1. Background:
MonuRent was set up in 2010 with the vision of becoming the leading equipment rental and
operational outsourcing business in Africa. MonuRent initially started operations in Nigeria
and Sierra Leone and now has offices in Ghana, Nigeria, Sierra Leone, Liberia and Botswana,
as well as an administrative office in the UK. MonuRent “Total Equipment Solutions” provides
plant and equipment combined with a service offering to the Mining, Construction, Agriculture
and Minerals Handling sectors across Africa. MonuRent tailor solutions to individual clients
utilizing MonuRent’s balance sheet and expertise to deliver a first world service in often
challenging and remote environments. MonuRent’s clients are predominately blue chip listed
entities familiar with the challenges of operating in Africa. MonuRent office in Liberia intends
to establish a comprehensive database of suppliers and service provider for her operations
and invite suitable qualify suppliers and service providers to participate in her PreQualification process.
Guidance Notes for Completion of Pre- Qualification Questionnaire
2. Questionnaire Purpose:
The purpose of this questionnaire is to allow MonuRent identify a number of suitably qualified
and experienced business entities who will be invited to submit a tender for various aspects of her
operations in Liberia. Our focus is mainly in the area of Supplies, Services and or Works. Those
bidders who are successful at the pre-qualification stage will then be invited to tender (in the
restricted procedure) or invited to negotiate (negotiated procedure), or to participate in dialogue
(competitive dialogue procedure) for service supply or works contract on a yearly basis.
3. Questionnaire Layout
The questionnaire is split into 5 distinct parts: Part A
seeks background information;
Part B requests details of your financial status;
Part C seeks to find out whether your business entity, or any relevant directors, partners or
employees, have been convicted of certain criminal offences;
Part D relates to business probity; and
Part E relates to service operation and quality issues.
All information requested should be provided in the order and format of the Parts. Potential
suppliers/service providers may respond using their own text creation facilities.
4. Questionnaire Responses:
The requirements for submission of responses should be specified here. Suggested format is
shown below in italics.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
1
Completed questionnaires must be submitted only:
b) by hand to the Procurement Department of MonuRent address stated in paragraph 12.
Potential Suppliers/Service providers are advised that their responses may be reproduced and that
no further indication or request prior to submission will be made.
Only information provided as a direct response to the questionnaire will be evaluated. Potential
Suppliers/Service providers should respond to the questionnaire on the basis that MonuRent has
no prior knowledge of their entity. Information and detail which forms part of general company
literature or promotional brochures etc. will not form part of the evaluation process. Marketing
material should not be included.
Supplementary documentation may be attached to the questionnaire where applicants have been
directed to do so. Such material must be clearly marked with the name of the business entity and
the question to which it relates. All questions must be answered.
Please note that MonuRent may require clarification of the answers provided or ask for additional
information.
The response should be submitted by an individual of the business entity, or partnership who has
authority to answer on behalf of the business entity, or partnership.
Potential Suppliers/Service providers should be aware that erroneous or incorrect responses may
result in their removal from the tender/bidding list(s). In the event that this is only discovered
once invitations to tender/bidding have been issued, the candidate may be required to return the
tender documents which will be deemed void. In the case where the error or misrepresentation is
not discovered until after the contract is awarded, MonuRent reserves the right to terminate the
contract and all costs incurred by MonuRent as a result of the termination shall be recoverable
from the provider under the contract.
If applying on behalf of a consortium, please list the names and addresses of all other members of
the consortium. Please note that the questionnaire will be evaluated on the basis of the details
supplied in the questionnaire. Contracts will normally be entered into with the nominated lead
business entity and all members of the consortium, who will in these circumstances each be
required to execute the contract together with all ancillary documentation, evidencing their joint
and several liability in respect of the obligations and liabilities of the contract. It will be for
members of the consortium to sort out their respective duties and liabilities amongst each other.
For administrative purposes, any a s s o c i a t e d documentation will be s e n t to the
nominated l e a d business entity.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
2
NOTE: If a consortium is awarded any contract the members of the consortium will be
required to form a single legal entity before entering into, or as a term of the contract.
If sub-contractors are proposed to assist in the delivery of the Supplies, Works
and or Services, please list the business names and addresses.
NOTE: In respect of an expression of interest which includes a consortium or subcontractors, it is the lead business entity that completes the entire questionnaire
and, in addition, arranges for each named business entity to complete Parts A, B,
C and D and attach them to the completed questionnaire. Part E relates to issues
affecting the quality of supplies, service and or works to be delivered by the
applicant.
NOTE: In respect of an expression of interest which includes a consortium or subcontractors, it is the lead business entity that completes the entire questionnaire.
However, MonuRent reserve the right to request further information in respect of
the lead business entity and/or partnering business entity should it be deemed
necessary for evaluation purposes.
5. PART A - BACKGROUND INFORMATION
1.
Name of Legal Entity/Business:
2.
Address for all correspondence:
3.
Contact Name:
4.
Contact Position:
5.
Telephone Number:
6.
Fax Number:
7.
E-mail address:
8.
Website address (if applicable):
9.
Address of Registered Office in
Liberia:
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
3
6. PART B - FINANCIAL STATUS
15.
BANK DETAILS
Name of Bank:
(from which a financial reference
may be sought).
Address:
Telephone Number:
Suitable contact name:
Telephone Number:
(if different)
Provide details of the Annual Turnover (in United States Dollars (USD) for:
(If you cannot provide these details, please give a full explanation).
Latest Year
One year previous
NOTE FROM MonuRent: The text below suggests requesting 2 years of accounts
however requests for financial information should be proportionate to the nature
and size of the contract in question. MonuRent will make an assessment of the
financial risks associated with a particular contract and request information
accordingly. For smaller value or low risk contracts it may not be necessary to see
2 years of accounts. For high risk or high value contracts, MonuRent will ask for
up to 3 years previous financial information. If MonuRent needs up to date
financial information they will consider asking for copies of unaudited accounts
where the most recent of audited accounts are too old to provide such
information.
Please attach one copy of your business entity audited accounts (or equivalent)
and the accounts of your group (if applicable) for the last 2 financial years
together with details of any significant changes since the last year end. The
accounts should be in English and in United States Dollars (USD). If the original
documents are not in English, please provide copies of the originals and a
certified translation into English.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
4
7. PART C – CONVICTION OF CRIMINAL OFFENCES
16.
Have any of the directors, partners or any other person who has powers of
representation, decision or control of the business entity ever been convicted of
any of the following offences? If you answer yes to any of these questions please
give details.
The common law offence of YES
conspiracy where the conspiracy
relates to participation in a NO
criminal organization;
Corruption within the meaning of YES
corruption as enshrine in the
NO
Anti-corruption LAW of Liberia.
Bribery or corruption within the YES
meaning of Criminal Justice
NO
LAW of Liberia.
The common law offence of YES
incitement to commit a crime;
NO
Fraud, where the offence relates YES
to fraud affecting the financial
interests of Liberia as defined in the NO
General Revenue Act of Liberia.
Money laundering within the YES
meaning
of
the
Money
Laundering Regulations Law of NO
2012.
Any other offence within the YES
meaning of Transparency and
Accountability
in
standard NO
procurement practices.
Note: Failure to disclose information relevant to this section may result in your
exclusion from our database which will limit your participation in future
tendering process for MonuRent.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
5
8. PART D - BUSINESS PROBITY
17.
Please answer yes or no to the following questions: If you answer yes to any of
these questions please give details.
Is your business entity bankrupt or YES
being wound up, having its
affairs administered by the court, NO
or have you entered into an
arrangement
with
creditors,
suspended business activities or any
analogous situation arising from
similar proceedings under national
laws or regulations of Liberia?
IsLiberia?
your business entity the subject of YES
proceedings for a declaration of
bankruptcy,
for
compulsory NO
winding-up or administration by the
court or for an arrangement with
creditors or of any other
similar proceedings under national
laws or regulations?
YES
Has your business entity been
convicted of an offence concerning
its professional conduct by a NO
judgement which has the force of
res judicata?1
1 A matter already settled in court
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
6
Has any director or partner been YES
found guilty of grave professional
NO
misconduct?
Has your business entity failed to YES
fulfill obligations relating to the
payment
of
social
security NO
contributions in accordance with
the legal provisions of Liberia?
Has your business entity failed to YES
fulfill obligations relating to the
payment of taxes in accordance NO
with the legal provisions of
Liberia?
Note: Failure to disclose information relevant to this section or serious
misrepresentation in relation to the information disclosed may result in your
exclusion from the database which will affect your company from future bidding
process of MonuRent. In the event where it is establish the information provided
is false and misleading even up to contract implementation MonuRent reserves
the right to cancel any ongoing contract.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
7
9. PART E – SERVICE OPERATION AND QUALITY
18.
What are the principal business activities of your Business entity?
19.
State your Business entity experience in delivering similar contracts to that
described under [Subject Details]
20.
Provide contact details for 2 referees for contracts or parts of contracts delivered
within the last two years with similar requirements to those described under
[Subject Details]. Note that contact will be made with referees without further
reference to you.
a. Referee business entity
Contact Name
Title
Address
Description of contract
Period of contract
Approximate value
b. Referee business entity
Contact Name
Title
Address
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
8
Description of contract
Period of contract
Approximate value
21.
Consortium Details
If you are applying on behalf on a consortium please complete the following
sections for all consortia members.
1. Name and address
Identify roughly which part of the
contract this consortium member will
deliver.
2. Name and address
Identify roughly which part of the
contract this consortium member will
deliver.
3. Name and address
22.
Identify roughly which part of the
contract this consortium member will
deliver.
Sub-Contractor details
If you think you would use sub- contractors to meet the requirements of any
contract in the future please complete the following sections for all
sub-contractors you might use.
1. Name and address
Identify roughly which part of the
contract this sub-contractor will deliver.
2. Name and address
Identify roughly which part of the
contract this sub-contractor will deliver.
3. Name and address
Identify roughly which part of the
contract this sub-contractor will deliver.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
9
10. OPTIONAL INFORMATION REQUIREMENTS
TECHNICAL CAPACITY
Provide management/project leader experience, education and professional
qualifications for those leading the management of the provision of any future
contract. This section is subject to regular review.
Provide details of human resources, plant and technical equipment available for
providing supplies, services and or works for future contract.
Particular contracts may require specific information including, but not limited
to:
Insurances
Employer’s Liability Compulsory Insurance (ECLI)
Public Liability Insurance
Professional Indemnity Insurance
Standards and Policies
Health and Safety
Quality Assurance
Environmental Management
NB – these must be related to the requirements of the type of business and seek to
ascertain the potential suppliers/service providers’ financial and technical ability
to perform any contract in the future.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
10
11. EXPRESSION OF INTEREST
Name of business entity/lead, business entity wish to register interest and apply to
be considered for short listing to receive Invitation to Tender/Bid documentation for
provision of [contract]. I confirm that the answers given on this questionnaire are true,
complete, accurate and not misleading.
Signed:
Print Name:
Title:
Date:
12. SUBMISSION INSTRUCTIONS:
 Address all submissions in a seal envelope to:
Procurement Department
MonuRent.
UN STARBASE COMPOUND
BUSHROD ISLAND, FREEPORT,
MONROVIA 1000
LIBERIA
Attn: Mr. Augustus L. Woods
NOTE: Any submissions receive open will be rejected and return.
Submitting a Pre-Qualification Questionnaire does not in any way binds MonuRent
financially to any bidder.
13. DEADLINE FOR SUBMISSION:
Date: May 12, 2015
Time: 4.00 PM
14. How to obtain softcopy of the PQQ
SOFTCOPY CAN BE OBTAIN FROM THE PROCUREMENT DEPARTMENT OF MONURENTFROM
MONDAY THROUGH FRIDAYBETWEN THE HOURS OF 9 AM TO 4.30 PM
15. Clarification/enquiry(ies):
All/any question(s) relating to this PQQ can be send to [email protected] or better
still via phone number 0886 515 232 / 0886 520 499.
MonuRent (Liberia) Limited, UN Starbase Compound, Bushrod Island, Freeport, Monrovia 1000, Liberia
Tel: +231 (0) 880 966 966 Email: [email protected]
11