PRODUCTION COORDINATOR - POSITION DESCRIPTION AND SELECTION CRITERIA
Ensemble Theatre is a not-for-profit arts organisation producing an annual season of plays at its home venue, the
Ensemble Theatre located in Kirribilli, Sydney. The company produces between 8 - 10 productions each year at
Ensemble Theatre. Productions regularly tour direct from the season to other venues in NSW/ACT as well as
periodically undertaking national tours.
Ensemble Theatre is seeking a highly skilled and motivated full time Production Coordinator to commence work as
soon as practical. The successful applicant will have substantial production experience, and a commitment to the
implementation of work health and safety regulations. Excellent communication, interpersonal, time management
and organisational skills are essential. The Production Coordinator will report to the Production Manager.
Salary Range: $55,000 - $60,000 base salary plus super, commensurate with experience.
Conditions: Time in lieu of overtime; 4 weeks annual leave.
For a full job description and selection criteria, please visit our website or contact Claire Nesbitt-Hawes, Company
Manager at [email protected]
Applicants must address the Selection Criteria in no more than 2 A4 pages. Please attach a brief CV and details of
two referees.
Applications should be addressed to:
Claire Nesbitt-Hawes
Company Manager
Ensemble Theatre
78 McDougall Street
Kirribilli NSW 2061
[email protected]
Applications close 5pm, Thursday 30 April 2015.
SELECTION CRITERIA
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Production coordination and/or substantial stage management experience within a professional Performing
Arts or Entertainment venue.
Demonstrated construction skills in a theatrical context, with the ability to understand and interpret
construction plans.
Demonstrated technical skills in a theatrical context, including the interpretation of lighting and technical
plans.
Proficiency in the use of Microsoft Office and other relevant software packages (e.g. Vectorworks) and a
practical understanding of/or experience with QLAB and ETC EOS software.
Excellent communication and interpersonal skills including conflict resolution, negotiation and facilitation
skills.
Demonstrated ability to work effectively both within a small team and autonomously.
Demonstrated ability to meet deadlines and successfully manage priorities in a high pressure environment.
Excellent time management, planning, financial and administrative skills.
Sound knowledge of Workplace Health and Safety principals relevant to the position and experience in risk
assessment of projects and tasks.
Willingness and flexibility to work extended hours as required.
Current driver’s licence.
POSITION DESCRIPTION
Position:
Production Coordinator
Reports to:
Production Manager
Responsible for:
Coordination of key production elements for annual season of plays
Planning and supply of Set, Set furniture, Props, Wardrobe
Building and equipment maintenance
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Main areas of responsibility: Set, Set furniture, Props, Wardrobe
Organise set builders, painters / scenic artists and other relevant service providers when specialist skills are
required.
Undertake basic set painting, building, maintenance and repairs when required.
Purchase set furniture & props in consultation with the Stage Manager, Designer and Director.
As directed by Production Manager, provide assistance with technical requirements of each production.
Provide support to Stage Management during performance times.
Liaise with and support the director, designers and contractors involved in each production.
With Production Manager, create & distribute production schedules including rehearsals, bump-in & bumpout.
Arrange archival filming for each production.
Attend all pre-production, production meetings, white cards etc. ensure the Stage Manager is taking minutes
and distribute.
Complete a risk assessment for each production in consultation with the Production Manager.
Maintain accurate records for each production.
With Production Manager, supervise Production Department staff including casuals and contractors.
With Production Manager, ensure that designs comply with licensing and health and safety regulations, that
the theatre always provides a safe working environment and that the theatre’s health and safety policy and
procedures are followed, in conjunction with the Front of House Manager.
With Production Manager, maintain props / set storage & wardrobe.
With Production Manager, provide support and advice for outside hirers or theatre users.
Assist Production Manager with maintaining and adhering to production budgets as set by the Company
Managers and Financial Controller.
Assist the Production Manager to maintain technical venue equipment.
Assist Production Manager with regular stocktake of disposable items.
Attend technical, dress rehearsals and previews where required.
Attend alternative venues if required.
Attend appropriate courses as required.
Any other reasonable duties as required to support the Production Department and the needs of the
business.