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UNCLASSIFIED
DISA EUROPE/DECC EUROPE/DITCO EUROPE VISIT
INSTRUCTIONS
Last modified: 08 June 2015
1. These visit instructions apply to any DISA and NON-DISA employee (Civilian, Military,
Personnel) world-wide that are traveling on OFFICIAL Government business to the EUCOM
AOR. Please ensure you read through all of the instructions.
2. DISA Employees (Civilians, Military, Contractors):
2a. Per MPS6 guidance, any DISA employee traveling to another DISA site, does not require a
Visit Authorization Request (VAR), just the visit notification form that is submitted via
http://www.disa.mil/Services/DISA-Europe/Visit-Request-Form
a. Please include the full name (NO nicknames), status (civilian, military, contractor), dates
of visit, purpose of visit, location of visit, and a DISA Europe/DECC Europe/DITCO
Europe POC. *Note* Contractors cannot be listed as the DISA Europe POC*
WARNING: Failure to complete this form and be approved could result in the
individual(s) not having access to the DISA Europe Compound.
2b. DISA issued electronic devices (laptops and cell phones ONLY!!) are authorized within the
DISA Europe Compound, but the DISA Net Device Registration (Fillable) form must be filled
out. This form is located on the visit notification form page. This form will be submitted ahead
of time or filled out upon arrival. Filling the form out ahead of time expedites the process upon
arrival. This form will be submitted to the DISA Europe Cyber Security Team (EU62) at
[email protected]. Please contact them if you have any questions: DSN:
314-434-5155/5507 or DSN: 314-539-5303/5474.
2c. Foreign Clearance Guide: Personnel (civilians, military, contractors) must have either a
blue passport or a no-fee OFFICIAL passport when traveling to EUCOM. Make sure you check
the Foreign Clearance Guide: https://www.fcg.pentagon.mil/fcg.cfm prior to conducting any
OFFICIAL travel anywhere in EUCOMs AOR. The requirements listed here are the
requirements per EUCOM, not DISA. Make sure you follow their requirements in addition to
the DISA requirements.
2d. Please make sure you check the State Department’s website: www.travel.state.gov for any
travel updates to the country or countries that you are visiting.
NOTE: There are additional requirements for Contractors. Please see information below!!
2e. DISA Requirements: Any DISA employee (civilian, military, contractor) world-wide,
regardless of their clearance and are traveling on OFFICIAL government business must complete
the following requirements:
UNCLASSIFIED
a. Antiterrorism Foreign Travel Brief:
https://cmis.disa.mil/security/foreignBrief/foreignBrief.cfm
a. POC: MHP&R Team (MP6) 301-225-1403/1404/1207
b. Foreign Travel Reporting Form: https://cmis.disa.mil/security/foreign/foreign.cfm
a. POC: Counterintelligence (MP6) 301-225-1220/1486/1897/1411/1534
3. NON-DISA Employees (Civilians, Military, Contractors).
3a. A Visit Authorization Request (VAR) must be submitted to the DISA Europe Security Office
via JPAS: NON-SCI SMOCODE: DKAPAA or SCI SMOCODE: DKAPAA3
a. PLEASE list the POC as a DISA Europe/DECC Europe/DITCO Europe person that can
validate your visit. DO NOT list the DISA Europe Security Managers or a non-DISA
entity. The VAR will be kicked back and access will not be granted.
3b. The visit notification form must also be submitted via http://www.disa.mil/Services/DISAEurope/Visit-Request-Form
b. Please include the full name (NO nicknames), status (civilian, military, contractor),
dates of visit, purpose of visit, location of visit, and a DISA Europe/DECC
Europe/DITCO Europe POC.
*Note* Contractors cannot be listed as the DISA Europe POC*
WARNING: Failure to complete this form and be approved could result in the
individual(s) not having access to the DISA Europe Compound.
3c. NON-DISA issued electronic devices (laptops and cell phones ONLY!!) are authorized
within the DISA Europe Compound, but the NON-DISA Net Device Registration (Fillable) form
must be filled out. This form is located on the visit notification form page. This form will be
submitted ahead of time or filled out upon arrival. Filling the form out ahead of time expedites
the process upon arrival. This form will be submitted to the DISA Europe Cyber Security Team
(EU62) at [email protected]. Please contact them if you have any
questions: DSN: 314-434-5155/5507 or DSN: 314-539-5303/5474.
NOTE: There are additional requirements for Contractors. Please see information below!!
4. Installation Access Control System (IACS).
4a. All DISA and NON-DISA Employees are required to fill out the IACS form for access to the
Stuttgart Military Installations (Panzer Kaserne, Patch Barracks, Kelley Barracks, Robinson
Barracks). The form is a sample attachment at this link: http://www.disa.mil/Services/DISAEurope/Visit-Request-Form All pertinent information, must be filled out and submitted ahead of
time to the DISA Europe/DECC Europe/DITCO Europe POC and they are responsible for
submitting it to the IACS office.
UNCLASSIFIED
4b. The IACS Information link is: http://www.eur.army.mil/opm/iacs/default.htm
WARNING: Each military installation in EUCOMs AOR has different requirements for
access to the installation. Travelers going to multiple installations must ensure they
coordinate with the POC at that particular installation ahead of time.
4c. DISA Europe/DECC Europe/DITCO Europe are only responsible for access to Panzer
Kaserne, Patch Barracks, Kelley Barracks, or Robinson Barracks.
5. CONTRACTORS ONLY!!! GERMAN “FAX-BACK” PROCESS
NOTE: This applies to all DISA and NON-DISA Contractors
5a. Background. With the NATO SOFA SA and the Exchange of Notes in place, the German
Government has insisted that DoD Contractor personnel coming to Germany to work for short
periods of time (90 days or less) must either be accredited as a Technical Expert (TE) with
associated privileges (ILS, freedom from German Taxes, etc.) or come over within the
provisions of the GWPO.
An arrangement was worked out with the Federal Ministry of Labor (FMoL) to allow certain
DoD contractor employees to come to Germany to work for short periods (TDY of up to 90
days) with a minimum of bureaucratic delay. The period of "90 days" is not a figure of
convenience. It is the maximum time for which an exemption under the GWPO may be granted.
If a person works one (1) day beyond the 90-day period, the exemption is inapplicable and the
individual may be prosecuted for working without a work permit for the entire period of time
he/she was in Germany. Also, if a person stays one (1) day beyond the 90-day period, he/she
may be subject to criminal action for being in Germany without a residence permit. The fact that
he/she was working under the "fax-back" procedure does not affect the requirement that he/she
must obtain a residence permit upon expiration of the 90 days from his/her first entry into
Germany.
The FMoL, with the concurrence of the German Federal Labor Office (Bundesanstalt für Arbeit),
agreed to "liberally construe" the exemption provisions of the GWPO to include DoD contractor
employees where the type of work they perform could reasonably be included within the
provisions of the "liberally construed" exemptions. To guarantee that the contractor personnel
would have no legal problems on arriving in Germany, it was agreed that their status (either
exempt or not exempt) should be determined before they depart CONUS for Germany. This is
accomplished by an exchange of FAXes between the contractor (i.e., the company) and the
selected State (Land) Labor Office (Landesarbeitsamt) centrally administering the GWPO
exemptions, the Landesarbeitsamt (LAA) Baden-Wuerttemberg in Stuttgart.
5b. Instructions.
1. A copy of the German Fax Back Form can be accessed at the following URL:
http://www.disa.mil/Services/DISA-Europe/Visit-Request-Form Under Sample.
UNCLASSIFIED
2. The German “Fax-Back” process is located at the following URL:
http://www.eur.army.mil/g1/content/CPD/docper/docper_germanyLinks.html?tab=5&fra
mepage=germanfaxback.html#top
3. Make sure you follow all the instructions listed above. This must be done each time a
Contractor is traveling over here, specifically to Germany for OFFICIAL business.
4. DO NOT Send this form to the DISA Europe Security Office. (We DO NOT receive,
process, or approve them).
5. The minimum processing time required by the German Government Labor Office for all
US Contractor Fax-Back Forms is TEN (10) German Working Days (Monday –Friday,
except German Holidays). THEY DO NOT MAKE EXCEPTIONS!!
6. WARNING. Please be advised, that regardless of what anyone else may or may not
have told you about traveling to Germany as a CONUS/NON-Germany based US
Government Contractor; in accordance with the NATO Status of Forces Agreement, any
US Government Contractor not based based in Germany, found in Germany conducting
any business/work activity without an APPROVED FAX-BACK (German Labor Office
Work Permit Waiver) could be Detained, Arrested, Imprisoned, or fined by the German
Authorities.
7. It is strongly recommended that CONUS/NON-Germany based US Government
Contractors traveling to Germany, have their APPROVED “Fax-Back” form ON HAND
traveling to Germany. Do not assume that you can come here without one.
8. Please be advised, CONUS/NON‐Germany‐based US Government Contractors, provided
APPROVED FAXBACK forms by the German Government Labor Office will be
authorized to conduct business in Germany FOR ONLY 90 DAYS IN A 12 MONTH
CONSECUTIVE PERIOD.
9. WARNING: Please be advised, in accordance with the NATO Status of Forces
Agreement, any US Government Contractor not based in Germany, found in Germany
conducting any business/work activity AFTER 90 DAYS OR WITH AN EXPIRED
FAXBACK MAY BE DETAINED, ARRESTED, IMPRISONED, OR FINED BY THE
GERMAN AUTHORITIES.
6. DISA EUROPE VISITOR BADGES
6a. DISA Europe visitor badges will be issued to all visitors that have been approved for TDY to
the DISA Europe facility. The DISA Europe Security Office controls all badges.
6b. DISA Employees that do not work at DISA Europe can bring their DISA badges, to be coded
into our access control system for the duration of their visit.
UNCLASSIFIED
6c. All NON-DISA employees will be issued temporary visitor badges based off of their
clearance.
6d. Visitors that have been verified and cleared, can received unescorted access badges to the
DISA Europe facility, but they MUST sign in and out every single day for accountability
purposes. This is an item of inspection, and is required for a head count of all personnel in the
event of an evacuations or other emergency situation.
6e. Personnel that lose a DISA Europe visitors badges, must notify the DISA Europe Security
Office and get a Military Police (MP) report, prior to being issued a new badge and being
granted access.
7. Please contact the DISA Europe Security Office if you have any questions regarding these
instructions: DSN: 314-434-5186/5624. Thank you!!
GOODMAN.AMAN
DA.HEIDENREITER
.1100328930
Digitally signed by
GOODMAN.AMANDA.HEIDENREITER.1100328930
DN: c=US, o=U.S. Government, ou=DoD, ou=PKI,
ou=DISA,
cn=GOODMAN.AMANDA.HEIDENREITER.110032893
0
Date: 2015.06.08 13:10:08 +02'00'
AMANDA GOODMAN
Alt. Security Manager/SSR
DISA Europe