1. art and entertainment
2. shows and events
3. fair

w w w. e f i c . o r g
PAIN IN EUROPE IX
VIENNA, AUSTRIA, 2-5, SEPTEMBER 2015
PROSPECTUS
TABLE OF CONTENTS
Preliminary List of Committees
General Information
About EFIC
About the Congress
Previous Congress Statistics & Demographics
EFIC 2013 Sponsors
EFIC 2013 Exhibitors
Sponsorship Opportunities
Sponsorship Items
Exhibition Opportunities
Additional Information for Sponsors and Exhibitors
Booking Procedures and Payment Information
Sponsorship Booking Form
Exhibition Booking Form
Terms and Conditions
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EFIC2015
PRELIMINARY LIST OF COMMITTEES
ORGANIZED BY
MEMBERS
Prof. Günther Bernatzky, Salzburg
Prof. Josef Donnerer, Graz
Dr. Gabriele Grögl-Aringer, Wien
Prof. Rudolf Likar, Klagenfurt
Prof. Jürgen Osterbrink, Salzburg
Prof. Jürgen Sandkühler, Wien
Prof. Andreas Schlager, Innsbruck
LOCAL ORGANISING COMMITTEE
Chair – Professor Hans G. Kress, Wien
Vice Chair – Professor Christian Lampl, Linz
SCIENTIFIC PROGRAMME COMMITTEE
Chair - Oliver Wilder-Smith, the Netherlands
Kris Vissers, the Netherlands
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GENERAL INFORMATION
Secretariat
European Federation of IASP Chapters (EFIC)
Christel Geevels - Executive Secretary
Medialaan 24
1800 Vilvoorde
Belgium
Phone: +32 2 251 55 10
Fax: +32 2 251 48 10
E-mail: [email protected]
Web: www.efic.org
Sponsorship and Exhibition Sales
Please contact with any queries regarding sponsorship and exhibition opportunities
Maya Ravinsky
EFIC 2015
Kenes International
1-3, Rue de Chantepoulet
Geneva, CH-1211
Switzerland
Tel: 00972546787837
Fax: 0097289265876
Email: [email protected]
Hotel Accommodation for Groups
Please contact regarding group registrations and group accommodations
Maya Ravinsky
EFIC 2015
Kenes International
Address as above
Tel: 00972546787837
Fax: 0097289265876
Email: [email protected]
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EFIC2015
ABOUT EFIC
EFIC - www.efic.org
EFIC is a multidisciplinary professional organisation in the field of pain science and pain medicine, made up of 35 European
chapters of IASP (International Association for the Study of Pain). Established in 1993, EFIC's 35 constituent chapters represent
nearly 20,000 scientists, physicians, nurses, physiotherapists, psychologists and other healthcare professionals across Europe
who study pain and treat patients in pain. The majority are clinicians practicing in clinical management of pain. EFIC will serve
to advance research, education, clinical management and professional practice related to pain, and function as an authoritative,
scientifically based resource concerning policy issues related to pain and its management.
EFIC AIMS
Promotion of “Pain” as applied to all three categories: Research, Education and Clinical Management.
The specific aim is to create a forum for European collaboration on pain issues and to encourage communication at a European
level between IASP Chapters, and also with other bodies interested or involved in the fields of pain research and therapy such
as the European societies or federations of medical specialties (anaesthesiology, neurology, headache, palliative care etc.),
institutions of the European Community, European and national educators and legislators.
Examples of pain issues that may be dealt with by EFIC:
» The epidemiology of acute and chronic pain in Europe.» The availability of pain treatment facilities.» The interface between patient needs and treatment facilities.
» The recognition of differences in therapeutic strategies and pain education within Europe.
» The harmonization of such differences.
» Review of existing curricula and plans for training of pain specialists (it might be desirable to develop a European academy to
accredit pain specialists, possibly by examination).
» Setting standards for diagnosis and treatment of chronic pains of different types and mechanisms.
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EFIC 2013 SPONSORS
Allergan
Astellas
Grunenthal
Ibsa
Medoc
Mundipharma
Pfizer
Philips Respironics
Proske
Teva (Cephalon)
EFIC 2013 EXHIBITORS
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Algo-MD
Algotect
Analgesia
Astellas
Boston Scientific
Cosman Medical
EFIC
EHF European
Headache Federation
Equip Medikey
Grunenthal
Latin America
Grunenthal
Hospira
IASP
Ibsa
ISAL
Kimberly Clark
Lifting the Burden
Linde Healthcare
Medispar
Medoc
Medtronic
MSD
Mundipharma
Nervomatrix
Neurotherm
Pfizer
Philips
Spectra
STX
Teva (Cephalon)
Time Research Limited
Vitility
Wiley
WIP
Wisepress
0
31
29
27
22
12
12
Hand Therapy
Multiple Sclerosis
25
Occupational…
Emergency… Autonomic…
33
Geriatric Aspects
52
Intensive Care
56
Paediatric Aspects
59
Affective Disorders
79
Cancer
79
Peripheral…
100
Headache
92
CNS
119 96
Palliative Care
200
Regional…
400
Spine & Peripheral…
500
Neuropathic Pain
800
Pain Management
Poland
Croatia
Romania
Czech Republic
Austria
Finland
Norway
Brazil
USA
Spain
Switzerland
The Netherlands
France
UK
EFIC2015
Field of Expertise
400
350
300
250
200
150
100
50
0
Professional Interest
748
700
600
361
300
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SPONSORSHIP OPPORTUNITIES
Special Requests
Tailored packages can be arranged to suit your objectives.
Sponsorship Opportunities
Sponsors will be given a sponsorship category status according to the total amount of sponsorship (symposia, advertisements,
etc.) booked. The amount of an exhibition area reservation is not to be included in the calculation of the sponsorship.
Status will be allocated as follows:
PLATINUM SPONSOR for a contribution over €90,000 (+VAT*)
GOLD SPONSOR for a contribution between €70,000 and €89,999 (+VAT*)
SILVER SPONSOR
for a contribution between €45,000 and €69,999 (+VAT*)
Platinum Sponsors will receive the following benefits:
» 12 full registrations
» Advanced delegates list on spreadsheet in excel format (one month prior to the Congress)*
» Final list of delegates on spreadsheet in excel format (after the Congress)*
» Sponsor's logo will appear on the Congress website (according to sponsorship level) with a hyperlink from this logo to a
website of choice
Gold Sponsors will receive the following benefits:
» 7 full registrations
» Final list of delegates on spreadsheet in excel format (after the Congress)*
» Sponsor's logo will appear on the Congress website (according to sponsorship level) with a hyperlink from this logo to a
website of their choice
Silver Sponsors will receive the following benefits:
» 4 full registrations
» Final list of delegates on spreadsheet in excel format (after the Congress)*
» Sponsor's logo will appear on the Congress website according to sponsorship level with a hyperlink from this logo to a
website of their choice
All Platinum / Gold / Silver Sponsors will receive the following benefits:
» Opportunity to include up to 4-page insert*** in the participants’ bags (to be provided by the Sponsor)
» Right to use the Congress logo (following supplied guidelines)
» Acknowledgement on Sponsors’ Board on-site according to sponsorship level
» A printed acknowledgement in categories in the following publications:
• Second Announcement (subject to receipt by publishing date)
• Final Programme (subject to receipt by publishing date)
* Please note that the lists of delegates will include only the participants who agreed to share their information.
**Companies only booking exhibition space will be acknowledged as “Exhibitors”.
***The distribution arrangement for session invitations and promotional inserts may change. Companies will be advised
accordingly.
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EFIC2015
SPONSORSHIP ITEMS
Parallel Satellite Symposium
€65,000 (+VAT)
» Opportunity to organise an Official Satellite Symposium in a Plenary Hall, up to 90 minutes, program subject to the approval
of the Congress Scientific Committee
» Includes: hall rental, standard audio/visual equipment, display table
» Permission to use the phrase: “Official Sponsored Symposium of the 8th Congress of the European Federation of IASP
Chapters (EFIC 2015)”.
» Inclusion of Sponsor’s Symposium invitation* in the participants’ Congress bags
» Symposium program will be included in the Final Program (subject to receipt by publishing deadline)
Plenary Satellite Symposium
€45,000 (+VAT)
» Opportunity to organise an Official Satellite Symposium in a Parallel Hall, up to 90 minutes, program subject to the approval
of the Congress Scientific Committee
» Includes: hall rental, standard audio/visual equipment, display table
» Permission to use the phrase: “Official Sponsored Symposium of the 8th Congress of the European Federation of IASP
Chapters (EFIC 2015)”.
» Inclusion of Sponsor’s Symposium invitation* in the participants’ Congress bags
» Symposium program will be included in the Final Program
Meet the Expert Breakfast Session
€30,000 (+VAT)
An expert chosen by the sponsoring company (approved by the Congress Scientific Committee) discusses a topic to a small
audience of participants (up to 100). The Sponsor will be responsible for the expert’s costs and breakfast catering for the
participants.
» Opportunity to brand the meeting room
» Inclusion of a Sponsor’s invitation* in the participants’ Congress bag
» Meet the Expert sessions will be included in the Final Program
For the above Satellite Symposium packages, the following applies:
» Special time slots will be designated and will be allocated on a “first come, first served” basis.
» The sponsoring company for the Satellite Symposia may select speakers and topics.
» The sponsoring company, in addition to the sponsorship fee, must cover all speakers’ expenses, including registration fees,
accommodation and travel expenses. This also applies in the case where the Symposium speakers have already been invited
by the Congress.
» Satellite Symposia programs are subject to approval by the Scientific Committee of the Congress. In case where the scientific
committee will disapprove the Satellite Symposia program, each party will be entitled cancel the Satellite Symposia booking
without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly
upon such cancellation neither of the parties will have any claims, demands, suits, towards the other.
» The distribution arrangement for session invitations and promotional inserts may change. Companies will be advised
accordingly.
Abstract USB
€35,000 (+VAT)
The USB will contain all of the EFIC 2015 Congress Abstracts.
The USB will be distributed to all participants from the Sponsor’s exhibition booth.
Each participant will receive an exchange voucher in their registration kit.
» Exclusive advertisement on one side of the USB
» Exclusive advertisement on the back cover of the exchange voucher
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Congress Bags
€35,000 (+VAT)
Organizer will provide the participants' Congress bags.
» The bags will bear the Sponsor's logo and the Congress logo, with the EFIC logo being more prominent (larger) than the
company logo. No product advertising on Congress bags allowed.
Internet Area
€30,000 (+VAT)
There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company’s logo will be
prominently displayed.
» Opportunity to display company logo on screen saver
» Opportunity to display company logo on screen background
» Opportunity to distribute mouse pads and related promotional gifts from the Internet Area
» Opportunity to provide your company’s letterhead for the Internet Area’s printers
» Opportunity to place your own carpet for branding
Laptop Lounge
€18,000 (+VAT)
There will be a laptop lounge where attendees may check e-mails using their own laptops. Your company’s logo will be
prominently displayed.
» Opportunity to place your own carpet
» Opportunity to place signage in the Laptop Lounge area
Poster Boards
€10,000 (+VAT)
» Sponsor’s acknowledgment at the entrance to the poster area
» Sponsor’s logo will be displayed on the poster header boards
E-Posters
€10,000 (+VAT)
E-Posters increase poster visibility before, during and after the event, providing another highly effective platform for promoting
continuous education and extending the meeting lifecycle. Access to E-Posters is made easy through the E-poster stations
located throughout the venue. Using a simple search engine, delegates can quickly access the posters they want, searching
by author, name, poster title or key words. High-resolution touch screens provide excellent quality viewing experiences of the
posters and allow seamless switching from full view to section view.
» Signage at the entrance to the e-Poster area with ˝Supported by... ˝ and a company logo only
» Posters Collection mail shot will mention ˝Supported by... ˝ and company logo.
» Poster submission login page will mention ˝Supported by... ˝ and company logo.
Congress Lanyards
€8,000 (+VAT) + Provided in Kind
Sponsor will have the opportunity to palce his Company’s logo on the badge lanyards that will be distributed to the Congress
participants at the Registration Desk
Notepads and Pens
€6,500 (+VAT) + Provided in Kind
Sponsor will provide the participants' notepads and pens.
» The notepads and pens will bear the Sponsor's name/company logo and will be distributed in the participants’ Congress bags
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EFIC2015
€5,000 (+VAT)
Ask Me
Audience will be able to SMS (text message) their questions to a regular mobile number or via the Paperless application over
http:// to the session Chairman. The Chairman can then, with an easy drag and drop tool, select and edit a pre-set number of
questions to be posted to and answered by the speaker. The system will automatically display the selected questions on the
main screen.
Benefits to the sponsor:
» Signage at the entrance to the hall with ˝Supported by... ˝ and a company logo only
» Acknowledgement in the Sponsors’ List in the E-program (subject to receipt by publishing date)
» Acknowledgement at the session hall main screen when the system is in use
Speaker's Sponsorship Domestic: €2,500 / €3,500 / Rest of the World: €5,500 (+VAT)
Sponsorship of speakers plays a major role in the Conference’s success and provides a diverse faculty. Sponsorship covers the
speakers’ direct expenses – 1 (APEX) flight ticket, hotel accommodation and registration fee, which will be handled by the
Secretariat.
» Speakers will be notified of the name of their sponsoring company
€5,000 (+VAT*) per break
Coffee Breaks
Coffee will be served during breaks on each day of Congress sessions.
» Sponsorship will be acknowledged on-site and in the Congress Program
» Sponsor will be given the opportunity to brand the napkins (at an extra cost)
€9,000 (+VAT)
Branded Water Stations
Water Stations will be scattered all around the venue.
» Sponsorship will be acknowledged on-site and in the Congress Program
» Sponsor will be given the opportunity to brand the cups (at an extra cost) / provide them
€3,500 (+VAT*)
Promotional Material (Bag Inserts)
Inclusion of promotional material, such as leaflets and brochures, in the participants’ Congress bags. Please note that the
material should be provided by Supporter and must be approved by the Secretariat.
» Supporter’s product information will be available for all Meeting participants
ADVERTISING OPPORTUNITIES
Advertisements are available in the following Congress publication:
Exhibitors’ & Sponsors’ Catalogue
Back Page
Inside Front
Inside Back
Inside Page
€ 6,000
€ 2,500
€ 2,500
€ 1,500
Exhibitors’ and Sponsors’ Catalogue
This publication will be included in the Congress participants’ bags. The sponsoring company will be acknowledged by an
exclusive advertisement
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EXHIBITION OPPORTUNITIES
The commercial/technical Exhibition will be held at the Reed Messe Congress Center. The floor plan will be designed to
maximize Exhibitors’ exposure to the delegates.
The Exhibition Floor Plan will be posted online shortly. In the meantime, as companies are expressing an interest in securing
their preferred exhibition spaces, we are pleased to receive your preliminary bookings. All spaces will then be allocated based
on the reservations received, on a first come, first served basis.
Space Only Rental (Minimum of 12 SQM)
The price for space only is € 600 (+VAT*) per square meter. This includes:
» Exhibitors’ badges
» 100 word company / product profile in the Program
» Cleaning of public areas and gangways
» Invitation to the Welcome Reception for registered exhibitors
Shell Scheme Rental
The price for shell scheme is € 650 (+VAT*) per SQM. This includes:
» Exhibitors’ badges
» 100 word company / product profile in the Program
» Cleaning of public areas and gangways
» Invitation to the Welcome Reception for registered exhibitors
» Shell scheme frame, basic lighting
» Fascia panel with standard lettering
ADDITIONAL BENEFITS:
When you exhibit your company will receive the following
additional benefits:
» Listing as an Exhibitor with company’s logo on the Website prior to the Congress
» Listing and profile in the On-Site Programme/ Exhibitor Guide
» Company name on Exhibition signage during Congress
**Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these
services and others will be available to order in the Exhibitors’ Technical Manual.
ALLOCATION OF EXHIBITION SPACE
Space Allocation will be made on a “first come, first served" basis. A completed Exhibition Booking Form and Contract should
be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space
will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the
application form. Space allocations will be made in the order in which application forms with payment are received.
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EFIC2015
EXHIBITOR BADGE
All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor
badges will be given for the first 9 SQM booked and one additional for each 9 SQM after. Any additional exhibitors will
be charged an exhibitor registration fee of €95 including VAT. Companies can purchase a maximum number of exhibitor
registrations as follows:
Booths of up to 60 SQM – 15 exhibitor registrations
Booths larger than 60 SQM – 25 exhibitor registrations
Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration
form will be included in the Exhibitor’s Manual.
REDUCED REGISTRATION FOR EXHIBITORS
Exhibitors will be entitled to “upgrade” their Exhibitor Badge to a Full Registration badge at a reduced fee of €190 including VAT
(applicable only for the free exhibitors’ badges each company is entitled to with their booth).
EXHIBITORS’ TECHNICAL MANUAL
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It
will include the following:
» Technical details about the Venue
» Final exhibition details and information
» Contractor details
» Services available to exhibitors and order forms
SITE INSPECTIONS
Exhibitors and Sponsors are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange
this. Contact information can be found in the “General Information” Section.
EXHIBITOR PROFILE
Upon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/Product profile to a
provided link. This will be published in the list of exhibitors in the Final Program.
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ADDITIONAL INFORMATION FOR SPONSORS
Applications for Sponsorship and/or Exhibition must be made in writing with the enclosed booking enquiry form.
CONTRACTS AND CONFIRMATION
SPONSORSHIP TERMS & CONDITIONS
Terms and Conditions of Sponsorship are included in this Prospectus and will be included in the Sponsorship agreement. Once a
Sponsorship Booking Form is received a contract will be sent to you for signature with an accompanying invoice. This contract
should be signed and returned with a 60% deposit payment to the Sponsorship. Upon receipt of the Sponsorship Booking
Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a
commitment to purchase the items.
EXHIBITION TERMS & CONDITIONS
The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the EXHIBITION BOOKING
FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid
liable contract, by which both parties will be bound. Once an Exhibition Booking Form is received a confirmation of exhibition
will be mailed to you with an accompanying invoice.
Please note that it is the Exhibitor’s / Sponsor’s responsibility to comply with the local authority’s regulations, EFPIA
(European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International
Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of
Medicines.
BOOKING PROCEDURES & PAYMENT INFORMATION
TERMS OF PAYMENT
60% upon receipt of the sponsorship agreement and first invoice
40% by April 10th, 2015
All payments must be received before the start date of the Congress. Should the Sponsor fail to complete payments prior to the
commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to
cancellation fees as determined below.
PAYMENT METHODS
Option 1: Payment by check. Please make checks payable to: EFIC 2015
Option 2: Payment by Bank Transfer. Please make drafts payable to EFIC 2015
Bank charges are the responsibility of the payer
VAT (Subject to Change)
All Sponsorship prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.
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EFIC2015
BOOKING FORM
Please complete all details and send to:
Maya Yatsiv EFIC 2015
Kenes International, 1-3 Rue de Chantepoulet, CH 1211, Geneva 1, Switzerland
Tel: +41 22 908 0488 | Fax: +41 22 906 9140 | Email: [email protected]
CONTACT NAME: COMPANY NAME (as to appear in all Congress publications): ADDRESS: CITY: POST/ZIP CODE: COUNTRY: TELEPHONE: FAX: EMAIL: WEBSITE: VAT NUMBER: I would like to book the following Sponsorship Items:
SPONSORSHIP ITEM
PRICE
Plenary Satellite Symposium
€ 65,000 (+VAT)
Parallel Satellite Symposium
€ 45,000 (+VAT)
Meet the Expert Breakfast Session
€ 30,000 (+VAT)
Abstract USB
€ 35,000 (+VAT)
Congress Bags
€ 35,000 (+VAT)
Internet Area
€ 30,000 (+VAT)
Laptop Lounge
€ 18,000 (+VAT)
Poster Boards
€ 10,000 (+VAT)
E-Posters
€ 10,000 (+VAT)
Badge Lanyards
€ 8,000 (+VAT) + provided in kind
Notepads and Pens
€ 6,500 (+VAT) + provided in kind
Ask Me
€ 5,000 (+VAT)
Speaker’s Sponsorship
€ 2,500 / € 3,500 / € 5,500 (+VAT)
Coffee Breaks
€ 5,000 (+VAT) per break
Branded Water Stations
€ 9,000 (+VAT)
Open Stage (Meeting Architecture)
€ 10,000 (+VAT)
Promotional Material
€ 3,500 (+VAT)
√
ADVERTISING – Exhibitors’ and Sponsors’ Catalogue
Back Page
€ 6,000 (+VAT)
Inside Front
€ 2,500 (+VAT)
Inside Back
€ 2,500 (+VAT)
Inside Page
€ 1,500 (+VAT)
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WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY / SHELL SCHEME SPACE, THE COST OF WHICH IS Є600 (+VAT*) /
Є650 (+VAT*) PER SQUARE METRE
Stand No
Space Only/ Shell Scheme
No. of Square Metres
Total Price
1st Choice
2nd Choice
3rd Choice
** Please ensure that your VAT number appear on the booking form & contract, in order to allow VAT reclaim.
Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special
configuration is needed » Provisional Booking – The booth will be released if not confirmed within 14 days
» Please call me to discuss our sponsorship package
» Please send me a first deposit invoice for 60% of the total amount due
CANCELLATION / MODIFICATION POLICY:
Cancellation or reduction of sponsorship items must be made in writing to the Industry and Liaison Sales Associate (Contact
information can be found in the “General Information” Section, above.)
The organizers shall retain:
» 10% of the agreed package amount if the cancellation/ modification is made before January 10th 2015, inclusive
» 50% of the agreed package amount if the cancellation/ modification is made between January 11th, 2014 – April 10th, 2015
inclusive
» 100% of the agreed package amount if the cancellation/ modification is made after April 11th 2015
We accept the contract terms and conditions (listed in this Sponsorship and Exhibition Prospectus) and agree to abide by the
Guidelines for Industry Participation for the Congress. I am authorised to sign this form on behalf of the applicant / Company.
SIGNATURE: DATE: 16
EFIC2015
TERMS AND CONDITIONS
These terms are the contractual agreement between the Organizer and the Exhibiting / Supporting Firm (Exhibitor/s /
Supporter/s).
Application to Participate
Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be
confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application.
In case of refusal, all payments shall be fully refunded. In case of acceptance Supporter/Exhibitor will be bound by the Terms and
Conditions listed in the prospectus and/or contractual agreement.
Obligations and Rights of the Exhibitor/Supporter
Registration implies full acceptance by the Exhibitors/Supporter of the exhibition / Support regulations. Any infringement of
these regulations may lead to immediate withdrawal of the right to participate in the Conference without compensation or
refund of sums already paid, and without prejudice to the Exhibitor/Supporter.
By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to occupy the
space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event.
The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described in the
application to participate.
No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the
allocated spaces is prohibited.
Obligation and Rights of Organizer
The Organiser undertakes to allocate exhibition space/Support items space as far as possible on the basis of the preference
expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment.
The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide
compensation to Exhibitors/Supporter. The Organiser reserves the right to offer to a different firm any stand, space or Support
item that has not been occupied by the event of the opening of the Conference, with no obligation to provide compensation to
the defaulting Exhibitor / Supporter.
Liability Insurance
Equipment and all related display materials installed by Exhibitors / Supporter are not insured by the Organizer, and the
Organizer under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property
belonging to Exhibitors / Supporter. The Exhibitor / Supporter agrees to be responsible for his property and person and for
the property and persons of his employees and agents and for any third party who may visit his space through full and
comprehensive insurance, and shall hold harmless the Organizer for any and all damage claims arising from theft and those
perils usually covered by a fire and extended-coverage policy.
Exhibition Regulations
The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of
displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition
Manager.
The Organizer reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone
the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent
the holding of the exhibition, the Organizer will not be held liable for expenses incurred other than the cost of exhibit space
rental fees.
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