SPONSORSHIP AND
EXHIBITION PROSPECTUS
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TABLE OF CONTENTS
Meeting Committee 3
Meetiing Introduction4
Previous Supporters and Exhibitors from ESGO 2013 Liverpool
5
Contact Information6
CME Accreditation7
About Nice, France8
Venue Nice Acropolis8
Awareness Run9
Preliminary Timetable10
Industry Support Benefits14
Education Support Opportunities15
Promotional Support Opportunities17
Exhibition23
Contract and confirmation for Supporters and Exhibitors
25
Booking Procedures and Payment Information26
Support Booking Form27
Exhibition Booking Form and Contract28
Terms and Conditions29
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MEETING COMMITTEE
ESGO Council 2013- 2015
ESGO OFFICERS
PresidentVesna I. Kesic, Serbia
President Elect / Secretary - Treasurer
David Cibula, Czech Republic
Past President Nicoletta Colombo, Italy
Vice PresidentRainer Kimming, Germany
LOCAL ORGANISING COMMITTEE
Eric LeBlanc, France
Philippe Morice, France
Denis Querleu, France
ESGO 19 PROGRAMME COMMITTEE
Chair David Cibula, Czech Republic

Denis Querleu, France
Philippe Morice, France
Vesna I. Kesic, Serbia
Antonio Casado, Spain
Carien L. Creutzberg, The Netherlands
Nicoletta Colombo, Italy
John A Green, UK
Murat Gultekin, Turkey
Dimitrios Haidopoulos, Greece
Michel Halaska, Czech Republic
Christian Marth, Austria
ESGO COUNCIL MEMBERS
Antonio Casado, Spain
Carien L. Creutzberg, The Netherlands
Frederic Goffin, Belgium
John A Green, UK
Murat Gultekin, Turkey
Dimitrios Haidopoulos, Greece
Elisabeth Åvall Lundqvist, Sweden
Philippe Morice, France
Denis Querleu, France
Helga Salvesen, Norway
Cristiana Sessa, Switzerland
Elena Ulrikh, Russia
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MEETING INTRODUCTION
ESGO, Europe’s leading non-profit gynecology oncology society, strives to improve gynecological cancer care
by providing training standards, educational opportunities and breakthroughs in the prevention, treatment and
study of gynecological oncology.
ESGO Mission Statement
European Society of Gynaecological Oncology (ESGO) strives to improve the health and well-being of European
women with gynaecological (genital and breast) cancers through prevention, excellence in care, high quality research and education. Our main area of interest is care, research, education, collaboration and awareness.
ESGO Vision
Optimal prevention and care for all women in Europe with gynaecological (genital and breast) cancer
PREVIOUS MEETING STATISTICS FROM ESGO 2013
3000
2500
2000
1500
1000
500
0
2003
2005
2007
2009
2011
2013
Brussels Istanbul Berlin Belgrade Milan Liverpool
PARTICIPANTS BY PROFESSIONAL EXPERTISE
Allergy & Clinical Immunology
Radiology
Nurse
Other - Please Specify Below
Public Health & Preventive Medicine
Radiation Oncology
Epidemiology
Molecular Biology
Pathology
Medical Oncology
Gynaecological Oncology
General Gynaecology & Obstetrics
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4
2
7
31
6
28
7
85%
11%
4%
0
50
100
150
200
250
300
350
400
PREVIOUS SUPPORTERS AND EXHIBITORS
FROM ESGO 2013 LIVERPOOL
GOLD SUPPORTERS
SILVER SUPPORTERS
SUPPORTERS
ASTRA ZENECA
PLASMA SURGICAL
KARL STORZPRIME ONCOLOGY
MERCK
EXHIBITORS
ABMETECHGLAXOSMITHKLINEROCHE
AMGENIGCSROCHE DIAGNOSTICS
BOEHRINGER INGELHEIM
INTUITIVE SURGICAL
ROCKET MEDICAL
CARISKLS MARTINTAKEDA
DYSIS MEDICALLINA MEDICALKARL STORZ
ESGOMERCKSOTIO
FUJIREBIOPHARMAMARWISEPRESS
GE HEALTHCAREPLASMA SURGICALYES YES
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CONTACT INFORMATION
GENERAL INFORMATION
DATE
24 – 27 October, 2015
CITY/COUNTRY
Nice, France
VENUE
Nice - Acropolis
1 Esplanade Kennedy
Nice, Cedex 4
Tel: +33 (0) 4 93 92 83 00
Fax: +33 (0) 4 93 92 82 55
www.nice-acropolis.com
CONGRESS ORGANISER
Kenes International
ESGO 2015
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel: +41 22 908 0488
Fax: +41 22 906 9140
E-mail: [email protected]
Website: www.kenes.com/esgo
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EXHIBITION/SUPPORT
Maris Oreskovic
Tel: +31 20 763 05 15
Email: [email protected]
CME ACCREDITATION
Commitment to the Highest Standards in CME/CPD
Kenes is committed to being a valuable and knowledgeable partner in the design and delivery of educationally
strong, independent, transparent, and effective CME/CPD programs. Kenes is a proud member of the Good CME
Practice Group (gCMEp), a member organization contributing to improving health outcomes by:
•
Championing best practice in CME
•
Maintaining and improving standards
•
Mentoring and educating
•
Working in collaboration with critical stakeholders
For more information, visit: www.gcmep.eu/
International CME Accreditation
1.
An application for CME Credit will be made once the scientific program is finalized. Complete details will be available on the congress web site at www.kenes.com/esgo
2.
An application has been made to the European Accreditation Council for Continuing Medical Education (EACCME) for CME accreditation of this event. The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net
Satellite Symposia
Satellite Symposia are offered to industry as non-CME commercial/promotional sessions. As such, companies are
free to choose their topics, invite speakers, and control content. However, topic and program are subject to approval by the scientific committee and all such sessions will be indicated in the program as: Satellite Symposium
organised by: Company Name (not included in the main event CME/CPD credit offering)
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ABOUT NICE, FRANCE
Nice la Belle (Nice the Beautiful), located on the French Riviera, is said to be one of the oldest human settlements in Europe.
For decades now, the picturesque Nicean surroundings, with its sunny and temperate climate, attract visitors
from around the world seeking inspiration. The clear air and soft light has been of particular appeal to some
of Western culture’s most outstanding painters and artists, including Marc Chagall, Henri Matisse, Niki de Saint
Phalle, Jean Tinguely and Arman.
Their work is commemorated in many of the city’s museums, including Musée Marc Chagall, Musée Matisse,
Musée des Beaux-Arts and Musee d’Art Moderne.
The city’s secret passages leading to narrow pedestrian laneways in the romantic old town, lingering over the
sights and scents of the colorful flower and produce markets. Exploring the ruins of the ancient Roman city of
Cemenelum and the many pearls of this wonderful city in the French Riviera, promises a mesmerizing stay and
wonderful setting for Networking with colleagues.
VENUE NICE ACROPOLIS
The Nice Acropolis complex includes
the Acropolis Exhibition Centre, built
in 1954, and the Acropolis Convention
Centre, added in 1984.
The ISO 9001-certified convention and
exhibition centre has hosted over 3,000
events drawing in more than 7 million
people. The venue’s appeal has won it
numerous awards.
The Acropolis Convention Centre was
named Europe’s number one convention
centre for three years in a row.
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AWARENESS RUN
ESGO Run to Raise Awareness about Gynaecological Cancers
The European Society of Gynaecology Oncology (ESGO) believes that early detection, improved risk predictors
and better prevention will make a difference. ESGO is confident that investment in education will give women
with cancer the best possible care. Having this in mind and as the leading Europe´s learning society in gynaecological cancers, ESGO has set up strategic goals in education, research, care, collaboration and awareness.
Raising public and governmental awareness about gynaecological cancers, their prevention and treatments and
developing interactions with interaction with public consumers and has been defined as one of priorities of ESGO.
What the public should know:
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Cancers of the breast, ovary, cervix and uterus are claiming the lives of one woman in Europe every 4 minutes.
By 2015, 4% of the population in developed countries will be cancer survivors.
The incidence of endometrial cancer has risen by 25% in 10 years.
Screening reduces incidence and mortality but has only been established in 16 EU countries.
Vaccination rates for cervical cancer prevention vary widely across Europe.
The incidence of vulvar cancer is rising in younger women.
Ovarian cancer is now established as a group of diseases requiring individualized management.
Women´s obesity, alcoholism and unhealthy lifestyles directly impact the genital cancer incidence.
The ESGO Congress Challenge – 5km Run is a sporting event open to public aiming to:
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Raise awareness of the public about gynaecological cancers, and promote healthy life style which directly affect the gynaecological cancer incidents
Drive participation from local and regional residents in the proposed ESGO Congress Run with the aim to create a legacy and create awareness in the host city of Nice amongst the local community, and also regionally and nationally through media opportunities
Create opportunity for ESGO to engage with the public interested in the aims and mission of the Society
Raise awareness of ESGO, its work and its plans to host the European Gynaecology Oncology Congress 2015 in Nice amongst the local and regional community
Add a corporate social responsibility objective as a new dimension to the congress outcomes
Create an opportunity for professionals, public, patients, industry, suppliers and buyers all to interact and bond in an informal and stimulating environment
Extend the reach of the Congress’s impact
Create new sponsorship opportunities for Industry supporters and raise funds for charity
The concrete target is to drive participation from local and regional residents in the run together with congress
participants with the aim of building awareness directly with the community and also regionally and nationally
through media opportunities.
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PRELIMINARY TIMETABLE
Saturday, October 24, 2015
HALL
A
09:30-10:30
Best Oral
Presentations
B
D
10:30-11:00
Clinicial Trials
since ESGO 2013
Rare Peritoneal
Tumors
12:30-13:00
State of the Art
1
Cervical Cancer
National Society
Session 1
SFOG #1 : Sentinel
Node
Patients’ Seminar
(10:00-16:00)
Satellite
Symposium 2
Tumour Board:
Vulva
Sister Society
Session 1
Oral
Presentations 1
Patients’ Seminar
(10:00-16:00)
14:30- (cont’d)
Coffee Break, Posters, and Exhibition
State of the Art
2
Endometrial
Cancer:
New ESGOESMO-ESTRO
Guidelines
Task Force /
Network Session 2
Psycho-oncology
Oncogentics
National Society
Session 2
Oral
Presentations 2
Satellite
Symposium 3
18:00-18:30
10
Task Force /
Network Session
1
INTEGRATE
(ENITEC,
ENTRIGO,
EUTROC)
Satellite
Symposium 1
15:30-16:00
17:00-18:00
F
Lunch Break and Exhibition
13:00-14:30
16:00-17:00
E
Coffee Break, Posters, and Exhibition
11:00-12:30
14:30-15:30
C
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Opening Ceremony followed by Welcome Reception
PRELIMINARY TIMETABLE
Sunday, October 25, 2015
HALL
A
07:30-08:30
Video Session 1
Ovarian Cancer
08:30-09:30
New Targeted
Treatments in
Gynaecological Cancers
09:30-10:30
Presidential Address
B
Follow up in
Gynaecological
Malignancies : Best
of Torino ESGO
2014 SoA
conference
Late Breaking News
G
Best Poster
Session1
National Society
Session 3
SFOG #2
(Free
communications
in
French)
Surgical
Management of
Recurrence
Task Force /
Network Session
2
ENPIGO
Screening of
Cervical Cancer
Oral Presentations
3
Lunch Break and Exhibition
13:00-14:30
State of the Art
3
Ovarian Cancer
Satellite
Symposium 4
Satellite
Symposium 5
Perioperative
Management
Tumour Board:
Fertility Sparing
15:30-16:00
16:00-17:00
Sister Society
Session 2
Coffee Break, Posters, and Exhibition
Immunotherapy
National Society
Session 4
Oral
Presentations 4
17:00-18:00
18:00-19:00
ESGO RUN
Evening
11
E
Coffee Break, Posters, and Exhibition
12:30-13:00
14:30-15:30
C
Early Drug
Development
10:30-11:00
11:00-12:30
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ENYGO party
ESGO Business
Meeting
members only
PRELIMINARY TIMETABLE
Monday, October 26, 2015
HALL
A
07:30-08:30
08:30-09:30
Challenges in the
Management of Cervical
Cancer
09:30-10:30
Keynote Lecture
B
D
C
E
Video Session
2
Cervical and Vulvar
Cancer
Palative Care
Mucinous Ovarian
Cancer
Uterine Sarcoma
State of the Art 4
Breast Cancer
Task Force /
Network Session
3
INCIP
Cancer and
Infertility in
Pregnancy
Sister Society
Session 3
Sister Society
Session 4
10:30-11:00
11:00-12:30
Personalised Medicine
Surgical Trials
Task Force /
Network
Session 4
ENYGO #1
Sister Society
Session 5
ESP-ESGO
The Clinician
Meets
the Pathologist on
Ovarian Tumours
Debate: Robot
vs Laparoscopy
Satellite
Symposium #6
Satellite
Symposium #7
Task Force /
Network Session 5
Fertility
Preservation
Best Poster
Session 2
15:30-16:00
Task Force /
Network
Session 6
ENGOT
National Society
Session 5
Coffee Break, Posters, and Exhibition
Selection of Ovarian
Cancer Patients for
Debulking Surgery
17:00-18:00
Tumour Board:
Trophoblastic
Disease
Task Force /
Network
Session 7
ENYGO #2
(Young
investigators)
Management of
Intermediate Risk
of Endometrial
Cancer
National Society
Session 6
SFOG #3 (Free
communications in
French)
Task Force /
Network Session
8
EOTTD
Task Force /
Network Session 9
SURGEON
National Society
Session 7
18:00-19:00
Evening
12
Oral
Presentations 5
Lunch Break and Exhibition
13:00-14:30
16:00-17:00
G
Coffee Break, Posters, and Exhibition
12:30-13:00
14:30-15.30
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TTask Force /
Network Session
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ENGAGe
Glass
with
the
Expert
Gala Dinner
PRELIMINARY TIMETABLE
Tuesday October 27, 2015
HALL
A
B
07:00-08:30
08:30-09:30
New Imaging Technology
National Society 3
Best Poster Session 3
09:30-10:30
Management of treatment
complications
National Society
Session 9
SFOG #4 (Free
communications in
French)
Image Guided Radiotherapy
11:00-12:30
D
Colposcopy Workshop
10:30-11:00
Coffee Break, Posters, and Exhibition
Rare Gynaecological Malignancies
12:30-13:00
13
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Primary Prevention in
Gynaecological Oncology
Closing Ceremony and Awards
Fellow’s Seminar
INDUSTRY SUPPORT BENEFITS
You will be given a support category status dependent upon the total amount of your support contribution. The
total contribution will consist of supported items such as advertisements, satellite symposia, support items and
exhibition space (excluding storage space). You will benefit from outstanding advantages linked to your support
category.
Status will be allocated as follows:
CategoryMinimum contribution 2010, PLATINUM
Total support contribution from € 75.0000 (+VAT)
GOLD
Total Support contribution between €50.000 - € 74.999 (+VAT)
SILVER
Total Support contribution from €35.000 - € 49.999 (+VAT)
SUPPORT BENEFITS
Benefits will be allocated to sponsors based on the following table:
• Supporter’s logo will appear on the Congress website with a hyperlink from this logo to a website of their choice
Platinum, Gold and Silver Supporters will receive the following benefits:
REGISTRATION
ADVERTISEMENTS
PLATINUM SUPPORTERS 10 Full Registrations - 1 Double page spread Colour Advertisement in the Programme
- Leaflet to be inserted in the participants meeting bags
- Free advertisement in the 2nd Announcement
GOLD SUPPORTERS
6 Full Registrations
- 1 Full Page Colour Advertisement in the Programme
- Leaflet to be inserted in the participants meeting bags
- Free advertisement in the 2nd Announcement
SILVER SUPPORTERS
4 Full Registrations
- 1 Full Page Colour Advertisement in the Final Programme
- Leaflet to be inserted in the participants meeting bag
SPECIAL REQUESTS
Tailor packages can be arranged to suit your objectives. Please feel free to contact Maris Oreskovic at
[email protected]
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EDUCATIONAL SUPPORT OPPORTUNITIES
EDUCATIONAL GRANTS
Medical education plays an important role in the quality of healthcare delivered across the globe. ESGO
International meetings provide an important scientific and educational content that is developed, presented at
the meeting, recorded, repackaged and diffused after the congress within the framework of ESGO eAcademy
- the official ePortal of ESGO. ESGO is seeking industry partners who share our commitment to educational
excellence and support ESGO’s educational initiatives through educational grants together with traditional commercial sponsorship.
By providing an educational grant in support of the educational opportunities below, you are making a
vital contribution to our efforts to deliver high quality education and improve training for all healthcare professionals working in the field of gynaecological cancer in Europe.
All educational grants are managed in compliance with relevant accreditation and industry compliance
criteria. In order to ensure independence of all CME accredited elements, companies providing grants
may not influence the topic, speaker selection, or any other aspect of the content or presentation. No
promotional, commercial, or advertising materials may be included in the following opportunities. All support will be disclosed to participants.
SUPPORT OF EDUCATIONAL SESSIONS
Educational grants of any amount, whether for the overall program or for individual sessions, are appreciated and important to the success of the event.
• All support will be recognized in the Industry Support and Exhibition section of the program guide, on the event website, and with signage during the event.
WEBCASTS OF KEY EDUCATIONAL SESSIONS
Attending all congresses, not to mention all sessions, is impossible for the busy medical professional.
Therefore there is a growing need to share knowledge and learning opportunities beyond the dates
of the actual event. High quality webcasting helps meet this substantial educational need, extend the
life of the congress and provide valuable online educational material for the ESGO eAcademy. The opportunity
to support individual scientific sessions selected by companies and their webcasting, or the entire scientific programme will allow partners to connect with ESGO2015 participants as well as with eAcademy viewers each
month throughout 2015&2016 as the content is released.
Prior and during the congress:
• All support will be recognized in the Industry Support and Exhibition section of the program guide, on the
event website, and with signage during the event (slides at hall prior the webcasted session)
After the congress:
• Support will be recognized at ESGO eAcademy under the title of webcasted session and lectures
• Support will be recognized in 10 newsletters releasing new content sent after the congress to eAcademy viewers with a company logo and acknowledgment.
• Support can be combined with other educational grants within the framework of ESGO Educational partnership and will be acknowledged at the ESGO eAcademy and ESGO association website (company logo, hyperlink to your website and acknowledgement).
• Support will be acknowledged within the framework of ESGO Educational partnership at the ESGO eAcademy and ESGO association website (company logo, hyperlink to your website and acknowledgement).
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EDUCATIONAL SUPPORT OPPORTUNITIES
ABSTRACTS ON CD-ROM
The CD-Rom will contain all of the scientific abstracts. Each participant will receive an exchange voucher
to pick up the CD-Rom at the supporter´s booth. All meeting abstracts will become part come part of the ESGO
eAcademy and published online after the meeting for constant viewing.
During the congress:
• The CD will be distributed to all participants from the Supporter’s exhibition booth in exchange for a voucher
• Exclusive advertisement on the back of the exchange voucher
• CD cover will be provided by the event organizer with the event branding
• Support will be acknowledged on the CD cover as: ˝Supported by... ˝ and a company logo only,
• Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event.
After the congress:
• Support can be combined with other educational grants within the framework of ESGO Educational partnership and acknowledged at the ESGO eAcademy and ESGO association website (acknowledgement, company logo and hyperlink to your website)
E-POSTERS
An electronic version of the traditional boards will be displayed on monitor screens in a prime location
at the congress. The highly trafficked e-Poster computer terminals will allow attendees to access the
electronic poster presentations easily and conveniently. All accepted abstracts for poster presentations will be
uploaded as ePosters and publish at ESGO eAcademy after the meeting for constant viewing. ePosters will be
accessible during the meeting by all congress participants and after the meeting through the ESGO eAcademy.
During the congress:
• Opportunity to display company logo on screen saver
• Support will be recognized with signage at the entrance to the e-Poster area with ˝Supported by...˝ and a company logo only
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the
event website and with signage during the event
• Acknowledgment at the Best poster session
After the congress:
• Support will be recognized in 10 newsletters releasing new content after the congress to eAcademy viwers with a company logo and acknowledgment.
• Support can be combined with other educational grants within the framework of ESGO Educational partnership and acknowledged at the ESGO eAcademy and ESGO association website (acknowledgement, company logo and hyperlink to your website)
* Price per supporter, up to three supporters possible. Solo support, price on request
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EDUCATIONAL SUPPORT OPPORTUNITIES
POSTER BOARDS
• Support will be recognized with signage at the entrance to the Poster area with ˝Supported by... ˝ and a
company logo only
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
GUIDELINES FOR TREATMENT OF ENDOMETRIAL CANCER (booklet or USB key)
ESGO, ESMO and ESTRO agreed to jointly develop guidelines for treatment of endometrial cancer. This is the first
ever endeavor when these three most important learning associations of specialists involved in treatment of patients with gynaecological cancers decided to join forces and develop a truly multidisciplinary guidelines. Works
on the guidelines will occur through 2015: the consensus statement will be published in official journals of all
three partners in fall 2015, make first public presentations at ECCO and ESGO congresses 2015 (State of the Art
Session on Endometrial Cancer). We seek for educational grant allowing printing the guidelines in a booklet (or
USB Stick) and distribute participants of the congress.
• Support will be acknowledged at the hands out of Guidelines with disclosure of involvement in the content.
PROMOTIONAL SUPPORT OPPORTUNITIES
PLENARY 90 MINUTES SATELLITE SYMPOSIUM (non-CME)
• Opportunity to organise an Official Satellite Symposium in a Plenary Hall, up to 90 minutes (Programme subject to the approval by the ESGO Scientific Committee)
• Includes: hall rental, standard audio/visual equipment, display table
• Includes: inclusion of Invitation to satellite symposium in congress bag
• Permission to use the phrase: “Satellite Symposium of ESGO 2015”
• Symposia Programmes and abstracts will be included in the Industry Support and Exhibition section of the
Programme (subject to receipt by publishing deadline)
• The timeslots have been designated and will be allocated on a “first come, first served” basis.
• The supporting company in addition to the support fee must cover all speakers’ expenses including
registration, accommodation and travel expenses. This also applies in case the speakers have already been invited by the event organisers.
• Indicated in the program as: Satellite Symposium organised by: Company Name (not included in the main event CME/CPD credit offering).
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
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PROMOTIONAL SUPPORT OPPORTUNITIES
PLENARY 60 MINUTES SATELLITE SYMPOSIUM (non-CME)
• Opportunity to organise an Official Satellite Symposium in a Plenary Hall, up to 60 minutes (Programme
subject to the approval by the ESGO Scientific Committee)
• Includes: hall rental, standard audio/visual equipment, display table
• Includes: inclusion of Invitation to satellite symposium in congress bag
• Permission to use the phrase: “Satellite Symposium of ESGO 2015”
• Symposia Programmes and abstracts will be included in the Industry Support and Exhibition section of the
Programme (subject to receipt by publishing deadline)
• The timeslots have been designated and will be allocated on a “first come, first served” basis.
• The supporting company in addition to the support fee must cover all speakers’ expenses including
registration, accommodation and travel expenses. This also applies in case the speakers have already been
invited by the event organisers.
• Indicated in the program as: Satellite Symposium organised by: Company Name (not included in the main
event CME/CPD credit offering).
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the
event website, and with signage during the event
PARALLEL 60 MINUTES SATELLITE SYMPOSIUM (non-CME)
• Opportunity to organise an Official Satellite Symposium in a Parallel Hall, up to 60 minutes (Programme subject to the approval by the ESGO Scientific Committee)
• Includes: hall rental, standard audio/visual equipment, display table
• Includes: inclusion of Invitation to satellite symposium in congress bag
• Permission to use the phrase: “Satellite Symposium of ESGO 2015”
• Symposia Programmes and abstracts will be included in the Industry Support and Exhibition section of the
Programme (subject to receipt by publishing deadline)
• The timeslots have been designated and will be allocated on a “first come, first served” basis.
• The supporting company in addition to the support fee must cover all speakers’ expenses including
registration, accommodation and travel expenses. This also applies in case the speakers have already been invited by the event organisers.
• Indicated in the program as: Satellite Symposium organised by: Company Name (not included in the main event CME/CPD credit offering).
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
FOR THE ABOVE SATELLITE SYMPOSIUM PACKAGES, THE FOLLOWING APPLY:
• Satellite Symposia are offered to industry as non-CME commercial/promotional sessions and are allocated on a “first-come, first-served” basis.
• Supporting companies are free to choose topics, invite speakers, and control content. However, topic and program are subject to approval by the scientific committee.
• In case where the scientific committee does not approve the Satellite Symposia program, each party will be entitled to cancel the Satellite Symposium booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will have any claims, demands or suits towards the other.
• The company, in addition to the support fee, must cover all speaker expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the speakers have already been invited by the event organisers.
• Satellite Symposia will be indicated in the program as: Satellite Symposium organised by: Company Name (not included in the main event CME/CPD credit offering).
• Symposia Programmes and abstracts will be included in the Industry Support and Exhibition Section of the Programme (subject to receipt by publishing
deadline)
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PROMOTIONAL SUPPORT OPPORTUNITIES
WEBCASTS OF SATELLITE SYMPOSIUM
Acknowledgement
The Sponsor’s edited webcast with the Sponsor’s logo will be uploaded to the Congress Website, providing a
two-way link (if necessary)
• A 100-word company/product profile will be published in the final Congress Program
• The company’s logo will appear on the Congress Website on Industry page
• The company’s logo will appear on a separate page in the final Congress Program
• The company’s logo will appear on a Sponsor Board on site
AWARENESS RUN By this Awareness run ESGO is raising public and governmental awareness about gynaecological cancers.
Please see page 9 for a full description of the Awareness Run.
• Invitation to the Awareness run
• Opportunity to provide items bearing company logo for use at the event
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
• Additional opportunities to be discussed with the Organizer
CONGRESS BAGS
Supporter will provide the participants’ congress bags and/or funds for the bags. Bags will be branded with the
event branding and logo.
• Support will be recognized on the bag with ˝Supported by... ˝ and a company logo only
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
If provided by a company, the bags will have to be approved by the Congress organiser. It is the company’s responsibility to pay the relevant tax, shipping and any other extraneous charges.
GLASS WITH THE EXPERT (non-CME)
During this 1 hour session the Supporter will be able to brand this event Please contact Maris Oreskovic
([email protected]) for more information.
• Opportunity to brand the meeting room
• Inclusion of two invitations for one evening only
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
* Price per evening (two evenings). Solo support, price on request
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PROMOTIONAL SUPPORT OPPORTUNITIES
BRANDED WATER STATIONS
Water Stations will be scattered all around the venue (in compliance with CME accreditation criteria, branded
water stations will not be placed in the educational meeting rooms).
• Companies will be given the opportunity to brand the stations
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event.
EXECUTIVE LOUNGE
Facilities will be available at the venue for speakers and members of the organizing committee. Hospitality provided will be in compliance with all relevant industry codes.
• Company’s logo on signage at the entrance to the executive lounge
• Opportunity to provide company’s mouse pad at each workstation
• Opportunity to display company logo on screensavers
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
INTERNET AREA
There will be a Cyber Center equipped with workstations where attendees may check e-mails.
• Opportunity to display company logo on screen saver
• Opportunity to distribute mouse pads from the Cyber Center
• Opportunity to set company home page as the default home page
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the
event website, and with signage during the event
LAPTOP LOUNGE (Option to offer the Wi-Fi connection for support as well)
There will be a laptop lounge where attendees may check e-mails using their own laptops. Hospitality and any
activities provided will be in compliance with all relevant industry codes.
• Opportunity to design your own laptop lounge
• Opportunity to place your own carpet
• Opportunity to place signage in the lounge area
• Support will be acknowledged in the Industry Support and Exhibition section of the programme,
on the event website, and with signage during the event
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PROMOTIONAL SUPPORT OPPORTUNITIES
LAPTOP LOUNGE PACKAGE & WI-FI DELEGATE ACCESS CARD
There will be a laptop lounge where attendees may check e-mails using their own laptops. Wi-Fi cards will be
distributed to all participants from Supporter’s booth.
• Opportunity to design your own laptop lounge
• Opportunity to place your own carpet
• Opportunity to place signage in the lounge area
• Company’s advertisement on the WiFi Access Card
• Opportunity to provide additional branded items in the laptop area, such as memory stick, mouse, etc.
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
WELCOME RECEPTION/NETWORKING EVENT (Sole Supporter)
Supporter will have the opportunity to promote itself through a networking reception on the first evening to
which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all
relevant industry codes.
•
•
•
Supporter’s logo on sign at the entrance to the Welcome Reception
Opportunity to provide items bearing company logo for use at the event
Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
COFFEE BREAKS
Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all
relevant industry codes.
• Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area
• Opportunity to provide items bearing company logo for use during the supported break
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the
event website, and with signage during the event
PROMOTIONAL MATERIAL
Inclusion of promotional material, such as leaflets and brochures, in the participants’ Congress bags. Material
should be provided by Supporter and approved by the Secretariat. *The distribution arrangement will be advised.
• Support will be acknowledged in the Industry Support and Exhibition section of the programme,
on the event website, and with signage during the event
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PROMOTIONAL SUPPORT OPPORTUNITIES
HOSPITALITY SUITES / MEETING ROOMS
An opportunity to hire a room at the venue that will be used as a Hospitality Suite. The supporting company will
be able to host and entertain its guests throughout the event. Companies will have the option to order catering
at an additional cost. Hospitality provided will be in compliance with all relevant industry codes.
• Opportunity to brand the hospitality suite
• Acknowledgement on directional signage outside suite
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
CONGRESS LANYARDS • Opportunity to include company logo on lanyard
• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event
ADVERTISEMENT
TYPE
BACK PAGE
INSIDE PAGE
INSIDE HALF PAGE
Programme
Mini-Programme
MINI PROGRAMME
€ 5,000 (+VAT*) as Sole Support item
€ 2,000 (+VAT*) as Joint Support item (maximum 3 supporters)
Acknowledgement as supporter with company logo on back page of this pocket-size, useful ESGO Forum 2015
overview which will be distributed to all registered participants. (Advertisement not permitted)
• Supporter’s logo on the ESGO Forum 2015 website
• Acknowledgement on Supporters’ Board on-site
• Acknowledgement in the Supporters’ List in the Forum Programme
Please note that it is the Exhibitor’s / Sponsor’s responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International
Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion
of Medicines.
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EXHIBITION
The commercial/technical Exhibition will be held in Nice, Acropolis . The floor plan has been designed to maximise
Exhibitors’ exposure to the delegates. The Exhibition Floor Plan will be posted online. In the meantime, we are
pleased to receive your preliminary bookings. All spaces will be allocated based on the reservations received, on
a first-come, first-served basis.
SPACE ONLY RENTAL (Minimum of 12 sqm)
This includes:
• Exhibitors’ badges
• 100 word company / product profile in the Program
• Cleaning of public areas and gangways
• Invitation to the Welcome Reception for registered exhibitors
SHELL SCHEME RENTAL This includes:
• Exhibitors’ badges
• Shell scheme frame, basic lighting
• Fascia panel with standard lettering
• 100 word company / product profile in the Program
• Cleaning of public areas and gangways
• Invitation to the Welcome Reception for registered exhibitors
ADDITIONAL BENEFITS:
When you exhibit your company will receive the following additional benefits:
• Listing as an Exhibitor on the Website prior to the Meeting with link to the Company website
• Listing and profile in the On-Site Program/ Exhibitor Guide
• Logo on Meeting Website
• Company name on Exhibition signage during Meeting
Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning.
All these services and others will be available to order in the Exhibitors’ Technical Manual.
ALLOCATION OF EXHIBITION SPACE
Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and
Contract should be emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking
Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative
choices should be clearly indicated on the application form. Space allocations will be made in the order in which
application forms with payment are received.
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EXHIBITION
EXHIBITOR REGISTRATION
All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name.
Two exhibitor badges will be given for the first 9 sqm booked. Companies can purchase a maximum number of
exhibitor registrations as follows:
M2 PURCHASED
FREE BADGES
9-17m2
2
18-26m2
3
27-35m2
4
36-44m2
5
45-53m2
6
54-62m2
7
63-71m2
8
72-80m2
9
Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only.
An exhibitor registration form will be included in the Exhibitor’s Manual.
EXHIBITION TERMS & CONDITIONS
CANCELLATION / MODIFICATION POLICY:
Cancellation or modification of sponsorship items must be made in writing to the Sponsorship & Exhibition
Specialist
(Contact information can be found in the “Contact Information” Section, above.)
The organizers shall retain:
•
10% of the agreed package amount if the cancellation/ modification is made before
January 15th, 2015
•
50% of the agreed package amount if the cancellation/ modification is made between
January 15th, 2015 and May 1st, 2015
•
100% of the agreed package amount if the cancellation/ modification is made after
May 1st, 2015
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CONTRACT & CONFIRMATION
FOR SUPPORTERS & EXHIBITORS
Applications for Support and/or Exhibition must be made in writing with the enclosed booking enquiry form.
SUPPORTERS
Once a Support Booking Form is received a contract will be sent to you for signature with an accompanying
invoice. This contract should be signed and returned with a 60% deposit payment to the Sponsorship. Upon
receipt of the Support Booking Form the organiser will reserve the items listed in it. Completion of the Booking
Form by the Supporter shall be considered as a commitment to purchase the items.
EXHIBITORS
Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions of Support are included in this Prospectus and will be included in the Support agreement.
BOOKING PROCEDURES AND PAYMENT INFORMATION
CANCELLATION / MODIFICATION POLICY:
Cancellation or modification of sponsorship items must be made in writing to the Sponsorship & Exhibition Specialist (Contact information can be found in the “Contact Information” Section, above.)
The organizers shall retain:
25
•
10% of the agreed package amount if the cancellation/ modification is made before January 15th, 2015
•
50% of the agreed package amount if the cancellation/ modification is made between January 15th, 2015 and May 1st, 2015
•
100% of the agreed package amount if the cancellation/ modification is made after May 1st, 2015
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BOOKING PROCEDURES
AND PAYMENT INFORMATION
BOOKING PROCEDURES AND PAYMENT INFORMATION
TERMS OF PAYMENT
60% upon receipt of the sponsorship agreement and first invoice
100% from April 20th 2015
All payments must be received before the start date of the Meeting. Should the Sponsor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while
cancellation will be subject to cancellation fees as determined below.
PAYMENT METHODS
Option 1: Payment by check. Please make checks payable to: ESGO 2015
Option 2: Payment by Bank Transfer. Please make drafts payable to ESGO 2015
Account Number: 693980-52-407
IBAN: CH44 0483 5069 3980 5240 7
Clearing: 4835
SWIFT:CRESCHZZ80A
Bank charges are the responsibility of the payer
CANCELLATION / MODIFICATION POLICY:
Cancellation or modification of sponsorship items must be made in writing to the Sponsorship & Exhibition Specialist (Contact information can be found in the “Contact Information” Section, above.)
The organizers shall retain:
26
•
10% of the agreed package amount if the cancellation/ modification is made before January 15th, 2015
•
50% of the agreed package amount if the cancellation/ modification is made between January 15th, 2015 and May 1st, 2015
•
100% of the agreed package amount if the cancellation/ modification is made after May 1st, 2015
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SUPPORT BOOKING FORM
Please complete all details and send to: Maris Oreskovic • ESGO 2015 Kenes International, Rue François-Versonnex 7, 1207 Geneva, Switzerland
Tel: +31 20 763 05 15, Fax: +31 20 763 05 11 Email:[email protected]
CONTACT NAME: COMPANY NAME: NAME (as to appear in all Congress publications): ADDRESS: CITY: POST / ZIP CODE: COUNRTY: TELEPHONE: FAX: EMAIL: WEBSITE: **VAT NUMBER: I would like to book the following Sponsorship Items:
ITEM
PRICE
Educational Grants
Support of Educational Sessions
Webcasts of Key Educational Sessions
CD-Rom
E-Posters
Poster Boards
Guidelines for Treatment of Endometrial Cancer
Plenary 90 minutes Satellite Symposium (non-CME)
Plenary 60 minutes Satellite Symposium (non-CME)
Parallel 60 minutes Satellite Sympoium (non-CME)
Webcasts of Satellite Symposium
Awareness Run
Congress Bags
Glass with the Expert
Branded Water Stations
Executive Lounge
Internet Area
Laptop Lounge (Option to offer the Wi-Fi connection for support as well)
Laptop Lounge Package & Wi-Fi Delegate Access Card
Welcome Reception / Networking Event (Sole Supporter)
Coffee Breaks
Promotional Material
Hospitality Suites / Meeting Rooms
Congress Lanyards
Total Amount (please complete)
Please note that all prices are excluding VAT. Cancellation or modification of sponsorship items must be made in writing to Maris Oreskovic at
[email protected]
The organizers shall retain:
•
10% of the agreed package amount if the cancellation/ modification is made before January 15th, 2015
•
50% of the agreed package amount if the cancellation/ modification is made between January 15th, 2015 and May 1st, 2015
•
100% of the agreed package amount if the cancellation/ modification is made afterMay 1st, 2015
Provisional Booking – The item will be released if not confirmed within 7 days
Please call me to discuss our supporship package
Please send me a sponsorship contract and invoice
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SignatureDate
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EXHIBITION BOOKING FORM AND CONTRACT
Please complete all details and send to: Maris Oreskovic • ESGO 2015 Kenes International, Rue François-Versonnex 7, 1207 Geneva, Switzerland Tel: +31
20 763 05 15, Fax: +31 20 763 05 11 Email:[email protected]
CONTACT NAME: COMPANY NAME: NAME (as to appear in all Congress publications): ADDRESS: CITY: POST / ZIP CODE: COUNRTY: TELEPHONE: FAX: EMAIL: WEBSITE: **VAT NUMBER: WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY / SHELL SCHEME SPACE
Choice
Stand No
Space only
Shell Scheme
No. of Square Metres
Total Price
1st Choice
2nd Choice
3rd Choice
** Please ensure that your VAT number appear on the booking form & contract, in order to allow VAT reclaim. Please note
that all prices are excluding VAT
Provisional Booking – The item will be released if not confirmed within 7 days
Please call me to discuss our supporship package
Please send me a sponsorship contract and invoice
Company contact for Accommodation:
Email:
Telephone number: (
)
We accept the contract terms and conditions (listed in this Sponsorship and Exhibition Prospectus) and agree to abide by the
Guidelines for Industry Participation for the Meeting. I am authorised to sign this form on behalf of the applicant / Company.
Cancellation or modification of sponsorship items must be made in writing to Maris Oreskovic at [email protected]
The organizers shall retain:
•
•
•
10% of the agreed package amount if the cancellation/ modification is made before January 15th, 2015
50% of the agreed package amount if the cancellation/ modification is made between January 15th, 2015 and May 1st, 2015
100% of the agreed package amount if the cancellation/ modification is made afterMay 1st, 2015
SignatureDate
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TERMS AND CONDITION
These terms are the contractual agreement between the Organizer and the (Exhibitor/s /Supporter/s).
Application to Participate
Application to participate will be considered only if submitted on the
appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of
the acceptance or refusal of their application. In case of refusal, all
payments shall be fully refunded. In case of acceptance Supporters/
Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement.
Obligations and Rights of the Exhibitor/Supporter
Registration implies full acceptance by the Exhibitors/Supporters of
the exhibition / supporter regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in
the Congress without compensation or refund of sums already paid,
and without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to occupy the space /items allocated and to
maintain his/her installation until the date and time fixed for closure of
the event. The Exhibitor/Supporter may only present on his/her stand
or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is
permitted in any form whatsoever. Transfer or sub-letting of all or part
of the allocated spaces is prohibited.
Obligation and Rights of Organizer
The Organizer undertakes to allocate exhibition space/supporter items
space as far as possible on the basis of the preference expressed by
applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organizer reserves the
right, in case of absolute necessity, to modify the positioning of stands,
with no obligation to provide compensation to Exhibitors/Supporters.
The Organizer reserves the right to offer to a different firm any stand,
space or supporter item that has not been occupied by the event of the
opening of the Congress, with no obligation to provide compensation to
the defaulting Exhibitor / Supporter.
Liability Insurance
Equipment and all related display materials installed by Exhibitors /
Supporters are not insured by the Organizer, and the Organizer under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors
/ Supporters. The Exhibitor / Supporter agrees to be responsible for
his property and person and for the property and persons of his employees and agents and for any third party who may visit his space.
The Exhibitor/Supporter shall hold harmless the Organizer from any
and all damages/claims including those usually covered by a fire and
extended – coverage policy. The Supporter/Exhibitor will purchase insurance policies for the above listed damages.
Exhibition Regulations
The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without
prior written consent by the Exhibition Manager.
The Organizer reserves the right to alter the general layout or limit the
space allotted to each Exhibitor / Supporter, postpone the exhibition or
transfer it to another site if unforeseen circumstances warrant such
action. Should any contingency prevent the holding of the exhibition,
the Organizer will not be held liable for expenses incurred other than
the cost of exhibit space rental fees. All exhibits are to be displayed so
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as to avoid blocking aisles, obstructing adjoining booths, damaging the
premises or the leased equipment. Exhibitors are kindly requested to
allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm.
Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the
exhibition site.
Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures.
Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling
at the close of the exhibition. No dismantling or packing of the display
before the designated hour. It is the Exhibitor’s responsibility to pack
and remove or consign for shipment all items of value prior to leaving
their exhibit unattended, otherwise the Organizer will arrange for their
removal at the Exhibitor’s risk and expenses. Exhibitors are obliged to
ensure that their stands are permanently staffed during the exhibition
opening hours. Payment is to be made in accordance with the conditions of payment listed in the prospectus.
Should the Exhibitor /Supporter fail to make a payment on time, the
Organiser is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ supporter
items or seek compensation for non-fulfilment of contract. Participation by Exhibitors/Supporters is dependent upon compliance with all
rules, regulations and conditions stated herein. Access to the exhibition
is authorized on presentation of a badge issued by the Organizer. Exhibitors’ badges will not be mailed in advance and may be collected from
the Exhibition Manager’s desk. The Organizer ensures daily cleaning of
the aisles. Exhibitors /Supporters are responsible for the cleaning of
their stands. The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition
building concerned are observed.
Exhibition areas and fittings made available to Exhibitors must be
handed back in their original condition. In case of damage or loss of
equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings
must be submitted to the Organizer for prior authorization. Advertising
panels and display are not permitted outside the exhibition areas allotted to Exhibitors. The Organizer will not approve stands, which do not
comply with the accepted standards, until the necessary changes have
been made.
Code of Practice
It is the Exhibitor’s / Supporter’s responsibility to comply with the local
authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International
Federation of Pharmaceutical Manufacturers & Associations) www.
ifpma.org Code of Practice on the Promotion of Medicines. Failure to
comply with these regulations may not be used as a ground to declare
the contract void. Failure to comply with the Rules and Regulations will
not expose the Organiser to any suits, demands by the Supporters/
Exhibitor/any third party.