Job DESCRIPTION - Drayton Manor Theme Park
Job Description / Person Specification Job Title: Finance Manager Reporting To: Group Financial Controller (secondary reporting line: General Manager, Hotel) Grade/Salary Band: Senior Manager Benefits: Discretionary Bonus Scheme, Mobile Phone Job Summary To lead the Hotel’s accounting function in the delivery of accounts consistent with the policies and timetables of DMP and its hotel management company. To work with the Hotel’s General Manager to maximise the return to the business whilst delivering DMP’s vision and values. To ensure appropriate control and review processes are in place and are being performed across the hotel. Key Duties & Responsibilities Operations Support To liaise with Operations to understand and interpret management information to pro-actively support business activity To form effective working relationships between Finance and other areas of the business To communicate financial issues to non-accountants To influence and challenge the Hotel General Manager and to become the financial conscience of the hotel Work with the management team to identify and implement cost and sales initiatives. To continually review suppliers, ensuring the best price is paid through a tender process. To participate in an operational duty management rota as required. Accounting To manage the production of key management accounts and board reports and subsequent analysis of the annual budget and monthly forecasts for Drayton Manor Park Hotel and Drayton Manor Park Catering (Hospitality business and Grill Inn restaurant). To deliver accurate accounts consistent with Drayton Manor Park’s accounting policies and timetable. To ensure that all balance sheet accounts are reconciled monthly and that any material concerns are highlighted. To facilitate the understanding of current trends and key performance measures To improve financial control through shared best practice, ensuring that high standards of professional integrity are maintained. To ensure ancillary services in the areas of payroll, accounts payable, stock control and month end are delivered in accordance with Drayton Manor Park and its hotel management company’s standards and timetables To maintain the fixed asset register for the Drayton Manor Park Hotel and Drayton Manor Park Catering (Hospitality and Grill) businesses. To deliver a balanced score card (NOP, 60 day debt target, Quality, H&S) To ensure the weekly, monthly and annual forecast is delivered within the relevant timescales, reporting any financial variances. To co-ordinate the annual financial budget To audit and ensure compliance with all company security, including safe control and cash handling of floats and banking (including petty cash) To manage the archiving material and records in line with legal and company obligation To support with the validation of payroll and payroll accruals. To work with the external stock takes, managing purchases to sales during the period. Internal Control To protect the integrity of the business by the systematic application of the Company’s internal control procedures. To liaise with internal and external audit staff in the performance of their duties. To complete self-assessment monthly and quarterly checklists for hotel. To liaise with the Drayton Manor Park’s finance team to ensure accurate cross-billing and month end reconciliations. Working Capital To manage working capital in the best interest of the DMP Group. To implement and ensure that the accounting policies with regard to stock taking are followed. To ensure that the Company’s credit policy both in terms of granting of credit and collection of debt is in place and is adhered to throughout the hotel. Management of People To lead the finance team for the hotel, ensuring that performance is monitored and that teams are motivated, trained and developed. To carry out performance reviews and appraisals with hotel Finance staff in line with the group’s performance management processes. To take part in the recruitment of new staff within the finance department, as required To develop and implement departmental training plans, based on individual skills plans and career development. Other To support the implementation and future development of accounting systems and procedures. To participate in ad-hoc projects. To pro-actively seek out high yielding opportunities for capital investment. To assist in the feasibilities and track the benefits. To continually strive to eliminate avoidable costs across and deliver a quality financial service at least cost. To keep up-to-date with the Group’s and hotel management company’s accounting policies. COMPETENCIES Competency Level* Communication Department manager Taking Responsibility & Achieving Results Leadership & Working with Others Developing Self and Others Building and Maintaining Relationships SKILLS & QUALIFICATIONS ESSENTIAL AAT Accounting Qualification Experience working with hotel finance systems and processes Good understanding of Word and Excel Experience of preparing and presenting financial information to the Board and senior management Excellent verbal and written communication skills Interpretation of financial information to non-financial managers Attention to Detail Excellent influencing and stakeholder management skills At least 2-years direct line management experience DESIRABLE Accredited Qualifications Non-Accredited Skills, Knowledge & Experience Knowledge of Navision and Opera Experience of working with a budgeting software tool RESPONSIBILITIES Extent People Finance Team – 1 sales ledger clerk and 1 purchase ledger clerk Financial Managing the finance department staff costs within budget and the Guest Supplies budget. Placing purchase orders up to a value of £1,000 that relate to costs which are within a preapproved budget. Use & Care of Equipment Desktop / laptop, mobile phone Health & Safety Self, team and working environment General Conditions Flexible working Working days – Monday to Friday Participation in a Duty Manager rota – as required
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