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Handbook on e-registration
Department
Excise and Taxation
Chandigarh
P
E-Governance
Commercial Tax Mission Mode Project
A Handbook
Of E-Registration
www.etdut.gov.in
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Handbook on e-registration
Excise and Taxation Department
Chandigarh
Page |2
Table of Contents
1 Introduction................................................................................ 3
1.1 Welcome to E-Registration Module ......................................... 3
2
Getting Started ....................................................................... 4
2.1 Registration on the Website .................................................... 4
2.2 Login ....................................................................................... 8
2.3 VAT-1 Registration ................................................................. 11
2.3.1 Preview PDF file or Submit Application ............................... 24
2.3.2 File Status ........................................................................... 29
2.4 Downloading the Registration Certificate after the grant of RCs
.................................................................................................... 30
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Handbook on e-registration
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1 Introduction
1.1 Welcome to E-Registration Module
The E-Registration module is another welcome step towards attaining
complete computerization of the VAT Administration systems in the Union Territory, Chandigarh.
The dealer submits the required information and the documents required for filing a new
application for grant of the number through website. After submission through online mode, the
file will go to particular Taxation Inspector (TI) of that particular ward and the applicant dealer will
be informed about the meeting date for production of the original documents. Then taxation
Inspector will check all the documents and after giving the remarks, submits that registration file
to the ETO level .The ETO will recheck all the documents and if the documents are genuine and
complete, the TIN will be issued to the dealer.
The URL to access the CTMMP (Commercial Mission Mode Project) is mentioned below:
URL:- etdut.gov.in
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Chandigarh
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The screenshot of E-Registration step by step process see below:
2 Getting Started
2.1 Registration on the Website
Click here for eregistration
Click on the e-Registration link on the left hand side panel under
E-SERVICES tab
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Handbook on e-registration
Department
Excise and Taxation
Chandigarh
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User Account Creation Page
Applicant enter
his/her name
here
Select Area
type here
Select Business
area here
Enter mobile no here
Enter
username here,
it should be
unique
Click here to submit
Enter e-mail id here
Enter again to confirm
email-id
Enter verification code here
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Chandigarh
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Description: The dealer can create his profile by filling the basic information in the
above form.
Please Note:
1. This is a first big step towards creating the user account. It is requested that
a valid email id and mobile number may be provided.
2. All the future communication shall be sent on these.
Validations:
1)
2)
3)
4)
The fields marked with (*) symbol should not be blank.
Mobile number should be numeric and shall contain maximum 10 digits.
Username should be unique because this is your login ID.
E-mail ID is mandatory because future communication will be done using this
email address.
5) E-mail should be in correct format.
6) PAN no should be in correct format.
On click of the submit button, the e-mail containing username and system
generated password will be sent to the given mail-id.This username and
password shall be used to login in the e-Registration module and submission of
the application.
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Welcome Screen
Click here to Login
Description: The welcome screen and the login credentials are shown to him on
screen and sent by email and sms too.
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2.2 Login
Enter Username
here
Enter Password
here
Click here to Login
Click here to clear
all the data
Description: It is the login form to access the application for a dealer. Enter the
username and system generated password (which was sent to you by e-mail and
sms) in the Login page.
Validations
1) Username and password are mandatory.
2) Username and password should be correct.
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Dealer Registration Application Page
Select
Registration
Type here
Enter Trade
Name here
Auto fills and
read Only
Fields
Enter Business
Address here
Click here to move to
Next Tab
Description: This form is used to register a dealer. There are four registration
types available for the dealer.
1) VAT (Obligatory)
2) VAT (Voluntary)
3) TOT
Validations:
The following fields are mandatory to be filled by the user. i.e.
a)
b)
c)
d)
Registration Type
Trade Name
Address
Applicant Name , Area , Ward name, Date of application will be available
automatically
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PaymentDetails
Enter Payment
mode here
Enter TR number
Select Payment
under
Select Bank Name here
Enter Payment
Date here
Click here to save
the details
Click here to go
back
Click here to submit
the application
Description: Through this form, the Dealer can enter the payment details.
1)
2)
3)
4)
5)
Types of payment mode are Challan, online or Treasury.
Select payment under VAT or CST
Amount is automatically shown.
Enter Treasury Receipt number, payment date and select Bank name.
When we click the save button the record is saved and shown in table
below and if you want to enter another detail for CST or VAT then you
fill the details again and click on save button.
6) After the payment details are added, click the submit button and the page is
redirected according to the registration type selected.
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2.3 VAT-1 Registration
FILLING VAT-1 Registration (Dealer Registration)
Auto-fills and read only
fields
Enter Liability
date here
Select Expected
Turnover here
Select Constitution of
Business here
Check any one nature of
business here
Check any one
principal goods
here
Select Bank name here
Select Area
here
Select Building name
here
Enter Pin code
here
Enter Telephone no. here
Enter Total no.
of enclosures
here
Click here to browse the
business image here
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Description: Through this form, the dealer can fill the form for registration which is
compulsory for the dealer.
Validations:
1) The fields marked with (*) symbol are mandatory.
2) The Date should be in correct format.
3) If nature of business or list of principal goods manufactured/sold is not in the
drop down menu, it can be added by the applicant into the textbox given.
The following fields will be auto-filled:1) Name of Applicant
2) Trade Name
3) Type of Registration
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Annexure-1
Select status here
Enter extent of interest
Enter designation
here
Click browse
here to upload
person image
Enter full name
of dealer/partner
Enter father/husband
name of dealer/partner
Auto-fills and
read only fields
Enter building
name/number
Enter area/road
Enter city here
Enter pin code here
Enter telephone
no here
Enter particulars
of immovable
property
Enter the
particulars of
interest in any
other business
Click here to
save or update
Click here to go to back page
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Description: The dealer can fill the Business details and a Partner detail in
Annexure-1.It is a Multiple entry form i.e if there are more than one business
person (e.g. In the case of partnership concern), the multiple entries shall be
accepted by the registration module. It is compulsory for the dealer and the
partners or the constituents of the business to submit the information in form VAT1.
Validations:
1)
2)
3)
4)
5)
6)
The fields marked with (*) symbol are mandatory.
Pin code should be numeric only
E-mail should be in correct format
Telephone number and fax number should be numeric only.
Date should be in correct format.
After inputting the information in respect of one partner, the applicant shall
press save and submit the information for the other partner.
7) After every such attempt (filling details of the partners or directors,
as the case may be), the save button shall be pressed.
8) The applicant, after completing the submission of all the Aneexure-1,shall
press next to access ANNEXURE-2.
The following fields are auto-filled:1) Name of Business
2) Principal place of Business
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Annexure-II
Auto fills and read
only fields
Select state
Enter date of
establishment
Select type
Click here to update
Select state for
additional
place of
business
Enter building name
Select area/road
Enter pin code
Enter email id
Enter telephone no
Enter date of
establishment
Select type
Select here to
update
Select here to go back
to previous page
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Description: The dealer can add the Places of Business using this form. The
information in principal place of business is compulsory, while filling of the
Additional place of business is optional. Furthermore, there are two types of
Additional places of business i.e. Chandigarh and Other.
If selected ‘Chandigarh’ as Additional Place of Business:1) Building name, Area, City, pin code, email-id and telephone number should
not be left blank.
2) Pin code and Telephone number should be numeric only.
3) Date of establishment should be in correct format.
If selected ‘other’
1) Building name, Area, City, pin code , email-id and telephone number should
not be left blank
2) Pin code and Telephone number should be numeric only.
3) Date of establishment should be in correct format.
4) State local tax registration number should not be blank.
5) State selected should be other than Chandigarh
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Annexure-III-
Select full name
of authorized
representative
Select here to enter
details of authorized
representative as per
Annexure-1 or other
Enter date from
which
authorised
Auto-fills and read
only fields
Select here to
go back to
previous page
Select to save and
continue to next
page
Description: Annexure-III is mandatory. It is used to specify authorized
representative for the business of dealer. If Authorized representative is amongst
the Dealer himself or his/her partners then we select the Annexure-I option.
Validations:
1) The fields marked with (*) symbol are mandatory.
2) Date should be in correct format.
3) Press ‘SAVE AND CONTINUE’ to proceed further to the next page.
The following fields are auto-filled:1)
2)
3)
4)
5)
6)
7)
8)
9)
Name of the Business
Place of the Business
Building Name
Area/Road
City
Pin code
Email-ID
Telephone No
Fax No
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Anexure-III (Contd.)
Enter full name
of authorized
representative
Select here to enter
details of authorized
representative as per
Annexure-1 or other
Enter
designation
Enter building name
Enter city
Enter area/road
Enter email id
Enter pin code
Select here to go
back to previous
page
Enter date from which
autorised
Select to save and
continue to next page
If the Authorized representative is other than dealer or partner’s i.e. if it is an
Advocate, we select the ‘OTHER’ option.
If, you have selected ‘OTHER’ as an option, fill in the details of the Authorized
representative and proceed further by pressing ‘SAVE AND CONTINUE’.
Validations:
1) The fields marked with (*) symbol are mandatory.
2) Date should be in correct format.
3) Press ‘SAVE AND CONTINUE’ to proceed further to the next page.
The following fields are auto-filled:1) Name of the Business
2) Place of the Business
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Personal Bond or sureties
Enter TIN no
Enter property address details
Enter person
signing
Enter amount
Enter effective
date
Select surety
under (VAT or
CST)
Enter counsel’s name
Select here to go back to
previous page
Select here to go to next page
Description: The dealer can enter the personal bond details. Personal bond is given
by other dealer as a guarantor, so guarantor enters his/her details and the TIN. It is
a multiple entry form so that the dealer can enter more than one detail. If otherwise
ordered by the Designated Officer, there is a need of two solvent sureties for Rs
50000/- each (Each Rs. 25,000/-, both under the VAT and the CST Act)
Validations
1) The fields marked with (*) symbol are mandatory.
2) Date should be in correct format.
3) Amount should be numeric only.
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Bank Guarantee
Enter branch
name
Select bank name
Enter amount
Enter effective
date
Select surety
under (VAT or
CST)
Enter expiry date
Select here to go back to
previous page
Select here to go to next page
Description: If the applicant chooses to provide the Bank Guarantees in place of
the Surety Bonds or Personal Bonds, alternatively the details of the Bank
Guarantees can be entered in these columns. The applicant enters the name of the
issuing bank, branch name and address, Amount, Effective and Expiry .It is a
multiple entry form so the dealer can enter more than one details.
Validations
1) The fields marked with (*) symbol are mandatory.
2) Date should be in correct format.
3) Amount should be numeric only.
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Form-A
Select name of
person deemed
to be manager
Select status
of relationship
Enter date of start of
business
Enter date of
first sale
Enter purchase
details by
selecting
commodity and
purpose
Enter sale details
by selecting
commodity
Click here to
save the records
Select here to go
back to previous page
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Description: This form is used to fill the information related to the Interstate
details of the sale and purchase. This form is compulsory for registration under the
Central sales Tax Act only. The dealer other than CST dealer can skip this step by
clicking on the button shown above.
Validations
1)
2)
3)
4)
5)
Name of the person deemed to be manager
Status of relationship
The date of start of business.
The date of first sale.
Date should be in correct format.
The following fields are auto-filled:1) Name of the Principal place of Business
2) Name of the other business places .
3) Name and address of the business/Partners at column number 11.
The following fields are optional.ie.
1) Business
2) Member
3) Accounts
Dealer can enter the details of the commodities required to be allowed
under the Registration for making sales and purchases by selecting the
list given in the dropdown menu. The list is comprehensive and the same
can be chosen easily.However,in case, the commodity does not find a
place mentioned in the dropdown menu, the same can be added by
writing the commodity in the ADD fields .
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Uploading the Documents
Click here to upload
the documents
Select here to go back
to previous page
Select here to go to
next page
Description: The dealer can upload the documents related to the dealer
registration through this form. It is advised that the documents be submitted in the
scanned and uploaded format to enable the office to dispose the application in an
efficient and timely manner.
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2.3.1 Preview PDF file or Submit Application
Select here to go back
to previous page
Click here to
preview file
Click here to submit
the application
Description: Before submitting the application, the dealer must check
the declaration boxes. Dealer can Preview the file in pdf format to
recheck the data he/she has entered.
Then click the send and exit button and the file will be submitted to
the Excise and Taxation Department. The acknowledgement slip and
the pdf file of the submitted application would also be sent to the
given mail id of the applicant along with the details of the meeting
date fixed with the Taxation Inspector of the concerned ward.
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PDF Preview of the submitted Application
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Click here to print
the receipt
Description: Application submitted successfully message shown to the dealer. Then
dealer can logout by clicking on the button in the right corner named logout.
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2.3.2 File Status
Login
Enter Password
here
Enter Username
here
Click here to Login
Click here to clear
all the data
Auto fills
and readonly fields
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Description: Dealer can check the online status of their file by again login with
same username and password. This form shows the complete file progress
showing the movement of the file from various levels.
This is the view only form; all the fields are auto-filled
2.4 Downloading the Registration Certificate after the grant of RCs
Enter Password
here
Enter Your Tin no
as username here
Click here to Login
Click here to cancel
Description: On successful grant of the RCs by the Department, the dealer
would be informed about his TIN number through SMS and mail on the registered
ids. Along with, he would be given a new permanent username and password. To
download his RCs, the dealer would login into the website etdut.gov.in after
entering the given username and password. It is advised that the password be
changed immediately after first entry.
Validations
1) Username and password are mandatory.
2) Username and password should be correct.
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Click here to
download the
VAT-4 form and
form B
Description: It is the Dealer Dashboard form to download his/her VAT-4
(Registration Certificate) form and Form B (only for those dealer who fill the
Form-A while registration.
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THANKS
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