EU Energy Innovation, Horizon 2020 Energy application process WHAT THIS STAGE INVOLVES 1 Hears about launch of Calls for Proposals and wants to find out more Contact EU Energy Focus team, the UK National Contact Point for Horizon 2020 Energy, to find out more about the Call 2 Discuss relevance of Horizon 2020 funding with the EU Energy Focus team Send summary of proposal idea to EU Energy Focus team INDICATION OF TIMING* Call launched between 3 and 6 months in advance of deadlines Month 1 3 4 Informal eligibility checks Check idea for relevance to current Call requirements – e.g. scope, innovation, collaboration requirements Prepare proposal summary and identify partners Prepare proposal summary covering objectives, relevance to the Call topic and expected impact for review by EU Energy Focus team and as a tool for consortium building. Consider which organisations are needed in the consortium in order to deliver the project Month 2 PREPARE Contact EU Energy Focus team with questions on proposal development EXPLORATORY STAGE STAGES POST SUBMISSION 5 Confirm partners and agree consortium arrangements Use your organisation’s networks along with partner search services and tools to confirm relevant partners then approach them to discuss collaboration and agree roles 6 Prepare draft proposal Draft proposal text and budget tables in conjunction with partners. The EU Energy Focus team can review the draft proposal Month 3 to 5 7 Finalise and submit proposal Amend proposal to take account of feedback from review process then upload final proposal to the Commission’s proposal submission system Month 6 – deadline date and time set by the European Commission 8 Proposal evaluation Eligibility checks and evaluation by independent evaluators Month 6 to 11 9 Notification of decision Notify project coordinator of the outcome of the evaluation Month 11 - Maximum of 5 months for single stage proposal evaluation If successful - grant agreement negotiation and signature Respond to information requests from the Commission, finalise consortium agreement and sign contract with the Commission Month 11 to 14 - Maximum of 3 months from notification of decision to contract signature If unsuccessful – review feedback Consider feedback and possibility of resubmission but important to consider relevance to the current Call and if the feedback on the proposal can be adequately addressed Seek alternative funding sources if resubmission not relevant Month 11 10a 10b Key – = actions undertaken by potential proposer with support from the EU Energy Focus team = actions undertaken by the European Commission * based on 6 months between Call launch and deadline. NB the timings prior to the deadline are suggestions. The timings in orange text are formal and are set by the European Commission. Some Energy Calls have two stage proposal submission so timings will be different for these.