1. law, govt and politics
2. politics
3. elections

Welcome
To the
One day Training of
State level Master Trainers and District Level Master
Trainers
On
National Electoral Roll Purification
and Authentication Program
NERPAP
As MASTER TRAINERS What is Expected
Should Understand
• Your role
• Objectives of the Program, How to implement the program, Benefits of the program
• Who are the target groups to be trained, What would be their level of understanding
• What would be the better method of transferring the information,
• What is the best mix of training methods to be adopted
• How to ensure knowledge transfer
A Master Trainer is NOT
• A lecturer
• More important than everyone else
• Necessarily an expert
• The center of attention
• An arbiter
Why Need For Training ?
What is training?
Training is a systematic process through which an organization’s
human resources gain knowledge and develop skills by instruction
and practical activities that result in improved performance.
It is the process of enhancing
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the skills,
capabilities and
knowledge of employees for doing a particular job.
Training process moulds the thinking of employees and leads to quality
performance of employees.
• It is continuous and never ending in nature
The Gap Concept
Expected Curve
Gap
Actual Curve
In training terms this means we need to develop programs to fill the Gap
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If we follow the GAP concept, training is simply a means to use activities to fill the gaps of performance between the
actual results and the expected results.
This GAP can be separated into 3 main themes
Attitude
Skills
Knowledge
ASK
Rank ASK by difficulty to develop in people
Attitude
Skills
Knowledge
Easy
Moderately difficult
Most difficult
Five Principles of Learning
Participation: involve trainees, learn
by doing
Repetition: repeat ideas & concepts
to help people learn
Relevance: learn better when
material is meaningful and related
Transference: to real world using
simulations
Feedback: ask for it and adjust
training methods to audience.
DIFFERENT TRAINING METHODS
Lectures
Simulations
Talks
Brainstorming
Demonstrations
Buzz groups
Discussions
Questions & Answers
Case studies
Learning centers
Role playing
Reflection
Three Different Styles
Teacher
Trainer
Facilitator
Participant
Trainee
Student
Know when to use which time (teacher/trainer/facilitator)
How People Learn
Hear only = 20%
See only = 30%
Hear and See = 50%
Hear, See and Talk = 70%
Hear, See, Talk and Do = 90%
National Democratic Institute for International Affairs (NDI)
We Learn, We Remember
We Learn:
We Remember:
1% through taste
10% of what we read
1.5% through touch
20% of what we hear
3.5% through smell
30% of what we see
11% through hearing
50% of what we see and hear
83% through sight
80% of what we say
90% of what we say as we act
Alternative Research indicates:
75% discussing things
85% from doing something yourself
95% from teaching someone else the work
Session -1
Why Aadhaar
Aim of NERPAP
Methods of collecting Aadhaar
Objectives of NERPAP
Programme schedule
Special features of NERPAP
Work plan
Appeal to the Electors
Targets
Legal provisions
Publicity efforts
Sensitization and training
AIM of NERPAP
ECI has marked the year
2015 with the theme
“Easy Enrolment : Easy
Correction”
NERPAP aims to 100% clean
and error free Healthy
Authenticated electoral roll.
Objectives of NERPAP
To make Electoral Rolls free from Errors
1. Linking and authentication of EPIC data of Electors with Aadhaar data of UIDAI only
2. Voluntary disclosure of Multiple entries by the electors and correction of the same
within 15 days by the ERO’s
3. Correction of entries in the Electoral Roll pointed by the Electors, within 15 days on
production of cogent documentary evidence.
4. Improvement in image quality of electors photo, wherever requested, by following
due procedure
5. Obtaining and feeding the Contact details (Mobile and e-mail id) of Electors into
Electoral data base
How to achieve the Objectives
Linking Aadhaar and updating contact info of electors
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Collect Aadhaar number along with EPIC number of each elector
Enter Aadhaar number in EPIC database (i.e. feeding)
Authenticate by linking the Aadhaar database with EPIC database (i.e. Authenticating)
Link Aadhaar Data with Electoral Database ( i.e. seeding)
adding the contact info and email id details into the electoral data base (i.e. linking)
Voluntary disclosure of Multiple entries by Electors
• Encourage electors to come forward and submit Form-7 for deletion of their names from the
places except where he/she ordinarily resides.
• And ERO to Pass final orders of deletion within 15 days
Correction of entries and updation of their photo
• Accept Form 8
• Schedule appointment for hearing or perusal of documents ,
• ERO to Dispose application within 15 days , And issue corrected voter slip
Special features of NERPAP
Linking Aadhaar with the Electoral Roll data by using
• Organic and
• inorganic methods
Purification of Electoral roll by
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Removing multiple entries - by Voluntary disclosure of multiple entries by an elector
Removing non-residing electors
Correcting the existing errors in electors details
Updating photo of electors with latest good quality image ,if requested by the elector
Collection of contact Information and adding it to E roll database
• Mobile number of self / family member and E mail ID
Expected Results
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Existing duplicates will be identified and will be removed
In future shifting of elector from one place to another place will be without duplicates
Improved Electoral services – by direct info exchange with the elector
De-Duplication will be more effective
Appeal is to be made to Electors
To furnish their Aadhaar number
{if not - EID No (or) NPR-TIN no}
• Sample Aadhaar (UID)- 1111-2222-3333
• Sample EID-1234/12345/12345 dd/mm/yyyy hh:mm:ss
• Sample TIN No- 270933002737700930130058002.
To furnish the contact info
• Mobile number of the self or the family member
• E-mail id if available, .
Voluntarily disclose his / her
multiple entries,Using Form-7
Apply for correction of Roll
entries in Form-8, if any
Submit recently taken photo, if
Photo updation is desired.
Refreshing the Legal provisions related to Rolls
Legal provisions
RP Act, 1950 states that as per
Section 17 - No person can register in more than one constituency (i.e. no electors name can be found twice across AC’s)
Section18 - No person can be registered more than once in any Constituency. (i.e. no electors name can be found twice within an AC)
Section 31 - Penal clause for making false declarations - If any person makes in connection with - (a) the preparation, revision or correction of
an electoral roll, or (b) the inclusion or exclusion of any entry in or from an electoral roll,- imprisonment for a term which may extend to one
year, or with fine, or with both
Section 32 –
the penal clause for being guilty of any act or omission in breach of official duty by ERO, AERO or any other person required to
perform any official duty in connection with the preparation or revision of an Electoral Roll - with imprisonment for a term which shall not be
less than three months but which may extend to two years and with fine]
No person can posses two EPI Cards - EPIC issued once to an elector from any place in the country shall remain valid for electoral
identification purpose everywhere else also, even when the person has changed residence and is registered as voter in any new place.
(As per ECI Instructions vide No. 23/ID/2008/ERS Dated: 18th September, 2008)
Election Commission of
India
Administrative Machinery for
Electoral Roll Management
DECs/DG
Pr .Secy./Secretary
Chief Electoral
Officer
Roll Observers
Appellate Officers
District Election
Officer
Electoral Registration
Officer
Assistant Electoral
Registration Officer
Designated Officers
Supervisors
Booth Level Officer
Staff on deputation
to ECI
Familiarization with Electoral Roll related legal provisions
Election Laws
Electoral Registers or
Electoral Rolls are
prepared under the
provisions of
Electoral Roll or voter
list is
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Constitution of India
Representation of the people Act, 1950
Representation of the people Act, 1951
Registration of Electors Rules ,1960
The conduct of Election Rules ,1961
The Election Symbols (Reservation and Allotment)Order,1968
• Representation of People Act, 1950 and
• Registration of Electors Rules, 1960.
• A basic document of electoral process
• When a notification for electing a member of legislature or parliament is
issued it means calling upon the persons who are enrolled as electors
• Accurate roll ensures that while all eligible electors are included in roll, all
ineligible persons have been excluded there from
Constitution of India
Article 324- The superintendence, direction and control of the preparation of the electoral rolls for, and the
conduct of, all elections to Parliament and to the Legislature of every State and of elections to the offices of
President and Vice-President held under this Constitution shall be vested in a Commission.
Article 325- There shall be one general electoral roll for every territorial constituency for election to either House of
Parliament or to the House or either House of the Legislature of a State and no person shall be ineligible for
inclusion in any such roll or claim to be included in any special electoral roll for any such constituency on grounds
only of religion, race, caste, sex or any of them.
Article 326- The elections to the House of the People and to the Legislative Assembly of every State shall be on the
basis of adult suffrage; that is to say, every person who is a citizen of India and who is not less than 18 [eighteen
years] of age on such date as may be fixed in that behalf by or under any law made by the appropriate Legislature
and is not otherwise disqualified under this Constitution or any law made by the appropriate Legislature on the
ground of non-residence, unsoundness of mind, crime or corrupt or illegal practice, shall be entitled to be
registered as a voter at any such election.
Representation Of The Peoples Act
Section 2
defines “Election Commission”
as the Commission appointed by
the President under Article 324
of the Constitution of India.
Section 13B(1)
provides for designation or
nomination of ERO by ECI
Section 13A
provides for a Chief Electoral Officer
in each State.
Section 13B(2)
The ERO can employ various
persons for the preparation and
revision of the
Electoral Roll for the AC.
Section 13AA
provides for the nomination by the
ECI of an officer to be the District
Election Officer.
Section 13C
provides for appointment of one or
more AEROs to assist EROs. AEROs
are competent to perform all or any
of the functions of EROs and are
subject to the control of EROs.
Representation Of the People Act, 1950
Section 13CC
CEO, DEO, ERO, AERO and all
other officers or staff employed for
preparation, revision and correction
of Electoral Rolls or conduct of
elections are deemed to be on
deputation to the ECI.
Section 18
No person can be registered
more than once in any Constituency
Section 16
provides for reasons for
disqualification for registration in
Electoral Roll.
Section 19
gives the criteria for entitlement
for registration, i.e. 18 years of age
on qualifying date and ordinarily
resident in a Constituency.
Section 17
No person can register in more than
one Constituency.
Section 20
gives the meaning of
“ordinarily resident”.
Representation Of the People Act, 1950
Section 21
gives the provisions for various
kinds of revision of Electoral Rolls.
Section 22
provides for the powers of
ERO/AERO for amending,
transposing or deleting
an entry in the Electoral Rolls.
Section 23
provides for the powers of the
ERO/AERO to include names in the
Electoral Rolls.
Section 29
provides for making available the staff
of local authorities to ERO for the
work related to the preparation and
revision of Electoral Rolls.
Section 30
provides for a bar on the jurisdiction
of Civil Courts to adjudicate upon the
question whether a person is or
is not entitled to be registered in the
Electoral Roll. The Civil Courts
cannot question the legality of any
action taken by or under the authority
of an ERO for the revision of any Roll.
Section 31
is a penal clause for making false
declarations.
Section 32
is the penal clause for being guilty of
any act or omission in breach of
official duty by ERO, AERO or any
other person required to perform any
official duty in connection with the
preparation or revision of an
Electoral Roll.
The Registration of Electors Rules 1960
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Rule 4 – Prescribes the language in which the roll shall be prepared
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Rule 5 and 6- Roll of each AC to be divided into convenient parts. Last part shall
be for service electors. Electors in one part shall not ordinarily exceed 2000 .
Names to be arranged in each part according to house numbers, unless directed
by ECI / CEO and further be arranged alphabetically.
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Rule 7- Prescribes the statements and the Forms 1, 2 , 2A and 3, as the case may
be, to be used by declared office holders / service electors
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Rule 8 A- has been inserted to prescribe Form 6A for application by overseas
electors.
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Rule 9- ERO or his officials shall have access to registers of births and death and
admission registers of schools and concerned authority shall make the same
available.
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The Registration of Electors Rules 1960 ( Contd)
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Rule 10- Draft Roll to be published at EROs office /if ERO office is not within constituency then at
specified place in the constituency.
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Rule 11- Further publicity at polling station and such other mode of publicity as may be prescribed.
o R 11(c) provides for free supply of two copies of each separate part of the roll to every political
party with a reserved symbol by ECI
o One printed copy and other soft copy in CD
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Rule 12: After draft roll publication, 15 to 30 days ,as prescribed by the ECIare available for filing
claims and objections. Proviso to R 12 empowers ECI
to further extend it by publishing an
notification in Gazette.
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Rule 13: Prescribes forms 6, 7, 8 and 8A for filing claims and objections etc.
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Rule 14: Claims and objections can be lodged in person before ERO or such person as designated by
him or by post.
Registration of Electors Rules 1960 ( Contd)
• Rules 15 and 16: List of particulars of forms 6, 7 ,8 and 8 A filed are made in Forms 9, 10
,11 and 11A respectively and exhibited by the designated officer and ERO respectively .
• Rule 17- Application filed after period of C&O and not in prescribed form shall be
rejected.
• Rule 18- If ERO is otherwise satisfied with the validity of any C&O, he may allow the
same without further inquiry after expiry of one week from the date of its entry in the list
exhibited by him on the notice board in his office.
• Proviso to R 18, however, prescribes due inquiry in case the same is demanded in
writing.
• Rule 19 and 20 - Explains the manner of disposal of C&Os.
R 19: Notice of hearing
R 20: Inquiry procedures.
Registration of Electors Rules 1960 ( Contd)
• Rule 21- Inclusion of names inadvertently omitted in draft. Any statement received after
draft publication from declared office holders or service voters shall be included in the
relevant part of the electoral roll.
• Rule 21A-Suo–motu deletions of names. Proviso to this rule makes it mandatory for ERO
to make every endeavour to issue notice to such person to give reasonable opportunity.
• Rule 22- Manner how final publication is to be made.
• R 22(c) Free supply of 2 copies of finally published roll with supplements to each such
political party which has been allotted an exclusively reserved symbol by ECI. One
printed copy and one CD.
• Rule 23: Appeal against ERO/ AERO’s orders to an appellate officer , as notified by the ECI,
within 15 days from ERO’s order in the form of a memorandum. The proviso to this rule- no
appeal shall lie ,if the appellant has not availed the right of being heard or make
representation to the ERO ,
Registration of Electors Rules 1960 ( Contd)
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Rule 25: Types of revisions.
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Rule 26- Provides for filing of claims and objections during continuous updating period. Applications
to be filed in duplicate. One copy to be pasted at a conspicuous place at the EROs office inviting any
objections within a period of 7 days. If no objection, then will accept , or else pass order after hearing
the objector.
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Rule 27- Appeals can be filed against order under R 26-in the form of a memorandum, within 15 days
time from EROs order ( delay can be condoned by the appellate authority). Rule 28- Prescribes for
issue of EPICs to the registered electors. ( However no EPIC is to be made for overseas electors)
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Rule 32- Custody and preservation of papers connected with the roll preparation- till the next
intensive revision
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Rule 33- Every person has the right to inspect all roll related papers on payment of such fee as
prescribed by the CEO.
The Forms prescribed under RER are as follows:
S. No.
Form
Rule
Description
1.
Form 1
Rule 7
Statement as to place of Ordinary Residence by a Person holding a Declared Office
2.
Form 2
Rule 7
Statement as to place of Ordinary Residence by a member of the Armed Forces
3.
Form 2A
Rule 7
Statement as to place of Ordinary Residence by a member of an armed police force of a State,
who is serving outside that State
4
Form 3
Rule 7
Statement as to place of Ordinary Residence by a person employed under the Government of
India in a post outside India
5
Form 4
Rule 8
Letter of request to occupants of a dwelling unit.
6
Form 5
Rule 10
Notice of publication of Electoral Roll in Draft
7
Form 6
Rule 13(1) and
26
Application for inclusion of name in Electoral Roll
8
Form 6 A
Rule 8A
Application for inclusion of name in Electoral Roll by an overseas elector.
9
Form 7
Rule 13(2) and
26
Application for objecting inclusion or seeking deletion of name in Electoral Roll
10
Form 8
Rules
and 26
13(3)
Application for correction to particulars entered in Electoral Roll
11
Form 8A
Rules
and 26
13(4)
Application for transposition of entry in Electoral Roll
The Forms prescribed under RER are as follows:
S.no.
Form
Rule
Description
12
Form 9
Rules 15 and 16
List of applications for inclusion of names received in Form 6
13
Form 10
Rules 15 and 16
List of applications for objection to inclusion of names received in Form 7
14
Form 11
Rules 15 and 16
List of applications for objection to particulars in entries in Electoral Roll received in
Form 8
15
Form 11A
Rule 15 and 16
List of applications for objection to particulars in entries in Electoral Roll received in
Form 8 A
16
Form 12
Rule 19(1)(b)(i)
Notice of hearing of a claim
17
Form 13
Rule 19(1)(b)(ii)
Notice to the objector
18
Form 14
Rule 19(1)(b)(ii)
Notice to the person in respect of whom objection has been made
19
Form 15
Rule 19(1)(b)(iii)
Notice of hearing of an objection to particulars of an entry in the E. Roll
20
Form 16
Rule 22(1)
Notice of final publication of Electoral Roll
Why Aadhaar (EID/TIN)– for De-Duplication of electors ?
The Electoral Roll database with EPIC has few duplicates which need to be removed
De-duplication will be effective, if it is done using an unique identity.
Aadhaar is a randomly generated12-digit unique identity for every Indian individual, with Bio metric features - Enables
identification for every resident Indian
After capturing Bio metrics, EID is issued till Aadhar number is generated centrally.
Linking of UID -Aadhaar with Electoral Database is an effective way of de-duplication.
Aadhaar has the provision of change in address and updating photograph periodically hence linkage will help in keeping
Electoral Database up-to-date.
NPR has unique family linked TIN no. for every citizen, Aadhaar is integrated with NPR
Electoral services in future can be better managed using Aadhaar linkage.
Matching Common fields – Aadhaar Vs E.Roll
S.No
EPIC Data - Fields
UID Data – Fields
1
Citizen Name
Electoral Name
2
Care of Name
Father Name/Mother Name/Care of Name
3
Gender
Gender
Age/Date of Birth
Age/Date of Birth
4
Door Number/Flat Number
Door Number/Flat Number
5
Area/Locality
Area/Village/Locality/ Polling Center name
6
Town/City/Village
Polling Center/Area/Village/Block/Town
7
District
District
8
AADHAAR Photograph
EPIC Photograph
Recap of the Related instructions
Fidelity of Electoral Rolls
Fidelity of electoral rolls is an
essential pre-requisite for
conduct of free and fair
elections
• This implies that in the e. roll there should not have
• any name missing
• any surplus name (dead/ shifted) or
• duplication of any entry
Electoral malpractices like bogus
voting and impersonation, in a
large part, result from defective
system of voter registration.
For enhanced participation of
electors in the electoral process
and reducing the electoral
malpractices, it is essential
• to improve the registration processes which will in turn
• increase the fidelity of the electoral rolls.
Types of Electoral Roll Revision
Intensive Revision
• Normally takes once in five years,
Summary Revision
• Done every year sometime in October-November
Partly intensive and
partly summary
Special summary
Continuous updating
• On orders of ECI
• Under normal period - in between revision periods
Continuous Updating
In between revisions any person can make a claim or objection to the
Electoral Registration Officer, and ERO disposes of the claim or objection.
The process of continuous updating is stopped during an election from
the last date of filing nominations till the declaration of results
All names in the electoral rolls on the last date of filing nominations are
the eligible electors for the election eligible to vote
Before elections, applications under continuous revision can be accepted
up till 10 days before the last date of nomination
Emphasis should be on quick disposal, within 10 days, so that names can
be added in the rolls on the last date.
Precautions to be taken for Prevention of creation of duplicates
Filling part IV of form 6 is made a
mandatory field
Ensure that Part IV is filled up
Indicate the punishment for giving
wrong information
If previous address/ enrollment given
in part IV, then take a photocopy of
the form and send to concerned ERO
for deletion.
• Can be rejected if not filled up
• Online form would not be accepted without it filled up
• Offline, BLO should ensure that the same is filled up – should not
accept without it being filled up
Action to be taken when part IV of Form 6 is indicated
In case of the
electors name is
already there in
another part
If the part IV
details pertains
to some other
ERO
• Part IV -Declaration in form 6 should be treated as
FORM 8A
• ERO shall delete the name from the part where he is
no longer ordinarily resident
• Photocopy of form 6 to be sent to concerned ERO
• For this ERO shall maintain 2 registers
• First – (
Format –A) register indicating form 6 sent to other ERO ‘s for deletion
• Second- (Format –B) register indicating photocopy form 6 received from other ERO’s
• After following due process deletion should me made, the same should be entered
in the register
• Information should be sent to the concerned ERO
• The receiving ERO shall make corresponding entry in Format-A
Prevention of creation of new errors
Encourage online forms for inclusion
and modification
• As it would save the data entry errors
• The Electors will be more responsible in furnishing correct details
Proof reading of data entry should be • The BLO’s and supervisor should spend more time to checking the
done
proof,
If mobile number is there in
application sent a SMS to the elector
to confirm the entry within 3 days
They can confirm on its correctness
or otherwise
Record keeping
ERO orders are appealable to DEO & to CEO
Case register in the format prescribed (format-c) should be maintained
All documents should be enclosed in the case register
All applications and documents should be bound as booklet – polling station wise
In enquiry made cases – the service of notice and order should be kept in record
For appeal the original file should be sent along
ERO/AERO orders should be a speaking order indicating reasons for arriving at the decision.
Methods of Aadhaar and contact info collection
Voluntarily by the Electors
• Through the National Voters Service Portal (NVSP) using web
services of ECI website.
• Send SMS to “ 51969 ’’ –
ECILINK<space>EPICNO<space>Aadhar no
• By E-mail; [email protected]
• By Mobile application
• By Making a call to ‘1950’
• By submitting the details in a hard copy, with photocopy of
both EPIC and Aadhaar letter/card, attached to it.
Through NVSP
Facilities available in NVSP
NVSP – How to feed the Aadhaar number
Feeding of Aadhaar
Mobile number (or) Email id is needed
Mobile number or Email id is a must
Without mobile number
Confirmation of entry updated in database
If Aadhar number is fed wrongly it will be invalid
Name with Initial in last is NOT Valid
Name with Initial in the beginning is NOT Valid
Will be Updated even if there is no Space in Name
BY SMS
Send SMS to 51969
Format of message : ECILINK<space>EPICNO<space>Aadhaar no
Send to
51969
Example :
ECILINK UCH0559112 774752430878
Confirmation message you will receive:
Your request for linking Aadhaar number with Electoral Roll Database has
been Successfully registered
Other Methods of furnishing Aadhaar and contact details
• By E-mail; [email protected]
• By Mobile application
• By Making a call to ‘1950’
Methods adopted
Collection of Details by electoral machinery:• BLO will collect the Aadhaar and contact details from Electors by door to door verification in a
hard copy
• In the format prescribed for getting the details
• Along with the details Xerox copy of Aadhaar and EPIC
• BLO will also collect forms given by electors for
• Deletion of multiple entries
• Deletion of dead voters
• Correction of electors details
• Change of address details
• Photo updation, if requested
• The EROs / AEROs will also facilitate the elector to furnish their details online through
• Voter Facilitation Centres,
• Citizen Service Centres
• Authorised internet browsing centres .
Electoral Details – Search options
Manual search of
Electoral rolls
• Using Electoral roll copy available at Polling stations with
BLO
• Using Electoral roll copy available at DEO,ERO,AERO office
Using online
search of Electoral
rolls
• Using the facility through CEO,TN web site
• Using the facility through NVSP – ECI web site
Facilitation
services offered by
• Citizen service centers
• Authorized Browsing centers
Search facility using NSVP
SEARCH USING EPIC NUMBER
SEARCH USING EPIC NUMBER (contd…)
View the details of the Elector
Can Print the Electors details if required
ONLINE REGISTRATION THROUGH CSC
How to use E Roll search facility
Log on to WWW.elections.tn.gov.in
Types of search option available
Search using EPIC number
Search using Details known from the roll – in Tamil
View part wise roll in pdf format
Choose the part u want to take a print out
Locate your name and take print out of the page
Work plan
Awareness building - 03.03.2015 - Till End
BLO ‘s in place
- By 15.03.2015
Formation of BLG’s - By 15.03.2015
Special Camps: To be Conducted at all Polling Stations• First Special camp - on 12 April 2015,
• Subsequent Special camps – on Sundays of
• 26th April, 2015
• 10th May, 2015
• 24th May,2015
Work plan
Conduct of Special Hearing by EROs/ AEROs- 13 April till 31 May 2015
Designated place of hearing- ERO/AERO office
Hearing minimum on any two days in afternoon session for minimum 2 hrs
Common Service Centers infrastructure at Taluk offices/ Zonal offices may be utilized to capture
online claims
Time bound disposal of claims requiring field verification; On the spot disposal for correction
backed by supporting documents,
Seeding of Aadhaar No. After biometric confirmation through UIADI portal, Personal Hearing
for electors needing verification before decision to seed the already fed Aadhaar no.
Door to Door Collection drive
House-toHouse visit
by BLO
Data Entry of
the collected
data into
ERMS
Submission of
collected
Forms to EROs
Final Orders
by EROs
• 25.03.2015 to 06.04.2015
• Not later than 08.04.2015
• By 09.04.2015 (along with supporting documents)
• Before 13.04.2015
Publicity Efforts
Campaign at every Polling Station through BLO’s
• Aims and objectives of NERPAP should be explained
• Electoral Rolls will be read out
• through public meeting,
• distribution of pamphlets,
• pasting of posters.
• Electronic roll search facility also to be put in place
BLO’s and Booth awareness Groups(BAG’s) to be sensitized
• The method of reading roll and finding entries in rolls should be explained
• The facilities / arrangements made should be clearly explained to electors
• The electors should be guided properly
Publicity campaign suiting to local needs through
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•
•
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Print Media,
Electronic Channels, Radio,
Internet and SMS
Details to be made available in CEO/DEO websites
Piggybacking on major Government programmes
Award for best performing BLO, ERO and DEO’s
NERPAP - Comprehensive Publicity campaign Plan outline
Posters
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•
•
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•
•
•
at all District Election Officer,
Electoral Registration Officer,
Assistant Electoral Registration Officer and
Booth Level Officer offices
at service department office Notice boards
at least at 10 prominent public places in an A/C
at special camp venues
Pamphlets to be distributed
•
•
•
•
•
at reception counters of DEO,ERO/AERO offices.
Supply through Newspaper distribution points
Supply through milk distribution agents
Through auto campaign vehicles at public places
at Special camp venues
Publicity campaign Plan (contd…)
Publicity vans
Autos fitted with audio
appeal messages
Stickers
Newspaper
advertisement
• at public centres like bus terminus, market parking place etc.,
• Driving through market places and busy public places
• Display in transport buses,
• Display in LPG cylinders
• Display in Transport lorries
• in two leading local dailies before every special camp ,on Saturdays.
Publicity campaign Plan (contd…)
Scrolling in local cable channel
• daily at fixed times, i.e. every day once between 8 am
to 10 am, 2 pm to 4 pm and 7 pm to 9 pm
SMS to Electors to their mobile
numbers (available currently in
data base)
• Before special camp days
Information thro’ IVRS facility to
electors
• Before special camp days
Short films
• In cinema theatres, through projectors in all public
community halls and at village gathering centers
Social Media
• District Election Officer website, Facebook, Twitter,
YouTube
Sample posters
Sensitization of Benefits to Electors
One time correction of electors particulars
In future change of address, modification etc. can be done through OTP
Continuous information of all electoral services directly to the elector
Voter Slip can be sent electronically during election
Separate account for each voter and no changes without informing the elector
Masking of Elector’s data with biometric tagging
Quick tracking facility to the Electors
Improved EPIC services to electors
No deletion of entry in electoral roll without the consent of the Elector
Cascaded Training
All stake holders needs to be briefed and trained
The training for officials will be given in a cascaded manner
•
•
•
•
State level master trainers(SLMT) – will be trained by ECI, IIDEM, New delhi
District level master trainers – will be trained by SLMT’s
Assembly level master trainers (ALMT) – will be trained by district level master trainers
BLO’s – will be trained by ALMT’s
All Other stake holders will be trained at district level/Assembly level ,based on the
convenience of DEO.
Training should be given in an class room environment, not exceeding 50 per batch
Session - 2
Role and Responsibilities of
Special Measures
Stake holders
District Election
Officers
Special
Camps
ERO / AERO
Supervisors
BLO’s
BLAG’s
Special
hearings
Stake holders
Government
Officials
• District Election Officer (DEO)
• Electoral Registration Officer (ERO) & Assistant
Electoral Registration Officer (AERO)
• Booth Level Officer (BLO)
NonGovernment
• Booth Level Agent (BLA
• Booth Level Awareness Group (BLAG’s)
• Booth Level Awareness Group is formed by the BLO, comprising of Booth
level government functionaries, para workers, representatives of local
body, Booth Level Agents (BLA’s) appointed by recognized political parties,
Booth Level Volunteer (BLV’s), Head or representatives of Schools /
Colleges in the Polling station area, NSS/NYK volunteers and
representatives of local NGO without any political affinity.
Role and Responsibility of DEO
To sensitize all the stake holders of NERPAP.
Conduct meeting with each group of stake holders separately and sensitize them regarding the objectives and
benefits of NERPAP.
Plan a sensitization campaign for all stake holders
Convene meeting with the non-government partners and generate awareness through radio campaigning and by
issue of posters and pamphlet.
Include NERPAP in other grass root level government functions for sensitization and for achievement of targets.
Include the local bodies for active participation in NERPAP.
Draw a plan of action for the district, clearly laying down details of actives to be done and fixing up of
responsibilities for execution of the work.
Fix the time line for the work and fix targets to be achieved
Mobilize the resources required for NERPAP.
Prepare indicative formats to watch over the progress and implementation of the Programme.
Role and Responsibility of DEO (contd…)
Monitor the progress of the implementation of the Programme
• on daily basis, weekly basis and monthly basis.
• take any mid-course correction during the phases of the Programme.
identify key resource persons for the Programme
fill up all the key posts.
organize training at all levels and ensure capacity building on various aspects of the Programme.
• Training shall be given invariably at all levels under a special and independent supervision.
• Tests may also be conducted at all levels.
fix a quantifiable target for each level of government officers
Ensure availability of copies of updated electoral roll
disseminate and collect the specially designed Intelligent Character Recognition form (ICR).
Photograph for updation in the electoral roll shall be obtained from the elector, if the elector desires updation of photo.
Collect Form 6, 7, 8, 8A from the elector, as the case may be and seed it.
Role and Responsibility of ERO / AERO
Ensure that all posts of BLO are filled up.
Ensure adequate reserve BLO’s
Ensure that updated copies of electoral rolls are readily available.
Ensure resources mobilization and adequate training
Ensure that booth level awareness group formation
Sensitize the Booth level awareness group
Ensure that a KIT shall be prepared for the BLAG’s
Ensure that training is organized for the BLOs in batches of 50 to 60 nos., through various level
on the pre-decided dates.
Role and Responsibility of ERO / AERO (Contd…)
Shall Plan, Mobilize, Execute and Monitor the special camp
Shall fix the schedule for special hearing on the Afternoon of Monday, Wednesday and Friday from
13.04.2015 to 31.05.2015 at ERO/AERO Office for on-the-spot disposal of electoral roll related claims.
Necessary tie-up shall be made with the Common Service Centers (CSCs
Ensure that the centers have camera facility for capturing and updation of photograph of the elector, if
need be.
Ensure that the centers are also enabled for Aadhaar verification.
Shall also identify the village/habitats/wards/Town where Aadhaar coverage is poor and arrange to
organize mobile Aadhaar camp.
Role and Responsibility of ERO / AERO (Contd…)
Mega Aadhaar camp shall also be arranged for larger groups, as the case may be, along with BEL
authorities and with the regional Office of the Registrar General of India, located at Chennai.
Ensure that the electoral rolls are purified
• By deleting the names of the electors who have died as per the death register
Ensure that the ICR form is collected from all the electors.
Ensure that the ASD list is prepared by the BLO with the assistants of BLAG’s
Shall pass final orders within 15 days on all the applications, following due procedures
Shall issue corrected voter slip to the elector
Role and Responsibility of Supervisors
The Supervisory / Monitoring Officers shall be trained suitably. ECI has approved a
payment of Rs.5000/-per supervisor (8-10 PS) as remuneration for NERPAP
They shall conduct periodical field visit and monitor the work of BLOs closely.
They shall report on the progress of the Programme to the ERO/AERO then and
there.
The Supervisory / Monitoring Officers shall suggest corrections, to suit the local
needs.
Booth Level Officer (BLO) - THE KEY PERSON
Who is a Booth Level Officer ?
He is responsible for maintaining the updated electoral roll of the assigned part area under the control and supervision of
Election officers
Is appointed Under section 13B(2) – R.P. Act,1950 - by the ERO with prior approval of DEO concerned.
One BLO - one part and local BLO preferable,
Preferably state Govt./local authority employee.
In certain cases, retired Govt employees for urban areas are also permitted.
Central Govt employees ,if willing and only in exceptional cases.
Section 13CC applies to BLOs also - they function under the control & supervision of ECI/CEO.
Each BLO will be issued a special kit and photo I card and is entitled to cash incentives /remuneration as per prescribed
rates.
Punishment for willful default u/s 32 of RP Act 1950.
On the poll day , he is present at polling booth with voter’s slip and extend all assistances on the day
Role and Responsibility of BLO’s
Conduct a door to door visit.
Collect information on Aadhaar, contact No., E-mail ID & ICR
Issue appropriate form and collect the filled in Form, If correction, addition, deletion is
required.
Collect particulars about Absent, Shifted. Dead Electors
Verify Aadhaar particulars vis-à-vis the electoral roll particulars of each elector to ascertain
the correctness of electoral roll details.
Be available at the Polling Station on the special campaign days and facilitate the voters for
verification of the rolls and collect the forms.
Laptop shall be mobilized and offline data entry shall be made which shall later be appended
to the central server.
The services of the Booth level volunteers with laptops shall be utilized on the special camp
days.
Shall lead the BLAGs for creation of awareness. ECI has approved a remuneration of
Rs.2000/- Per BLO for suceesful completeion of this NERPAP
Booth Level Agents (BLAs)
BLAs are appointed by the political parties to help in management of Electoral Rolls
Informs
Election Commission
Duties
Appoints
Political Party
Booth Level Agents
• - To Assists people in filing claim /objection properly
• - Remain present during the campaigns and help BLOs
• - Verifies and conducts survey of the dead and shifted
electors
• - Is responsible if the survey is faulty
• - Understands and scrutinizes E Roll during meeting with
BLO
• - Helps continuous updating of the Electoral Roll
Booth Level Volunteers (BLV’s)
BLVs are volunteers appointed by the DEO to help the BLO in doing his
work. They may be office bearers of RWAs, members of NGOs, NSS, NYK
volunteers etc.
Duties
•
•
•
•
•
•
Assists people in filing claim/objection properly
Verifies and conducts survey of the dead and shifted electors
Understands and scrutinizes the E Roll during meeting with BLO
Helps continuous updating of the Electoral Roll
Helps in ensuring purity of electoral rolls
Helps in SVEEP programme
Role and Responsibility of BLAG’s
The members of the BLAG’s are responsible for the active
participation of the electors.
They shall see that multiple entries are voluntarily disclosed.
They shall bring to the notice of the BLO’s about the errors
found in the part of the electoral roll.
The volunteers shall be catalytic in their activity and motivate
the electors to avail the fruits of NERPAP.
Role and Responsibility of Political Parties
To sensitize and motivate electors to join NERPAP
To appoint District Level Agents, AC Level Agents and BLAs
To facilitate effective conduct of Special camps
To support, facilitate and share efforts of staff engaged in
NERPAP
Role and Responsibility of Partner Departments and Social Organizations
To sensitize and motivate electors to join NERPAP
To take part in electors education and mobilization
To facilitate effective conduct of Special camps
To support, facilitate and share efforts of BLOs
Role and Responsibility of Media
To cerate awareness electors about NERPAP
To publicize and education electors on various procedures
To create awareness about CSCs, designated Web Browsing
centers, Aadhaar PECs, Special hearing locations and schedule
To cover progress of NERPAP and motivate left over electors to
join NERPAP
Role and Responsibility of CSCs, Designated Web Browsing Centers
To facilitate feeding of Aadhaar no. and contact information of
electors in NVSP
To capture online claims in form 6,7,8,8A
To facilitate electors in tracking the status and disposal of claims
To facilitate electors in downloading the corrected Booth slips
Special Camps
The first special camp on 12th April 2015
The Second Special camp will be on 26th April 2015
Third Special camp will be on 10th May 2015 and
The Last special camp will be on 24th may 2015
Arrangements for Special Camps
Ensure opening of polling stations - proper intimation to DLOs
Ensure availability of BLOs and BLAG – with proper intimation
Availability of electoral roll and other Forms (Including ICR Forms)
A laptop or computer for facilitating electronic search of rolls
If connectivity is available, facility for using online search and online enrollment.
Printer for giving acknowledgement and filled in duplicate copy of forms for future tracking and reference
At least two days before itself the special camp publicity / awareness campaign should be conducted in
the polling stations localities.
For Aadhar seeding, a camera at each of the polling station to capture Aadhar card and epic card.
Deploying trained volunteers with computer, printer to online or offline entry of claims and objections.
Special Hearings
Two days preferably every Monday and Wednesday- DEOs to finalize the days for each AC
Between 3 pm to 5 pm in their offices
Date, place and time of special hearing of NERPAP will be published in each of the offices
and shall be disseminated for the information of all electors.
Make available required infrastructure to enable ERO’s / AERO’s for speedy disposal of the
claims and Aadhaar no. feeding and seeding along with entering the contact details of
electors in the Electoral rolls.
CSCs may be tagged with the EROs/AEROs at the location of special hearing for online
capturing of the claims.
Other related activities on Special Hearings days
Collection of Aadhar Number and seeding by means of finger print checking or verifying with original Aadhar id or KYR comparison mode
Contact details - Email ID , Mobile Number, alternate landline
Correction, deletion - ASD, - missing of any one name in the Family
Tatkal correction - Photo change and any other corrections can be carried out in the spot itself if necessary alternative documents are
produced
Any one of the family member presence may be accepted for correction claims for their family electors
No need to compel the individual’s presence.
If final orders are passed by AERO the digital signature for AERO is must.
If orders are passed, the slip with electoral details should be handed to elector.
On special hearing, for taking entries, SMS and mail has to be sent to the elector concerned.
Session - 3
Ways of
capturing
info
• Collecting Format
• Monitoring Methods
• Monitoring Formats
• Seeding and
Authentication
• Technical aspects
• Role of ERO/AERO
Other IT
initiatives
• Rationalization of
PS
• Geo tagging of
Electors
• Other IT enabled
services
Ways of capturing Info
Methods
• Voluntarily by the electors
• Collected by the Election Officials (BLO’s)
When elector has Aadhaar number
In cases where Aadhaar is yet to be received by the elector
In cases where Aadhaar biometric itself is not captured
• Mobilizing electors to enroll for Aadhaar by conducting special camps
NERPAP – Collecting FORMAT
NERPAP – Sample Aadhar-EPIC Image capturing
Feeding and seeding
Key Terms
for you to
understand
• Feeding Aadhaar: when Aadhaar is
fed through organic ( by any person)
or inorganic ( data base comparison)
mode
• Seeding Aadhaar: when it is almost
certain to the ERO/AERO through
mechanism available in the NVSP
that the fed Aadhaar
NERPAP
(Data Collection from Field)
• Aadhar
• EID / TIN
• Mobile #
• Alternative #
• Email ID
• Correction required (Y/N)
• Photo capturing of Aadhar & EPIC
Feeding
• Feeding the entries in ERMS
• Uploading the Photos (Aadhar
& EPIC) captured into the
District Server
Feeding of Aadhar numbers into the ERMS application
• Login to ERMS application (Taluk level)
• Select the Option “NERPAP”
• Click the link “Enter Aadhar & other details”
• Enter the EPIC number (it will fetch the details of the Electors)
• Type the Aadhar Number (or) EID/TIN, Mobile No., Email ID, Correction
required (Y/N), then click the SUBMIT button
• All the entries will be stored in a separate table of ERMS database with proper
linkage with the Master & Detail tables
Uploading of Photos (Aadhar & EPIC)captured by the field official
during house-to-house visit
• Login to ERMS application (Taluk level)
• Click the Option “NERPAP” in the left pane of ERMS home page
• Click the link “Upload the Aadhar-EPIC Images”
• Select the AC number & corresponding Part number from the drop down list
• Click the BROWSE button to locate the source files
• Then click the UPLOAD button to upload all the images from the Source folder (at Taluk level) into the
destination folder (ERMS Server at DEO’s office)
• These images will be stored in a folder where the ERMS application is located in the District Server.
The ERO/AERO can check when required with the details through the ERMS
DATA FEEDING IN ERMS – SCREEN SHOT
Seeding of Aadhaar by EROs
ERO shall take final decision with regard to seeding of Aadhaar number fed by electors / entered on
NVS portal.
Before seeding of Aadhaar, the ERO will make thorough comparison between details and image of
elector available in the EPIC database and details and image available in UAIDAI database.
For this purpose, ERO offices will be using PCs with specific IP addresses.
CEOs will obtain IP addresses of PCs being used by ERO and inform the same to the Commission.
These IP addresses will be provided to UIDAI for white listing.
This will enable the concerned ERO to access and see photo and details from Aadhaar database
through a web service provided by UIDAI
Seeding of Aadhaar by EROs (Contd…)
Thereafter, ERO will compare it with EPIC database and take
final decision as per the procedure laid down below : First, ERO will login to nvsp.in through login and password
provided.
The ERO should change the password immediately after first
login.
The matrix will be displayed as
ERO SCREEN
ERoll and Aadhaar Details Screen
ERO - Actions
If details in EPIC & Aadhaar
found matching, ERO can
accept
• Click on ‘Accept’ will automatically seed the number in EPIC database without any field
verification and send email/SMS to the voter.
If details are totally different,
ERO can reject
• Click on ‘Reject’ will send SMS/email to voter
If there is minor difference in
name and date of birth or
ERO has some doubt, then
ERO can schedule a hearing.
• On click on ‘Schedule’, date and details need to be typed by ERO.
• Click on ‘Schedule’ will send email/SMS to voter immediately date of hearing and detail of
inquiry to voter. The name and mobile number of ERO will be added to SMS/email
automatically by the server.
• The details of transactions will be reflected in MIS for monitoring by DEO/CEO and ECI.
Advantages of Seeding
Tracking of
Transposition
Check
Multiplicity
E-Roll Data
Easy
Mobility
Standardization of
Photos
Seeding of
Aadhaar
Link with
Bio-mertic
Update
Photographs
THANK YOU
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