports and encourages new programming and organizations that will provide fresh
approaches in youth development.
 Investing in Promising Communities
The Trust recognizes and supports revitalization efforts in various communities to include
addressing structure, support and opportunities for youth in these changing environments.
FY15 Traditional Summer Program Initiative
Request for Proposals
The DC Trust is proud to announce the FY15 Traditional Summer Program Initiative grant competition.
This grant competition invites high-performing, non-profit youth development organizations in
Washington, DC, that serve young people between the ages of 5 and 24 with programming that
addresses key developmental outcomes to apply for summer program funding. This grant competition
will also focus on organizations that successfully counter summer learning loss by featuring projectbased and service-based activities in their programming. Applicant organizations must embody a general
philosophy of positive youth development in their approach and program design.
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Proposals will be funded in the following categories:
Community-based Sites
 Younger Youth (ages 5 – 12 years)
 Older Youth (ages 13 – 18 years)
 Young Adult (ages 19 – 24 years)
DC Public School Sites
 Younger Youth (ages 5 – 12 years)
 Older Youth (ages 13 – 18 years)
 Young Adult (ages 19 – 24 years)
Department of Parks and Recreation Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
*Applicants are allowed to submit no more than one (1) proposal in response to this RFP.
Key Dates
*Applicant must attend at least one technical assistance session to be eligible to apply.

Thursday, April 2, 2015: Grant Technical Assistance Session

Friday , April 3, 2015: Grant Technical Assistance Session

Tuesday, April 7, 2015: Grant Technical Assistance Session

Wednesday, April 8, 2015: Notice of Intent to Apply due to the Trust by 4:00 p.m.

Friday, April 17, 2015: Completed Proposals due to the Trust by 4:00 p.m.
(Please see “Proposal Process” section for more detailed instructions and information.)
City Fund
The City Fund is administered by the Community Foundation for the National Capital Region (CFNCR).
The funding for the City Fund was provided by the Government of the District of Columbia, which also
provides the funding for this summer grant competition administered by the Trust. Therefore, any
organization awarded a City Fund grant is ineligible to apply or receive a summer grant from the Trust
for the same program that is funded through the City Fund.
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Citywide Goals for Children and Youth
Included in Appendix 1.7 is the matrix you will need in order to select your Citywide Goals with the
corresponding Advancing Youth Development (AYD) Outcomes and the associated benchmarks. These
are the benchmarks that have been vetted by the various city agencies and youth-focused stakeholders
as of June 24, 2013. These goals and outcomes will guide your work, be used to develop and complete
your work plans and be used to assess grant performance and funding.
SUMMER PROGRAM: OVERVIEW
Summer Program Outcomes
Summer programs will provide supports, services, and opportunities to move program participants
toward outcomes of positive youth development. Additionally, summer programs will successfully
counter summer learning loss by featuring project-based and service-based activities in their
programming (see the National Summer Learning Association website www.summerlearning.org for
more information regarding this topic). The FY15 Summer Program grant competition has been
developed to provide programmatic support for organizations that embrace a philosophy of positive
youth development in their design and delivery.
The grant period is June 8, 2015, through August 28, 2015. Funded organizations located in
Community- Based Organization (CBO) Sites and the Department of Parks and Recreation (DPR) Sites
must provide services during the summer beginning June 29, 2015, through August 7, 2015. Programs
located in DC Public School (DCPS) Sites must provide services from June 29, 2015 through July 31,
2015.
Youth Development Outcomes
Youth development is a process in which all young people seek ways to meet their basic physical and
social needs and to build competencies (knowledge and skills) necessary to succeed in adolescence and
adulthood. We seek to fund programs that provide intentional opportunities, along with corresponding
supports and services that help young people reach developmental outcomes and have meaningful roles
in their organization.
The youth development perspective begins with an emphasis on clearly defining youth outcomes, which
are the attitudes, feelings, knowledge and behaviors that facilitate the most fulfilled and positive
passage from childhood into adulthood. All programs desire successful developmental outcomes for
their youth. However, programs must first know what developmental outcomes are and how they are
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displayed and expressed by youth in order to apply intentional and effective approaches to helping
foster them.
Described below are twelve (12) developmental outcomes (6 reflect aspects of identity and 6 reflect
aspects of ability), and the knowledge areas, skills, attributes and behaviors young people need in order
to be healthy, caring, responsible and fulfilled youth and adults. Identity aspects demonstrate a sense
of personal well-being, connection and commitment to others. Ability aspects demonstrate knowledge,
skills and attitudes that prepare youth for adulthood. Additionally, we have listed examples of indicators
for each outcome, which are the behaviors and actions of children and youth that demonstrate that the
outcome has been met. Please choose two to three of the 12 developmental outcomes listed below that
are most clearly reflected in the intent of your program design. These will be the program outcomes
that you will list in your work plan (see pages 33-38).
1. Safety & Structure: a perception that one is safe in the world and that daily events are somewhat
predictable.
Examples of Indicators
 feels safe in school, program and neighborhood
 signs in and out of program
 enforces rules/regulations with their peers
2. Self-Worth: a perception that one is a “good person” who contributes to self and others.
Examples of Indicators
 openly shares thoughts and ideas
 has a positive self-concept: “I’m okay”
 is willing to help others
3. Mastery & Future: a perception that one is “making it” and will succeed in the future.
Examples of Indicators
 is able to identify three future goals and how to attain them
 prepares for or asks when the next test or contest is, etc.
 is able to identify three recent accomplishments
4. Belonging & Membership: a perception that one values, and is valued by, others in the family and
in the community.
Examples of Indicators
 interacts easily with peers
 joins or volunteers in one or more organizations or clubs
 has one or more close friends
5. Responsibility & Autonomy: a perception that one has some control over daily events and is
accountable for one's own actions and for their consequences on others.
Examples of Indicators
 consistently accepts accountability for his or her actions and consequences thereof
 demonstrates leadership by taking responsibility for roles and tasks as assigned
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
understands the difference between right and wrong
6. Self-Awareness and Spirituality: a perception that one is unique and is intimately attached to
extended families, cultural groups, communities, higher deities, and/or principles.
Examples of Indicators
 is able to describe or identify 3 personal strengths and/or unique characteristics
 identifies with cultural group, higher deity, and/or philosophy
 expresses his or her own ideas and opinions
7. Physical Health: the ability and motivation to act in ways that best ensure current and future
physical health for self and for others.
Examples of Indicators
 abstains from alcohol, tobacco, and other drugs
 participates in physical activities
 eats a healthy balanced diet
8. Mental Health: the ability and motivation to respond affirmatively to and cope with positive and
adverse situations, to reflect on one's emotions and surroundings, and to engage in leisure and
fun.
Examples of Indicators
 demonstrates coping skills
 has hobbies
 demonstrates good sense of humor and works well with others
9. Intellectual Ability: the ability and motivation to learn in school and in other settings, to gain the
basic knowledge needed to graduate from high school, to use critical thinking, to be creative, to
use problem-solving and expressive skills, and to conduct independent study.
Examples of Indicators
 ask questions or demonstrates curiosity about new areas of knowledge beyond current learning
 applies critical thinking (compare and contrast, pro and con) and problem-solving skills
 communicates well when speaking
10. Employability: the ability and motivation to gain the functional and organizational skills necessary
for employment, including an understanding of careers and options, and the steps necessary to
reach goals.
Examples of Indicators
 schedules time and plans ahead
 follows directions
 negotiates and resolves problems
11. Civic & Social Ability: the ability and motivation to work collaboratively with others for the larger
good and to sustain caring friendships and relationships with others.
Examples of Indicators
 behaves ethically toward others
 is able to lead and/or discuss two or more current community issues
 listens to, respects, and responds to ideas of others
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12. Cultural Ability: the ability and motivation to respect and affirmatively respond to differences
among groups and individuals with diverse backgrounds, interests, and traditions.
Examples of Indicators
 appreciates and respects the differences among individuals and groups
 identifies with cultural group
 has one or more close friends of a different race or ethnicity
Combating Summer Learning Loss
Learning doesn’t stop when the school year ends. “Summer learning loss” can occur in young people
who are not intellectually engaged and stimulated during the summer. We ask that programs spend
some time exploring the learning standards in the sciences, history/government, the arts, health and
physical education at the DCPS website, http://dcps.dc.gov/portal/site/DCPS/ and the national Common
Core standards in English/language arts and mathematics, at the Common Core website,
www.corestandards.org. Applicants should then identify concepts and skills that they can incorporate
into their summer programming, even if the programming is not purely academic in nature. Enjoyable
skills building in math, reading and writing can easily be woven into other activities. The Trust
additionally provides consultation through its training, “Using the New Common Core Standards to
Create Intentional and Engaging Out-of-School Time Activities.” More information can be found on the
Trust website, http://cyitc.org/training/. In addition, the National Summer Learning Association, which
is dedicated to making summer a time of learning, has excellent resources to help youth-serving
programs both prepare for summer and STEM summer learning loss. Other summer-specific resources
can be found on their website, www.summerlearning.org
Summer Program Sites
Summer Programs in Community-Based Sites (ages 5 – 24 years)
As in previous summers, the Trust Summer FY15 grants are cost-reimbursement grants with a maximum
per-participant expenditure. The funding for programming will be a minimum ask of 25 participants up
to a maximum ask of 50 participants being served, except for those serving in Department of Parks and
Recreation sites the minimum ask is 15 up to the maximum ask of 30 participants due to space
constraints. This is in an effort to maximize the impact of this summer’s grant dollars and to minimize
the disruption caused to programs when their proposed budgets need to be scaled back if the final grant
is smaller than the original amount requested.
Grants at community-based sites will be awarded to support high quality neighborhood-based summer
programs for younger youth (ages 5 – 12 years), older youth (ages 13 – 18 years), or young adults (ages
19 – 24 years) that excel at facilitating the developmental outcomes selected and at achieving the citywide goals selected. Programs must utilize an overall youth development philosophy (described in
appendix 1.2) and provide intentional opportunities (with corresponding supports and services) for
young people to meet the two (2) to three (3) developmental outcomes they select and two (2) to three
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(3) of the five (5) Citywide Youth Goals. Funding will also focus on programs that engage young people
with developmental opportunities for project-based work as well as hands-on and horizon-expanding
experiences. If your program serves a blend of younger youth, older youth and/or young adults from
these three age subcategories, please note you may only apply in one age group category. The
recommendation is that you apply in the category that describes the majority of your participants.
Programs for Younger Youth (ages 5 – 12 years)
Applicants engaging Younger Youth will be required to provide services for five days per week with a
minimum of six (6) hours of contact per day per participant. Total budgets for proposed summer
programs in community-based sites must not exceed $800 per younger youth and serve at a minimum
25 young people up to a maximum of 50 young people. Applicants will be applying to receive the
minimum grant amount of $20,000 or up to the maximum grant amount of $40,000 for their program.
Applicants’ proposals will be expected to articulate how they will address two (2) to three (3) of the five
(5) Citywide Youth Goals.
Programs for Older Youth (ages 13 – 18 years) or Young Adults (ages 19 – 24 years)
Applicants engaging Older Youth or Young Adults will be required to provide services a minimum of five
(5) days per week with a minimum of four (4) hours of contact per day per participant. Total budgets
for proposed Summer Program in community-based sites must not exceed $800 per older youth or
young adult and serve at a minimum 25 young people up to a maximum of 50 young people. Applicants
will be applying to receive the minimum grant amount of $20,000 or up to the maximum grant amount
of $40,000 for their program. Applicants’ proposals will be expected to articulate how they will address
two (2) to three (3) of the five (5) Citywide Youth Goals.
Applicants may apply for one or both of these program areas:
 In-school Older Youth or Young Adults grants will be awarded to support neighborhood-level
programs and services for youth between the ages of 13 and 24 years who are attending school.
Funded programs will develop summer projects and activities that combat summer learning loss and
use the expanded arena of summer to facilitate project-based learning. Applicants’ proposals will
also be expected to articulate how they will address two (2) to three (3) of the five (5) Citywide
Youth Goals.
 Out-of-School Older Youth or Young Adults grants will be awarded to support neighborhood-level
programs and services for youth between the ages of 13 and 24 years who are not attending school.
Funded programs will develop service learning and project-based learning opportunities for their
participants. Applicants’ proposals will address two (2) to three (3) of the five (5) Citywide Youth
Goals.
Summer Programs in DC Public School (DCPS) Sites (ages 5 – 24 years)
Grants at DCPS sites will be awarded to support high quality summer programs for younger youth (ages
5 – 12 years), older youth (ages 13 – 18 years) or young adults (ages 19 – 24 years) that excel at
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facilitating the developmental outcomes selected and achieving the city-wide youth goals selected.
Programs must utilize an overall youth development philosophy (described in appendix 1.2) and provide
intentional opportunities (with corresponding supports and services) for young people to meet the two
(2) to three (3) developmental outcomes they select. Funding will also focus on programs that engage
young people with developmental opportunities for project-based work as well hands-on and horizonexpanding experiences. If your program serves a blend of younger youth, older youth and/or young
adults from these three age subcategories, please note you may only apply in one age group category.
The recommendation is that you apply in the category that describes the majority of your participants.
Organizations may request to apply in a DCPS summer school site to conduct an afternoon enrichment
program for students enrolled in summer school or an available DCPS site to conduct a standalone
summer camp. Programs applying for a DCPS summer school site must provide a current vetting letter. If
applying in a non-summer school site, an organization must submit a current vetting letter and a letter
from the principal of their requested school granting permission to operate in that site.
The list of K-7th summer school sites is as follows:
1.
2.
3.
4.
5.
6.
7.
8.
Beers ES (Ward 7) Grades K-5
Brightwood EC (Ward 4) Grades K-7
Brookland @ Bunker Hill EC (Ward 5) Grades K-7
Bruce-Monroe @ Park View ES (Ward 1) Grades K-5
Plummer ES (Ward 7) Grades K-5
Turner ES (Ward 8) Grades K-7
Tyler ES (Ward 6) Grades K-5
Walker-Jones EC (Ward 6) Grades K-7
The list of high school summer sites is as follows:
1. Anacostia HS (Ward 8) Grades 9-12
2. Ballou HS (Ward 8) Grades 9-12
3. Cardozo EC (Ward 1) Grades 6-12
4. Columbia Heights EC (Ward 1) Grades 6-12
5. Coolidge HS (Ward 4) Grades 9-12
6. Dunbar HS (Ward 5) Grades 9-12
7. Eastern HS (Ward 6) Grades 9-12
8. Roosevelt HS (Ward 4) Grades 9-12
9. Wilson HS (Ward 3) Grades 9-12
10. Woodson HS (Ward 7) Grades 9-12
Please note that those serving in DCPS sites will be providing five (5) weeks and 5.5 hours of contract per
day per participant of summer programming, versus the six (6) weeks and 6 hours of contact per day per
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participant of summer programming at CBO and DPR sites. As such the per participant rate was adjusted
to take this dosage level into account as well as to reflect that those serving in DCPS will not need to pay
facility costs. Please note, CBOs operating in standalone sites where there is no summer school
programming, will have to budget to pay for security; if co-located with summer programming, some
CBOs will also be asked to contribute to security costs as determined by the number of youth served and
their age and location of the program.
Programs for Younger Youth (ages 5 – 12 years)
Applicants engaging Younger Youth will be required to provide services for five days per week with a
minimum of five and half (5.5) hours of contact per day per participant. Total budgets for proposed
summer programs in DCPS sites must not exceed $583 per younger youth and serve at a minimum 25
young people up to a maximum of 50 young people. Applicants will be applying to receive the minimum
grant amount of $14,575 or up to the maximum grant amount of $29,150 for their program. Applicants’
proposals will be expected to articulate how they will address two (2) to three (3) of the five (5) Citywide
Youth Goals.
Programs for Older Youth (ages 13 – 18 years) or Young Adults (ages 19 – 24 years)
Applicants engaging Older Youth or Young Adults will be required to provide services a minimum of five
(5) days per week with a minimum of four (4) hours of contact per day per participant. Total budgets
for proposed Summer Program in DCPS sites must not exceed $583 per older youth or young adult and
serve at a minimum 25 young people up to a maximum of 50 young people. Applicants will be applying
to receive the minimum grant amount of $14,575 or up to the maximum grant amount of $29,150 for
their program. Applicants’ proposals will be expected to articulate how they will address two (2) to three
(3) of the five (5) Citywide Youth Goals.
Applicants may apply for one or both of these program areas:
 In-school Older Youth or Young Adults grants will be awarded to support neighborhood-level
programs and services for youth between the ages of 13 and 24 years who are attending school.
Funded programs will develop summer projects and activities that combat summer learning loss and
use the expanded arena of summer to facilitate project-based learning. Applicants’ proposals will
also be expected to articulate how they will address two (2) to three (3) of the five (5) Citywide
Youth Goals.
 Out-of-School Older Youth or Young Adults grants will be awarded to support neighborhood-level
programs and services for youth between the ages of 13 and 24 years who are not attending school.
Funded programs will develop service learning and project-based learning opportunities for their
participants. Applicants’ proposals will address two (2) to three (3) of the five (5) Citywide Youth
Goals.
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Summer Programs in Department of Parks and Recreation (DPR) Sites (ages 5 –
24 years)
Grants at DPR sites will be awarded to support high quality summer programs for younger youth (ages 5
– 12 years), older youth (ages 13 – 18 years), or young adults (ages 19 – 24 years) that excel at
facilitating the developmental outcomes selected and at achieving the city-wide goals selected.
Programs must utilize an overall youth development philosophy (described in appendix 1.2) and provide
intentional opportunities (with corresponding supports and services) for young people to meet the two
(2) to three (3) developmental outcomes they select and two (2) to three (3) of the five (5) Citywide
Youth Goals. Funding will also focus on programs that engage young people with developmental
opportunities for project-based work as well as hands-on and horizon-expanding experiences. If your
program serves a blend of younger youth, older youth and/or young adults from these three age
subcategories, please note you may only apply in one age group category. The recommendation is that
you apply in the category that describes the majority of your participants.
Building on the success of previous partnerships with community-based organizations, DPR is eager to
provide high-quality services to neighborhoods and encourages organizations to propose a single
program or a range of programs to meet the needs of young people in the community. Currently, DPR
has very limited space available for summer programming. If your organization is interested in providing
programming at a DPR site, please provide a letter of intent/program summary to the Office of
Partnerships and Development via email at [email protected]. All applicants must provide a
program summary, proof of 501(c)(3) status and proof of insurance. Organizations are required to
comply with DPR policies and procedures and must sign a separate Memorandum of Agreement with
DPR in order to operate in a DPR facility.
All applicants must provide in their application a signed letter of recommendation, approved by
Adrienne Farfalla, from the DPR facility manager of the site in which they are proposing to work.
Programs for Younger Youth (ages 5 – 12 years)

Applicants engaging Younger Youth will be required to provide services for five days per week with
a minimum of 6 hours of contact per day per participant. Programs in this category must provide
summer camp programming for young people between the hours of 9:00am and 5:00pm daily.
Total budgets for proposed Summer Program in DPR sites must not exceed $700 per younger youth
and serve at a minimum of 15 young people up to a maximum of 30 young people. Applicants will
be applying to receive the minimum grant amount of $10,500 or up to the maximum grant amount
$21,000 for their program. Applicants’ proposals will also be expected to articulate how they will
address two (2) to three (3) of the five (5) Citywide Youth Goals listed previously in the RFP.
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Programs for Older Youth (ages 13 – 18 years) or Young Adults (ages 19 – 24 years)

Applicants engaging Older Youth and Young Adults will be required to provide services a minimum
of five days per week with a minimum of 4 hours of contact per day per participant. Total budgets
for proposed Summer Programs in DPR sites must not exceed $700 per child or youth and serve at a
minimum 15 young people up to a maximum of 30 young people. Applicants will be applying to
receive the minimum grant amount of $10,500 or up to the maximum grant amount $21,000 for
their program. Applicants’ proposals will also be expected to articulate how they will address two (2)
to three (3) of the five (5) Citywide Youth Goals listed previously in the RFP.
Summer Program Granting Policies
Eligibility Criteria for Programs
A. Organizational Structure and Status
 No fiscal agents or individuals will be accepted. Applicants are defined as organizations and
must meet the criteria below.
 Non-profit 501(c)(3) organizations are eligible to apply.
 An organization described in Section 501(c)(4) of the Internal Revenue Code, 26 U.S.C. 501(c)(4),
that engages in lobbying activities is not eligible to apply, serve as a host site, or act in any type
of supervisory role in the program. Organizations that have both a 501(c)(3) and a 501(c)(4) tax
status may only apply under their 501(c)(3) arm.
 Organizations must have been formally established and providing direct services since no later
than October 1, 2012.
 Organizations must have been incorporated/registered to operate in the District of Columbia
since no later than October 1, 2012.
 Organizations must have a physical location in the District of Columbia where they can provide
services that is easily accessible to youth and their families.
B. Programmatic Focus and Experience
 Organization’s primary vision and program focus must be on serving children, youth, and/or
families within the District of Columbia.
C. Operations and Finance
 Organization must be in good financial standing with the DC Office of Tax and Revenue and the
Internal Revenue Service, as well as follow all appropriate charitable financial reporting
standards.
 Organization must submit a recent Clean Hands form from the DC Office of Tax and Revenue.
 Organizations must have a valid Certificate of Good Standing with the DC Department of
Consumer and Regulatory Affairs.
 Organization must have a valid Charitable Solicitation or Charitable Exempt license.
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Matching Funds
Total financial dependence on any one funding stream is not a sustainable practice in non-profit
management. Therefore, the Trust, in its commitment to moving youth-serving programs to long-term
stability, is requiring that all applicants provide proof of matching funds for their proposed program
equal to a sliding-scale percentage of the total request from the Trust. This match will be determined by
the organization’s (not the program’s) overall budget for its current fiscal year.
The scale is as follows:
 Organizational budget less than or equal to $100K: 5% match required
 Organizational budget between $100K and up to $250K: 10% match required
 Organizational budget between $250K and $400K: 15% match required
 Organizational budget $400K and up: 20% match required
*These matching funds must be in place by June 26, 2015. All grantees will be required to provide
proof of match during the grant period.
Proof of match may be submitted in several forms. Matching funds should include additional grants
awarded, donations, and any other contributions made to the organization.
The documents you can submit are as follows:
 Reward letters signed and on letterhead from a foundation or organization with the award amount,
date awarded and grant period clearly stated.
 Donation letters from any private donor documenting the amount donated and the date of the
donation, including in-kind donation and monetary donations.
Matching funds may include the following:
 Federal grant funds not passed through a DC agency.
 Support from foundations, corporations, or individuals.
 Funds from an organization’s general support fund or fiscal reserve.
 Funds raised through events, sales, corporate partnerships, or other enterprise activities.
 In-kind donations and services (see below).
 Acceptable In-kind donations and services:
 Reduced program space fees
 Pro-bono professional service (e.g. legal, graphic design, HR)
 Free tickets to an event for participants
 Food donation
 Unacceptable In-kind donations and services:
 Volunteer time (e.g. mentors, tutors)
Matching funds may not include any of the following:
 Funds received from a District of Columbia government agency.
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

Funds received from another organization that originated as a grant from a DC government agency.
Co-payments from program participants for participation in the program or for services received.
DC Free Summer Meals
Organizations receiving Trust funding for summer programming are required to participate in the DC
Free Summer Meals Program. The Program provides federal funding to summer sites to provide
nutritious meals to children up to the age of 18. Sites can serve a maximum of two meals per day or a
meal and a snack. USDA guidelines state that sites cannot serve both lunch and supper.
Organizations can participate in the DC Free Summer Meals Program by doing one of the following:
1. Enrolling in the program on their own;
2. Working with a sponsor such as the DC Department of Parks and Recreation to arrange for meals to
be delivered to summer program sites; or
3. Bringing children and/or teens participating in a Summer Program for lunch to a nearby DC Free
Summer Meal site every day. Summer program directors are also encouraged to provide
information about nearby DC Free Summer Meal sites offering breakfast. Programs that elect to
take their children to a DC Free Summer Meals site should contact the site in advance so that they
can ensure that there are enough meals. To find the nearest meal site and its contact information
visit www.dcfreesummermeals.org.
Funded organizations will receive technical assistance to help enroll in the DC Free Summer Meals
Program. The Office of the State Superintendent of Education, Wellness and Nutrition Services
Division, can help summer programs enroll or connect with a sponsor. For more information, please
contact Elisabeth Sweeting at (202)724-7628 or [email protected].
Applicants can include participation in the DC Free Summer Meal as a match. Sites will be required
to report whether they enrolled in the program on their own, worked with a sponsor, or took
children and/or teens to a nearby DC Free Summer Meal sites and how many children or teens ate
meals each day. The USDA approved reimbursement rates have been released and are available at:
http://frac.org/federal-foodnutrition-programs/summer-programs/summer-funding/. Rates for this
summer, per meal, are:
Summer 2015
Breakfast Lunch/Supper
Snack
Rural or Self
Prep
$2.0775
$3.6450
$0.8650
Other Sites
$2.0375
$3.5875
$0.8450
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Research and Evaluation
Grantees are required to participate in research and evaluation projects commissioned by the Trust, as
well as to develop and implement evaluation of their summer program. These reports include, but are
not limited to, youth consent forms, input of youth information, and survey distribution and collection
activities.
Average Daily Attendance
All programs funded under this RFP will receive payments based on the average daily attendance (ADA)
of participants. Grant amounts will reflect the number of youth to be served. DC Youth Insight, the
Trust’s ADA management information system, along with site visits by our staff, will be used to collect
data on participant enrollment and attendance throughout the grant period. This data will be used to
calculate ADA two (2) times during the grant period for each grantee; a grantee’s ADA must be at least
75% of the number of participants the grantee is funded to serve. If the ADA is less than 75% of the
number funded to serve, then the grant payment will be reduced. The reduced grant advancement is
calculated by taking the actual ADA divided by .75, multiplied by the per participant rate that is listed in
this RFP and/or the grant agreement, multiplied by the next percentage advancement.
Training and Program Development
Participation in DC BEST curriculum is encouraged for all summer programs and consists of the
following:
 30-hour AYD course
 15-hour AYD Supervisors course
 15-hour Navigating Youth Culture course
To find out more on these trainings, go to: http://cyitc.org/training/
Reporting Requirements
Grantees are required to submit participant attendance records in the DC Insight system and monthly
expenditure reports with corresponding source documentation and a final report through PhilanTrack.
Notification on incidents that include, but are not limited to, safety hazards, injuries, emergencies,
and/or conflicts that affect the children and youth participating in the program must be received within
24 hours, and written incident reports are required within five days of any unusual incident that involves
staff and/or participants.
Grantee Meetings and Networks
All grantees of the Trust are required to attend Grantee Meetings. These mandatory meetings provide
important information about compliance and accountability. They also provide technical assistance,
dialogue with city agencies and offices, interaction with the funding community and the opportunity to
learn from peers and colleagues.
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Fees for Programming
It is allowable to propose a program that serves both Trust-funded and non-Trust-funded participants.
Non-Trust-funded participants may be charged a fee for programming. Trust-funded participants may
not be charged a fee for program activities, but can be charged a one-time nominal (i.e., less than $50)
program registration fee to encourage good attendance. However, if parents cannot afford the
registration fee, then their child(ren) cannot be prevented from participating in the program.
Disbursement of Grant Funds
The Trust advances grant funds incrementally. The initial funding advance of 75% will be based on the
proposed number of youth to be served. The second payment of 15% will be based on ADA, approved
progress toward work plan goals, completed expenditure reports with corresponding source
documentation and completed program reports. A final 10% payment is made after all final reports and
required source documentation are received and approved.
Program Safety Standards
Organizations will be required to provide background checks (FBI fingerprint, National Sex Offender and
DC Child Abuse Registry) and TB tests for staff and volunteers. First-Aid/CPR-certified staff and
volunteers (all DC Trust-funded staff, and one volunteer per 15 youth must be certified in First Aid/CPR)
are required at all sites. Programs will be required to provide an Emergency Preparedness Plan that
deals with threats of terrorism, Code Red Days when extreme heat causes program interruption, etc.,
and includes a communications plan for parents/guardians.
Summer Program Proposal Process
Grant Technical Assistance Sessions
The Trust will hold three (3) Grant Technical Assistance (GTA) Sessions. In order to be eligible for this
grant, attendance at one (1) of the GTA sessions is mandatory for all applicants. The sessions will
convene on the following dates at the following locations:
Thursday, April 2, 2015 from 6:00 p.m. – 8:00 p.m.
The View at Crawford Hall
635 Edgewood Street, NE, 9th Floor
Please register to attend this session using this link: http://fy15summergta1.eventbrite.com
Friday, April 3, 2015 from 11:00 a.m.- 1:00 p.m.
Dorothy I. Height/Benning Library
3935 Benning Road, NE
Please register to attend this session using this link: http://fy15summergta2.eventbrite.com
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Tuesday, April 7, 2015 from 10:00 a.m. – 12:00 noon
Watha T. Daniel Shaw Library
1630 7th Street, NW
Please register to attend this session using this link: http://fy15summergta3.eventbrite.com
Notice of Intent to Apply
IMPORTANT! All prospective applicants must also submit a Notice of Intent to Apply to the Trust. The
Notice of Intent to Apply form should be completed and submitted via email (not by regular mail) to the
Trust by Wednesday, April 8, 2015 at 4:00 p.m. Submittal of a Notice of Intent to Apply does not
commit an organization to apply. However, failure to submit a Notice of Intent to Apply by 4:00 p.m.
on April 8, 2015, will disqualify an applicant. Any supplemental written information related to this RFP
will be provided only to those organizations that have filed a Notice of Intent to Apply. The Notice of
Intent to Apply form is located online at www.cyitc.org and should be submitted via email to Jordan
Spooner at [email protected].
Questions regarding the RFP or proposal process must be submitted in-person at the Grant Technical
Assistance Session or via e-mail to Jordan Spooner at [email protected] on or before Wednesday,
April 8, 2015 at 4:00 p.m. All written questions and responses concerning this RFP will be posted on the
Trust’s website at www.cyitc.org. If you have any additional inquiries, please contact Jordan Spooner,
Senior Program Officer, via phone at (202) 478-3879 or via email at [email protected].
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SUMMER PROGRAM INITIATIVE
PROPOSAL APPLICATION
Community-Based Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
DC Public School Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
Department of Parks and Recreation l Sites
 Younger Youth (5 – 12 Years)
 Older Youth (13 – 18 Years)
 Young Adults (19 – 24 Years)
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FY15 Summer Grant Notice of Intent to
Apply
Date:
Organization Name:
Contact Person:
E-Mail Address:
Please describe the Service Description ( Please describe in one sentence):
services proposed
in this application





Criteria for Eligible
Applicants:



Must have 501(c) (3) tax-exempt status, been incorporated to operate in the District of
Columbia, and providing direct services since no later than October 1, 2012.
Must be organized under the District of Columbia Non-profit Corporation Act (DC Code,
sec.29-501 et seq.) since no later than October 1, 2012.
Must be a community-based organization, defined as: non-profit agency with a board of
directors that is reflective of the community of population served.
Must have a primary vision and program focus serving children, youth and/or families within
the District of Columbia.
Must be in good financial standing with the DC Office of Tax and Revenue, the Internal
Revenue Service and the DC Department of Consumer and Regulatory Affairs and follow all
appropriate charitable financial reporting.
Organization must have a valid Charitable Solicitation or Charitable Exempt license.
An organization described in Section 501(c) (4) of the Internal Revenue Code, 26 U.S.C.
501(c) (4), that engages in lobbying activities is not eligible to apply, serve as a host site for
members, or act in any type of supervisory role in the program.
All organizations must submit a variety of other documents including staff resumes and
credentials, Certificate to Occupy, previous year financial documents, Certificate of Good
Standing from the Department of Consumer and Regulatory Affairs and be in good financial
standing with the District of Columbia Office of Tax and submit a current Clean Hands form.
Individuals are not eligible to apply.
*The maximum number of proposals that may be submitted is one (1). Prospective applicants MUST
complete a Notice of Intent to Apply form found online at http://www.cyitc.org and submit it via
email to Jordan Spooner at [email protected] by no later than 4 p.m. on Wednesday, April 8, 2015
in order to be eligible for this funding. However, filling out this form does not obligate any program to
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following through with the completion of a full proposal. Prospective applicants must also attend one
of the Grant Technical Assistance sessions that are listed on the www.cyitc.org website.
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Where and When to Apply







Completed proposals are due to the DC Trust by Friday, April 17, 2015 at 4:00 p.m. as explained
below. PLEASE NOTE THAT FOR SUMMER 2015 FUNDING, YOU MAY ONLY SUBMIT YOUR
PROPOSAL IN-PERSON. NO ELECTRONICALLY SUBMITTED OR FAXED PROPOSALS WILL BE
ACCEPTED.
In-Person Submissions:
In-person proposal submissions must be brought to the Trust’s offices by no later than 4:00 p.m.
on Friday, April 17, 2015. Submit one (1) marked, unbound original proposal including all required
attachments, and four (4) complete copies to 1400 16th St, NW, Suite 500, Washington, DC 20036.
Please mark the original copy as “original” and all copies as “copy”. You will receive a time-stamped
receipt for successful submission of your proposal. Please note: Our offices have lobby security and
you may be asked to provide photo ID to enter the building. Please allow additional time for the
security measures and for parking. Turn your proposal in early if at all possible. Proposals delivered
after the 4:00pm deadline on April 17th will be turned away.
Incomplete proposals will not be accepted.
No extensions will be granted for the submission of missing proposal components.
Absolutely no applications will be accepted after 4:00p.m on Friday, April 17, 2015.
No proposals will be accepted by fax.
No proposals will be accepted by e-mail to Trust staff.
Multiple Applications
Due to limited funds the Trust will only accept 1 (one) proposal per organization.
Application Timeline

RFP Released
Friday, March 27, 2015

Notice of Intent to Apply Due
Wednesday, April 8, 2015

Grant Technical Assistance Sessions:
o Thursday, April 2, 2015 from 6:00 p.m. – 8:00 p.m.
The View at Crawford Hall
635 Edgewood Street, NE, 9th Floor
Please register to attend this session using this link: http://fy15summergta1.eventbrite.com
o
Friday, April 3, 2015 from 11:00 a.m.- 1:00 p.m.
Dorothy I. Height/Benning Library
3935 Benning Road, NE
Please register to attend this session using this link: http://fy15summergta2.eventbrite.com
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o
Tuesday, April 7, 2015 from 10:00 a.m. – 12:00 noon
Watha T. Daniel Shaw Library
1630 7th Street, NW
Please register to attend this session using this link: http://fy15summergta3.eventbrite.com

Proposal Submission Deadline
Friday, April 17, 2015 at 4:00 p.m.

Awards Announced via email
Thursday, May 21, 2015
Award Process
Grantees will be determined through a two-tiered process. First, proposals will be reviewed by a review
panel of three (3) to five (5) independent grant reviewers. The grant reviewers will read and score
proposals based on the following point system:






Organization Profile
Participant Profile
Program Description
Outcomes and Evaluation
Collaboration
Sustainability
10 points
10 points
30 points
10 points
5 points
5 points
After grant reviewers have scored all proposals, they will convene in debrief sessions lead by Trust
facilitators. Grant reviewers will be asked to discuss their proposal evaluations and final scores based on
the quality and the selection criteria outlined in the RFP.
Trust staff will add up to 30 points to the proposals. Staff will score proposals based on the following
point system that can include, but is not limited to:


History and Compliance (10 points)
o For current or former (funded within the last year) grantees
 Compliance with document and submissions timetable
 Ability to meet work plan goals
 Ability to meet ADA
 Attendance at mandatory Grantee Meetings
 Responsiveness to communication from the assigned Trust program officer
Program Content, Financials and Outcome Attainment (20 Points)
o For all applicants
 Proposed program design and activities
 Program relevancy to youth development outcomes and citywide goals
 Financial capability
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Recommendations on selected grantees will be approved by the Trust Board of Directors.
Notification Process
All funding decisions are final. For up to thirty (30) days after the award notice, applicants may request
to receive reviewers’ scores and comments. Applicants will receive their reviewers’ comments and
scores within ten (10) business days upon written request.
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FY15 Summer Program Proposal Checklist
Applicants are to use this list for submission to ensure the inclusion of all required items. Submit
one (1) marked, unbound original proposal marked “original” including all required and attachments,
and four (4) complete copies marked “copy” on each.
Proposal Cover Page containing Authorized Signature(s)
Proposal Checklist
Proposal Narrative (please answer all questions in the order they are asked in the RFP)
Work Plan Form
FY15 Proposal Budget Form with Narrative
FY15 Projected Program Revenue Form
Previous Fiscal Year finances
 Audited Financial Statement
OR
 Pages 1-6 of most recent IRS Form-990, no older than 2013
Copy of Letter of 501(c)(3) Status from the Internal Revenue Service no later than October 1,
2012
Copy of Incorporation under the District of Columbia Nonprofit Incorporation Act (not articles of
Incorporation) no later than October 1, 2012
For organizations not incorporated in the District of Columbia: Registration as a Foreign Entity in
the District of Columbia no later than October 1, 2012
Copy of Clean Hands Certificate with the DC Office of Tax and Revenue no older than March
27, 2015
Copy of Certificate of Good Standing with the DC Department of Consumer and Regulatory
Affairs no older than March 27, 2015
Copy of currently valid Charitable Solicitation or Charitable Exempt license
24 | P a g e
If Applying for a DCPS Summer School Site- Current Vetting Letter
If Applying for a DCPS Non-Summer School Site- Letter from the Principal of the School
If Applying for a DPR Site - Letter from the Partnerships Office
All other attachments requested in the narrative
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FY15 Summer Proposal Cover Page
Organization:
Organization Federal Tax-Exempt Number:
Address:
Contact Person:
Title of Contact Person:
Telephone:
E-mail:
Person Authorized to Negotiate:
Authorized Signature:
Date:
Proposed Ward for Program:
Proposed Police Service Area of Program
Site (PSA) (This can be found at:
http://geospatial.dcgis.dc.gov/PSAFinder/)
Proposed Program Site Name:
Proposed Program Site Street Address:
(include zip code)
Proposed Program Site (select only one) :
CBO
DPR
DCPS
Number of Proposed Participants:
Participant Age Range (select only one):
Younger Youth (5 – 12 years)
Older Children (13 – 18 years)
Young Adult (19 – 24 years)
Amount Requested from Trust:
Program Budget:
$
Matching Funds:
$
Annual Organizational Budget:
Less than or equal to $100k
Between $100k and up to$250k
$250k and up to $400k
Over $400k
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Summer Initiative Program
Proposal Format
The proposal should be presented in the following format:
 The original proposal and all copies must contain all the listed documents in order to be
considered for funding.
 Use standard margins (1-inch), 12-point Times New Roman font, double-spaced with page
numbers.
 The proposal narrative is not to exceed twenty (20) pages.
Note: Proposals that do not meet the proposal format guidelines will receive a reduction in points.
1.
Proposal Cover Page
Use included form (see page 26)
2.
Proposal Checklist
3.
Proposal Narrative (Proposal narrative is not to exceed twenty (20) pages)
page 33)
All required documents are listed on the proposal checklist form, page 24. Be sure to include all
documents as listed.
A. Organization History and Relevant Experience
1. State the mission of your organization and describe how the program you are proposing aligns with
your organization’s mission.
2. Describe your organization’s history and specific experience (within the past two years) in providing
services for youth in the community (Ward and PSA) in which you applying and intend to work.
3. Describe specific characteristics of your organization that make it a successful youth development
organization.
4. Please describe your youth development framework and/or philosophy.
5. Please describe how personnel in your organization are trained or orientated to your youth
development framework/philosophy. Include any initial, annual, and periodic staff training
requirements.
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B. Participant Profile
1. Identify at least three specific needs that your program proposes to meet. Tell us how you have
assessed those needs in the past, either formally or informally.
2. Describe what specific strategies you will use to recruit youth to your program.
3. If you have used these recruitment techniques described in the above question in the past, what
successes and challenges have you encountered using them? If you have not used these techniques,
what suggests that they will be successful for your program recruitment this summer?
4. Describe 2-3 examples of specific participants (please do not use real names) and their needs prior
to participating in your program, as well as what services, supports, and opportunities they were
given in your program that resulted in their achieving one of the 12 developmental outcomes.
5. Describe how many youth you have served in previous summers and your current capacity to serve
the proposed number of program participants for your upcoming summer program.
C. Program Description
1. Define in detail how your program promotes youth development based on the definition in this RFP
(appendix 1.1).
2. Illustrate how your summer programming will address at least two and no more than three of the
citywide youth goals described on page 4.
3. Describe in detail what young people will “get to do” as they go through a typical day in the program
that you are proposing. Frame it from their (the youth’s) perspective. In your response please
include the specific opportunities (with corresponding services and supports) will they encounter as
they go through their day and how they relate to the citywide youth goals (and corresponding youth
development outcomes) you have chosen. Include details regarding the project-based learning
design for this summer as well.
4. Describe the specific opportunities for genuine youth participation in your program. Your response
should include details on the role(s) young people have had in contributing to the design and
content of your summer program; the choices they will have once programming begins; and how
much opportunity they have in decision-making and implementation of projects.
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5. Describe ways you will incorporate opportunities for youth leadership and youth action, whether
internal or external to your program.
6. Describe how your program is structured to accommodate different skill and ability levels, as well
as different interests.
7. Describe your process to screen youth participants for disabilities (i.e., learning, mental health,
and/or physical), refer youth for screening, or seek support to make accommodations for youth
with disabilities.
8. Provide a description of how your summer program helps your participants engage with their
neighborhood and community. Please be specific regarding with which community members,
institutions, and businesses you have established a working relationship in order to provide
resources for your program and connections for your young people.
9. Provide a detailed timeline in the form of a schedule, lesson plan or weekly summary of events. (The
more detailed you can be in your schedule the easier it will be for reviewers to envision your
program.)
10. Provide a description of how you will incorporate family engagement into your program. If family
engagement is not a part of your program, please explain why.
D. Program Outcomes and Evaluation
1. Describe how your organization currently uses data to monitor, evaluate, and improve programs.
Include feedback directly from youth and how it displays that participants have a voice in your
programming.
2. Describe how you will you collect both quantitative and qualitative data to determine the efficacy of
your proposed programming for this summer. Include examples of the questions by which you will
measure group and/or individual progress in support of your Work Plan. This can include examples
from surveys, focus groups, tests, youth self-evaluation, votes, and portfolios.
3. Describe and detail evidence and measures of successful past performance in providing summer
programming, including the raw number and percentage of youth achieving gains (e.g., making
educational gains, obtaining their GED, completed art portfolio, or obtaining internships). This data
should be verifiable in a management information system or other reliable data source/system.
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4. How will you evaluate youth and family satisfaction with your proposed summer program?
E. Program Collaboration
1. Please describe the official and unofficial partnerships that your organization has established,
detailing the specific roles they will play in your summer program.
2. Please describe the history of these partnerships and what benefits these partners have brought to
your program.
F. Program Sustainability
1. Describe in detail how you have raised money for the proposed program (e.g., fundraising events,
private donations, government initiatives).
2. Aside from a Trust grant, please identify other funding for which you are applying or that you have
secured for this program.
3. Describe how long this program has been running at its current location.
4. Describe how your proposed program connects to the mission, values and plans for growth of your
overall organization.
G. Administrative Capacity (10 POINTS – TRUST STAFF WILL SCORE THIS SECTION)
1. Describe the professional qualifications of key staff that are intended to work on this initiative and
the roles they will play, including if they are trained or orientated to your youth development
framework.
2. If applicable, list the names of your front-line/direct service workers who have completed the
Navigating Youth Culture and/or the 30-hour AYD courses and the names of senior staff who have
completed the AYD Supervisors Course (15-hour course). Also list the month and year that they
completed each training. Do not list the names of employees who are no longer with your
organization. If staff have not been trained in the above, please explain how you will engage them
in the trainings before or during the grant period.
3. Describe the strategies, resources, trainings or other supports you have in place to assist and retain
staff who work with youth.
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4. Describe your organization’s capacity to track and report outcomes, including the ability to collect
and manage data that allows for consistent, accurate and expedient reporting.
4. Program Work Plan

Use the Work Plan Form and Instructions provided on pages 33-38. Attach the work plan form
in the order listed on the checklist. These pages do not count towards the twenty (20) total
pages of your Proposal Narrative.
5. Budget Forms:
(a) FY15 Proposal Budget Form with Narrative



Provide a proposal budget using the included FY15 Proposal Budget Form only.
The proposal budget must reflect the grant period (see pages 39-43).
Provide a summary of the program budget, proposal request, and matching funds.
(b) FY15 Projected Program Revenue Form

All organizations should note Trust-funded FY15 Summer grants are NOT meant to serve as an
organization’s sole source of funding. Please complete the information requested in the
Projected Program Revenue Form (see page 44). This form should detail funds that you have
raised or will raise for this proposed program (e.g. fundraising events, private donations,
government initiatives). This should include sources other than those requested in this
proposal.
6. Organization Finances
Prepare these items and include them as required in the Proposal Checklist. Previous fiscal year
finances:
 An Audited Financial Statement for the organization or pages 1-6 of its most recent IRS Form-990,
no older than 2013.
7. Other Required Attachments

Copy of Letter of 501(c)(3) Status from the Internal Revenue Service no later than October 1,
2012

Copy of Incorporation under the District of Columbia Nonprofit Incorporation Act (not articles of
Incorporation) no later than October 1, 2012

For organizations not incorporated in the District of Columbia: Registration as a Foreign Entity in
the District of Columbia no later than October 1, 2012
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
Copy of Clean Hands Certificate with the DC Office of Tax and Revenue no older than March 27,
2015

Copy of Certificate of Good Standing with the DC Department of Consumer and Regulatory
Affairs no older than March 27, 2015

Copy of currently valid Charitable Solicitation or Charitable Exempt license

If Applying for a DCPS Summer School Site- Current Vetting Letter

If Applying for a DCPS Non-Summer School Site- Letter from the Principal of the School

If Applying for a DPR Site - Letter from the Partnerships Office

All other attachments requested in the narrative
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Summer Program Work Plan Instructions
A work plan is like a road map. It helps you know where you are going, how to track your progress and
when you have arrived at your destination. Your Work Plan should include elements that are SMART:
Specific, Measurable, Achievable, Relevant, and Time-related.
The explanations below will help you
complete the Work Plan form.
What is the Developmental Outcome?
Definition: Young people are deemed competent and healthy when they develop a positive sense of self
and a sense of connection and commitment to others, and develop the abilities and motivation to
succeed in school and participate fully in family and community life. Therefore, the developmental
outcomes are the overall goals for the children and youth you serve – this is the end result that your
programming is designed to achieve. Please elaborate on the sequence of steps that your summer
program will take to help young people meet the developmental outcomes you have chosen
(developmental outcomes listed on pages 4-7).
What is the Target Population?
Definition: The specific number of children/youth/parents who will be engaged in the activities your
program offers. Please include the target number you expect to serve, Ward, Police Service Area
(http://geospatial.dcgis.dc.gov/PSAFinder/), ethnicity, gender, and age of participants.
Example: African American females, 35 older youth, ages 14 – 18 years in Ward 8, PSA 701
What are Program Activities?
Definition: The opportunities (with corresponding services and supports) that your summer program
will offer participants in order to help them move closer to achieving the developmental outcomes you
identified (safety and structure, belonging and membership, etc.). Please be sure to include how often
and/or for how long the activities occur. For example: “x” number of team projects, communication
around program schedule, program rituals, opportunities for recognition, group trainings, group
discussions, or community involvement.
Examples:
 Group work on mural project, Mondays and Wednesdays for 8 weeks from 3:00 pm to 5:00 pm
[how often and for how long a period of time are important]
 Neighborhood Park Cleanup every second Saturday of the month for 6 weeks from 9:00 am to
12:00pm [how often is important]
What is the Program Implementation Indicator?
Definition: The program implementation indicator(s) measure ways in which program services and
goods are provided. There indicators include (but are not limited to) the quantity of services provided,
the number of youth served, program quality, youth and staff satisfaction, and participant attendance.
Through qualitative and/or quantitative data collection methods (post surveys, focus groups, program
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logs, records, etc.), the program should be able to demonstrate progress towards achieving the
programmatic outcomes.
Example: All Students will participate in an oral presentation demonstrating their understanding of
botany.
What is the Youth Outcome Indicator of Change?
Definition: The indicator of change is what the youth will have accomplished by the end of the grant
period that will tell you how close they have come to achieving the developmental outcome. Through
qualitative and/or quantitative data collection methods (pre-and-post surveys, focus group discussions,
etc.), the program should be able to demonstrate progress towards achieving the developmental
outcomes.
Examples:
 [Program] 75% of young people contribute to end-of-summer dramatic presentation on what
respect looks like to young people today.
 [Behavior] 60% of young people indicate they value a clean park through their participation and
organize a culminating picnic for the class in the neighborhood park.
 [Behavior] 75% of youth indicate an increased understanding of safe sex practices.
What is the Data Source?
Definition: The quantitative and qualitative data collection methods the program uses to measure the
progress towards achieving the outcome.
Example: Attendance sheets, pre- and post-surveys, focus group discussions
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FILLING OUT THE WORK FORM:
Please note that when filling out the Work Plan, you must address the primary developmental
outcomes on which your program will focus. Write out your work plans using the form below. If your
program is funded, these 2 to 3 outcomes will be part of your PhilanTrack final report.
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Identify which funding category (CBO, DCPS Site, or DPR Site) you are serving
Identify which target age group you are serving (younger youth, older youth or young adults)
Identify which City-Wide Youth Goals your proposed program targets (select a minimum of 2 no
more than 3)
Identify the corresponding youth development outcome linked to each goal
Cite the target population with which you will be working towards this outcome
Summarize how your proposed summer program will work towards achieving the City-Wide Youth
Goal and corresponding youth development outcome selected
Describe what your program will do to help participants move towards each of the developmental
outcomes listed.
Note two (2) specific program and youth behavior indicators of change from your participants that
will show you that you are being successful in helping them move towards each of these outcomes
Cite the data source(s) you will use (how you will measure the progress of the indicators towards
each of these outcomes)
DEVELOPMENTAL OUTCOMES
Described on pages 4-7 are the twelve (12) youth development outcomes. Please choose two-to-three
(2-3) of the 12 developmental outcomes listed below that are most clearly reflected in the intent of your
program design and correspond to the City-Wide Youth Goal your program will address.
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Summer Program Work Plan: Sample
Funding Category: Community-Based ☒
DCPS Site ☐
DPR Site ☐
Target Age Group
☒ Younger Youth
☐ Older Youth
☐ Young Adults
City-Wide Goal
☐ Workforce: Youth will gain work and career exposure, experience and skills.
☒ Education: Youth will increase academic knowledge, skills and experiences.
☐ Healthy Lifestyles: Youth will adopt healthy lifestyles including nutrition, social-emotional growth and positive
behaviors.
☐ Safety: Youth will have a safe summer experience and adopt appropriate conflict resolution skills.
☐ Strengthening Families: Youth will live in healthy, stable and supportive families.
Developmental Outcome: Intellectual Ability
Target Population:
African-American youth 10-12 years in Ward 7 (Fort Dupont Park community)
Activity:
Youth will participate in a three phase program during which they will work collectively to
design, construct, and establish a community garden. The students will study botany and
other sciences as they create their garden.
Program
Implementation
Indicator(s):
Youth Outcome
Indicator(s) for Change:
Data Source:
All youth will participate in an oral presentation demonstrating their understanding of
botany.
th
75% of participants will demonstrate working knowledge of basic 9 grade biology
nomenclature, through written surveys and exams.
 Written survey
 Group Survey
 Exams
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Summer Program Work Plan Form
Funding Category: Community-Based ☐
DCPS Site ☐
DPR Site ☐
Target Age Group
☐ Younger Youth
☐ Older Youth
☐ Young Adults
City-Wide Goal
☐ Workforce: Youth will gain work and career exposure, experience and skills.
☐ Education: Youth will increase academic knowledge, skills and experiences.
☐ Healthy Lifestyles: Youth will adopt healthy lifestyles including nutrition, social-emotional growth and positive
behaviors.
☐ Safety: Youth will have a safe summer experience and adopt appropriate conflict resolution skills.
☐ Strengthening Families: Youth will live in healthy, stable and supportive families.
Developmental Outcome:
Target Population:
Activity:
Program Implementation Indicator(s):
Youth Outcome Indicator(s) for Change:
Data Source:
City-Wide Goal
☐ Workforce: Youth will gain work and career exposure, experience, and skills.
☐ Education: Youth will increase academic knowledge, skills, and experiences.
☐ Healthy Lifestyles: Youth will adopt healthy lifestyles including nutrition, social-emotional growth, and positive
behaviors.
☐ Safety: Youth will have a safe summer experience and adopt appropriate conflict resolution skills.
☐ Strengthening Families: Youth will live in healthy, stable, and supportive families.
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Developmental Outcome:
Target Population:
Activity:
Program Implementation Indicator(s):
Youth Outcome Indicator(s) for Change:
Data Source:
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Summer Program Proposal Budget and
Budget Narrative Instructions
The Proposal Budget and Budget Narrative must be included in the proposal (see pages 27-32). The
narrative includes an explanation for each of the budget line items. Information should be thorough
enough to allow an understanding of how requested budget amounts were derived.
Salaries and Wages
For each budget line, include the staff position title, the level of effort (e.g., 50% or 20 hours per week),
the duration of time that the position will be working under the grant, and the base salary or wage for
the position. The grant will support salaries and wages for positions that are directly involved with
program services or management. Only the level of effort (percent of time or hours per week) spent by
staff directly on the program may be charged to the grant as a direct cost.
Example:
Management
Project Director , 50% time for 10 months, salary of $60,000/year
$25,000
Teachers/ Instructors
2 Instructors, 20 hours per week for 26 weeks at $15/hour
$15,600
Fringe Benefits
Include one line for fringe benefits as a percentage of the budget for salaries and wages. Indicate the
fringe rate percentage used. If for some reason a simple fringe rate cannot be applied, please explain
the method used to derive the budget for fringe benefits.
Example:
Fringe benefits
Total Salaries and Wages
$40,600
Fringe rate
16%
Fringe benefits ($40,600 * .16)
$6,496
Consultants/Professional Fees
Include all contractual services, consultant fees and professional fees paid to organizations and
individuals directly related to the grant.
Example:
Services to children/parents
Consultant to provide 5 arts program sessions at a rate of
$2,500
$500/session
National Parent Center to provide 5 parent workshops
$4,000
at a rate of $800/workshop
Technical assistance
Mgt. Support Co. to provide assistance on program planning
at a rate of $25/hour (estimated at 200 hours)
$5,000
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Travel and Transportation
Include the amount budgeted as shown, such as bus rental, Metro or taxi fares, or other expenses
related to travel. Vehicle leases are considered by the Trust on a case-by-case basis, but should NOT be
included here; please include them under “Equipment.”
Example:
Field trips/other youth travel
Bus rental for field trips
2 trips per month for 10 months, $75 per trip
$1,500
Staff travel
50 home visits per year, $3 per trip average
$150
Equipment
Equipment purchases and related lease payments should be included here. These requests, especially
large purchases, will be scrutinized to ensure consistency with the scope of the grant. Only the portion
of equipment purchases directly used to carry out the scope of work of the grant may be included as a
direct cost. For example, computers for a student computer center or the Trust’s online reporting are
generally allowable as a direct cost, but computers for a central financial management system are
generally not allowable (or only partially allowable) as a direct cost. Similarly, vehicle purchases and
other large equipment purchases are rarely allowable as a full direct cost for this grant. Expenses that
are not allowable here may be acceptable as Other Direct Costs (see below).
Example:
Computer equipment
3 computers for student computer lab, $1,500 per workstation $4,500
1 router for student computer lab
$750
Office equipment (non-computer)
Desktop copier for program office
$125
Furniture
Desks for student library, 10 desks at $250 per desk
$2,500
Supplies
Include all supplies directly used for the children and youth served by the
program management. Food and refreshments may be listed here.
Example:
Books, media, other learning materials
Purchase of curriculum, “Youth Entrepreneurship Training”
20 business calculators, $25 per calculator
General office supplies
General supplies for program management
$10* 100 youth= $1000
$2 pens*100 Youth= $200
program or required for
$2,100
$500
$1,200
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Telecommunications
Include telecommunications costs that are directly related to the program:
Example:
Telephone
Monthly telephone service for parent center
$50 per month for 10 months
Internet access
Monthly internet access for parent center
$125 per month for 10 months
$500
$1,250
Other Direct Costs
Include all other direct cost items in this category. Occupancy (rent, utilities, etc.) is often considered an
indirect cost but a portion of rent could be considered a direct cost under some circumstances, such as
the portion of rent devoted to student activity center or a parent center. Be sure not to include here
expenses that are Indirect Costs and explain all items as in the examples above. (The difference between
direct and indirect costs is detailed below.)
Indirect Costs
Indirect costs are allowed up to 5% of total budgeted for direct costs. Please show the indirect cost rate
used.
Example:
Total Direct Expenses
$100,000
Indirect cost rate of 5%
Indirect Cost ($100,000 *0 .05)
$5000
Direct versus Indirect Costs
The following definitions are provided as guidance in determining Direct Costs versus Indirect Costs:
 Direct costs are incurred solely for program services or program administration
 Indirect costs are incurred for common general organizational objectives or activities and cannot
be readily identified with the objectives of the grant. These include staff time, consultant time,
or contractual services for general administration or other non-program activities; costs of
occupancy or utilities for general organizational use; staff development or training not directly
related to program administration; office supplies, furnishings, or equipment for general
organizational use; telephone, postage, copying, internet, and other communications costs for
general organizational use; or any other costs incurred for general organizational objectives or
activities. Indirect costs must not exceed 5 % of the total budgeted for direct costs
Matching Funds
All applicants must show in their budget form that they have matching funds for their proposed program
equal to a sliding-scale percentage of the total request from the Trust. This match will be determined by
the organization’s overall budget for that year, as described earlier in this RFP. These matching funds
must be in place by June 26, 2015. All grantees must provide proof of match.
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FY15 Summer Program
Proposal Budget Form
Organization:
Expenses
Trust Share
Budget
Narrative
Matching
Funds
Source of
Matching
Funds
Total Amount
Salaries and Wages
Management
Teachers and instructors
Other education and
service professionals
Aids, assistants and
interns
Clerical and other staff
Fringe benefits
Subtotal Salaries:
Consultants and Professional Fees
Service to children and
parents
Technical assistance
Evaluation
Professional services
(acct., legal, etc.)
Staff training
Other consultants and
professional fees
Subtotal Consultants/
Professional Fees:
Travel and Transportation
Field trips/youth travel
Staff travel
Other travel
Subtotal Travel:
Equipment
Computer equipment
Office equipment (other
than computer)
Furniture
Other equipment
Subtotal Equipment:
Supplies
Books, media, other
learning materials
Other supplies for
participants
General office supplies
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Other supplies
Subtotal Supplies:
Telecommunications
Telephone
Internet access
Other communications
Subtotal
Telecommunications:
Other Direct Costs
Printing
Postage and Delivery
Occupancy
Other (can include TB
Tests, CPR/First Aid
Training, and/or FBI
background checks)
Subtotal Other Direct
Costs:
Total Direct Costs:
Indirect Costs:(may not
exceed 5% of Total Direct
Costs)
Total Budget Request:
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FY15 Summer Program
Projected Program Revenue Form
Grants/Contracts:
Federal Government (please list source/s)
Foundation (please list source/s)
Corporations (please list source/s)
United Way/Combined Federal Campaign
Individual Donors
Total Grants/Contracts:
TOTAL
Publications and Products
Fees
Membership Income
Other (please specify)
Total Earned Revenue:
Donated Services
Other (please specify)
Total In-Kind Support:
Total Revenue Projected
Pending
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
Current
Committed
Pending
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
In-Kind Support
Donated Goods
Committed
$
Earned Revenue:
Events
Current
TOTAL
Current
Committed
Pending
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
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ONE CITY SUMMER INITIATIVE
SUMMER PROGRAM: APPENDICES
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1.1 Youth Development Glossary of Terms
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Youth Development Conceptual Definition: a process by which all young people seek ways to meet
their basic physical and social needs and to build competencies (knowledge and skills) necessary to
succeed in adolescence and adulthood.
Youth Development Practical Definition: an approach to working with young people that defines
goals (outcomes) based on capacities, strengths and developmental needs of youth.
Youth: period of development that begins with the “double digit” years through the teenage years
(ages 10 – 20 years).
Youth Outcomes: the knowledge areas, skills, and attributes young people need to be healthy,
caring and responsible young adults. They include problem prevention outcomes, achievement
outcomes, and developmental outcomes:
o Problem Prevention Outcomes: young people are deemed competent and healthy
when they do not engage in problem behavior, such as drug and alcohol use,
delinquency, and early sexual activity.
o Achievement Outcomes: young people are deemed competent and healthy when they
achieve endpoints of a successful transition to young adulthood, such as graduation
from high school, stable employment, and/or attendance in post-secondary education.
o Developmental Outcomes: young people are deemed competent and healthy when
they:
 Develop a positive sense of self and a sense of connection and commitment to
others, and
 Develop abilities and motivation to succeed in school and participate fully in
family and community life.
Opportunities: activities, roles, and responsibilities taken on and done by young people- chances to
explore, express, earn, belong and influence.
Services: provision of resources, knowledge or goods to young people.
Supports: things done with a young person -- interpersonal relationships addressed by expectations,
guidance, and boundaries.
Youth Worker: an individual who works with youth to promote developmental outcomes. Youth
Workers range from entry-level, direct-service staff to supervisors and program managers, and can
have a focus or specialty in areas such as sports, recreation, youth development, informal education,
child/after-school care, health counseling, the arts, environmental education, vocational skills
training, group work, social work, probation and casework/assessment. They can work with youth
in structured, semi-structured, or unstructured (outreach/street work) settings.
Youth Participation: young people having the power to make and implement decisions, together
with a share of the responsibility for the outcomes. Youth participation has three essential
elements:
o Youth making change
o Youth directing their own activity
o Youth taking responsibility
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1.2 Youth Development Introduction
and Snapshot
Youth Development: Building Strengths and Self-Direction
Youth play a pivotal role in their own development. Youth development is a process by which all young
people seek ways to meet their basic physical and social needs and build the strengths and self-direction
to guide their own safe and healthy transition to adulthood. If young people are not provided with
opportunities and support, they will go elsewhere to meet their needs. The youth development
approach to programming and policy sees young people as assets to be developed, not as problems that
need fixing. The concept has become so appealing to those who work with or for youth in the District
that agencies and organizations increasingly request the training. Among those agencies participating in
DC BEST training are the Department of Parks and Recreation, Department of Youth Rehabilitation
Services, Department of Employment Services, Metropolitan Police Department, DC Public Schools and
the DC Public Library.
A Youth Development Snapshot
WHAT IS IT? Youth development is the process by which young people seek to meet their basic physical
and social needs and build competencies and skills to succeed in adolescence and adulthood. For youth
workers, this strategy helps young people reach their full potential.
WHY IS IT IMPORTANT TO THE TRUST? The Trust recognizes that when young people are permitted to
have a voice, make decisions and choices and contribute, they are more likely to achieve positive
outcomes. This is a valuable lens through which to offer programs to meet young people’s needs. Youth
participation is the cornerstone of youth development. Allow young people to make and implement
decisions with you while sharing responsibility for the outcomes. This means genuinely involving young
people, not merely putting them on advisory boards or under-utilizing their potential. It is our
expectation that all grantees will fully involve and use the knowledge, skills, and attributes of youth in
the design and implementation of their programs. The Trust encourages all grantees working with
children and youth to expose parents, guardians, and caregivers to the youth development framework,
which they can incorporate into their parenting.
YOUTH DEVELOPMENTAL OUTCOMES: What do we ultimately want for young people? Simply
put, we want them to trust others, acquire self-confidence, develop values that will ensure productive
lives and become thoughtful people who can communicate with others and contribute to society.
Having a vision of what we want for youth will help guide decision-making about how best to provide
opportunities that support young people’s successful transition to adulthood.
PROMOTING YOUTH DEVELOPMENT VIA PARENTAL INVOLVEMENT: The youth development perspective
begins with an emphasis on clearly defining youth outcomes, which are the attitudes, knowledge, and
behaviors that we want young people to achieve. All parents want their children to succeed. Parents
need to know the developmental outcomes and how they are expressed by children and youth.
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1.3 Seven Simple Steps for Creating
Positive Youth Development
7 SIMPLE STEPS FOR CREATING POSITIVE YOUTH DEVELOPMENT
1. CREATE A CODE OF CONDUCT TOGETHER.
Programs in which young people and staff create a code of conduct together have fewer
“behavior problems.” Why? Young people have a stake in rules that seem fair to them.
2. GET YOUNG PEOPLE TO DECORATE THE PROGRAM SPACE.
Collages, murals, quotes, icons, posters, portraits and manifestos are all ways that young
people can make sure that the space reflects who they are.
3. SOLICIT YOUNG PEOPLE’S OPINIONS.
Seek young people’s input through surveys, focus groups, councils or other methods and use
that information. Make sure that young people know that they have made a difference.
4. ALLOW YOUTH TO THINK.
Make time for young people to journal, discuss, analyze, evaluate and go over what they have
learned and experienced. This satisfies the developmental need of reflection and promotes
critical thinking.
5. GIVE YOUNG PEOPLE A CHANCE TO SHINE.
Culminate learning projects through presentations, displays, exhibits and performances.
Tangible items – such as posters, photos, programs, plaques, CDs/DVDs and t-shirts – are good
reminders of the experience.
6. LET YOUTH SET GOALS.
Guide youth as they work toward their goals. Collective goal-setting can generate teambuilding. We can help young people make sure their goals are achievable and that they have
support.
7. CULTIVATE YOUTH AMBASSADORS.
Youth are engaging speakers, visitor guides, orientation assistants, fundraisers and even
lobbyists.
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1.4 Sample Letter of 501(c)(3) Status from
IRS
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1.5 Sample Certificate of Good Standing
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1.6 Sample Copy of Incorporation under
District of Columbia Nonprofit Corporation
Act
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1.7 Citywide Goals Matrix
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