2ND INFO PACKAGE
ON SØ’15
April 2015
S
ending out this info package means the
final registration for Sø’15 is open. You can
read more about how to register your scout
group at the end of this info package.
The goal is to answer all the questions you could
have, before registering for the Jamboree.
This info package is sent to:
• all pre-registered scout groups
• all that have signed up for the Sø’15
newsletter
• all Danish sea scout groups
• the European Sea Scout Network
• other relevant Danish and foreign contact
persons
page 1 of 12
You can also find this info package on the
Jamboree’s website (www.soe15.dk) and
Facebook page (www.facebook.com/soe15).
THE INFO PACKAGE CONTAINS INFORMATION ABOUT:
QUESTIONS
Dates
Ordering Campsite Materials
Location
Food and Grocery Shopping
• Gas for Cooking
• Inspiration for Good Food
• Shopping Possibilities and Arrangements
For general questions or questions when
traveling to the Jamboree, please contact
the Administration:
Transport to/from the Jamboree
• Bus connections from Aarhus to the
campsite
• Arriving by Sea
Insurance
Eric
Participation Fees
• Fee for Participants
• Fee for Volunteers
• Pre-Camp
• Post-Camp
• Cancellation Rules
Expectation to participants over 16
• Assistance by Leaders and Rovers
• Night Watch
Ordering of Merchandise
Week Programme
• Visitors
• Opening Ceremony
• Activities throughout the week
* Regular Activities
* 24-hour Age Group Activities
* Activities for Age Group 6-8
* Special Activities
Registration Guide
• Scout Group Registration
* Participants of the Scout Group
* Boats of the Scout Group
* Orders of Campsite Materials by each
Scout Group
• Single Person Registration
• Volunteer Registration
• Activity Registration
Daily Programme
Overview of Information on Sø’15
The Campsite
• The Lawn
• Campfire
• Pioneering
• Campers and caravans
• Busses, Cars and Trailers
• Electricity Pavilions
• Cold Storage
• The Stage
• T-borg for age group 8-16
Anni
[email protected]
For questions regarding the registration
process, please contact:
Kristoffer
[email protected]
For questions you wish to address
directly to the Jamboree chiefs, please
contact:
Christian
Malthe
[email protected]
Matilde
2ND INFO PACKAGE
ON SØ’15
April 2015
2/12
DATES
LOCATION
SAT
SUN
MON
TUE
WED
THU
FRI
SAT
SUN
MON
TUE
WED
THU
FRI
25/7
26/7
27/7
28/7
29/7
30/7
31/7
1/8
2/8
3/8
4/8
5/8
6/8
7/8
. . . . . . PRE-CAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . JAMBOREE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . POST-CAMP . . . . . .
Jamboree – Tuesday, July 28th to Tuesday, August 4th, 2015.
Pre-Camp – Saturday, July 25th to Monday, July 27th, 2015.
Before the Jamboree there will be a pre-camp, where everything will be set and built up so
that the campsite is ready when all participants arrive. See section on Participation Fees for more
information regarding registration for the pre-camp.
Post-Camp – Wednesday, August 5th to Friday, August 7th, 2015.
After the Jamboree there will be a post-camp, where everything will be dismantled and
packed up, after all participants have left. See section on Participation Fees for more information
regarding registration for the post-camp.
Foreign scout groups wishing to arrive before Tuesday the 28th of July and depart after Tuesday
the 4th of August are kindly asked to contact us on this email address: [email protected].
We will try to grant such wishes, but nobody can arrive before Saturday the 25th of July or stay
longer than Saturday the 8th of August.
Boats arriving before Tuesday the 28th of July or stay after Tuesday the 4th of August must pay
marina costs to Egå Marina themselves.
The Jamboree takes place at Egå Marina,
approximately 10 km NE of Aarhus (the
second largest city of Denmark). The
campsite will be located on a lawn north
of the marina, while the lawn south of the
marina will be used for activities.
The facilities of Egå Sailing Club at the
marina will work as Administration, Medical
Service and Mess. The marina will provide us
with a pier available for participating boats.
Located just outside of Egå Marina you
will find the very sheltered waters of the
Bay of Aarhus, with very favourable sailing
conditions in almost all types of weather.
Snail Mail sent to participants during the
Jamboree should be send to the address
below:
First and last name, Scout group
Sølandslejren
Egå Havvej 47
8250 Egå
Denmark
TRANSPORT TO/FROM THE JAMBOREE
It’s easy to get to Egå Marina from anywhere
in Denmark. You can catch a train to Aarhus
Central Station, where you’ll find several direct
bus lines to Egå Marina. Your train ticket may
be valid for the bus ride. For more detailed
information on travelling in/to/from Denmark,
please check our Info Package for International
Participants, available on our website.
Bus lines from Aarhus Central Station to
Egå Marina:
Line 17 (approx. 38 min) – jump on this
yellow city bus directed to Studstrup at the stop
called Park Allé/Aarhus Banegårdsplads (just
outside Aarhus Station), and jump off at the stop
called Egå Strandvej v. Egå Marina, which is
right next to the campsite.
Line 20 ( approx. 49 min) – jump on this
yellow city bus directed to Åkrogen at the stop
called Park Allé/Aarhus Banegårdsplads (just
outside Aarhus Station), and jump off at the end
station. The campsite is 1.200 m from the end
station.
Line 100 (approx. 41 min) – jump on this blue
intercity bus directed to Hornslet Rutebilstation
(Rtb.) at the stop called Park Allé/Aarhus
Banegårdsplads (just outside Aarhus Station),
and jump off at the stop called Egå Havvej. The
campsite is 850 m from the bus s top.
ARRIVING BY SEA
As easy as it is to arrive over land, it is by sea.
Set your course towards Aarhus Harbour and as
soon as you stay clear of land, head north to the
following position: 56° 12,56’ N 10° 17,64’ E.
Pay close attention to an area right outside the
marina where sailing is prohibited! This area
has huge amounts of ammunition stored on the
seabed and is marked in nautical charts.
2ND INFO PACKAGE
ON SØ’15
April 2015
3/12
PARTICIPATION FEES
It is possible to register as a participant or as a volunteer.
FEE FOR VOLUNTEERS:
Participants – those who participate with their scout group.
Volunteers – those who wish to be part of the Sø’15 crew, and help with
the planning of all activities at the Jamboree. Only a limited number of
volunteers will be needed.
If you are not sure whether you should register as participant or
volunteer, please contact the Jamboree chiefs on [email protected].
Participation
Per day (excl. volunteer’s bag)
All 8 days (incl. volunteer’s bag)
Price
75,- DKK
775,- DKK
The participation fee for volunteers includes all meals, a Sø’15 volunteer’s
bag and a financial contribution to the Jamboree.
There is no difference in the participation fee for the various age groups.
If you wish that the participation fee for, for example rovers and leaders,
should be cheaper than the participation fee for cubs and scouts, you will
have to make this arrangement yourself and adjust the participation fee
which you communicate to your members. The fee we have set for each
participant is the same no matter the participant’s role in the scout group.
PRE-CAMP:
If you are not a member of a scout group but you still wish to participate, it
is possible to register as a single person. See section on Registration Guide
for more information on this.
If you wish to participate in the pre-camp, please state so in your
registration.
Price
75,- DKK
200,- DKK
POST-CAMP:
FEE FOR PARTICIPANTS:
Participation
1 day
2 days
3 days
4 days
5 days
6 days
7 days
All 8 days (Tuesday to Tuesday)
Participation
Per day
All 3 days (Saturday, Sunday and Monday)
Price
150,- DKK
500,- DKK
550,- DKK
600,- DKK
650,- DKK
700,- DKK
750,- DKK
800,- DKK
Remember that all scout groups are responsible for arranging 7
breakfast and 6 dinner meals themselves. You must collect money to
cover these meals yourself from your participants. See section on Food and
Grocery Shopping for more information on this.
Participation
Per single day
All 3 days (Wednesday, Thursday and Friday)
Price
free of charge
free of charge
If you wish to participate in the post-camp please state so in your
registration.
CANCELLATION RULES
You are free to change your registration till June 1st.
From June 1st till three weeks before the Jamboree, cancellation will cost
300,- DKK per participant.
From three weeks before and up to the start of the Jamboree, no refunds
will be paid.
If your scout group has to cancel for a special reason, you can try to seek
reimbursement even though the deadline has passed.
It will always be possible to replace a participant with another scout
from your scout group, that does not count as cancelling a registration. It
will only be considered a cancellation if there is a reduction in the number
of participants.
2ND INFO PACKAGE
ON SØ’15
April 2015
4/12
WEEK PROGRAMME
The Jamboree’s programme for the week is as following:
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
Activities
(incl. lunch)
24-hour age
group activities
Activities
(incl. lunch)
SATURDAY
SUNDAY
MONDAY
Scout Group
Day
Activities
(incl. lunch)
TUESDAY
Arrivals
Building of
the campsite
T-borgs
+
Opening
ceremony
Armada to
Aarhus
(incl. lunch)
T-borgs
+
Evening
activities
T-borgs
+
Evening
activities
VISITORS
Visitors need a visitors’ badge when visiting the
Jamboree. These badges will be available at the
Administration.
There will not be a designated »Family Day«
at Sø’15, though each scout group is welcome
to invite families, if they wish to do so. We
recommend such arrangements are made on
the Scout Group Day.
One day participation is also possible at the
Jamboree. See section on Participation Fees for
more information.
OPENING CEREMONY
On the arrival day, Tuesday, there will be held
a big opening ceremony for everybody at the
Jamboree. We therefore hope that everyone will
arrive before 2000 hrs.
T-borgs
+
Evening
activities
ACTIVITIES THROUGHOUT
THE WEEK
As shown in the week programme, there will
be many different types of activities during the
Jamboree. Below you will find an overview:
REGULAR ACTIVITIES
There will be regular activities during
the following three days of the Jamboree:
Wednesday, Friday and Monday. Participants
will leave the campsite at 1000 hrs to start
activities and return to the campsite at 1600
hrs the latest. A pack lunch will be provided
during activities. Those not participating in
any activity, will have lunch served in the mess
at the marina.
All participants who wish to attend activities
need to sign up in advance. See box on page 5
for more information.
T-borgs
Farewell
Dinner
+
Closing
ceremony
Departures
+
Armada to
»Fregatten
Jylland«
BBQ on
“Fregatten
Jylland”
24-HOUR AGE GROUP ACTIVITIES
Wednesday afternoon till Thursday afternoon
there will be a 24-hour age group activity.
There will be organised a separate activity
for each age group. Participants are expected
to pack a bag with all necessities to take on
a 24 hours adventure trip, which most likely
will not take place on or near the campsite.
More detailed information will be given in the
Activity Catalogue.
ACTIVITIES FOR AGE GROUP 6-8
There will be no organised activities for this
age group, unless the participating scout groups
organises them on their own. We will put scout
groups with participants in this age group in
contact with each other, in order for them to
organise and coordinate their participation and
activities.
2ND INFO PACKAGE
ON SØ’15
April 2015
5/12
WEEK PROGRAMME CONTINUED
SPECIAL ACTIVITIES
There will be a set of special activities during
the Jamboree, of which most are open to all
participants and need no registration. In the
activity catalogue, which will be published
in May, it will be possible to see if an activity
require registration.
• Joint Events
During most evenings from 2000 hrs to
2100 hrs, there will be held joint events
at the stage on the campsite. During the
first evening there will be held an opening
ceremony and during the last evening there
will be held a closing ceremony.
• T-borg for age group 8-16
A big tent will be set up on the campsite
where on most days from 1600 hrs to 2000
hrs activities for age group 8-16 will take
place. The T-borgs will also function as
a social area where participants in this
age group can hang out and mix across
individual scout groups.
• Evening Activities
Activities which happen in the time frame
of 1600 hrs till lights out will be labeled
under Evening activities. More detailed
information will be available upon your
arrival at the Jamboree.
• T-borg for age group 16-23
A big tent will be set up 300 m from the
campsite where participants in the age
group 16-23 will be responsible for the
activities which will take place. Participants
of this age group will receive more relevant
information closer to the start of the
Jamboree.
• Frivagten
This is the famous off duty adult area of the
Danish Sea Scout Jamborees (Frivagt = off
duty watch), where you can buy both cold
beer and soft drinks. In this area there is no
admittance for participants in the age group
6-16. Frivagten will function as the social
off duty adult area where participants in the
age group 16-23, leaders and chaperones can
hang out and mix across individual scout
groups.
• Armada to Aarhus
All participants will sail to Aarhus on the
Saturday, where there will be organised a
festive programme and a number of exciting
excursions. We must try to find place for
all participants on the present boats, so be
prepared to host other scouts in your boats
that don’t have a complete crew.
It will be possible to stay the night in
Aarhus, if you wish to sleep overnight in
your own boats. For those which do not
have boats at their disposal, there will
be arranged public transport back to the
campsite.
More information regarding the armada
will be published in the Activity Catalogue
in May, and will be available upon your
arrival at the Jamboree.
• Scout Group Day
On Sunday there are no planned activities,
so that each scout group can plan their own
ACTIVITY CATALOGUE
REGISTRATION FOR ACTIVITIES
The Activity Catalogue will be published
in May, with detailed descriptions of all
activities during the Jamboree.
Registration for Activities will open at
the same time as the Activity Catalogue
is published. Only certain activities need
registration, make sure you check up on this
in the Activity Catalogue.
Registration for activities must be done
by a leader or contact person who has access
to the registration system, by prioritising
a set of activities for each participant. The
activities. Scout groups wishing to stay on
the campsite will be provided with a set of
proposals for possible day trips/activities
that can be made. There will be more
information on these proposals either in the
Activity Catalogue or upon your arrival at
the Jamboree.
The T-borg for the age group 8-16 will be
open the entire day.
• Farewell Dinner
The last day of the Jamboree will be
celebrated with a big farewell party, where
all participants will enjoy dinner together.
The dinner has to be prepared with help
from all participating scout groups. Other
than eating dinner together, there will
be festive activities for all age groups
throughout the evening. There will be more
detailed information on the plan of this
evening upon your arrival at the Jamboree.
• Armada to Fregatten Jylland
followed by BBQ
Tuesday when the Jamboree is over, there
will be an optional armada directed to
»Fregatten Jylland« in Ebeltoft (check http:
//www.djurspakken.dk/uk/Attraction/
Details/Fregatten-Jylland for more
information on »Fregatten Jylland«). We will
have a festive evening with all scouts around
»Fregatten Jylland«. What the programme
will include has not been fully decided yet.
There will be more information on this in
the Activity Catalogue.
scout group will then be informed about
which activities their participants have been
assigned to. Participants in the age group
8-12 must participate together at the same
activities, with at least one of their leaders.
Participants in the age group 12-16 must
participate in patrols at activities, without
their leaders. Participants in the age group 1623 participate individually at activities.
2ND INFO PACKAGE
ON SØ’15
April 2015
6/12
DAILY PROGRAMME
Here is a rundown of the daily programme at the Jamboree:
0830
Morgenserenaderne
lejrområdet
Morning
serenade to vækker
wake uppåthe
Jamboree
0830 - 1000
Time for breakfast in all scout groups
1000 - 1600 (6 h)
Activities (incl. lunch)
1600 - 2000 (4 h)
Free time, T-borgs and dinner in all scout groups
2000 - 2100 (1 h)
Joint activities at the stage
Different activities can take place throughout the
whole evening
2100 - 0200 (5 h)
»Frivagten« is open
2200
Lights out on the campsite
Upon your arrival to the Jamboree you will be informed about when and where info meetings,
leader meetings, activity meetings, etc. will be held, and how many representatives from each
scout group are expected to participate.
THE CAMPSITE
When the registration has closed, all registered
scout groups will be placed on the campsite
in clusters of 3 to 4 scout groups. The clusters
will be arranged so that one or two foreign
scout groups will be placed with two Danish
scout groups. This enables Danish and foreign
scout groups to get to know and mix within
each other. If your scout group wishes to camp
close to another specific scout group, please
inform us under Comments in your registration
form. All scout groups will be informed about
the camp arrangements in the information
letter that will be sent out in June, when the
registration has been closed.
Other than individual campsites, there will
be a number of common camp areas at the
disposal of all scout groups. There are some
campsite rules and conditions that every scout
group must comply with, when planning
the setup of their camp. Further details are
explained below.
THE LAWN
The city of Aarhus (from whom we are renting
the site) has prohibited any digging in the lawn
on which our campsite is placed. This gives us
a few challenges that we have to be aware of,
which we will try to elaborate on in the next
paragraphs.
All participants have to pay attention not
to spoil the lawn, as we have to pay for the
restoration.
CAMPFIRE
It will not be possible to dig turfs in the lawn to
build a fireplace. All fireplaces have to be built
either as a raised fireplace or placed directly on
the lawn.
Upon your arrival at the Jamboree there
will be big oil barrels and sand available for
each scout group, with which a fireplace can be
built. If you wish to arrange your fireplace in a
different manner, you have to arrange relevant
materials yourself.
PIONEERING
Materials for pioneering have to be ordered in
advance at the registration or be arranged by
the scout group themselves.
Besides ordered spars, there will only be very
few spars for sale at the Jamboree.
Pioneering constructions must be made in
such a way that they don’t dig into the ground.
This will most likely require a few extra spars
to provide good stability. Sisal for lashings must
also be ordered when registering and can only
be bought in limited amounts at the Jamboree.
See section on Ordering of campsite materials
for more information.
2ND INFO PACKAGE
ON SØ’15
April 2015
7/12
THE CAMPSITE CONTINUED
CAMPERS AND CARAVANS
ELECTRICITY PAVILIONS
THE STAGE
There will be a designated area in the marina
for those who wish to live in campers or
caravans. It will not be possible to place any
campers or caravans on the actual campsite. If
you wish to live in a camper or caravan during
the Jamboree, you will need to contact the
Administration to make specific arrangements.
There will be placed electricity pavilions on the
campsite where participants will have access
to 220 V power. It is regrettably not possible to
extend electricity directly to each camp on the
campsite.
All joint events, including the opening and
closing ceremonies, will take place at the stage,
which is at the heart of the campsite.
COLD STORAGE
The T-borg for this age group will be placed on
a central spot on the campsite. Besides activities
for the age group 8-16, the T-borg is designed to
be a social area where participants in this age
group can hang out and mix across individual
scout groups.
BUSES, CARS AND TRAILERS
There will be a parking lot designated
for buses, cars and trailers brought to the
Jamboree. The parking lot will not be locked
or supervised, though it is close to both the
campsite and the area designated for campers
and caravans.
Cooling containers with sufficient cold storage
will be available for each scout group. Further
information regarding usage and accessibility
will be provided upon your arrival at the
Jamboree.
T-BORG FOR AGE GROUP 8-16
ORDERING CAMPSITE MATERIALS
DIY STORE
It is important to note that materials
for pioneering are not included in the
participation fee, only firewood is included in
the participation fee. When completing your
registration it will be possible to order the
following materials, which will be delivered to
your camp upon your arrival on Tuesday, July
28th.
See section on Registration Guide for more
information on this.
The Jamboree has made a deal with the local
DIY store, Jem&Fix, where you can purchase
hardware, tools and all other bits and pieces.
Check out their website www.jemogfix.dk
or call +45 7641 5537 to make sure they
sell what you need. If you need any help
in this regard, please contact the Jamboree
Administration.
The store is 1 km away from the campsite
on the road called Muslingevej 30, 8250 Egå.
EUR-pallet type B (used pallets)
Measurements: 144 x 800 x 1200 mm
Price per pallet: 50,- DKK.
Money returned for returned undamaged
pallets: 25,- DKK
Sisal 3-strand 2,5 kg
Approx. length: 200 m
Price per roll: 85,- DKK
Spars 5-7 m
Top diameter: 4-6 cm
Price per spar: 65,- DKK
Spars 5-7 m hand cut
Easier for children to use.
Top diameter: 3-5 cm
Price per spar: 80,- DKK
Spars 10-12 m
Top diameter: 6-8 cm
Price per spar: 270,- DKK
Masonite board
Measurements: 2,5 x 61 x 122 mm
Price per sheet: 20,- DKK
Plywood plate
Measurements: 12,5 x 122 x 244 mm
Price per plate: 180,- DKK
2ND INFO PACKAGE
ON SØ’15
April 2015
8/12
FOOD AND GROCERY SHOPPING
Each participating scout group needs to plan the
7 breakfast and 6 dinner meals not included in
the participation fee. This way, each scout group
can decide for themselves what they want to
eat. Please remember to allocate money in your
budget for these 13 meals.
Lunch will be provided by the Jamboree
on Wednesday, Thursday, Friday, Saturday,
Monday and Tuesday. The farewell dinner
will also be served by the Jamboree on Monday,
August 3rd.
In order to facilitate grocery shopping for all
scout groups, special arrangements have been
made. Details on these arrangements will be
available in the Information Letter, which will
be send out in June. On the right side of this
page you will find information on nearby shops
and supermarkets.
GAS FOR COOKING
At the moment we have not been able to get the
necessary permission to use gas to cook food
on the campsite, though we are trying to make
this possible. If we succeed, we will inform all
participating scout groups so that you can bring
gas cooking equipment if you wish. Until then,
all food will have to be cooked over a fireplace.
INSPIRATION FOR GOOD FOOD
At Sø’15 we would like participants to be aware
of good food and avoid excessive waste of food.
We are therefore preparing some inspiration
material that will be available on our website,
which you can use for inspiration when
planning your breakfast and dinner menus.
Food bought by the Jamboree will be bought
according to this information.
On the campsite there will be a leftover
food tent set up, where you can bring any
form of leftovers for others to enjoy. You will be
provided with more information regarding this
upon your arrival at the Jamboree.
SHOPPING POSSIBILITIES AND ARRANGEMENTS
The Jamboree has made special arrangements with a few local supermarkets, which will offer a
handful of products for a good »sea scout price«, in order for everyone to serve healthy food on the
table. It will be possible to pre-order food, which the supermarket will pack up for you to pick up
at the checkout counter. In this way all scout groups can save time from their shopping of basic
groceries. There will be more on this in the Information Letter in June 2015.
Fakta – 750 m
Supermarket
Egå Havvej 2C, 8250 Egå
Tel 4386 4386
Open 7 days a week 8-21.
Kiwi Minipris – 1,5 km
Supermarket
Blomstervangen 1, 8250 Egå
Tel 8615 4500
Open 7 days a week 8-22.
Rema 1000 – 850 m
Supermarket
Muslingevej 10, 8250 Egå
Tel 8622 8125
Open 7 days a week 8-21.
Det Gyldne Brød – 800 m
Bakery
Egå Havvej 2A, 8250 Egå
Tel 8621 1067
Open Monday to Friday
0630-1730.
Open Saturday and Sunday
0630-15.
Restaurant Milas – 800 m
Pizzeria and fastfood
Egå Havvej 2A, 8250 Egå
Tel 8674 1200
Closed Monday.
Open Tuesday to Friday 11-21.
Open Saturday and Sunday
1630-21.
Føtex – 2,3 km
Supermarket and bakery
Brobjerg Parkvej 2-8, 8250 Egå
Tel 8937 5000
Open 7 days a week 8-21.
(Bakery opens at 7)
Jem & Fix – 1000m
DIY store
Muslingevej 30, 8250 Egå
Tel 7741 5537
www.jemogfix.dk
Open Monday to Friday 9-19.
Open Saturday and Sunday
9-17.
Netbaad.com – 200 m
Boat equipment store
Egå Havvej 25, 8250 Egå
Tel 8622 4393
www.netbaad.com
Open Monday to Friday
10-1730.
Open Saturday from 10-13.
Organic farm shop
It will be possible to order directly from the local organic farm
shop before the start of the Jamboree. Your order will be delivered to the campsite. There
will be more on this in the
Information Letter in June 2015.
2ND INFO PACKAGE
ON SØ’15
April 2015
9/12
INSURANCE
During the Jamboree all participants are
covered by the insurance policies of the
Danish Guide and Scout Association, which are
outlined below. Follow this link to read more
about the policies in Danish: www.dds.dk/
gruppeliv/korpset/forsikring.
Liability Insurance
This policy covers damage up to 10.000.000,DKK on both people and materials caused by a
participant of the Jamboree.
Deductible: 2.000,- DKK.
Accident Insurance
This policy covers personal injuries on
participants caused by accidents during the
Jamboree. Dental injury and dangerous sports
are included.
• Compensation in case of death: 25.111,DKK.
• Compensation at 100% permanent injury:
183.439,- DKK, starting at 5% permanent
injury.
Worker’s Compensation for Volunteers
This policy covers personal injuries on the
volunteers caused by accidents at work during
the Jamboree. This coverage is secondary to the
liability law.
Property Insurance
This policy covers material loss of the Jamboree
and the scout groups in case of fire, theft or
water. There is limited coverage of electronic
equipment. Personal belongings of the
participants are not covered by this policy. If
you wish your personal belongings covered,
we recommend you to take out a separate
insurance. Typically, a personal contents
insurance covers such losses.
Boat Insurance
This policy covers damage to boats during the
Jamboree. In case of damages during activities
organised by the Jamboree, the Jamboree will
cover deducted expenses.In case the boats are
used for other than the scheduled Jamboree
activities the user will be personally liable for
the deducible part of damage.
Medical Treatment & Repatriation
Medical care and hospital treatment is free
of charge in Denmark, if you have the blue
European Health Insurance Card. To cover
repatriation caused by illness or accident, we
recommend international participants to take
out travel insurances covering this.
2ND INFO PACKAGE
ON SØ’15
April 2015
10/12
EXPECTATION OF
PARTICIPANTS OVER 16
It is expected that all participating leaders,
chaperones and rovers, as part of their
participation, will assist in carrying out
activities during the Jamboree.
ASSISTANCE BY LEADERS AND
ROVERS
Activities for age group 8-12: it is expected
that at least one leader accompanies their
scouts of this age group for the organised
activities to provide a helping hand when
needed.
Activities for the age group 12-16: Leaders,
chaperones and rovers from the participating
scout groups who do not take part nor plan
activities are expected to assist in the activities.
Only after the registration has closed, will we
know how much assistance will be needed for
each activity. Scout groups will be informed
upon their arrival at the Jamboree, when and
how many of their leaders, chaperones and
rovers are expected to give a helping hand.
NIGHT WATCH
It will be necessary to have night watches for
6 nights (Tuesday night till and including
Monday night). Night watches will be
distributed amongst participants of the age
group 16-23, in teams mixed between the
scout groups. Both scout groups and the single
participants will be notified about when they
have been assigned a night watch.
ORDERING OF MERCHANDISE
We have designed a variety of merchandise
that can be ordered upon registration. It
will also be possible to buy merchandise at
the Jamboree, but our supply will be very
limited. Therefore we strongly advise that
if you want to make sure that for example
there is a T-shirt in your size, you do order it
in advance. The merchandise you order upon
registration has to be paid and picked up at
the Administration. Payment must be made in
cash (DKK).
See section on Registration Guide for more
information on this.
YOUR NAME
Coffee Cup
It is possible to get your name printed and/or
scout group printed on a coffee mug. If desired,
the name and scout group must be specified
when ordering.
Price: 60,- DKK
Sø’15 Sailor Hat
Price: 40,- DKK
Scout Mug
Price: 20,- DKK
Large Glass Mug (beer mug)
Price: 70,- DKK
T-shirt, sweatshirt or hoodie
Can be ordered as a T -shirt (white or dark blue,
100% cotton) in sizes XS / S / M / L / XL / 2XL
/ 3XL / 4XL, as sweatshirt (dark blue, 100%
cotton, fair trade) in sizes S / M / L / XL / 2XL /
3XL or Hoodie (dark blue, without zipper, 100%
cotton, fair trade) in sizes S / M / L / XL / 2XL /
3XL.
Price for T-shirt: 65,- DKK
Price for sweatshirt/hoodie: 275,- DKK
Sø’15 Tote Bag
Price: 40,- DKK
Sø’15 Thermo Cup
Price: 200,- DKK
Merchandise will only be ordered if we receive
sufficient orders from participants. Participants
will be notified if their order cannot be
delivered.
2ND INFO PACKAGE
ON SØ’15
April 2015
11/12
REGISTRATION GUIDE
Registration for the Jamboree is done online on
our website. Here it is possible to either register
as a scout group, as a single person who is not
part of any participating scout group, or as a
volunteer. In the following you can read about
the three kinds of registration.
SCOUT GROUP REGISTRATION
To register a scout group, go to english.soe15.dk/
registration. Here you will find a link that leads
you to the online registration form that must
be filled in with specific details about the scout
group. After you have filled in and submitted
the online registration form, an email with login
information, will be sent within 5 workdays
to the email address mentioned in the scout
group registration form. With this login, it is
possible to access the »Scout Group Page« in the
registration system.
No later than the 1st of June all scout groups
must enter the following information in the
registration system:
•
•
•
•
Information on the scout group
The individual participants
The individual boats
Orders of campsite materials
Below we will explain how to provide us and
keep track of this information.
INFORMATION ON THE SCOUT GROUP
Features:
• Changing/updating contact information of
the scout group
Explanation:
The first time you login to your Scout Group
Page in the registration system, you have
to update all information on your scout
group. Some information might be filled in
automatically from the pre-registration. It is
very important that all information is accurate,
as we will need it to get in contact with you.
We need information on two contact persons,
and for one financial reference (typically your
treasurer or whoever is responsible for the
payment of your participation fee).
PARTICIPANTS OF THE SCOUT GROUP
Features:
• Link for online registration form
• Overview of registered participants
• Ability to edit registered participants
Explanation:
All scout group participants must register
by filling in the online registration form, as
indicated on the Scout Group Page. We suggest
you do it in one of the following ways:
Send the link for the online registration form
out to all participants of your scout group and
their parents, so that they can fill it in at home.
If you choose this option, we suggest you give
a deadline to your participants for when the
form has to be filled in. This deadline should
be before registration closes, for example May
15th. In this way you will have plenty of time
to check on all of your participants, that they
are correctly registered and that all forms are
complete before June 1st, as registration closes.
Set up a computer at a meeting with your
scout parents and walk through the registration
form with them. One by one the parents can
register their child/children. The advantage of
this option is, that you can answer questions,
meanwhile you ensure that everyone complete
their registration.
The registration form for participants is set up
this way that every single participant has to
fill it in themselves, as it is of high importance
for us to have accurate information on every
single participant about relatives, allergies or
illnesses. In this way we can ensure a high level
of safety for participants at the Jamboree and
we are able to supply our mess crew with needed
information about special diets or food allergies.
When you have received all registrations from
your participants, we advise you to review them
all to make sure that no information is missing
and that they are all properly registered. Pay
special attention to the number of days that
your participants have signed up for, as this will
affect the participation fee your scout group will
be charged.
Important about Age Groups:
We operate with three age groups. Make sure
all your participants are correctly registered in
the age group they belong to. The actual age of
the participant is not important for which age
group the participant is placed in. Your leaders
have to decide which age group each of your
participants belongs to. On the Jamboree, age
groups will be used to differentiate between
sections, i.e. regarding activities and access for
the adult off duty area. This means, you have
to decide whether your 15, 16 or 17 years old
participant belongs to either the age group 1216 or 16-23, and if your 11, 12 or 13 year old
participant belongs to either the age group 8-12
or 12-16.
BOATS OF THE SCOUT GROUP
Features:
• Link for online boat registration form
• Overview of registered boats
• Ability to edit registered boats
Explanation:
All boats must be registered by filling in the
online registration form, as indicated on the
Scout Group Page, regardless of whether the
boat belongs to the scout group or it is privately
owned by one of your participants. It is
important for the Jamboree to know which and
how many boats are participating in relation to
vacant moorings and contingency plans.
The registration form for boats is set up this
way that you have the possibility to share the
link with your boat responsible leader(s) in your
scout group. You may also choose to fill in the
registration form for all boats yourself – you
can choose whichever option is easier for you.
Please indicate for each boat if it can be used
for activities and if you have any fixed skippers.
Likewise, please indicate one contact person for
each boat, who will participate at the Jamboree.
We will call this person in case of any concerns
about the boat.
Please note that any fixed skippers or
boat contact persons must be registered as
participants, before you register your boat.
You can constantly add, modify and delete the
number of boats registered via the Sea Scout
Group page in the registration system. However,
2ND INFO PACKAGE
ON SØ’15
April 2015
it is important that you have entered the final
number of boats before June 1st, since the
people who are planning activities need to know
how many boats are available.
ORDERS OF CAMPSITE MATERIALS BY
EACH SCOUT GROUP
Features:
• Link for online order of campsite materials
• Overview of orders
• Ability to edit orders
Explanation:
As mentioned in the information package, it will
be possible for all scout groups to order campsite
materials for the Jamboree. The ordered
materials will be ready at the campsite upon
your arrival on Tuesday, July 28.
The online form for orders is set up this way
that you can choose to share the link with
other leaders in your scout group, so i.e. each
section can make their own order of materials.
In this way you avoid one single person to take
care of all the ordering of materials needed
by your entire scout group. It does not matter
if you choose to make a single or multiple
material orders, your scout group will in any
case be charged for the total amount of ordered
materials at once.
Our technical crew guarantees only to deliver
ordered materials that have been ordered before
registration closes on June 1st. Each scout group
will receive a summary of the materials they
have ordered before the start of the Jamboree.
SINGLE PERSON
REGISTRATION
If you wish to register for the Jamboree but don’t
have a scout group to participate with, then just
fill out the corresponding registration form that
12/12
can be found on english.soe15.dk/registration.
Once you have completed the form, you will
receive a confirmation email of your registration
within five workdays. If you have indicated that
you will bring your own boat, you will receive
more information on how to register your boat
in the email.
OVERVIEW OF
INFORMATION ON
SØ’15
VOLUNTEER REGISTRATION
1. Info Package on Sø’15 (October 2014)
Contains introductory information on the
Jamboree.
If you wish to register as a volunteer, please send
an email to [email protected].
In the email please state the following
information:
• Your full name
• Your function at the Jamboree
• If you will be bringing your own boat, and if
so please specify which type
• If you will be bringing a camper or caravan
Within five workdays you will receive an email
with a link to an online registration form.
Once you have completed this form you will be
registered as a volunteer.
If you will be bringing your own boat you will
also receive a link to an online boat registration
form, where you can register your boat.
ACTIVITY REGISTRATION
As described in the section on Activities during
the week, we will send out an Activity Catalogue
in May, and at the same time open the activity
registration on the Scout Group Page in the
registration system. Here it will be possible
to register all participants for activities that
require registration.
A guide to the activity registration will be
included in the Activity Catalogue.
Information Letter on Sø’15 (January
2015)
Contains summary of the pre-registration,
participation fees, etc.
Info Package for International
Participants (March 2015)
Contains useful information for international
participants.
2. Info Package on Sø’15 (April 2015)
Activity Catalogue (May 2015)
Contains descriptions of every single activity
and a guide on how to register
The Activity Catalogue has not been
published yet.
Information Letter on Sø’15 (June 2015)
Contains summary of the registration,
information about the camp arrangements,
allocation of night watches, etc.
This information letter has not been
published yet.
SØ’15 ABC (JUNE 2015)
On our website an ABC will be
available, where you can look
up all bits and pieces! :o)
www.soe15.dk/abc