1. art and entertainment
2. shows and events
3. classical concert

Nomination guidelines
Be part of Queensland’s largest youth performing arts
shows live at the Brisbane Convention and Exhibition
Centre, Friday 17 and Saturday 18 July 2015.
Contents
1. Contact information.................................................................................................1
2. What is Creative Generation – State Schools Onstage?.............................................2
3. Nomination process.................................................................................................3
4. Vocalists..................................................................................................................5
Featured vocalists.................................................................................................... 5
Backing vocalists...................................................................................................... 6
5. Choir.......................................................................................................................7
Massed choir........................................................................................................... 7
Core choir................................................................................................................. 8
6. Dance......................................................................................................................9
Featured dancers...................................................................................................... 9
Massed dancers..................................................................................................... 11
7. Symphony orchestra..............................................................................................12
8. The James Morrison Creative Generation Big Band.................................................13
9. Stand-alone variety................................................................................................14
10. Drumline..............................................................................................................15
11. Student stage crew..............................................................................................16
12. Teacher crew........................................................................................................17
13. Film crew.............................................................................................................18
14. Frequently asked questions.................................................................................19
15. Project consent form............................................................................................22
16. Terms and conditions...........................................................................................29
140002
17. DVD identification form........................................................................................30
1. Contact information
For general enquiries, please contact:
Laura Waldron
Operations manager
Creative Generation – State Schools Onstage
Ph: 07 3328 6630
Fax: 07 3328 6669
Mob: 0427 622 379
Email: [email protected]
Website: www.creativegeneration.dete.qld.gov.au
For specific category enquiries,
please contact:
Laura Waldron
Dance, featured and backing vocalist, stand-alone variety,
student and teacher crew manager
Email: [email protected]
Ph: 07 3328 6630
Larissa Hansen
Choir, drumline and film crew coordinator
Email: [email protected]
Ph: 07 3328 6628
Rhondda Wetton
Symphony orchestra manager
Email: [email protected]
Ph: 07 3328 6642
Raquel Gracey
Big band manager
Email: [email protected]
Ph: 07 3328 6620
Photos throughout: Madhouse Studios
Creative Generation – State Schools Onstage 2015
Nomination guidelines
1
2. What is Creative Generation – State Schools Onstage?
Over the past 10 years, Creative Generation – State Schools
Onstage (CGEN) has given students, teachers and school
communities the opportunity to be involved in a large-scale,
award-winning event. Since its inception, the professionally
produced spectacular has grown from 550 students in 2005
to a cast of over 1800 and is nationally renowned for its
outstanding and vibrant display of state school talent.
In 2015, CGEN will celebrate its eleventh year as
Queensland’s largest youth performing arts event at the
Brisbane Convention and Exhibition Centre (BCEC) with four
performances on Friday 17 and Saturday 18 July. Student
performers will come together to rehearse items covering a
mix of musical genres such as classical, rock, pop, musical
theatre, hip hop and jazz.
We expect the 600 dancers, 600 choristers, 65 symphony
orchestra members, musicians for The James Morrison
Creative Generation Big Band, drumline, featured vocalists,
2
Creative Generation – State Schools Onstage 2015
film and stage crew and variety acts will range from Prep to
Year 12 and will come from more than 100 state schools from
around the state.
CGEN rehearsals will provide an opportunity for performing
arts students to display and extend their talents and
affiliations with professional artists beyond those ordinarily
available in schools. Auditions, workshops and rehearsals
will give students a taste of the performing arts industry that
has put many Queenslanders on the international stage.
The confidence, self-esteem and experience gained from
being involved with CGEN will help to prepare students for
life beyond the school gate. Additionally, the Queensland
College of Teachers acknowledges that CGEN is a quality
professional development opportunity for teachers allowing
new skills, knowledge and practices to be brought back to the
classroom.
CGEN 2015 will be an exciting experience for all involved!
Nomination guidelines
3. Nomination process
Step 1 – Nomination
There are three steps to the nomination process for all categories:
• featured vocalists
• backing vocalists
• massed choir
• core choir
• featured dancers
• massed dancers
• symphony orchestra
• The James Morrison Creative Generation Big Band
• drumline
• stand-alone variety (student-devised work and school-based
work)
• student stage crew
• teacher crew
• film crew.
Step 1 – Nomination
An online nomination, including submission of audition footage,
must be entered by the coordinating teacher on behalf of the
student/s.
Coordinating teachers will be asked to complete all school contact
information once providing the contact details for up to four teachers.
Coordinating teachers must then complete all participant
nomination information.
Step 2 – Invitation
Students who are successful in being selected to be a part of CGEN
will be sent an official invitation letter via the coordinating teacher
of their school. The invitation will outline the next step in the
process, which may include a call-back audition, a casting day, a
workshop or a series of rehearsals.
Step 3 – Acceptance
After being signed by the required person/s noted on the form to
acknowledge the student’s or group’s acceptance into the program,
the official notice must be returned by the coordinating teacher on
behalf of the students to the CGEN team member managing the
category.
Coordinating teachers should login to the CGEN OnePortal teamsite.
The OnePortal teamsite is located at: https://team.oneportal.deta.
qld.gov.au/sites/creativegeneration/default.aspx
Coordinating teachers must strictly adhere to the following dates:
• Friday 12 December 2014 – nominations close for all
categories except symphony orchestra and big band. Audition
footage is also required on this date for featured vocalists,
backing vocalists, choir, massed dancers, stand-alone variety,
drumline and film crew.
• Friday 13 February 2015 – nominations close for students
entering Year 7/8 or students at a new school in 2015 except
symphony orchestra and big band. Audition footage is also
required on this date for Year 7/8 students and students at
a new school in the categories of featured vocalists, backing
vocalists, choir, massed dancers, stand-alone variety, drumline
and film crew.
• Friday 27 February 2015 – nominations close for symphony
orchestra and big band students. All audition footage due for
big band and symphony orchestra.
Before finalising the nomination, the coordinating teacher will be
asked to check a box acknowledging:
• the school principal where the student is enrolled has endorsed
the nomination
• all students nominating for a place in the program have
returned to the school a completed (unamended) CGEN 2015
project consent form. If an unamended form is not returned,
students are not able to participate in the program
• all students will be required to return an additional unamended
consent form for the television broadcast in early 2015. If
an unamended TV broadcast consent form is not returned,
students are not able to participate in the program
• nomination and participation fact sheets 1 and 2 have been
distributed and understood by all related personnel supporting
the students’ participation in the program
• parents/guardians and students understand the entire
program, and the expectations and level of commitment
required
Creative Generation – State Schools Onstage 2015
Nomination guidelines
3
• all school team members supporting the students’
participation in the program understand the expectations and
level of commitment required
• all students (and parents/guardians of those students)
understand the Department of Education, Training and
Employment is collecting personal information, and will handle
this material in accordance with the Information Privacy Act
2009 and the Education (General Provisions) Act 2006
• they have read, understood and agree to the terms and
conditions of the program.
Audition footage
• Option 1 – upload to the specified Learning Place Edtube
album when prompted during the nomination process.
• Option 2 – save audition footage to a DVD and mail to the
CGEN office at the following address:
Laura Waldron
Creative Generation – State Schools Onstage
Community Engagement and Partnerships
Department of Education, Training and Employment
PO Box 15033
City East QLD 4002
All mailed DVDs must be accompanied by a DVD identification form
(see page 30).
Please ensure video footage on the DVD is formatted so it can be
viewed on a standard DVD player and TV, not only on a computer.
Hard copy audition materials and supporting documentation will
not be returned. Please keep a copy for school records if required.
General requirements for audition footage
• One file is to be submitted per nomination (except where a big
band or symphony orchestra student is nominating for more
than one instrument). Where a category requests two or more
pieces of footage, please combine two pieces of footage into
one file.
• Teachers nominating a student for separate categories (e.g.
featured vocalist and dance) must upload a separate audition
file or mail a separate DVD for each nomination (except
symphony orchestra and big band where the same footage may
be used).
• Symphony orchestra and/or big band: a separate DVD is
required for each student or each instrument type — trumpet,
violin etc – to allow distribution to specialist auditioners.
• If mailing audition footage, it is acceptable to combine the
nominations for each category (e.g. all school featured vocalist
auditions) onto one DVD, except for symphony orchestra and
big band as these must be separated by instrument group.
• Total file length per nomination must be between two and
four minutes (except for symphony orchestra, big band and
film crew. See the relevant pages in this guideline for these
requirements)
• Only film crew audition footage should be in high resolution.
Low resolution files are acceptable for all other categories
provided the sound and image quality is adequate for panel
members to make a sound judgment. If uploading footage to
edTube, the size of the audition files should not exceed 20 MB.
• Include work from 2014 in the audition footage, where
possible.
• It is preferred that student auditions should be performed to
accompaniment.
• Student auditions should be introduced by either a student or
Creative Generation – State Schools Onstage 2015
Categories requiring support material
It is a requirement that nominations for the following categories are
supported by written documentation:
• student stage crew
• teacher crew
• film crew.
Audition footage may be submitted two ways:
4
an adult who must identify:
– individual student or group name
– name of category
–school
– number of students about to perform
– style or title of piece performed.
Written documentation may include a current résumé, letters of
support, photos or newspaper clippings. Support material must not
exceed four single A4 pages (two pages double-sided) and will not
be returned.
All featured dancers will automatically be invited to an audition
day. No written documentation or audition footage is to be
submitted for students nominating for this group.
Step 2 – Invitation
Students who are successful in being selected to be a part of CGEN
will be sent an official invitation letter via the coordinating teacher
of their school. The invitation will outline the next step in the
process, which may include a call-back audition, a casting day, a
workshop or a series of rehearsals.
Coordinating teachers will be sent the official invitations via email
by:
• Monday 16 February 2015 for featured and backing vocalists,
featured and massed dance and stand-alone variety performers
• Wednesday 18 February 2015 for choir
• Monday 23 February 2015 for film crew
• Monday 23 March 2015 for symphony orchestra, MOST and
drumline
• Monday 27 April 2015 for student and teacher stage crew.
Although some students may not be invited to be a part of the
original nomination category they applied for, they may be offered a
place in an alternative category. For example, an individual student
nominating for the stand-alone variety category may instead be
invited to attend the featured vocalist first call-back audition.
Step 3 – Acceptance
After being signed by the required person/s noted on the form to
acknowledge the student’s or group’s acceptance into the program,
the official notice must be returned by the coordinating teacher on
behalf of the students to the CGEN team member managing the
category.
Nomination guidelines
4. Vocalists
Featured vocalists
Featured vocalists (FV) may perform as soloists in the show, or
may perform as part of small or large vocal ensembles. FVs may be
primary or secondary students.
FVs will be selected for: their vocal and performance skills; the
suitability of the repertoire presented; their ability to understand
and convey the intent of the song; the effort put into preparing the
presentation; and their posture and deportment as displayed in the
audition footage.
FVs invited to attend the first call-back audition will be required in
Brisbane on either 2, 3 or 4 March 2015.
If students are successful at the first call-back audition, they will
be requested to attend a second three-day call-back audition in
Brisbane from 21–23 March 2015.
Students who are successful at the second call-back audition will
be advised of their confirmed invitation into the FV category.
Students who are unsuccessful at either call-back audition may
choose to accept an alternative invitation if this has been offered
(e.g. core or massed choir).
FVs may also be provided with other performance opportunities
throughout the year. At the discretion of the executive producer/
creative director and the vocalist manager, FVs may be considered
as event entertainment for other high-profile events managed by
the Department of Education, Training and Employment.
Special notes
• FVs who performed in CGEN in 2014 will automatically be
invited to the first call-back audition on receipt of their 2015
nomination.
• All other students nominating for the FV category must submit
audition footage. Please also ensure the audition footage
satisfies the general requirements as outlined on page 4 in this
document.
• FVs (including those from regional areas) are expected to
attend every rehearsal unless otherwise negotiated with the
vocalist manager.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
Key timelines for featured vocalists
Fri 12 December 2014
Nominations and audition footage due
Fri 13 February 2015
Nominations and audition footage due for new
and Year 7/8 students
Mon 16 February 2015
Invitations issued for first call-back audition
Mon 2 – Wed 4 March 2015
First call-back audition
Fri 6 March 2015
Invitations issued for second call-back
audition
Sat 21 – Mon 23 March 2015
Second call-back audition
Wed 25 March 2015
Invitations issued to join the CGEN cast
Sun 19 – Mon 20 April 2015
FV and BV casting rehearsal
Fri 15 – Sat 16 May 2015
FV and BV vocal rehearsal
Fri 29 – Sun 31 May 2015
Featured Artists’ Workshop
Sat 13 – Sun 14 June 2015
FV and BV vocal rehearsal
Wed 1 July 2015
FV and BV movement rehearsal
Thur 2 – Fri 3 July 2015
FV and BV direction days with executive
producer/creative director
Sat 4 July 2015
FV and BV vocal rehearsal
Sat 11 July 2015
FV and BV vocal rehearsal
Sun 12 July 2015
Sitzprobe
Wed 15 July 2015
Sound check
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
Creative Generation – State Schools Onstage 2015
Nomination guidelines
5
Backing vocalists
Backing vocalists (BV) will provide backing vocals for a variety of
items in the show. It is critical students have experience in choral or
vocal ensembles and possess the ability to read music and perform
harmonies. BVs are predominantly upper secondary students.
BVs will be selected for their vocal and performance skills,
including the inherent timbre/tone of their voice, pitch and
rhythmic accuracy; the suitability of the repertoire presented;
their ability to understand and convey the intent of the song; the
effort put into preparing the presentation; and their posture and
deportment as displayed in the audition footage.
• BVs (including those from regional areas) are expected to
attend every rehearsal unless otherwise negotiated with the
vocalist manager.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
Key timelines for backing vocalists
Fri 12 December 2014
Nominations and audition footage due
Fri 13 February 2015
Nominations and audition footage due for new
and Year 7/8 students
BVs invited to attend the first call-back audition will be required in
Brisbane on either 2, 3 or 4 March 2015.
Mon 16 February 2015
Invitations issued for first call-back audition
Mon 2 – Wed 4 March 2015
First call-back audition
If students are successful at the first call-back audition, they will
be requested to attend a second three-day call-back audition in
Brisbane from 21–23 March 2015.
Fri 6 March 2015
Invitations issued for second call-back audition
Sat 21 – Mon 23 March 2015
Second call-back audition
Wed 25 March 2015
Invitations issued to join the CGEN cast
Students who are successful at the second call-back audition will
be advised of their confirmed invitation into the BV category.
Sat 18 April 2015
First BV rehearsal
Sun 19 – Mon 20 April 2015
FV and BV casting rehearsal
Students who are unsuccessful at either call-back audition may
choose to accept an alternative invitation if this has been offered
(e.g. core or massed choir).
Fri 15 – Sat 16 May 2015
FV and BV vocal rehearsal
Sun 17 May 2015
Second BV rehearsal
Fri 29 – Sun 31 May 2015
Featured Artists’ Workshop
It is possible the choir director may identify potential BVs at any of
the choir rehearsals. This will be dealt with on a case-by-case basis.
Sat 13 – Sun 14 June 2015
FV and BV vocal rehearsal
Tue 30 June 2015
Third BV rehearsal
BVs may also be provided with other performance opportunities
throughout the year. At the discretion of the executive producer/
creative director and the vocalist manager, BVs may be considered
as event entertainment for other high-profile events managed by
the Department of Education, Training and Employment.
Wed 1 July 2015
FV and BV movement rehearsal
Thur 2 – Fri 3 July 2015
FV and BV direction days with executive
producer/creative director
Sat 4 July 2015
FV and BV vocal rehearsal
Sat 11 July 2015
FV and BV vocal rehearsal
Special notes
Sun 12 July 2015
Sitzprobe
• BVs who performed in CGEN in 2014 will automatically be
invited to the first call-back audition on receipt of their 2015
nomination.
• All other students nominating for the BV category must submit
audition footage. Please also ensure the audition footage
satisfies the general requirements as outlined on page 4 in this
document.
Wed 15 July 2015
Sound check
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
6
Creative Generation – State Schools Onstage 2015
Nomination guidelines
5. Choir
The core and massed choirs will incorporate the voices of more than
600 students from both primary and secondary schools.
Choirs will be selected for the inherent timbre/tone/balance of
their voices; pitch and rhythmic accuracy of repertoire performed;
the ability to perform as an ensemble; the accuracy of memory
in performing the repertoire and choreographed moves (where
appropriate); the demonstrated effort put into preparing the
presentation; the ability to understand and convey the intent of the
song; and their posture and deportment during the presentation.
• It is acceptable that individual students may nominate for this
category if the school is not nominating a choral ensemble.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
Key timelines for massed choir
Fri 12 December 2014
Nominations and audition footage due
Fri 16 February 2015
Nominations due for new and Year 7/8 students
Wed 18 February 2015
Invitations issued
Invitations will depend on a number of factors, including: the
requirement for the particular type of voice in the ensemble (e.g.
soprano, alto, etc.) and the number of seats allocated to the
choir as part of the final production concept. Final choir numbers
may change pending venue and staging capacity. This is a venue
restriction.
Mon 9 March 2015
South cell rehearsal 1
Tues 10 March 2015
South cell rehearsal 2
Thur 12 March 2015
North cell rehearsal 1
Fri 13 March 2015
North cell rehearsal 2
Mon 16 March 2015
West cell rehearsal 1
It is possible the choir director may identify potential backing
vocalists (BV) at any of the choir rehearsals. This situation will be
dealt with on a case-by-case basis.
Tue 17 March 2015
West cell rehearsal 2
Thur 26 March 2015
East cell rehearsal 1
Fri 27 March 2015
East cell rehearsal 2
Wed 1 April 2015
Regional cell web conference rehearsal (a specific
time will be allocated for each participating school)
Thur 2 April 2015
Regional cell web conference rehearsal (a specific
time will be allocated for each participating school)
Mon 25 May 2015
Massed choir A combined rehearsal (North)
Tues 26 May 2015
Massed choir B combined rehearsal (South)
Sun 21 June 2015
Full combined school choir rehearsal
Thur 16 July 2015
Massed choir rehearsal backstage at BCEC – am
Thur 16 July 2015
Full cast rehearsal and technical rehearsal – pm
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
Massed choir
The massed choir will incorporate the voices of more than 500
students who will perform significant choral feature works, in
addition to providing a spectacular aural and visual backdrop for
the other performers on stage.
The massed choir will be divided into four metropolitan cells —
north, south, east and west — plus one regional cell. Choirs will be
allocated to a cell when they are invited into the program.
The choir director will conduct a two-day introductory rehearsal in
March with the metropolitan cells. Regionals schools may attend
metropolitan cell rehearsals if they wish to travel. Alternatively the
choir director will conduct short web conference rehearsals with
regional schools in April if schools choose to participate.
A second rehearsal with the choir director and assistant choir
directors will take place in May. Metropolitan cells will combine
at this time to form larger groups. Regional choirs may take the
opportunity to join this rehearsal.
The third rehearsal with the choir director will take place in June in
Brisbane. This will involve all schools. Regional schools are strongly
encouraged to attend this rehearsal.
All choir teachers, including those at regional schools, will
receive teaching material for each choir piece. Choir teachers are
responsible for rehearsing the repertoire from the sheet music
provided between scheduled rehearsals (metropolitan schools)
and in the lead-up to show week (regional schools). Massed choir
teachers are encouraged to perform alongside their students
throughout all rehearsals and performances. Teacher participation
is also necessary to assist with supervision of students.
During show week, including performances at the BCEC, the
massed choir will be led by assistant choir conductors, not the choir
director.
Special notes
• All choirs nominating for the massed choir category must
submit audition footage of two pieces, with at least one piece,
if possible, being in two or more vocal parts. Please also ensure
the audition footage satisfies the general requirements as
outlined on page 4 in this document.
Creative Generation – State Schools Onstage 2015
Nomination guidelines
7
Core choir
The core choir will incorporate the voices of 100 students who will
perform the entire choral and choral-backing repertoire for the
performances. The students in the core choir are predominantly
secondary school age; however, coordinating teachers of very
talented primary students should still consider nominating them.
It is desirable that groups nominating for core choir are a balanced
mix of soprano, alto, tenor and bass for secondary choirs and
soprano and alto for primary.
The core choir will be required to attend six rehearsals between
March and July. All rehearsals are in Brisbane with the choir
director.
All choir teachers, including those at regional schools, will
receive teaching material for each choir piece. Choir teachers are
responsible for rehearsing the repertoire from the sheet music
provided between scheduled rehearsals. As not all teachers can
sit with the core choir during performances they may choose to sit
with the massed choir or be backstage. Up to three teachers will be
selected to be core choir supervisors for show week and they must
perform with the choir.
During show week, including performances at the BCEC, the core
choir will be led by the choir director.
• It is acceptable that individual students may nominate for this
category if the school is not nominating a choral ensemble.
• All core choristers (including those from regional areas) are
expected to attend every rehearsal.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
Key timelines for core choir
Fri 12 December 2014
Nominations and audition footage due
Fri 13 February 2015
Nominations due for new and Year 7/8 students
Wed 18 February 2015
Invitations issued
Mon 30 March 2015
Core choir rehearsal 1
Tues 31 March 2015
Core choir rehearsal 2
Mon 27 April 2015
Core choir rehearsal 3
Mon 18 May 2015
Core choir rehearsal 4
Sat 30 May 2015
Core choir attend Featured Artists’ Workshop
Sun 21 June 2015
Full combined school choir rehearsal
Wed 15 July 2015
Sound check
Thur 16 July 2015
Core choir rehearsal 5 – am
Thur 16 July 2015
Full cast rehearsal and technical rehearsal – pm
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
Special notes
• All choirs nominating for the core choir category must submit
audition footage of two pieces in two or more vocal parts.
Please also ensure the audition footage satisfies the general
requirements as outlined on page 4 in this document.
8
Creative Generation – State Schools Onstage 2015
Nomination guidelines
6. Dance
The featured and massed dance cast includes more than 600
students from both primary and secondary schools. From March to
July, the dancers work together with students from other schools
and renowned choreographers to present an extravaganza of
colour, energy, lifts and spins.
Dancers are selected for placement in items including: simple
and emotive, storytelling works; technically difficult contemporary
dance pieces; musical theatre medleys; lively hip-hop displays;
tap dances; classical ballet items; and massed spectacle
presentations.
Casting of dancers will depend on a number of factors, including:
the requirement for the particular style of dancer in the show; the
technical capabilities of each dancer; the creative concept of each
item and its relationship to the whole show; the choreographic
vision for each piece; and the number of dancers required, as
dictated by the final production concept.
All dancers who accept their invitation are automatically cast
(participation compulsory) in the finale alongside the entire cast. A
limited number of students may have the privilege of performing in
small group items including solos, duos, trios and quartets.
There is a position in the program for any student interested
in dance. It is not a requirement that all students nominating
undertake dance lessons at school or are enrolled in dance training
after school hours.
Featured dancers
Featured dancers are those primary and secondary students who
are dedicated to their art form, competent and confident in a
range of dance styles, and able to take direction from professional
choreographers who work quickly to deliver complex, creative, and
at times high-energy routines.
Featured dancers should view their experience in the program
as a way to build on their already developed technical skills and
performance capabilities. Teachers are required to consider these
factors and to use professional judgment when nominating students
for the featured dance category.
All featured dancers will be required to attend significantly more
rehearsals than massed dancers at a range of locations across
Brisbane from March to July. Attendance at all of these rehearsals is
compulsory or dancers will risk exclusion from featured dance items.
These dancers will be expected to purchase, borrow, hire or make
more costumes than students participating as massed dancers.
All students nominating as featured dancers must attend an
audition day on Saturday 7 March 2015 (primary) and Sunday 8
March 2015 (secondary).
All secondary students nominating for featured dance must also
attend a secondary massed dance casting day on Saturday 14
March 2015.
The featured dance category will be made up of two components.
CGEN Dance Company
Up to 25 secondary students will be selected for the CGEN Dance
Company. These students will be those dancers who display
outstanding performance and technical ability.
This group of students may be cast in 2 to 10 items, including
massed dances involving more than 600 students.
These students may also be provided with other performance
opportunities throughout the year. At the discretion of the executive
producer/creative director and the dance manager, the company
dancers may be considered as event entertainment for other highprofile events managed by the Department of Education, Training
and Employment.
CGEN Dance Ensemble
CGEN Dance Ensemble students will consist of four groups (junior
primary, primary, junior secondary and secondary) and would
be expected to display a high level of technical and performance
ability.
Creative Generation – State Schools Onstage 2015
Nomination guidelines
9
Up to 80 students will be selected for the CGEN Dance Ensemble.
Special notes
These students will be from the following year levels:
• junior primary – Prep to Year 3
• primary – Years 4–6
• junior secondary – Years 7–9
• secondary – Years 10–12.
• Audition footage is not required for any student nominating as
a featured dancer, as these students will be required to attend
an audition day on Saturday 7 March 2015 (primary) and
Sunday 8 March 2015 (secondary).
• Featured dancers (including those from regional areas) are
expected to attend every audition, casting, rehearsal and
performance.
• All schools will receive a music CD to enable extra rehearsals to
take place as required.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
• Dates for rehearsals below will be divided into secondary and
primary once dance items are confirmed.
This group of students may be cast in up to eight items, including
massed dances involving more than 600 students.
These students may also be provided with other performance
opportunities throughout the year. At the discretion of the
executive producer/creative director and the dance manager, the
ensemble dancers may be considered as event entertainment
for other high-profile events managed by the Department of
Education, Training and Employment.
10
Creative Generation – State Schools Onstage 2015
Key timelines for featured dancers
Fri 12 December 2014
Nominations due
Fri 13 February 2015
Nominations due for new and Year 7/8 students
Mon 16 February 2015
Invitations issued to schools for featured dance
audition
Fri 27 February 2015
Attendance numbers due for featured dance
audition
Sat 7 March 2015
Featured dance auditions – primary
Sun 8 March 2015
Featured dance auditions – secondary
Sat 14 March 2015
Secondary massed dance casting day. Students
that attended secondary featured dance
auditions are also required
Fri 20 March 2015
Dance item allocations sent to schools
Mon 23 March 2015
Costume lists and payment forms sent to schools
Tues 31 March 2015
Dance acceptance forms and costume sizes due
to be returned
Sat 2 May 2015
Featured dance rehearsal
Sat 9 May 2015
Featured dance rehearsal
Sun 17 May 2015
Featured dance rehearsal
Sun 24 May 2015
Featured dance rehearsal
Fri 29 May – Sun 31 May
2015
Featured Artists’ Workshop
Sat 13 June 2015
Featured dance rehearsal
Sun 14 June 2015
Costume pickup day
Sat 20 June 2015
Featured dance rehearsal
Sun 21 June 2015
Featured dance rehearsal
Sat 27 June 2015
Featured dance rehearsal
Sun 28 June 2015
Dress rehearsal with executive producer/creative
director and lighting designer – Act 1
Mon 29 June 2015
Dress rehearsal with executive producer/creative
director and lighting designer – Act 2
Tues 30 June 2015
Featured dance rehearsal
Wed 1 July 2015
Featured dance rehearsal
Thurs 2 July 2015
Featured dance rehearsal
Sat 11 July 2015
Dance rehearsal contingency day
Sun 12 July 2015
Dance rehearsal contingency day
Wed 15 July 2015
Combined dance rehearsal and blocking
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
Nomination guidelines
Massed dancers
Key timelines for massed dance
Massed dance items involve primary and secondary
students joining together to perform the work of professional
choreographers.
Fri 12 December 2014
Nominations due
Fri 13 February 2015
Nominations due for new and Year 7/8 students
Mon 16 February 2015
Invitations issued to schools for secondary massed
casting (metro)
Fri 27 February 2015
Attendance numbers due for secondary massed
casting (metro)
Sat 14 March 2015
Secondary massed dance casting day (metro
schools only)
Teachers must ensure the students they nominate can cope
with the demands of the rehearsals and performances and are
encouraged to audition their students at school before submitting
a nomination on their behalf.
Fri 20 March 2015
Dance item allocations sent to schools
Mon 23 March 2015
Costume lists and payment forms sent to schools
Tues 31 March 2015
Dance acceptance forms and costume sizes due to
be returned
Massed dancers may be invited to perform in two or more items,
including dances involving more than 600 students.
Sun 3 May 2015
Massed dance rehearsal
Sat 9 May 2015
Massed dance rehearsal
Metropolitan massed dancers will be required to attend all
rehearsals with their choreographers. Depending on the complexity
of each item, teachers may choose to schedule additional
rehearsals at their schools.
Sat 16 May 2015
Massed dance rehearsal
Fri 22 May 2015
Regional massed dance teaching material sent to
schools
Sat 23 May 2015
Massed dance rehearsal
Regional massed dancers are not required to travel to Brisbane for
rehearsals until show week in July.
Sun 31 May 2015
Massed dance rehearsal
Sat 13 June 2015
Massed dance rehearsal
Teaching material will be supplied to schools in regional areas. This
may be electronic footage.
Sun 14 June 2015
Massed dance rehearsal and costume pickup day
Sat 20 June 2015
Massed dance rehearsal
Where electronic footage is made available, primarily for the
purpose of regional schools, this does not negate the requirement
of metropolitan dancers to be in attendance at all rehearsals with
the choreographer.
Sun 21 June 2015
Massed dance rehearsal
Sat 27 June 2015
Massed dance rehearsal
Sun 28 June 2015
Dress rehearsal with executive producer/creative
director and lighting designer – Act 1
Special notes
Mon 29 June 2015
Dress rehearsal with executive producer/creative
director and lighting designer – Act 2
Sat 11 July 2015
Dance rehearsal contingency day
Sun 12 July 2015
Dance rehearsal contingency day
Mon 13 July 2015
Regional massed dance rehearsal (TBC)
Tue 14 July 2015
Regional massed dance rehearsal (TBC)
Wed 15 July 2015
Combined dance rehearsal and blocking
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
Massed dancers are those students with an interest in dance,
with musicality and enthusiasm, who are capable of performing
a variety of simple movements in straight lines with minimal
formation changes. Some cannon and directional changes may be
involved in the choreography, and in general the level of dancer
catered for will be beginner to intermediate level.
• All schools (primary and secondary) are required to submit
audition footage as part of the nomination process. Please
ensure the audition footage satisfies the general requirements
as outlined on page 4 in this document.
• All secondary students will be required to attend the secondary
casting day on Saturday 14 March 2015.
• Metropolitan dancers are expected to attend every casting,
rehearsal and performance.
• All schools will receive a music CD to enable extra rehearsals to
take place as required.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
• Dates for the rehearsals below will be divided into secondary
and primary once dance items are confirmed.
Creative Generation – State Schools Onstage 2015
Nomination guidelines
11
7. Symphony orchestra
The CGEN symphony orchestra, made up of secondary school
students only, will provide the main accompaniment to the vocal,
dance and feature items in the show. The repertoire will be varied,
covering a wide range of classical and popular music styles.
Metropolitan students will be required to attend all scheduled
rehearsals. A rehearsal schedule for regional students will be
developed through negotiation with the symphony orchestra manager
on a case-by-case basis once invitation letters have been issued.
Secondary school students who are proficient on the following
instruments are invited to nominate:
Flute
Clarinet
Alto saxophone*
Tenor saxophone*
Trumpet
Violin
Minimum audition level
Level 5, Instrumental Music Curriculum
(approximately Grade 6–7 AMEB)
Oboe
Bassoon
Bass clarinet
Baritone saxophone*
French horn
Trombone
Bass trombone
Tuba
Viola
Cello
Double bass
Harp
Percussion**
Minimum audition level
Level 4, Instrumental Music Curriculum
(approximately Grade 5–6 AMEB)
Please note: Special consideration may
be given to students who have not yet
achieved the above levels, depending
on the level of nominations received.
* Although saxophones are not usually included in a symphony
orchestra, there are opportunities for alto, tenor and baritone
saxophone players. Due to the nature of orchestral repertoire
selected for the show, saxophonists may only be required to
perform in a portion of the orchestra’s accompaniments. This
may be an important consideration, particularly for regional
students, when deciding whether to nominate.
**Percussionists should be proficient on both tuned and untuned
percussion.
Combined nomination process
To apply for the CGEN symphony orchestra, an online nomination
form must be completed and audition footage must be submitted
by Friday 27 February 2015.
During the online nomination process, coordinating teachers will be
requested to indicate whether students are nominating for Creative
Generation Excellence Awards in Instrumental Music (MOST) 2015
(only), the CGEN symphony orchestra (only) or both programs.
MOST is a 10-day residential camp for musically outstanding
students from Queensland state secondary schools. The program
extends gifted and talented instrumental music students through
a series of intensive rehearsals, workshops, tutorials and
performances with professional conductors, instructors and tutors.
A nomination form is available on the MOST and CGEN websites,
and on the CGEN OnePortal teamsite. Students should print and
complete this form, including parental signature and return to their
teacher so he/she can complete all the required information on
OnePortal.
Special notes
• Audition requirements are the same for MOST and the CGEN
symphony orchestra.
• Students are asked to prepare an audition of two prepared
pieces or excerpts in different styles, lasting no less than five
and no longer than eight minutes in total, and one chromatic
scale of the student’s choice that demonstrates their full range.
• An accompanist or CD backing may be used.
• A student nominating for two or more instruments (e.g. trumpet
and bass) must upload or mail separate audition footage files
for each instrument.
• Students nominating for flute are encouraged to include
one piccolo solo in addition to their two prepared pieces or
excerpts.
• If a student has nominated for the CGEN symphony orchestra
on trumpet, trombone, saxophone or percussion, they will not
be considered for The James Morrison Creative Generation Big
Band unless they also indicate they wish to be considered for
MOST. See the big band category section (page 13) for more
details.
• Students nominating for percussion should prepare pieces or
excerpts showing timpani, snare drum and mallet playing.
• Please ensure the audition footage also satisfies the general
requirements as outlined on page 4 in this document.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
• To assist teachers to collect student information, students
should print and complete a MOST/ CGEN symphony orchestra
nomination form available on the CGEN OnePortal teamsite and
the CGEN website.
Key timelines for symphony orchestra
Fri 27 February 2015
Nominations and audition footage due for MOST and
CGEN symphony orchestra
Mon 23 March 2015
Invitations issued
Mon 20 April 2015
Symphony orchestra rehearsal 5.30 pm – 7.30 pm
Sun 26 April 2015
Symphony orchestra tutorials 1 pm – 4 pm
Tues 28 April 2015
Symphony orchestra rehearsal 5.30 pm – 7.30 pm
Sat 11 July 2015
Symphony orchestra rehearsal (full day)
Sun 12 July 2015
Sitzprobe (full day orchestra rehearsal)
Wed 15 July 2015
Sound check (full day)
Thur 16 July 2015
Full day cast rehearsal and technical rehearsal
Fri 17 July 2015
Full day dress rehearsal, schools’ preview and
evening performances
Sat 18 July 2015
Matinee and evening performance
An additional rehearsal may be scheduled depending on repertoire
requirements.
12
Creative Generation – State Schools Onstage 2015
Nomination guidelines
8. The James Morrison Creative Generation Big Band
Secondary students wishing to be considered for The James
Morrison Creative Generation Big Band must nominate and be
accepted into the Creative Generation Excellence Awards for
Instrumental Music (MOST) 2015 program.
MOST is a 10-day residential camp for musically outstanding
students from Queensland state secondary schools. The program
extends gifted and talented instrumental music students through
a series of intensive rehearsals, workshops, tutorials and
performances with professional conductors, instructors and tutors.
MOST 2015 will be held from Monday 22 June – Thursday 2 July
2015 in Brisbane.
Students selected for the MOST big band will:
• participate in all MOST residential program activities
• be invited to participate in The James Morrison Creative
Generation Big Band which will perform at CGEN.
• Students nominating for drum kit, piano, guitar or bass do not
have to prepare a chromatic scale.
• An accompanist or CD backing may be used.
• A student nominating for two or more instruments (e.g. trumpet
and bass) must upload or mail separate audition footage files
for each instrument.
• Please ensure the audition footage also satisfies the general
requirements as outlined on page 4 in this document.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
• To assist teachers to collect student information, students
should print and complete a MOST/big band/symphony
orchestra nomination form available on the CGEN OnePortal
teamsite and CGEN website.
Key timelines for MOST/The James Morrison Creative
Generation Big Band
A student must be accepted into MOST before they will be
considered for a position in the MOST big band and The James
Morrison Creative Generation Big Band.
Fri 27 February 2015
Nominations and audition footage due
Mon 23 March 2015
Invitations and rehearsal schedule issued. Final
schedule is dependent upon the membership of
the band
To apply for MOST 2015, an online nomination form must be
completed and audition footage must be submitted by Friday 27
February 2015.
Mon 22 June –Thurs 2
July 2015
MOST residential program
Wed 15 July 2015
Sound check (full day)
During the online nomination process, coordinating teachers will be
requested to indicate whether students are nominating for MOST
2015 (only), the CGEN Symphony Orchestra (only) or both.
Thurs 16 July 2015
Full day cast rehearsal and technical rehearsal
Fri 17 July 2015
Full day cast dress rehearsal, schools’ preview and
evening performance
Sat 18 July 2015
Matinee and evening performance
Combined nomination process
A nomination form is available on the MOST and CGEN websites,
and on the CGEN OnePortal teamsite. Students should print and
complete this form, including parental signature and return to their
teacher so he/she can complete all the required information on
OnePortal.
Secondary students who are proficient on the following instruments
are invited to nominate for MOST 2015:
Flute
Clarinet
Alto saxophone
Oboe
Bassoon
Bass Clarinet
Baritone
Saxophone
French horn
Trombone
Bass Trombone
Percussion*
Euphonium**
Tuba
Harp
Drum kit
Piano
Guitar
Bass
Tenor saxophone
Trumpet
Violin
Viola
Cello
Double bass
Minimum audition level
Level 5, Instrumental Music Curriculum
(Approximately Grade 6–7 AMEB)
Minimum
audition level
Level 4, Instrumental Music Curriculum
(Approximately Grade 5–6 AMEB)
Special consideration may be given
to less advanced oboe, bassoon,
baritone saxophone, and string bass
students depending upon the quality of
nominations received.
*Percussionists should be proficient on
both tuned and untuned percussion.
**Euphonium is not required in the
CGEN symphony orchestra
Ability to competently perform big
band repertoire rated by the publisher
at approximately level/grade 4
Special notes
• Students are asked to prepare an audition of two prepared
pieces or excerpts in different styles, lasting no less than five
and no longer than eight minutes in total, and one chromatic
scale of the student’s choice that demonstrates their full range.
Creative Generation – State Schools Onstage 2015
Nomination guidelines
13
9. Stand-alone variety
A stand-alone variety item is a pre-prepared item ready for
performance.
Stand-alone variety items may either be student-devised works or
school-based items.
Any work ready for performance, including singer/songwriters, beat
boxers, bands, cultural ensembles, dance teams, solo musicians
and string quartets created, rehearsed and led by current state
school students, teachers or professional consultants appointed
by the school, may nominate for this category. Even those ‘variety
acts’ not usually expected in performing arts activities (e.g.
skateboarders, aerialists, jugglers and BMX tricksters) are highly
sought after.
Prior to nominating any stand-alone variety items, appropriate
permissions must be sought by the coordinating teacher if an
external consultant has assisted the students or school in any way
to create the work.
Students may be from primary or secondary schools, and may be
selected for items in the show, or as roving foyer entertainers that
perform pre-show entertainment or at interval.
It is possible the final works accepted for performance (e.g. music
selection) may be negotiated on a case-by-case basis by the
category manager or executive producer/creative director with the
students and the coordinating teacher.
If a stand-alone variety item is not accepted into the show, or the
performers are not comfortable performing an alternative selection
as an outcome of the negotiations with the executive producer/
creative director, students may be invited to participate in another
category.
Special notes
• Students are asked to prepare an audition of two prepared
pieces or excerpts.
• Please also ensure the audition footage satisfies the general
requirements as outlined on page 4 in this document.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
Key timelines for stand-alone variety
Fri 12 December 2014
Nominations and audition footage due
Stand-alone variety items will be required to rehearse their items at
their own locations at a time that suits all parties involved. Students
may also be called for extra rehearsals with the category manager or
executive producer/creative director, and these extra commitments
will be outlined throughout the process.
Fri 13 February 2015
Nominations and audition footage for new and Year
7/8 students due
Mon 16 February 2015
Invitations issued
Wed 4 March 2015
Call-back audition
Wed 25 March 2015
Invitations issued to join the CGEN cast
Invitation and casting will depend on a number of factors, including
the requirement for the particular style of performance in the show,
the technical capabilities of each performer, the creative concept
of each item and its relationship to the whole show, and the final
production concept as directed by the executive producer/creative
director.
Wed 15 July 2015
Rehearsal and sound check
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performances
Sat 18 July 2015
Matinee and evening performance
14
Creative Generation – State Schools Onstage 2015
Nomination guidelines
10. Drumline
Special notes
The drumline will incorporate 30 –100 secondary student
drummers, including 20 djembe drummers to take part in a
massed drum performance.
The drumline, supported by the combined choir, symphony
orchestra and featured and backing vocalists, will fill the arena and
will be facilitated by specialist percussion tutors.
• Please ensure the audition footage satisfies the general
requirements as outlined on page 4 in this document.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
Key timelines for drumline
All performers should be able to supply their own or their school’s
marching drums, with a harness, except for djembe drums which
will be supplied. The drumline will use the American Marching
Drumline technique and will be made up of:
• marching snare drums, tenors (quads & quints) and bass
•djembe.
Metropolitan students will be required to attend all rehearsals.
Drummers from regional areas will be provided with a separate
rehearsal schedule accompanying the official invitation letters.
Fri 12 December 2014
Nominations due
Fri 13 February 2015
Nominations due for new and Year 7/8 students
Mon 23 March 2015
Invitations and rehearsal schedule issued. Final
schedule is dependent upon the membership of the
drumline.
Sat 27 June 2015
Drumline rehearsal
Tues 14 July 2015
Drumline rehearsal
Wed 15 July 2015
Rehearsal and sound check
Schools will be provided with music, both written and MP3 and
students should know how to play their music from memory before
the rehearsals. Style and performance elements will be taught
during the rehearsals.
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performances
Sat 18 July 2015
Matinee and evening performance
Creative Generation – State Schools Onstage 2015
Nomination guidelines
15
11. Student stage crew
Students interested in working as part of the behind-the-scenes
action with the props team or stage management crew will work
closely with teachers and professionals on the production team.
Only Year 10, 11 and 12 state school students should nominate.
Students will be required at the BCEC for the first time on Tuesday
14 July 2015 through until Saturday 18 July 2015.
All members of the crew work long hours consistent with the
professional staff members involved in the production. The
environment is supportive of the show and the pace of the action is
categorised by what is happening in the tunnels, on the arena and
backstage. At times, the pace may be fast and may require some
problem-solving activities. It is critical all members take direction
from the professionals and work as a team.
Special notes
• Support material is to accompany each nomination (except
2014 crew members who are reapplying) and is to be emailed
by the coordinating teacher at the same time as completing the
online process.
16
Creative Generation – State Schools Onstage 2015
• Crew who participated in CGEN 2014 are not required to submit
support material as their nomination will be considered based
on their participation in the 2014 show.
• Support material must include any information that clearly
outlines all previous production or stage crew experience and
training associated with the role.
• Support material must not exceed four single A4 pages and
should be emailed to Laura Waldron ([email protected].
gov.au) by Friday 12 December 2014.
Key timelines for student stage crew
Fri 12 December 2014
Nominations and support material due
Mon 27 April 2015
Invitations issued
Tue 14 July 2015
Stage crew information session and venue tour at
BCEC
Wed 15 July 2015
Sound check and dance blocking day
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performances
Sat 18 July 2015
Matinee and evening performance
Nomination guidelines
12. Teacher crew
Teachers interested in working as part of the behind-the-scenes
action with the CGEN team, professional production team, and with
other teachers and students, will get an even closer insight into the
dynamics and complexities of CGEN.
All members of the crew work long hours consistent with the
professional staff members involved in the production. The
environment is supportive of the show, and the pace of the action
is categorised by what is happening in the tunnels, on the arena
and backstage. At times the pace may be fast and may require
some problem-solving activities. It is critical all members take
direction from the professionals and work as a team.
During show week, teachers will be required at the BCEC up until,
and including, the last performance on Saturday night. TRS may be
paid to teacher crew.
Category support
Teachers interested in the roles related to the CGEN performance
categories will work closely with students, teachers and
professionals, undertaking tasks such as project management,
supervision, pastoral care of the students or arena direction (e.g.
working with the dance manager as part of the dance team).
During the online nomination process, teachers will be required to
nominate their preference for one of the following categories:
Vocalist support
Assisting the vocalist manager and supervising students during the
BCEC rehearsals and performances. Vocalist support crew may also
be required to attend additional rehearsals prior to show week.
Choir
Stage support
Teachers interested in the roles oriented around the stage will
work closely with students and professionals on the production
team. Teachers may also be required to mentor student stage crew
members.
During the online nomination process teachers will be required to
nominate their preference for one of the following categories:
Props team
Working with professional show mechanists, the stage crew
manager and student stage crew to ensure all props are ready prior
to performance and are moved on and off stage at the appropriate
times.
Tunnel team
Working in conjunction with the show caller and backstage team to
ensure all performers enter and exit the stage at appropriate times.
There are four main entrances to the stage.
Backstage team
Working in conjunction with the tunnel team to ensure all
performers arrive at their tunnel entrances several items prior to
their performance time. The backstage managers are located in the
dressing rooms, and the role is primarily one of welfare.
Assisting the choir coordinator and choir director during the BCEC
rehearsals and performances. Choir support crew may also be
required to attend additional rehearsals prior to show week.
Dance
Assisting the dance manager, executive producer/creative director
and choreographers during the BCEC rehearsals and performances.
Dance support crew may also be required to attend additional
rehearsals prior to show week.
Symphony orchestra and big band
Assisting the symphony orchestra and big band manager during
the BCEC rehearsals and performances. Symphony orchestra and
big band support crew may also be required to attend additional
rehearsals prior to show week.
Special notes
• Support material is to accompany each nomination (except
2014 crew members who are reapplying) and is to be emailed
by the teacher at the same time as completing the online
process.
• Crew who participated in CGEN in 2014 are not required to
submit support material as their nomination will be considered
based on their participation in the 2014 show.
• Support material must include any information that clearly
outlines all previous production or stage crew experience and
training associated with the role.
• Support material must not exceed four single A4 pages and
should be emailed to Laura Waldron ([email protected].
gov.au) by Friday 12 December 2014.
Key timelines for teacher crew
Fri 12 December 2014
Nominations and support material due
Mon 27 April 2015
Invitations issued
Tue 14 July 2015
Stage crew information session and venue tour at
BCEC
Wed 15 July 2015
Sound check and dance blocking day
Thur 16 July 2015
Full cast rehearsal and technical rehearsal
Fri 17 July 2015
Full cast dress rehearsal, schools’ preview and
evening performances
Sat 18 July 2015
Matinee and evening performance
Creative Generation – State Schools Onstage 2015
Nomination guidelines
17
13. Film crew
Secondary media students interested in designing and producing
film productions and animations are encouraged to nominate to
have the opportunity to work in teams to develop creative video
clips and documentaries of behind the scenes, rehearsals and the
CGEN shows. Clips produced may be used for media and marketing
purposes on the official website, Facebook and YouTube pages.
All nominating students must demonstrate technical and artistic
proficiency in video production, innovative or unique design and
the ability to express and communicate ideas to an audience.
Students can nominate for one or more roles and some students
may be selected for their ability to perform multiple roles.
In 2015, students may nominate for one of the following roles:
• camera operator (live footage and time-lapse)
•interviewer
•editor*
• computer graphics artist (Adobe After Effects, 2D or 3D
animation).
* Students nominating for an editing role must be able to commit
a significant amount of time to the project between July and
September 2015.
Individual crew member nomination
Successful applicants will be placed in a film crew with students
from other schools. A balance between roles will be sought to
enable a complete crew to be formed.
School team nomination
Three to four students from the same school, with varying roles
from the list above, can nominate as a ready-made, complete crew.
Special notes
• Audition footage should be no more than five minutes in
length.
• Work presented as audition footage must demonstrate the role
the student is nominating for. It may have been completed
individually or as a member of a small group. The student’s
role in the completion of a group production must be clearly
identified in the credits.
• Teachers must submit on each student’s behalf support
material via email at the same time as completing the online
nomination.
• Nominations that have no support material will not be
considered.
• Support material must include any information that clearly
outlines all previous experience and training associated with
the role.
• Please also ensure the audition footage satisfies the general
requirements as outlined on page 4 in this document.
• Coordinating teachers are reminded to read fact sheet 1 which
outlines all supervision matters.
• Support material must not exceed four single A4 pages and
should be emailed to Larissa Hansen (larissa.hansen@dete.
qld.gov.au) by Friday 12 December 2014.
Key timelines for film crew
Fri 12 December 2014
Nominations and supporting material due
Mon 23 February 2015
Invitations issued
All planning documents and rehearsal
commitments outlined
18
Creative Generation – State Schools Onstage 2015
Mon 27 April 2015
Design brief and extensive planning documents
issued
Fri 22 May 2015
Draft planning documents due
Fri 12 June 2015
Final planning documents due
Sun 12 – Sat 18 July 2015
Show week (hours of commitment to be outlined
in invitation and negotiated dependent on role,
crew and expected outcome)
July – September 2015
Ongoing commitments for editors (negotiated on a
case-by-case basis)
Nomination guidelines
14. Frequently asked questions
1. Who should nominate a student?
Nominations must be made by a registered DETE state school
teacher.
Opportunities exist for crew in the categories of:
• student stage crew
• teacher crew
• film crew.
The teacher entering the nomination should consider themselves
the ‘coordinating teacher’.
For a full explanation of each category, please read the related
sections in this nomination guideline.
Parents/guardians are not authorised to nominate a student unless
the person is an employee of a DETE state school and is willing to
take on the role of the coordinating teacher.
Part of the role of the coordinating teacher is to receive and
distribute all information pertaining to the school, parents/
guardians and students throughout the audition period, rehearsals
and show week. The coordinating teacher may also be required at
rehearsals and backstage during show week.
TRS is not paid to coordinating teachers; however they are offered
tickets to the matinee show on Friday 17 July 2015 at the BCEC.
More information regarding the role of the coordinating teacher
may be found on the CGEN website and OnePortal teamsite. Fact
sheet 1 outlines all expectations of those teachers wishing to
support the students on their CGEN journey.
2. When do nominations close?
Coordinating teachers must visit the OnePortal teamsite and enter
all information requested in the nomination survey by:
• Friday 12 December 2014 – nominations close for all
categories except symphony orchestra and big band. Audition
footage is also required on this date for featured vocalists,
backing vocalists, choir, massed dancers, stand-alone variety
and film crew.
• Friday 13 February 2015 – nominations close for students
entering Year 7/8 or students at a new school in 2015 except
symphony orchestra and big band. Audition footage is also
required on this date for Year 7/8 students and students at
a new school in the categories of featured vocalists, backing
vocalists, choir, massed dancers, stand-alone variety and film
crew.
• Friday 27 February 2015 – nominations close for symphony
orchestra and big band students. All audition footage due for
big band and symphony orchestra.
3. What nomination categories exist?
The creative content and cast of each year’s show is determined by
who nominates to be a part of it.
We urge coordinating teachers to consider all their students, all of
the skills of their students, and state school students beyond their
immediate school who would benefit from being a part of CGEN 2015.
Performance opportunities exist for individuals and groups in the
categories of:
• featured vocalists
• backing vocalists
• massed choir
• core choir
• featured dancers
• massed dancers
• symphony orchestra
• The James Morrison Creative Generation Big Band
•drumline
• stand-alone variety (student-devised work and
school-based work).
4. What involvement do the staff at the
student’s school need to have?
The nomination process ensures that key staff are aware of their
students’ participation in the program.
The coordinating teacher is responsible for entering the nomination
information and for being the point of contact for the CGEN team;
however, the principal of the school where the student is enrolled
must endorse and approve each nomination.
The relevant principal may be contacted if the CGEN team has
any concerns regarding students, teachers or principal-approved
supervisors at any time throughout the program.
Fact sheet 1 on the OnePortal teamsite and CGEN website outlines
the expectations and level of commitment of all school staff.
5. When is the school not required to send
supervisors for their students?
Officers of DETE and CGEN contractors employed by the department
may supervise students during all rehearsals for featured and
backing vocalists, symphony orchestra, big band, dance company
and drumline.
Supervision may still be required for the above listed category’s
auditions, castings and show week commitments.
Explicit information about category-specific supervision
arrangements will be communicated in invitation letters.
6. Is every student nominated individually?
The coordinating teacher may nominate students as individuals,
for example in the case of a featured vocalist or musician, or where
there is only one student from a school.
Where a teacher has a large group, whole-year level or performance
troupe they wish to nominate, this should be done as a group.
7. How are the students auditioned and
selected?
Depending on which category the student has been nominated for,
students may be auditioned as individuals or as part of a group by
experienced and respected artists, tutors and mentors.
Where a formal audition has taken place, feedback is not always
given to each student individually.
The panel’s decision is final, and is always in the best interests of
the student in line with the creative vision of the show, developed
by the executive producer/creative director.
For more information regarding the auditions and selection process,
please read the sections related to each category in this nomination
guideline.
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8. How are the student stage crew, teacher
crew and film crews selected?
The manager of the crews considers each nomination based
on numbers required, skill level, past experience in similar arts
activities, and suitability for the role.
TRS may be funded for members of the teacher crew (only).
9. How are the students cast and positioned
in each item of the show?
Each year, the show is coordinated by the executive producer/
creative director in collaboration with the CGEN team.
Students are allocated to their item based on a number of criteria,
including technique, age, height, best-fit, skill level, ‘look’ of the
item, and appropriateness of that student for the item as decided
by the executive producer/creative director.
Choir students are seated according to voice type and total
numbers of students in a school group, in addition to requests
specifically made by the choir director in terms of performance
skills and understanding of the intent of each song.
10. Are there any items participants are
automatically required to perform in?
Every performer is automatically cast in the finale and must
perform as part of the whole cast (excluding student, teacher and
film crew).
If a student is selected as a featured performer and they are from
a school that has been accepted as part of a regional item (e.g.
‘dancers representing the Darling Downs’) then that student must
also perform as part of the regional item, as a representative of
their school.
11. Are Year 7 students considered primary or
secondary?
In 2015, all students in Year 7 will be considered as secondary
students.
Students are cast into items on a case-by-case basis and therefore
may also be allocated to their item based on the criteria outlined
above in FAQ 7.
12. Will the student always be cast into an
item, or can they perform something they
already have prepared?
Coordinating teachers are encouraged to nominate items that
are ready for performance. Items could include primary and
secondary dance crews, stage bands or rock bands, beat boxers,
solo musicians, percussion ensembles, string quartets, chamber
ensembles and even those ‘variety acts’ not usually expected in
performing arts activities (e.g. skateboarders, aerialists, jugglers
and BMX tricksters). We call items ready for performance ‘standalone variety’.
14. What is the definition of ‘regional’?
As a general rule students from the Sunshine Coast, Moreton
Bay, Gold Coast, Logan, Redlands, Ipswich, Somerset (south of
Toogoolawah only) and Scenic Rim council regions are considered
metropolitan, and therefore should attend all scheduled rehearsals.
Teaching material is usually made available for regional students to
enable rehearsals to run at a time and place suitable for students
and teachers.
For more information about rehearsal commitments, please read
the sections related to each category in this nomination guideline
or contact the category manager.
More information regarding the expectations and level of
commitment of students and parents/guardians may be found in
fact sheet 2 on the OnePortal teamsite and CGEN website.
15. How will news and information be shared
by the CGEN team?
Parents/guardians should be reminded to contact their CGEN
coordinating teacher at their school in the first instance. The CGEN
team will not be aware of individual circumstances for each student,
or organisational details for each school, and therefore may not
understand enquiries or be able to give appropriate advice.
Information about CGEN is made freely available in the following
formats:
• a newsletter-style email will be sent to coordinating teachers on
a fortnightly basis (this may include amendments or updates to
the teacher information book)
• fact sheets, schedules and forms are uploaded to the CGEN
OnePortal teamsite (https://team.oneportal.deta.qld.gov.au/
sites/creativegeneration/default.aspx) regularly
•the CGEN website (www.creativegeneration.dete.qld.gov.au) is
updated as news and information come to hand
• show week books, including all details for the BCEC, are
forwarded to coordinating teachers closer to the show.
Coordinating teachers are encouraged to collect and forward (with
permission) student and parent/guardian contact emails to the
CGEN operations manager, who will add these to any CGEN mailing
lists.
All information in this guideline is correct at the time of printing.
Amendments to key information will be communicated in a timely
manner to the coordinating teacher.
16. Key timelines
The dates listed in this nomination guideline are correct at the
time of printing. There may be changes to the schedules, but where
possible, all disruptions or cancellations will be kept to a minimum.
All amendments to schedules will be communicated to coordinating
teachers.
13. What commitment do parents/guardians
need to make to the program?
Before nominating any student, coordinating teachers are advised
to discuss with parents/guardians factors relating to costs,
rehearsal and show week attendance, communication pathways,
costume requirements, participant responsibilities, school
responsibilities and travel arrangements.
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17. Who organises and pays for travel,
accommodation and associated costs to
participate?
The Department of Education, Training and Employment is unable
to provide funds to support any student’s involvement in CGEN.
It is the responsibility of each school at the discretion of the
principal to assist invited students, but not necessarily pay for,
appropriate travel, accommodation and associated arrangements
related to their participation in the program.
We strongly encourage schools to coordinate community
fundraising activities to support student participation in
accordance with information available at http://ppr.det.qld.gov.au/
corp/commmark/Pages/Sponsorship.aspx
Where travel, accommodation and associated bookings have been
made for students and support personnel to attend auditions,
castings, workshops and performances (e.g. flights and hotel stays)
it is highly recommended insurance be purchased.
18. What are the likely costs to be involved?
There is no cost to nominate for CGEN.
Wherever applicable costs for factors including, but not limited to
costumes, associated travel and accommodation bookings, the
provision of props/gear and general involvement in the program
are to be met by participants. All effort is made to keep costs to a
minimum.
The Department of Education, Training and Employment cannot
be held liable for any costs associated with any disruption to,
amendment or cancellation of any element of the program or a
student’s planned participation in the program.
19. Where do I find OnePortal and edTube
assistance?
Fact sheet 3 outlines the process for completing the online
nomination for all categories. All fact sheets can be found on the
CGEN OnePortal teamsite and CGEN website.
For assistance with OnePortal and edTube, contact the CGEN
operations manager.
20. What other information should I read
before nominating any students?
Please ensure the coordinating teacher, other supporting teachers,
the students, the parents/guardians and principal of the school
where the students are enrolled have read and understood the
information in:
• Fact sheet 1 – Coordinating teacher’s and supervisor’s roles
• Fact sheet 2 – Participant’s responsibilities
• Fact sheet 3 – How to nominate online.
All fact sheets can be found on the CGEN OnePortal teamsite and
CGEN website.
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15. Project consent form
1
I GIVE CONSENT
On behalf of the individual identified in Section 6 of this Consent Form (the Individual), the person or persons signing this Consent
Form (the Signatory)* grant consent to and license the Department of Education, Training and Employment (the Department) and any
other Department or Agency of the State of Queensland (the State) to use, record and disclose the Individual’s:
• name, image, recording and any other identifying information specified in the Project Details section of this Consent Form
(personal information); and
• copyright material, including their written, artistic or musical works or video or sound recordings (Individual work), created in
connection with the Project identified in the Project Details section of this Consent Form.
The Signatory also irrevocably and unconditionally consents to the Individual being attributed or not attributed as the author of the
Individual work in a form and manner acceptable to the Department or the State.
*Note: If the Individual is under 18 years of age, the Signatory must be a parent or guardian of the Individual. The Individual must
also sign if he or she is under 18 and able to give and understand the consent. If the Individual is 18 or older, the Signatory and the
Individual will be the same person.
2
FOR THE PURPOSE OF
This consent only applies to the Department and the State using, including recording or disclosing, the Individual’s personal
information or Individual work, and permitting other persons to do so, for:
• the purposes identified in the Project Details section of this Consent Form;
• the purposes of public relations, promotion, advertising, media and commercial activities concerning the Project. This only
includes via the internet, iTunes U and Social Media Websites if the relevant website is identified as a permitted website for the
Project in Section 5 of this Consent Form; and
• where the material is uploaded to iTunes U, a Social Media Website or other website,
– any purposes, commercial or otherwise, required by operators of the websites as a condition of uploading the personal
information or Individual work; and
– transfer of the personal information outside of Australia in the course of the operation of the website.
3
FOR THE DURATION OF
If the Department, the State or another person permitted by them is using the Individual’s personal information or Individual work,
or has entered into contractual obligations in relation to the Department’s material that incorporates the Individual’s personal
information or Individual work, the consent will continue in relation to that material until the use is complete or until the contractual
obligations come to an end. It is not possible for the Signatory or the Individual to withdraw the Individual’s personal information or
Individual work or revoke this consent in relation to such existing uses of that material.
If you do wish to revoke or modify this consent in relation to any further new uses of the Individual’s personal information or
Individual work, the Individual or the Signatory should send a notice in writing to the person nominated in Section 8 of this Consent
Form. After that notice is received, the Department and the State will still be able to continue the existing uses, but will not be able
to make any further new use of the Individual’s personal information or Individual work.
The Signatory acknowledges that where material is uploaded to a Social Media website or other website:
• the use and contractual obligations may be perpetual and irrevocable; and
• it may not be possible to ensure that all copies of the material are deleted or cease to be used, and the Department and the
State will not be responsible for doing so.
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4
I UNDERSTAND THAT
•
‘Project’ means the project described in the Project Details section of this Consent Form.
•
‘Use’ includes:
– to create, make copies of, reproduce, modify, adapt or retain in any form, including by camera, video, digital recorder,
webcam, mobile phone or any other device; and
– to distribute, publish or communicate in any form, including in newsletters and other print media, television and via the
internet, iTunes U and Social Media Websites,
in whole or in part, and to permit other persons to do so.
•
The Signatory or the Individual will not be paid for giving this Consent or the use of the Individual’s personal information or
Individual work.
•
This Consent Form revokes and replaces all previous consent forms in relation to the use of the Individual’s personal
information or Individual work in the Project (subject to any limitations on revocation in those consent forms).
•
This Consent Form is a legally binding and enforceable agreement between the Signatory and the Department or the State.
•
Nothing in this Consent Form limits the rights that the Department or the State reserve in relation to the use of the Individual’s
personal information or Individual work, copyright or other intellectual property under any other law.
•
The ‘Department’ and the ‘State’ include the officers and employees of the Department and the State engaged in performing
services for the Department and the State.
•
‘Social Media Website’ includes any website operated by a third party which facilitates the uploading and sharing of user
generated content, including social and professional networking websites, web forums, blogs and wikis. The definition includes
(without limitation) the following websites currently managed by the Department:
– Facebook:https://www.facebook.com/pages/Queensland-Department-of-Education-Training-andEmployment/136384799716300
– YouTube: http://www.youtube.com/user/DETQueensland
– Twitter: http://www.twitter.com/QLDDETE
as amended or replaced from time to time.
•
‘iTunes U’ is an online digital content download service operated by Apple Pty Ltd or its affiliates for the purpose of enabling
educational institutions to make educational materials and other content available through Apple’s iTunes software. The
definition includes (without limitation) the following iTunes U Site currently operated by the Department:
•
– DETE 2 Go: [http://itunes.apple.com/institution/department-education-training/id413610423]
This consent only extends to the Social Media Websites and other websites specified in the Project Details section of this
Consent Form.
•
This consent extends to the Department and the State:
– disclosing the Individual’s personal information and Individual work to the Department’s and the State’s agents, contractors
and volunteers for the purpose of performing services for the Department and the State; and
– permitting those persons to use, record and disclose such material to the same extent as the Department and the State are
entitled to deal with the Individual’s personal information and Individual work.
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5
PROJECT DETAILS
Name and description of Project:
Creative Generation
Incorporating:
Creative Generation – State Schools Onstage (CGEN) 2015
Creative Generation Excellence Awards in Instrumental Music (MOST) 2015
Description of what is to be made, used, retained or reproduced:
Individual’s copyright material
Individual’s name
Individual’s image
Individual’s recording
Image or recording includes photographs, videos, films or sound recordings of the Individual.
Description of copyright material, image, recording or other personal information:
Students may be photographed, filmed and/or interviewed at CGEN auditions, casting, rehearsals, performances and CGEN media
opportunities singing, dancing, acting, talking and/or playing instruments.
Students may be photographed, filmed and/or interviewed during the MOST 2015 residential camp and gala concert and media
opportunities talking and/or playing instruments.
Description of the purpose for which the personal information or Individual work is required (i.e. details of the nature and scope
of the use of the personal information or Individual work), and the medium of reproduction (e.g. paper, electronic or other form).
How will the personal information or Individual work be made, used, retained or reproduced, and will it be distributed, disclosed,
published or communicated to any third parties or to the broader public (e.g. on the internet)?
The copyright material, image, recording or name is required for:
(a) all printed and electronic promotions, publications and performances related to Creative Generation by the Department of
Education, Training and Employment.
(b) all recordings and DVDs produced during the production of the Project and distributed by the Department to all participating
schools, students, teachers, professional artists, suppliers, contractors and sponsorship partners including online distribution
via dedicated website at http://education.qld.gov.au/community/events/creativegeneration and http://education.qld.gov.au/
community/events/creativegeneration/artsawards/mostawards. This includes recordings and DVDs provided to third parties
(such as specialist consultants contracted by the Department) who will need to see such information during the initial process
of the Project including nomination, audition and selection.
(c) any broadcasts of, or parts of, Creative Generation. The Department may copy, alter, adapt, and utilise:
(d) all aspects of the Individual’s Work and the Project including its promotion in any way the Department sees fit, at any time,
anywhere in the world, by any means and may licence, authorise or otherwise transfer the rights in the Project to others to do
the same. For example, performances may be published or broadcast nationally and/or internationally from time to time.
(e) the Individual’s Work, copyright material, image, recording or name in any way the Department sees fit, at any time. For
example, images will be retained on the Creative Generation websites, Facebook, YouTube and may be used to promote Creative
Generation – State Schools Onstage (CGEN) 2016 and Creative Generation Excellence Awards in Instrumental Music (MOST)
2017 or other Department of Education, Training and Employment activities.
Description of the timeframe during which the Individual’s name, image, recording or Individual work is required (e.g. Is it for onetime use? For what date or dates?):
Consent to continue indefinitely for all purposes described in this Consent Form until consent is revoked in accordance with Section 3.
Name of the departmental position/person responsible for the making, usage, storage, reproduction, distribution, publication or
communication of the Individual’s personal information or Individual work:
Chris Brandt, Director, Community Engagement and Partnerships, Department of Education, Training and Employment.
Name that should be used in association with the Individual or the Individual’s image or Individual work:
Full name
First name only
No name
Other:
[Print]
Will the Individual’s personal information or Individual work be published on the iTunes U Site, a Social Media Website or another
website (i.e. permanently published to the public)?
Yes
24
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Nomination guidelines
If yes, which of the websites below (as amended or replaced from time to time) will the Individual’s personal information or
Individual work be published on:
Facebook Page:
https://www.facebook.com/pages/Queensland-Department-of-Education-Training-and-Employment/136384799716300
The Department’s Facebook page is publicly accessible by all internet users. The Department may share information, photographs and
videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Facebook page.
YouTube Channel:
http://www.youtube.com/user/DETQueensland
The Department’s YouTube channel is publicly accessible by all internet users. The Department may share videos related to the
Department’s programs, activities and initiatives (including the Project) with users through its YouTube channel. The Department
does not permit users to download its videos uploaded to its YouTube channel. However third party applications may be used to
overcome the Department’s settings.
Twitter Profile:
http://www.twitter.com/QLDDETE
The Department’s Twitter profile is publicly accessible by all internet users. The Department may share information, photographs and
videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Twitter profile.
iTunes U Site:
[http://itunes.apple.com/institution/department-education-training/id413610423]
The Department’s iTunes U Site is a dedicated store on iTunes U which provides online digital educational materials and other
content for download. It is publicly accessible by all internet users who have established an iTunes account. The Department may
share information, photographs and videos related to the Department’s programs, activities and initiatives (including the Project)
with users through its iTunes U Site.
Official Websites:
http://dete.qld.gov.au
http://education.qld.gov.au
http://training.qld.gov.au
http://tafe.qld.gov.au
The Department’s official websites are publicly accessible by all internet users. The Department may share information, photographs
and videos related to the Department’s programs, activities and initiatives (including the Project) with users through its official
websites.
Other:
Provide a short description, and the website address, of the other website/s:
1. Facebook Page: The Official Creative Generation State Schools Onstage page
http://www.facebook.com/officalcreativegeneration?ref=ts
The Project’s Facebook page is publicly accessible by all Internet users. The Department may share information, photographs and
videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Facebook page.
2. Twitter Profile:
http://www.twitter.com/Creative_Gen
The Project’s Twitter profile is publicly accessible by all Internet users. The Department may share information, photographs and
videos related to the Department’s programs, activities and initiatives (including the Project) with users through its Twitter profile.
3 YouTube Channel:
http://www.youtube.com/CGENTV
The Creative Generation - State Schools Onstage channel is publicly accessible by all internet users. The Department may share
videos relating to the Creative Generation programs with users through its YouTube channel. The Department does not permit
users to download its videos uploaded to its YouTube channel. However third party applications may be used to overcome the
Department’s settings.
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6
DETAILS
IT IS NOT COMPULSORY FOR YOU TO PROVIDE THIS CONSENT
Name of Individual
Address of Individual
Name of organisation, school or TAFE (at which the Individual is enrolled, employed, or works as a volunteer, if any):
7
Signature of the Individual (if over 18 years of age, or
if under 18 years of age and capable of understanding
and giving this consent)
Date
Signature of the parent or guardian (required if the
Individual is under 18 years of age)
Date
Name of signing parent or guardian
Address of signing parent or guardian
/ / / / NOTE
The Department will use its best endeavours to ensure the person signing this Consent Form is authorised to do so, but takes
no responsibility for circumstances in which it is misled as to the identity or authority or ability of a person to provide consent.
If you require a copy of this signed Consent Form, or if you wish to revoke this consent, please contact: Odette Moore, Senior
Community Engagement and Events Officer, Community Engagement and Partnerships, Phone: 07 3227 6048.
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8
INFORMATION
What is this consent for?
This Consent Form authorises the Department and the State to use the Individual’s personal information and copyright
material, together with information about the Individual’s participation in Departmental and State initiatives, for the purposes
specified in the Project Details section of the Consent Form. This consent covers the entire or partial use of the Individual’s
personal information and copyright material in conjunction with other words and images.
For example, the Individual’s personal information and copyright material may appear in school or TAFE newsletters,
magazines, websites (including iTunes U and Social Media Websites) and other school, TAFE, departmental or State
publications, as well as in television advertising, videos, brochures, forms, public relations displays, annual reports,
press advertising, internal documents such as manuals, websites, certificates and strategic plans, and posters and other
promotional material. There may also be occasions on which the Department may approve the media, such as local
newspapers and television stations, using information and copyright material in relation to the Individual (for example, where
the Individual is involved in dramatic or musical performances, sporting activities or award ceremonies).
Websites
Individuals and Signatories should be aware that publication of an Individual’s personal information and Individual work on
websites, including iTunes U and Social Media Websites is similar to publication in newsletters, magazines, brochures, etc;
however publication on websites is publication of that material to the world at large.
Individuals and Signatories should be aware that the publication of an Individual’s personal information and Individual
work,by the Department or the State, on a website typically constitutes a permanent and publicly available record of that
material. This means that anyone may be able to copy and use an Individual’s personal information and Individual work that
has been published on a website for any purpose and without the consent or knowledge of the Department, the State or the
Individual.
Individuals or Signatories should not grant their consent to the Department or the State to use an Individual’s personal
information or Individual work in connection with a website if the Individual or the Signatory does not agree to the material
being permanently available to the public.
If an Individual’s personal information or Individual work is published on a website, that material will be governed by
the privacy policy and terms of use of the relevant website. The Department or State cannot reasonably control how an
Individual’s personal information or Individual work is used by third parties once the material has been published ona
website which is not under the direct control of the Department, for example, iTunes U and Social Media Websites.
What is copyright material?
An Individual’s copyright material may include written work (e.g. stories and poems), paintings, pictures, drawings, designs,
photographs, videos, films, music, performance, recordings, computer programs, websites, sculptures, fashion, metal- or
wood-works made by them or to which they contributed. In the case of students, it includes, but is not limited to, work that
they create in the course of their studies during the time they are enrolled at a State school. These materials may form part of
their academic assessment or be part of their studies generally and may attract copyright.
The Department understands that students and volunteers generally own the intellectual property rights in the material they
create and that this Consent Form is not meant to transfer the Individual’s ownership of the intellectual property in their
copyright material.
This Consent Form does not provide for copyright consent in relation to copyright works an Individual creates in the course
of employment (whether or not the material is created in normal work hours or using departmental facilities or equipment).
Where copyright material is created by a State employee while performing their duties under the terms of their employment,
the copyright is owned by the State as the employer (section 35 Copyright Act 1968). There are limited exceptions to this
including, for example, where the copyright material is created by an employee pursuant to a prior agreement with the
employer.
Generally, the deciding factor is whether the employee is performing their official duties. In addition, section 176 of the
Copyright Act 1968 applies where the work was created by or under the direction or control of the State. However, moral rights
may still apply to copyright material created by an employee. The Queensland Public Sector Intellectual Property Principles
provide further information on intellectual property. If as an employee you have any further queries about the ownership of
the intellectual property in respect of the works you create you should contact the Legal and Administrative Law Branch.
What is personal information?
Personal information includes information or opinions, whether true or not, about an individual whose identity is apparent
or can reasonably be ascertained from the information or opinion. This includes the Individual’s name, image or video or
sound recording. It also includes the Individual’s educational information such as the Individual’s assessment and results,
and health information and court orders provided to the Department, where such information may enable the Individual to be
identified.
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What happens to the Consent Form once it is completed and signed?
The Consent Form is retained by the Department and it will be placed on the Project file. The Individual or Signatory may
request a copy of the signed form by contacting the person nominated in Section 7 of this Consent Form.
What if I give my consent and later change my mind?
The consent will be in effect from the date the Consent Form is signed. The Department and the State will then start using the
Individual’s personal information and Individual work to create material incorporating the Individual’s personal information
and Individual work and entering into contractual obligations in relation to that material.
If you wish to later modify or revoke this consent, the Individual or the Signatory should send a notice in writing to the person
nominated in Section 7 of this Consent Form. After that notice is received, the Department and the State will not make any
new additional use of the Individual work, but any existing uses will continue.
Where the Department or another person uploads material to iTunes U, a Social Media Website or other website, it may need
to accept contractual obligations that are perpetual and irrevocable. It may not be possible to ensure that all copies of the
material are deleted or cease to be used, and the Department and the State cannot take responsibility for doing so.
Privacy
The consent to the recording, use and disclosure of the Individual’s personal information and Individual work is required in
accordance with the Copyright Act 1968 (Cth), the Education (General Provisions) Act 2006 and the Information Privacy Act
2009. Personal information will be stored securely. The Department will only disclose the Individual’s personal information in
accordance with the consent, except where authorised or required by law. If you wish to access or correct any of the personal
information on this form or discuss how it has been dealt with, or if you have a concern or complaint about the way the
Individual’s personal information has been collected, used, stored or disclosed, please contact the relevant organisation,
school or TAFE Institute.
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16. Terms and conditions
In these terms and conditions ‘the department’ means the State of Queensland acting through the Department of Education, Training and
Employment.
1. Information on how to nominate and participate in Creative Generation – State Schools Onstage including all program guidelines,
information books, forms and fact sheets, form part of these terms and conditions. Participation in the program will be considered
acceptance of these terms and conditions.
2. The department (ABN 76 337 613 647) is the owner of the Creative Generation – State Schools Onstage program.
3. Once entered, details are not transferable to any other person or organisation or school.
4. Late, partially completed or nominations that do not satisfy the nomination requirements or program guidelines at the time of the
program entry closing may be judged as ineligible for participation in the program.
5. All information submitted must be true and correct as at the time of nomination.
6. The decision made by the department to accept a student/school as eligible to proceed to the next stage of the program is final and no
correspondence will be entered into.
7. The department accepts no responsibility for inability or failure to submit or nominate by the final date.
8. The nominee grants the department the right to use personal information (including student details, photographs and/or video) in
accordance with the Project Consent Form.
9. By providing material (including student details, photographs and/or video) to the entry portal the nominee warrants they either own
the material or have acquired sufficient right to use the material for the purpose of the program and agree to indemnify the department
against any loss or damages caused by breach of this warranty.
10.Where a nominee is a part of a group or cluster, the person completing the nomination must be an authorised representative of the group
and all organisations/schools affiliated with each person.
11.Where there is more than one category or stage, each category or stage may have individual eligibility criteria as well as judging criteria.
12.Although every effort will be made to ensure project materials (including certificates, prizes and awards) are sent to the address stated
on the nomination, the department takes no responsibility for lost or misdirected items not received by students/schools.
13.The department will not be responsible for any problems or technical malfunction of any network or lines, servers, providers, computer
equipment, software, traffic congestion on the Internet, etc. including, but not limited to, any injury or damage to participants or any
other person’s computer related to or resulting from participation in or downloading any materials in this program.
14.The department will not be responsible for any failure by sponsors and partners to fulfil their contractual obligations made between the
department and the sponsor.
15.If for any reason the program is unable to run as planned including causes beyond the control of the department, the department may at
its sole discretion cancel, suspend or modify the program.
16.The program may be withdrawn at any time without notice.
17.The participant agrees to indemnify the department against any loss or damages caused by a cancellation, suspension, modification or
withdrawal of the program.
18.These terms and conditions may be altered where necessary, and any changes will be notified on the program’s website.
19.The department reserves the right, at any time, to verify the validity of a nomination, reject a nomination or disqualify a nomination that
is not in accordance with these terms and conditions.
Creative Generation – State Schools Onstage 2015
Nomination guidelines
29
18. DVD identification form
• DVDs must be clearly labelled on the cover and on the disk with the school name, the category and performers’ names, and have a
completed identification form attached.
• Each item on the DVD should be introduced by a student or an adult who must identify:
– individual student or group name
– name of category
–school
– number of students about to perform
– style or title of piece performed.
• A separate DVD and DVD identification form is required for each category to be auditioned. This will enable separate selection panels to
view the audition material simultaneously.
• For symphony orchestra and MOST nominations, a separate DVD is required for each student or each instrument type — trumpet, violin
etc — to allow distribution to specialist auditioners.
• Please photocopy this form as required.
• Please do not include whole-of-school performance events or concerts, as these will not be viewed.
• Audition material will not be returned. Please keep a copy for school records if required.
SCHOOL:_______________________________________________________________________________________________________________
CONTACT TEACHER:______________________________________________________________________________________________________
STUDENT NAME (if applicable):_____________________________________________________________________________________________
CATEGORY (tick):
Featured vocalist
Backing vocalist Core choir Massed choir
Featured dance
Symphony orchestra
Big band
Drumline
Film crew Stand-alone item
Massed dance
INSTRUMENT (if applicable):_______________________________________________________________________________________________
Item no.
on DVD
Title or name
No. in
group
1
2
3
4
5
Please mail audition footage to
Laura Waldron
Creative Generation – State Schools Onstage
Community Engagement and Partnerships
Department of Education, Training and Employment
PO Box 15033
City East QLD 4002
30
Creative Generation – State Schools Onstage 2015
Nomination guidelines
Name of item (instrumentalists must supply composer
name)