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2. work
3. contracts

Page No.01/24
Tender Document
Ministry of Science & Technology
Department of Science & Technology (DST)
Admin II (A) Section
Technology Bhavan,
New Mehrauli Road,
New Delhi-110 016
Tender Set Cost: Rs.1, 000/- (Rupees one thousand
only)
For Supply of Stationary/General Items in DST,
Technology Bhavan, New Delhi-16
Contd…02/-
Page No.02/24
Ministry of Science and Technology
Department of Science and Technology
Administration II (B) Section
Technology Bhavan, New Mehrauli Road, New Delhi-110 016
Tender Enquiry No. 9-1/2014/Admn.II (A)
Date:7thMay., 2015
To
All interested & eligible vendors
Sub: Open Tender for Supply of Stationary/General Items in DST,
Technology Bhavan, New Delhi-16
1.
For and on behalf of the President of India, sealed tenders are invited in two
(Prequalification & Financial) bid system for the subject mentioned job in
Department of Science & Technology, Technology Bhavan, New Delhi-16
initially for period of one year, extendable on yearly basis depending upon the
performance of the firm and compliance of terms & conditions stipulated in the
tender document by the firm.
2.
Interested firms may quote their lowest prices in the enclosed Proforma
(Appendix-I) in a sealed cover along with the documents duly signed on all pages
as mentioned in the tender document in the prescribed form. The sealed cover
containing the quoted tender shall be super scribed “Open tender for supply of
Stationary/General Items in DST, Technology Bhavan, New Delhi-16 not to be
opened before “8.06.2015” and shall be dropped in the tender box of Admin II
(A) kept near the Reception of the Technology Bhavan latest by 1500 hours on or
before “8.06.2015”. Sealed tenders received within the closing time limit shall be
opened on the same day at 1530 hrs in Raman Auditorium, WH Block in the
presence of such tenderers who wish to be present.
3.
The tentative cost for the contract period shall approximately be
Rs.30,00,000/- (Rupees thirty lakh only) per annum. Tenderers shall submit
EMD amount of Rs.60,000/- (Rupees sixty thousand only) with the tender
documents and the successful tenderer shall be required to submit a performance
security deposit of an amount of Rs.2, 00,000/- (Rupees two lakh only) in the form
of Demand Draft/ Fixed Deposit Receipt/ Performance Bank Guarantee from any
Scheduled Commercial Indian Bank valid for the contract period + 03 months.
Contd…03/-
Signature of the bidder (s) with stamp
Page No.03/24
4.
Tendering firms fulfilling the requirements in this tender document may
quote their competitive lowest prices as per the requirements given in the attached
Appendix-I.
5.
Any correspondence concerning the tender shall be addressed by quoting
the Tender Enquiry No. given above.
6.
This letter shall form part of tender documents and shall be returned duly
signed along with the tender documents.
THE DEPARTMENT ON THE BEHALF OF PRESIDENT OF INDIA
DOES NOT BIND HIMSELF TO ACCEPT THE LOWEST OR ANY
TENDER
(B. K. P. Angam)
Under Secretary to the Govt. of India
Tel: 26590204
Copy to: FICCI, DST: For posting the complete tender document on
Department’s website.
Contd…04/Signature of the bidder (s) with stamp
Page No.04/24
Schedule I
IMPORTANT
I N F O R M A T I O N, G E N E R A L
I N S T R U C T I O N S, & CONDITIONS
1.
Accepting Officer
Under Secretary to the Govt. of India
Department of Science & Technology
ON BEHALF OF THE PRESIDENT OF INDIA
2.
Two (Prequalification & Financial) bids system
2.1. This tender shall be processed in two bids system – namely (i)
Prequalification and (ii) Financial Bids. The tenderers shall submit both the bids
simultaneously on or before 1500 hrs on “8.06.2015”. The price bid will be
opened, on the date to be fixed later on and made known to the qualified tendering
firm only after technical evaluation of all the offers received for prequalification
bids are completed and are eligible/ meet the criteria mentioned in the
prequalification bid. Those firms who do not meet the requisite criteria/ fulfill the
prequalification requirements, their financial bid shall not be opened and the same
shall be intimated/ informed/ displayed in the web portal of the Department.
2.2. Both the bids –one containing the “Prequalification bid” duly sealed and
the other “Financial bid” duly sealed should be submitted in one main cover and
the price quotation in the sealed cover will form an enclosure to the main cover.
The main cover should also be wax sealed.
2.3. The tenderers should very carefully note that price bid, received after
opening of Prequalification bid “8.06.2015”, though before the date fixed for the
opening of Financial bids will be regarded as late tender and shall not be
considered.
2.3.1. The price bid submitted by such tenderers, whose offers have been
considered as technically not acceptable on the basis of the tender evaluation of the
Prequalification bids, shall not be opened. The Department shall not intimate the
financial bid opening date to such tenderers who do not qualify in the
prequalification bid.
All bidders are therefore required to submit their offers in two covers as under:2.4
FIRST COVER should contain the “Prequalification offer” submitting
the following documents:2.4.1 Tender documents duly completed and signed BUT WITHOUT
INDICATING THE RATES QUOTED i.e. Appendix-I.
Contd…05/-
Signature of the bidder (s) with stamp
Page No.05/24
2.4.2 Tender Fee Coupon (Appendix- III).
2.4.3 Earnest Money Deposit (EMD) amounting to Rs.60,000/- (Rupees sixty
thousand only) in the form of DD/ BC/ PO in favor of DDO, DST.
2.4.4 Experience Certificate regarding at least three years of experience in
executing contract (worth Rupees 20,00,000/- in each year) for providing
Stationary/General Items of similar services to Govt. organizations/ PSUs/ State
Govt. / Quasi Govt.
2.4.5 Income Tax Returns for the last three years and Solvency Statement from
Bankers concerned.
2.4.6
Firms
registered/enlisted
with
Ministries/
Department
of
Ministries/PSUs/CPWD/ MES/ Railways in eligible category shall attach
“Registration Certificate” issued by concerned authority. Original tender document
duly signed and stamped at all pages. Satisfactory Performance certificate at least
for a period of two years from Ministries/ Department of Ministries/ CPWD/ MES/
Railways/ PSUs/ State Govt. / Quasi Govt. shall be attached.
2.4.7 The firm shall furnish complete details of APPENDIX-II. Partly/ partially
filled Appendix-II shall be considered as not furnishing of complete details and
shall be rejected without assigning any reason thereof.
2.4.8 The firm must have its Registered Office in Delhi and will be required to
supply its address and telephone Nos. (Office as well as residence) and also mobile
phone numbers.
Note: 1.
The conditions laid down in 2.4 as Prequalification
bid shall be free from any condition. Conditional bids shall
be rejected straight way without assigning any reason.
2.
This cover should be super scribed “Prequalification Bid for supply
of Stationary/General Items in DST, Technology Bhavan, New
Delhi with Tender No., Name and Date of opening”.
3.
Vendor/s failing to comply any conditions mentioned under 2.4
shall not qualify in Prequalification Bid.
4.
The firm failing to qualify prequalification bid shall not be
considered for opening of Financial Bid.
Contd…06/-
Signature of the bidder (s) with stamp
Page No.06/24
SECOND COVER should contain the “Financial offer” submitting the following
details:i)
Details of rates as per Appendix-I including name of brand (inclusive of all
taxes, duties & freight charges) quoted by the bidder. These details should be
submitted in the format given. The words “FINANCIAL BID for SUPPLY OF
STATIONARY/GENERAL ITEMS IN DST, TECHNOLOGY BHAVAN,
NEW DELHI should be written clearly and prominently on this envelop along
with Tender Number, Name of work & Date of opening.
THIRD COVER: Both the above mentioned covers should be sealed separately
and thereafter, be kept in a third cover and again sealed. This cover should also be
superscripted with the Tender No., stores and date of tender opening as under:Tender No. 9-1/2014/Admn.II (A)
Dated “8.06.2015”
“TENDER ENQUIRY FOR SUPLY OF STATIONARY/GENERAL ITEMS
IN DST, TECHNOLOGY BHAVAN, NEW DELHI NOT TO BE OPENED
BEFORE 1530 hrs. On “8.06.2015”
Only the first cover i.e. Prequalification Bid shall be opened on the date of tender
opening. Financial bids of only those firms who qualify Prequalification bid will
be considered and shall be opened publicly on a later date which will be notified to
the bidders who have qualified the Prequalification bids.
3.
Tender Fee
Tenderers are required to furnish a tender fee of Rs.1,000/- (Rupees one thousand
only) along with Tender. Tender Documents can be obtained from Section Officer,
Admn.II-A, Hall E, Warehousing Block, Technology Bhavan on furnishing a
Demand Draft, Pay Order or Banker’s Cheque of Rs. 1,000/- in the name of DDO,
DST. Tender fee coupon (as per Appendix-III to this Tender Document) shall be
issued along with tender documents on payment of tender fee. Sealed tenders
received in this Department without the Tender Fee Coupon shall not be taken into
consideration and shall be rejected. Tender Document can also be downloaded
from DST website www.dst.gov.in or Government of India tender portal
www.tenders.gov.in. Firms using Tender Document downloaded from DST or
Government of India website will have to submit DD/Pay Order/Banker’s Cheque
of Rs.1,000/- along with their tender in sealed cover failing which their offer shall
be rejected.
Contd…07/Signature of the bidder (s) with stamp
Page No.07/24
4.
Earnest Money Deposit
4.1 An amount of Rs.60,000/- (Rupees sixty thousand only) shall be submitted
by way of Demand Draft, Pay Order/Banker’s Cheque in the name of DDO, DST,
New Delhi along with the original copy of the tender submitted by the firm.
Payment by any other mode shall not be acceptable. Offers received without EMD
shall be rejected and shall not be considered under any circumstances. EMD of
tendering firms who submit the sealed tender but withdraw the same before expiry
of the tender validity date shall be forfeited. EMD of the successful tendered shall
be released only after submission of Performance Security of specific amount.
EMD of the tenderers who fail to honour the bid in prescribed time limit shall
stand forfeited. No representation in this regard shall be entertained by the
Department. EMD amount shall not be adjusted in any form by DST. No interest
will be paid by the Department for not releasing the EMD amount within the
tender validity period or under any circumstances.
4.2
The Department will return the earnest money wherever applicable to
unsuccessful tenderers by endorsing the authority on the deposit for its refund, on
production by the tenderer a certificate of Accepting officer that a bona fide tender
was received and all documents were returned.
5.
Non- transferability
This tender is non-transferable.
6.
Terms & Conditions
Terms & Conditions as set out in this Tender Document shall have to be complied
with by the tendering firm. Offers not complying with such terms & conditions
shall be rejected.
7.
Firm & Fixed rate
7.1
Rates shall be quoted on net destination basis at DST and firm & fixed rate
basis including statutory taxes (CST/ VAT, Service Tax, Service Charge etc.,
duties (ED- if any), freight, packing and handling etc.. The prices/rates quoted
shall be indicated in words as well as in figures and in INR only. Rates during the
currency of contract shall remain firm & fixed in respect of materials supplied by
the contractor. Tenderers are requested to quote their prices on a firm & fixed basis
only for the entire period of the Rate Contract. Tenders of the firms received with
prices quoted on variable basis shall be rejected straightaway.
7.2
In the event of any dispute as to whether any minor details/items of work is
included in the contract shall be referred to the Accepting Officer. Appeal against
the decision of the Accepting Officer in this regard shall lie to the Joint Secretary
(Administration), DST and the decision given by him shall be final and binding.
Contd…08/Signature of the bidder (s) with stamp
Page No.08/24
8.
Prescribed Forms
Tenders of firms received in the format prescribed in this tender document shall
only be considered. Offers not received in prescribed format shall be rejected and
no correspondence in this regard will be entertained. Fax/ E-mail/ Letter head
submission of tenders shall not be accepted.
9.
Late/ delayed tender
Tenders received after prescribed closing time shall not be accepted under any
circumstances.
10.
Time & date of receipt and opening of bids
Tenderers shall note that if the date of tender opening given in the Tender
Document is declared a closed holiday by the Central Government, the tender shall
be opened on the next working day at the same time. In such an event the closing
hours for receipt of tenders in DST will stand automatically extended up to 1500
hours of the next working day in the Central Government offices.
11.
Contract period
One year from the date of commencement of contract and extendable on yearly
basis depending upon the performance of the firm and compliance of terms &
conditions stipulated in the tender document by the firm and mutually agreed
upon. The Annual Rate Contract awarded as a result of this Tender Enquiry
will be in the nature of a running contract. The Supply Order shall be placed
during the entire period of RC concluded, based on the rates quoted in the
contract(s). No guarantee can be given as to the minimum or actual services
usage. Based on the trend of expenditure incurred during the previous year,
contract value for the proposed RC period is expected to be around Rs.30,00,000/(Ruppes thirty lakh only) per annum.
12.
Performance security
Successful bidder shall be required to furnish a Performance Security for amount
of Rs.2,00,000/- (Rupees two lakh only) in the form of DD/ Pay order, Fixed
Deposit Receipt (FDR) or Bank Guarantee from any Scheduled Commercial
Indian Bank to be submitted within 15 days from the receipt by him of notification
of acceptance of his tender. The format for Performance Bank Guarantee (PBG)
shall be provided by DST along with the award of contract. Non-submission of
PBG in prescribed format or submission by other mode shall be viewed adverse
performance which shall further lead to de-registration/ suspension of business
dealing with the Department and the amount of performance security deposited by
the firm shall also be forfeited. Successful bidder has to submit fresh Performance
Security of same amount in case of extension beyond the contractual period along
with the willingness certificate of extension with contractual rates, terms &
conditions.
Contd…09/-
Signature of the bidder (s) with stamp
Page No.09/24
13.
Validity of tender
Tender shall be kept valid for acceptance by DST for a period of 90 days after the
tender opening date.
14.
Taxes & duties:-
14.1 Rates quoted by the tenderer shall be inclusive of all statutory taxes & duties
( VAT, Local Sales tax, Central Sales Tax, with or without Form-C etc.) and
freight (free delivery at consignee's premises) etc. In case, they are exempted from
payment of sales tax, a copy of the Exemption Certificate issued by the appropriate
authority may be furnished.
14.2 Octroi Duty and Local Taxes: Normally the stores supplied to
Government Departments against Government Contracts are exempted from the
levy of town duty, Octroi Duty, Terminal Tax and other levies of local bodies
against production of Exemption Certificate from authorized officers. As the
tenderers are to quote their prices on F.O.R. destination, door delivery basis,
Octroi Exemption Certificate will not be issued by this Department and any
separate charges for Octroi & local taxes will be borne by the supplier himself
only.
14.3 Tax Deduction at Source (TDS):- TDS shall be deducted from each bill
(as applicable) of the contractor under the statutory rules of Union Govt. in respect
of Income Tax & other Taxes etc.
14.4 No claim on account of sales taxes or any other statutory taxes/ charges for
execution of work awarded under this contract shall be entertained by DST and
such taxes and charges shall be paid by the contractor himself.
15.
Submission, acceptance and rejection of tender:-
15.1 The envelope containing the quoted tender shall be duly sealed and superscribed as “supply of Stationary/General Items in DST, Technology Bhavan, New
Delhi-16 for period of one year. The sealed envelope shall be dropped in the
tender box kept [Tender Box Admin II (A)] near the reception of Technology
Bhavan on or before 3.00 PM on “8.06.2015” which shall be opened on the same
day at 3.30 PM in the presence of one representative of such tenderers who wish to
be present.
15.2
Tenders not complete in all respects shall be liable to be rejected.
Contd…10/-
Signature of the bidder (s) with stamp
Page No.10/24
15.3 While submitting the tender for this work the tenderers shall be deemed to
have read, understood and accepted all the terms and conditions stated in the
tender document. Any doubts or clarifications with regard to the interpretation of
the Terms & Conditions stipulated in this Tender Enquiry, shall be got clarified
from Under Secretary, DST at least 07 days before tender opening date. Requests
for postponing the tender opening date for the same shall not be accepted.
15.4 Tenderers shall indicate the complete address of their firm/ office along
with telephone numbers.
15.5 Contract shall be awarded to the firm offering the lowest / net bundled price
and not with reference to the lowest prices quoted for the sub-items. However, if
price for each & every item is not quoted, Net- bundled price offered shall not be
accepted.
16.
Award of contract:-
16.1 The Accepting officer shall award the contract to the tenderer whose tender
has been determined to be substantially responsive and who has offered the lowest
evaluated tender price, for category ‘A’, ‘B’& ‘C’’.
16.2 Notwithstanding the above, the Accepting Officer reserves the right to seek
previous work orders, references etc. and to accept or reject any tender and to
cancel the process and reject all tenders at any time prior to award of contract.
16.3. The tenderer whose rate is accepted shall be notified for the award of
contract by the Accepting Officer prior to expiration of the tender validity period.
The terms and conditions stipulated in the tender document shall be fully
applicable to the resultant contract and shall be integral part of the contract
concluded on the basis of this Tender Enquiry.
16.4 Contract shall be awarded to the firm(s) offering the lowest/net bundled
price (category wise) and not with reference to the lowest prices quoted for the
sub-items. However, if prices for each and every item are not quoted, Net-bundled
price offered shall not be accepted.
16.5 In case two firms offering the same lowest net bundled prices, then only
item-wise rate will be evaluated for those firms and the contract will be awarded to
the firm item-wise on L1 basis.
16.6 DST reserves the right to conclude parallel Rate Contracts with a number of
suppliers and place Orders on any of such firm that may be the most economical to
it or suitable to its requirement
16.7 DST reserves the option to give purchase/price preference to offers from
Small Scale industries etc. in accordance with the policies of the Govt. in force
from time to time.
Contd…11/Signature of the bidder (s) with stamp
Page No.11/24
17. GUARANTEE/ WARRANTY:
17.1 The contractor shall guarantee that the stores, articles sold/supplied to the
purchaser under this contract shall be of the best quality and workmanship and
new in all respects and shall be strictly in accordance with the specification and
particulars contained/ mentioned in the Tender enquiry.
17.2 The date of manufacturing of the items supplied will not be more than 3
(three months) old. The contractor shall guarantee that the said goods/stores
articles would continue to conform to the description and quality as per AppendixI for a period of twelve months, from the date of installation of the said
goods/stores/articles to the purchaser
17.3 Notwithstanding the fact that the Purchaser (Inspector) may have inspected
and /or approved the said goods /stores/articles, if during the aforesaid period of 12
months the said stores/goods/ articles be discovered not to conform to the
description and quality aforesaid or not giving satisfactory performance or have
deteriorated, the decision of the purchaser in that behalf shall be final and binding
on the contractor and the purchaser shall be entitled to call upon the contractor to
rectify the goods/stores/articles or such portion thereof as is found to be defective
by the purchaser within a reasonable period or such specified period as may be
allowed by the purchaser in his discretion on/an application made thereof by the
contractor and in such an event, the above mentioned warranty period shall apply
to the goods/stores/ articles rectified from the date of rectification thereof.
17.4 In case of failure of the contractor to rectify or replace the goods etc., within
specified time, the purchaser shall be entitled to recover the cost with all expenses
from the contractor for such defective stores.
18.
Paying authority
Controller of Accounts or his authorized representative, Pay & Accounts Office,
DST, New Delhi-110016 shall be the paying authority.
19.
Completion of contract
The Contract shall be completed on completion of period (or extended period
mutually agreed by both parties) given in contract.
Contd…12/-
Signature of the bidder (s) with stamp
Page No.12/24
20.
Cancellation of contract
Due to unsatisfactory performance established on the part of the contractor or any
such material complaints, the contract shall be cancelled at any time by giving a
Notice of three months in advance by the Accepting Officer. If satisfactory
improvement shall not be found even after issue of notice, Final Notice shall be
served upon the contractor to improve the performance within 15 days, if
contractor fails to improve the performance even after issue of Final Notice, the
contract shall be cancelled without prejudice to the department. During the period
of notice both the parties shall continue to discharge their duties and obligations.
21.
Applicable law
The contract shall be interpreted in accordance with the laws of Union of India.
For judicial adjudication, the disputes, if any, arising out of the Contract shall be
subject to the jurisdiction of the Courts in Delhi only and will be settled
accordingly.
22.
Disputes & Arbitration
22.1 All disputes (except decision given under clause 7.2 here-in-before which
shall be final and binding) arising shall be settled through arbitration. Both the
parties shall first try to resolve the disputes amicably by mutual consultation. If
they fail to resolve the disputes by such mutual consultation within 21 days, then,
depending upon the position of the case either of the parties shall give notice to the
other party of its intention to commence arbitration as per the Indian Arbitration
and Conciliation Act, 1996.
22.2 Sole Arbitrator shall be appointed by Joint Secretary (Administration),
DST, New Delhi within 30 days of notice regarding appointment of arbitrator.
22.3 In the event of any dispute arising under this contract or in connection there
with including any dispute relating to:22.3.1 Existing meaning and interpretation of this contract the same shall
be referred to the sole arbitration appointed by the DST, New Delhi. The
arbitration shall be conducted in accordance with the provisions of the Arbitration
& Conciliation Act 1996.
22.3.2 There shall be no objection that the Arbitrator is a person who has dealt
with the matters to which the contract relates and/or in the course of his duties he
has expressed any view on any matters in dispute or differences. The award
of the Arbitrator shall be final and binding on the parties.
Contd…13/-
Signature of the bidder (s) with stamp
Page No.13/24
22.3.3 Notwithstanding any dispute between the parties, the agency shall not be
entitled to withhold, delay or defer his obligation under the contract and the same
shall be carried out strictly in accordance with the terms & conditions of the
contract.
22.3.4 The Arbitrator shall give speaking and reasoned award with respect to the
claims referred to him by either of the parties.
23.
Specifications
The specifications are given in the Annexure-I of this Tender Document.
24.
Mandatory Information
Contractors are required to fill up the Contractor’s information (Mandatory)
and furnish supporting documents as per Appendix-II to this tender document.
25.
Liquidated Damages
25.1 In case the firm does not comply to the terms & conditions mentioned in the
contract, action shall be taken against the firm to recover from the contractor as
agreed liquidated damages including administrative expenses and not by way of
penalty, a sum equivalent to ½ % per week and the total damages so claimed shall
not exceed 10% of the total contract amount.
25.2 The Department reserves the right to conclude similar Contracts with a
number of firms which may be the most economical to it or suitable to its
requirements.
Contd..14/-
Signature of the bidder (s) with stamp
Page No.14/24
ANNEXURE- I
SPECIFICATION
1. Scope of work –
1.1 Supply of Stationary/General Items as specified in Appendix-I
1.2 Door delivery at DST, Technology Bhawan, New Mehrauli Road, New
Delhi-110016. Offers from firms/suppliers with terms of delivery at their
stores or stipulating lifting of stores from their outlets shall stand rejected.
1.3 Stores are required to be delivered at the Technology Bhawan premises on
free delivery to the consignee’s premises, freights/transportation paid basis.
Purchaser will not pay separately for transit insurance and the supplier will
be responsible till the entire stores contracted for, arrive in good condition
at the destination.
1.4 Indenting Authority- Department of Science and Technology (DST),
Technology Bhavan, New Mehrauli Road, New Delhi-16.
1.5 Consignee - Store In Charge, DST, Technology Bhawan, New Mehrauli
Road, New Delhi-110016
2. Contract Tenure:2.1 The service contract shall be initially for a period of one year and shall be
subject to periodic review and evaluation of performance by the Competent
Authority of DST, New Delhi.
2.2. Renewal up to two more years on yearly basis can be considered after
review of performance without any escalation in contract cost, terms &
conditions.
2.3. No escalation in cost will be considered during the period of contract ON
ANY ACCOUNT
2.4 In case of extension of the contract for a limited period, if required, the
contractor shall continue the service. For this period cost of the running
contract shall be considered without any escalation.
3. Delivery and Payments & bills:3.1 Terms of Delivery:
3.1.1 The firm should be in a position to supply Stationery items on short notice
as and when required
Signature of the bidder (s) with stamp
Contd…15/-
Page…15/24
3.1.2 Door delivery at DST, Technology Bhawan, New Mehrauli Road, New
Delhi-110016. Offers from firms/suppliers with terms of delivery at their
stores or stipulating lifting of stores from their outlets shall stand rejected.
3.1.3 Delivery period: Within 7 days of the placement of confirmed supply order
on the firm or as stipulated in the Supply Order. The firm should be able to
provide Stationery Items on holidays/Sundays also.
3.1.4
Contractor shall submit the bills within 07 days of supply of goods.
4.
Payment terms:
4.1
100% payment shall be released on satisfactory receipt of the goods/articles
ordered. Advance payment will not be made under any circumstances.
4.2
Payment towards all the Govt. levies/ taxes, as applicable shall be
contractor’s responsibility.
Contd..16/Signature of the bidder (s) with stamp
Page No.16/24
FINANCIAL BID
Sl.N
o.
Categor
y
1.1
A
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
A
A
A
A
A
A
A
A
1.10.
1.11.
1.12.
1.13.
1.14.
1.15
1.16.
1.17.
1.18.
1.19
1.20.
A
A
A
A
A
A
A
A
A
A
A
1.21.
1.22.
1.23.
1.24.
1.25.
1.26.
1.27.
1.28.
A
A
A
A
A
A
A
A
1.29.
1.30.
1.31.
1.32.
A
A
A
A
1.33.
A
1.34.
A
Description of the Items
(Stationery)
Make/Bran
d/
Specificatio
n
Correcting Pen
Camlin
/Kores
Non-Dust Eraser (Pencil)
Apsara
Pencil Lead (10 in a box)
Natraj
Pencil Shorthand (10 in a box)
Apsara
Sharpner with Cap
Natraj
Calculator Ordinary(CT 500)
Citizen
Calculator Scientific
Cassio
Ball Pen Reynold 0.45
Reynold
Ball Pen Jotter(Good Quality)
Perform/fla
ir
Scissors Ordinary(7”)
Kabica
Pilot Pen (V-5)
Luxor
Pilot Pen (O-5)
Luxor
Ball Pen Holder (Jotter)
Link
Add gel Pen
Achiever
Uniball Pen
Uniball
Stamp Pad
Supreme
Transparent Binding Sheet
Oddy
Gum Bottle (150 ml.)
Camel
Section Diary
ABD
Gem Clip (in box) Plastic ZEM
quoted
All Pin
Apex
Punch – Single
Kangaroo
Punch – Double
Kangaroo
Stapler HD-10 D
Kangaroo
Stapler HD-45
Kangaroo
Stapler Pin No. 10 1M
Kangaroo
Stapler Pin No. 24/6
Kangaroo
Heavy duty Stapler (TOHO TOHO
Stapler-12S/17
Heavy duty Staple Pin (23/17)
Kangaroo
Peon Book
ABD
Cello Tape (1/2” x 50 mtrs.)
Premier
Shorthand Note Book
Swaraswati/
Bittoo
Color flag (tri-color) 3x3”
De’smat/Pr
omote
Self sticking yellow Slip (3” x De’smat/Pr
4”/76mm x 102mm)
omote
Unit
APPENDIX-I
(Pg-1/3)
Price
Quoted
Rs.
Per Piece
Per Piece
Per Box
Per Box
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Piece
Per Pkt
Bottle
No.
Per Box
Per Pkt
Per Piece
Per Piece
Per Piece
Per Piece
Per Box
Per Box
Per Piece
Per Box
No.
No.
No.
Per Pad
Per Pad
Contd..17/Signature of the bidder (s) with stamp
Page No.17/24
1.35
A
1.36
1.37
1.38
A
A
A
1.39
A
1.40
A
Permanent Marker Product No.
970
White Board Marker
Steel Scale 12”
Ruled Register (192 pages Hard
Board Cover)
Ruled Register (288 pages Hard
Board Cover)
Ruled Register (384 pages Hard
Board Cover)
Luxor
Per piece
Luxor
Elora
Neelgagan
Per Piece
Per Piece
Per Piece
Neelgagan
Per Piece
Neelgagan
Per Piece
Total
Contd..18/Signature of the bidder (s) with stamp
Page No.18/24
APPENDIX-I
Pg-2/3
Sl.No.
Categ
ory
Name of the Items
Make/Brand/
Specification
Unit
Pen Stand (4 Socket)
Product No. 1439
Pen Stand (2 Socket)
Product No. 202
Desk Calender Stand
Product No. 4
White Duster (36” x
36”)
Fine
quality
Cotton
White Duster (24” x
24”) - do Yellow Duster (36” x
36”) Grade ‘A’
Yellow Duster (24” x
24”) - do Tag (White)(200 tags
pack)
Dak Pad
Kebica
Stationery
Kebica
Stationery
Kebica
Stationery
As per sample
Per Piece
-do-
Per Piece
-do-
Per Piece
-do-
Per Piece
-do-
Bundle
Neelgagan
Per Piece
As
per
Sample
Shipra/Neelga
gan
Shipra/Neelga
gan
Opel Towels
from Arakal
Udyog
Lux
Per Pad
2.1.
B
2.2
B
2.3.
B
2.4.
B
2.5.
B
2.6.
B
2.7.
B
2.8.
B
2.9.
B
2.10.
B
2.11.
B
2.12.
B
2.13.
B
DST Slip Pad with
Print of 25 pages
Spiral Pad (50 Sheets,
A5 size)
Spiral Pad(50 Sheets,
A4 size)
Towel (76 x 152cms.)
2.14.
B
Soap (100 gm.)
2.15.
B
Ship
Packet
2.16.
B
B
Ambika
Make
Kebica/Brite
Per Roll
2.17.
Match Box (10 Boxes in
a Packet)
Extra Strong Thread
Ball (100 gm.)
File Tray
2.18.
B
Heavy duty Cell, R-20
Red Eveready Per Piece
2.19.
B
Pencil Cell, AA R-6
Red Eveready Per Piece
2.20.
B
2.21.
B
Dura Cell AAA (2 cells Dura Cell
in a set)
Candle (6 in a box)
Prabhat
Price
Quoted
Rs.
Per Piece
Per Piece
Per Piece
Per Pad
Per Pad
Per Piece
Per Piece
Per Piece
Set
Per Box
Contd..19/-
Signature of the bidder (s) with stamp
Page No.19/24
2.22.
B
2.23.
B
Sealing Wax (10 in a National
box)
star
Glue Stick (15g.)
Kores
2.24.
B
Gloliter (5 in a set)
Luxor
Set
2.25.
B
Set
2.26.
B
Sketch Pen (OHP)(5 in Luxor
a set)
Sketch Pen (12 Pc. Set) Luxor
2.27.
B
Per Roll
2.28.
B
2.29.
B
2.30.
2.31.
2.32.
B
B
B
Packing Tape (Brown)
(2 ½” x 65 mtrs.)
Packing Paper (Brown)
(29 x 44 cm.)
Packing Cloth (white
Markin)
Malaysia (Grey)
Glass Tumbler Plain
Glass
tumbler
Design/Printed
Total
Wonder
3 Per Box
Per Piece
Set
100 gsm star 100 Sheets
mills
As per sample Per Meter
As per sample Per Meter
Yera
Per Piece
Yera
Per Piece
Contd..20/-
Signature of the bidder (s) with stamp
Page No.20/24
APPENDIX-I
Pg-3/3
Sl.No. Category Name of the Items
Make/Brand/
Specification
Unit
3.1.
3.2.
3.3
C
C
C
As per sample
As per sample
As per sample
Per 100
Per 100
Per 100
3.4.
C
As per sample
Per 100
3.5.
C
Envelop (Brown) SE-5
Envelop (Brown) SE-6
Window Envelop white
SE-5 printed
Window Envelop white
SE-6 printed
Envelop white without
As per sample
Per 100
C
window White SE-5
printed
Envelop white without As per sample
Per 100
3.6.
window White SE-6
printed
Printed
File
size As per sample
Envelop Brown with
cloth lining
3.7.
C
3.8.
C
3.9.
C
3.10.
C
Printed
Book
size As per sample
Envelop Brown with
cloth lining
Plastic folder with print Mega Brand
single
side
transparent
(L) shape
File Cover Printed
As per sample
3.11.
C
File Board
As per sample
Price
Quoted
Rs.
Per
Piece
Per
Piece
Per
Piece
Per
Piece
Per
Piece
Total
Grand Total (Categories
A+B+C)
Note
1.
2.
Rates quoted by the tenderer shall be inclusive of all statutory taxes
& duties ( VAT, Local Sales tax, Central Sales Tax, with or without
Form-C etc.) and freight (free delivery at consignee's premises)
including handling etc. Monthly payment is admissible based on
material supplied and accepted. The Annual Rate Contract awarded
as a result of this Tender Enquiry will be in the nature of a running
contract.
The supply order shall be placed during the entire period of RC
based on actual requirement by the department based on the rates
quoted in the contract(s). No guarantee can be given as to the
minimum or actual usage
Contd..21/-
Signature of the bidder (s) with stamp
Page No.21/24
3.
The Financial Bid shall be free from any conditions. Conditional bid
shall be rejected straightway and no representation in this regard
shall be entertained.
Contd..22/-
Signature of the bidder (s) with stamp
Page No.22/24
APPENDIX-II
Contractor’s details (Mandatory Information)
Supporting documents be annexed with the application form (Applications found deficient in
any respect are liable to be rejected without further correspondence)
Sl
No.
01
Description
02
Nationality
03
Address (attach separate Regd. Office
paper for addresses of
other offices)
Enclose
Voter
ID/
Electricity Bill/ Landline
Telephone Bill or any Head office
other authenticate copy
of address proof)
Telephone Numbers
Landline/ Mobile No.
04
Information
Name of the Applicant/
Firm
Fax No.
E-mail address
05
Other Details (Enclose PAN Details
copies)
VAT Registration Number
06
Constitution of firm
Individual
Sole Proprietorship Concern
Partnership Firm
Public Ltd. Company
07
Private Ltd. Company/
Sector Enterprises
Details of Bank account Account No:(Enclose copy of front
page of pass book & Type of account:personalized cancelled
cheque)
Name of Bank:-
Public
Name & address of the branch
08
Is any person working
with the applicant a near
relative of the official of
DST? If yes, give details
Contd..23/-
Signature of the bidder (s) with stamp
Page No.23/24
Sl Description
Information
No.
9.
Earnest Money a. Amount in Rs. 60,000/- (Rupees Sixty thousand only)
Deposit (EMD)
details
b. DD/ BC/ PO No.
10.
Certificates/
Undertakings
c.
Date of Issue:-
d.
Name of issuing Bank:-
e.
Address of the issuing Branch:-
a.
I/ we (including all partners) certify that I/ we have carefully read
the Terms & Conditions mentioned in the tender enquiry form and shall
abide by them.
b.
I/ we certify that the information given is true to the best of my/
our knowledge. I/ we also understand that if any of the information is
found wrong/ false at any stage. I/ we are liable to be deregistered from
panel of approved contractors/ banned for doing any business dealings
with Government Departments or blacklisted or subject to any monetary
penalties that be deemed fit and appropriate by DST/ Government.
c. I/ We agree to the forfeiture of the Earnest Money Deposit if I/ We
fail to comply with all or any of the terms & conditions in whole or in
part as laid down in the Tender Enquiry Notice No. 9-1/2014/Admn.II
(A)
Date: 7thMay.,2015 which would constitute and have force of a
contract between me/ us and the Department of Science & Technology,
if I/ we am/ are declared a successful bidder.
d.
I/ we hereby declare the items mentioned in the Schedule to this
notice will be used for bonafide/ lawful purposes only as per the
guidelines of Department of Environment & Forest, Govt. of NCT
Delhi.
e. I/ we hereby also certify that, I/ we have signed all the pages of the
document with my/ our conscious and no body from this Department
influenced/ compelled to do so.
Contd…24/-
Signature of the bidder (s) with stamp
Page No.24/24
APPENDIX-III
TENDER FEE COUPON
TENDER NO.: 9-1/2014/Admn.II (A)
Date:7thMay., 2015
TENDER SET NO.:
ISSUED TO
M/s………………………………………
……………………………………………
…………………………………………….
Against
request
letter
………………………………………………..Dated……………., 2015 and
Payment
Demand
of
an amount of
No.
Rs.1,000/- (Rupees one thousand only ) vide
Draft/Pay
Order/Banker’s
Cheque
……………………………..Dated…………, 2015 drawn
No.
On
………………………………………………………………………………………
…………..........
TENDER
DOCUMENT ISSUED ON
.
Signature of the bidder (s) with stamp