TERM OF REFERENCE OF PHIL/OSIWA SURVEY
Term of Reference for PHIL Baseline Survey
PARTNERS:
Public Health Initiative Liberia (PHIL) and Open Society Initiative for West Africa
(OSIWA)
I. BACKGROUND
Public Health Initiative Liberia (PHIL) with funding from Open Society Initiative from
Africa (OSIWA) is implementing a project titled Promoting Accountability in Health
Service Delivery targeting health services for women youth and children under the
Essential Package of Health Services at the Community Health level across two health
districts each in 4 counties (Bong, Nimba, Bassa and Rivercess) As part of assessing the
impact of this project a baseline survey has been designed. The survey will review the
knowledge and practice of the, project communities on health services for women, youth
and children in the project targeted communities.
Project Objective: to improve health outcomes for youth, women and children by
enhancing social demand for accountability and strengthen public service delivery in the
health sector at the community level by 2015 within eight health districts covering four
counties (Nimba, Bong, Bassa and Rivercess Counties).
Specific Objective 1: To measure access and availability of health services of target groups
through the conduct of survey on knowledge, attitude and practice across 8 health districts
within 4 counties.
Specific Objective 2: Facilitate capacity building of stakeholders at the county, district,
health facility and community levels to participate in the execution and monitoring of the
health services for youth, women and children by demanding accountability within the
health sector.
Specific Objective 3: Develop accountability and transparency tools for monitoring,
tracking and disseminating access and availability of services for youth, women and
children under the community health system using the Essential Package of Health
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TERM OF REFERENCE OF PHIL/OSIWA SURVEY
Services (EPHS) four counties using community radios, social media and structured
questionnaires.
Specific Objective 4: To conduct health promotion activities for uptake and demand of
health services for youth, women and children using posters, wall murals, billboards and
mothers’ clubs.
KEY PROJECT ACTIVITIES
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Conduct one day Stakeholders and project sensitization meeting in each project
county
Identify and establish 8 Health Accountability Committees for monitoring of health
services provided according to the EPHS for youth, women and children
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Conduct baseline and endline surveys
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Partner with Accountability Lab and iLab to develop accountability and
transparency tool to track health service delivery for youth, women and children
using structured questionnaires, social media and open data source platform;
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Setup 80 Mothers’ club to conduct health awareness towards behavior change and
improve health services outcomes for women and children.
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Conduct training for 8 HACs and 80 Mother’s club using accountability and
transparency tracking tools developed;
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Conduct quarterly monitoring feedback meetings at the county level to share
findings from monitoring;
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Collect and share quarterly data on health services for youth, women and children
using community radios and social media platforms and open data source portals;
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Develop and print information, education and communication materials (posters,
T-shirts, billboards, wall murals);
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Produce radio jingles to increase demand for health services targeting youths,
women and children; and
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Air radio jingles on community radios for health services for youth, women and
children over 6 months period
2. Survey Objectives
The main objective of the baseline study is to establish baseline data and indicators
for the project based on the health services under the EPHS for Women, Youth and
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TERM OF REFERENCE OF PHIL/OSIWA SURVEY
Children and the monitoring and evaluation framework. These same indicators will be
re-assessed in the end-line surveys to be conducted at project completion to measure
changes in knowledge and behaviors of beneficiaries based on the project intervention.
Additionally the survey is to lay a premise for whether the PHIL/OSIWA project
increases access to health information and improve community dwellers health status
and whether PHIL plays a role in improving essential health related knowledge and
behavior change in target communities towards uptake of services for Women, Youth
and Children. PHIL and OSIWA will use results of the evaluation to make
programmatic decisions and measure impact of the program.
3. Baseline Survey design
The questionnaires are to be designed and selected by the project team including the
consultant relying primarily on closed-ended questions to measure the Key indicators
(Annex 1). Questions are intended to measure the indicators listed in the project Log frame
based on the priority health issues identified by the communities.
4. The Sampling Frame and design
The sampling frame will consist of 8 health districts covering the project area in Bong,
Nimba, Bassa and Rivercess counties. The target population is composed of household
members in the selected project location.
Within each community, a cluster consisting of 10 households will be randomly selected
from a listing of all households. Within each cluster (group), the sample design should be
“self-weighting” in that every household domain (area) meeting the inclusion criteria will
have an equal probability of selection. The target sample of 368 in each domain should
allow sufficient precision for meaningful analysis and with enough power to detect changes
in key indicators at baseline and end line.
5. Key Activities
A.
B.
C.
D.
E.
F.
Establishment of Survey coordinating committee
Identification of Resource person (Consultant)
Revision of survey tools and development of questionnaires
Training of PHIL staff and volunteers in data collection Survey
Conduct of Survey
Debriefing of PHIL and OSIWA as well as Partners on the survey
Available documents
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Project Document
Community Health policy and Strategy (2011)
Essential Package of Health Services (EPHS-2011)
National Health Plan and Policy (2011-2021)
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TERM OF REFERENCE OF PHIL/OSIWA SURVEY
1. Resource Persons
Executive Director-PHIL
Program Coordinator
Program Officer
PHIL Technical consultant
2. Key Informants
Community Focal Persons
Mothers Club Leaders
Health Accountability Committees
Focus groups
Community Leaders
3. Field Team Composition
Consultant/technical support person
Survey Coordinator
Team leaders
Interviewers
Annex 2– Composition of Survey Coordinating Committee (Proposed)
PHIL Executive Director
Technical Consultant PHIL
Community Health Service Director MoH
Task and Output
Suggested
Frame
Inception meeting with project managers and a review of key background
documents
Detailed inception report including detailed draft methodology and
sampling approach for quantitative data collection, quantitative and
qualitative tools finalized in agreement with the Project Manager and
Executive Director
Recruitment and training of additional data collectors/enumerators,
ensuring all enumerators sign contracts
Detailed work plan
Quantitative data collection and data entry. There will be xx persons for
qualitative data collection, xx persons for quantitative data collection and
xx persons for data entry. This is given as an approximate guideline only
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Time
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Data analysis and draft baseline study report submitted for comments –
written in line with guidance given in Annex
Project staff comment on first draft
Final baseline study, responding to comments above
All raw data (quantitative data files, notes from all focus group
meetings/key informant interviews etc.)
Suggested Total
Skills and qualifications of consultants
We are looking for a consultant/team with the following skills and qualifications:
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Track record in developing and conducting various types of evaluation including
qualitative and quantitative data collection
Experience in managing and coordinating evaluation/research exercises, delivering
agreed outputs on time and on budget
Experience in data collection and analysis using participatory methodologies
Strong quantitative data entry and analysis skills and previous experience using
statistical analysis software
Ability to respond to comments and questions in a timely, appropriate manner
Ability to write high quality, clear, concise reports in English
Application process and timeline
We invite interested individuals and companies to submit the following application
documents:

Expression of interest outlining how the consultant(s) meets the selection criteria
and their understanding of the ToR and methodology;
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A proposed activities schedule/work plan with time frame;
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Copy of CV of the consultant(s) who will undertake the evaluation;
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One recent example of similar evaluation report written by the applicant;
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Financial proposal detailing consultant(s) itemized fees, data collection and
administrative costs
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TERM OF REFERENCE OF PHIL/OSIWA SURVEY
Ownership and Disclosure of Data/Information
All documents, project designs, drawings, data and information shall be treated as
confidential and shall not without the written approval of PHIL be made available to any
third party. In addition, the consultant(s) formally undertakes not to disclose any parts of
the confidential information and shall not, without the written approval of PHIL be made
available to any third party. The utilization of the report is solely at the decision and
discretion of PHIL. All the documents containing both raw data/materials provided by
PHIL and final report, both soft and hard copies are to be returned to PHIL upon completion
of the assignment. All documentation and reports written as, and as a result of the research
or otherwise related to it shall remain the property of PHIL. No part of the report shall be
reproduced except with the prior, expressed and specific written permission of PHIL.
Please send application to:
[email protected]
Deadline for application is Tuesday, March 31, 2015 at 5pm.
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