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Contents
Page number
President’s Invitation
Venue
Exhibition Schedule
Gala Dinner
Hotel and General Information
Exhibition Plans
Scientific Programme
Thursday 2 July 2015
Friday 3 July 2015
Saturday 4 July 2015
Industry Registration Form
Accommodation
Stand Equipment Booking Form
General Terms and Conditions
Appendix 1: Shipping Information
Appendix 2: Visa Information
3
4
5-6
7
8-9
10-11
12-13
13-14
14
15
16-17
18
19
20
21-23
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16th Annual meeting of the European Venous Forum, in collaboration with the St Petersburg Society Phlebology
Holiday Inn Hotel, St Petersburg, Russia
Thursday 2 July – Saturday 4 July 2015
Dear friends and colleagues,
On behalf of European Venous Forum and Saint-Petersburg Venous Forum we have the honour to invite you
to the forthcoming EVF 2015, which will be held in the historical centre of Saint-Petersburg, universally recognized as
the cultural and scientific capital of Russia.
The dynamic progress of phlebology in the last decades impelled us to speak almost all languages. The
European Venous Forum (EVF) harmoniously fits into the list of the most important international meetings devoted
to venous disorders and gather not only phlebologists but many other doctors and specialists. Trauma surgeons,
gynaecologists, internists, general surgeons, haematologists, morphologists, general practitioners and cosmetologists
become more and more interested in pathophysiology, diagnostics and treatment of venous disorders.
At the beginning of the June during the famous white nights of Saint-Petersburg will share with you the
magnificence of its palaces and parks, Hermitage Brilliant Hall and the unique Amber Room. We are planning to
organize cultural events for participants as well as for their relatives and friends who are often unfairly forsaken at the
time of hot scientific discussions. Saint-Petersburg's beautiful suburbs and tours through rivers and channels will
present you the fascinating world where stones, water and classical music represent a unique harmony.
We expect about 400 delegates from all over the world. Debates in all fields of modern phlebology are
anticipated. The scientific committee has already started the careful selection of valuable studies advancing our
understanding of the pathogenesis and treatment of venous disorders. Certainly, the best studies from national
phlebology associations will be included.
Presentations in the following sections will be subjected to a stimulating discussion and constructive criticism.
- acute venous thrombosis and post thrombotic syndrome
- minimally invasive endovascular techniques in phlebology
- conservative treatment of deep vein thrombosis
- deep vein reconstructive surgery
- venotonic drugs
- compression therapy
Didactic sessions will be combined with lectures by leading specialists in the field. The Key-Note lecture of
Professor Bo Eklof who has been leading our attempts to develop phlebology in the world for many years will become
the bright quintessence of the scientific programme.
The traditional gala-dinner will take place in Peterhof. After the tour of the Great Palace the beautiful world of
Peter the Great fountains will open for us to the sound of classical music. Besides the award ceremony for the best
oral presentations two gold medals established by the Saint-Petersburg Society of Phlebologists will be granted for the
"Best achievements in phlebology".
Dear friends, we live in the wonderful time of changes when the world becomes more democratic and
multipolar. I truly believe that the art of medicine should gather people of all races and nations for the sake of
peaceful progress. We invite you to participate in EVF-2015 to discuss major problems of phlebology, communicate in
informal atmosphere and become imbued with the beauty and glory of one of the most beautiful cities in the world.
Sincerely,
Evgeny Shaydakov
President-Elect
Andrew Nicolaides
Chairman
3
Conference Venue Address:
Holiday Inn Moskovskye Vorota
Moskovsky Avenue, 97A, St. Petersburg, 196084
Tel.: +7 812 448 71 27
Tel.: +7 812 448 71 71
Fax: +7 812 448 71 72
The Holiday Inn St. Petersburg Moskovskye Vorota is a modern 4 star hotel located in the central part of St.
Petersburg, only 15 minute drive to the Hermitage and Nevsky Prospekt.
There is a metro station (Moskovskye Vorota) next to the hotel.
Pulkovo Airport is 10 km away and Moskovsky Vokzal - only 5 km.
Conference Secretariat:
European Venous Forum
PO Box 172, Greenford, Middlesex, UB6 9SD, UK
Tel: +44 (0)20 8575 7044 / Fax: +44 (0)20 8575 7044
Anne Taft MSc, Executive Director EVF: [email protected]
Dawn Bond MA, Exhibition Manager EVF: [email protected]
LLC “Alta Astra”
191024 Mytninskaya st., 1, St. Petersburg, Russia
Tel: +7 (812) 710-7510, 710-2970, 710-3402 | Fax: +7 (812) 710-7510, 710-2970
Valeria Rozhkova |[email protected]
Congress language
The official language of the congress is English. Simultaneous translation will not be provided.
Please visit www.europeanvenousforum.org for further general information.
4
Exhibition Schedule
The exhibition covers two areas: 1st Floor; Moskovsky, which is adjacent to and surrounds the lecture theatre and the
2nd Floor, comprising Levinson Area and Nikolsky Area; which is accessed via a main stairway between stands 11
and 12 and at two other points in the exhibition area. All delegates have to pass through the exhibition hall on level 1,
to access the lecture theatre.
See exhibition plans page 10 and 11.
All refreshments, including lunch will be served in the exhibition areas. The Welcome Reception on the evening of
Thursday 2 July, immediately after the last session, will also be held in both Exhibition Areas.
Exhibition Opening Times
The opening hours for the exhibition will be:
Thursday 02 July 2015: 09.00-18.30: followed by the Welcome Reception in Exhibition Areas
Friday 03 July 2015:
08.00-16.30: Depart for Gala Dinner at 17.00.
Saturday 04 July 2015: 08.00-16.15
The Welcome Reception will be held on Thursday 02 July 2015, in the Exhibition area immediately after the last
session. This is a free event for all delegates and exhibitors. We look forward to seeing you there.
Exhibition Hours Stand Set-up Times: Wednesday 1 July from 18.00
Stand set-up will take place from 18.00 on Wednesday 1 July 2015 until 08.00 Thursday 2 July 2015. All stands
should be completed and ready by 08.00 Thursday 2 July 2015.
Please notify the Exhibition Office (Dawn Bond: [email protected]/ +44 (0)20 8575 7044) in
advance of the time you intend to arrive to set up your stand.
Wi-Fi: Wi-Fi is free for exhibitors.
Stand Dimensions:
There is no shell scheme. The organisers will mark individual exhibition areas prior to your arrival.
Height restrictions:
1st floor is 3.6 metres
2nd floor is 3.1 metres (it is possible to extend up to 4.8 metres if lamps are removed – which will incur an extra cost).
Please see Exhibition plans page 10-11.
Breakdown of Stands: Saturday 4 July from 16.15
Breakdown of stands must not commence before 16.15 on Saturday 04 July 2015.
If you wish your equipment to be collected after this date, please contact Dawn Bond at the EVF Office
([email protected]/+44 (0)20 8575 7044). Additional storage charges may apply
5
Stand Includes:
One table, 2 chairs, electrical point (1 x power strip – Russian voltage = 220 (50Hz).
2 exhibition badges.
Exhibitors requiring additional equipment e.g. furniture, electric points, should indicate their requirements on the
Booking form (page 18) and return to Dawn bond at [email protected], by June 02 2015,
(Exhibitors will be advised of costs), all items are to be booked in advance.
 Stands should not be built so as to obstruct the view of fellow exhibitors and should allow the flow of
delegates through the exhibition area.
 Exhibitors are not allowed to fix anything, or cause any damage, to the floors, walls, ceiling or other parts of
the building (e.g. by using nails, screws).
 Lightweight posters and signs can be fixed, where appropriate, using fixing clay only (Blu Tack or Pâte à Fix).
 Floor carpeting, must only be held in place by double sided adhesive tape.
Additional Registrations:
Each 2x3m2 stand is entitled to two free exhibition registrations.
Larger stands are entitled to four free exhibition registrations.
Additional exhibition registrations are available at £150.00 each.
Gala Dinner tickets are £120 per person (inclusive of transfers, tour of Peterhof and Dinner).
Please use the Registration Form on page 15 of this document for all your Exhibitor registrations and Gala Dinner
tickets and return to: Dawn Bond at: [email protected].
Delivery and Shipment Information/ Including Inserts: see Appendix 1: page: 20.
For Visa Information see Appendix 2: page: 21-23.
Security
All exhibitors are advised to be extremely careful with any valuable items of equipment.
Please note that neither the venue nor EVF accept any responsibility for loss or damage of these goods.
There is 24 hour security at the venue but no regular patrol of the exhibition areas.
Insurance
The venue will take every precaution to protect all property at the conference. Security staff are in attendance but
cannot guarantee the safety of any equipment. The conference organisers, the venue and the European Venous
Forum cannot be held responsible for the security of exhibits before or during the Conference. We recommend you
obtain insurance on all your equipment.
Exhibitors are required to take out and maintain public liability insurance cover providing a minimum indemnity
of £2,000,000 for the duration of the Exhibition including the construction and dismantling periods and insure
against costs and expenses in the event that the meeting is cancelled outside the control of the venue or organisers.
It is a requirement that you send a copy of insurance cover note to the EVF Office (Dawn Bond:
[email protected]). If you do not have a policy, we recommend that you contact a specialist
exhibition insurance company.
Stand Cleaning
The venue is responsible for the cleaning of the aisles and public areas. Exhibitors are responsible for the cleaning and
maintenance of their own stands.
Badges
Exhibitor staff are requested to wear their official conference badges at all times. Each 2x3m2 stand is eligible for 2 free
exhibition registrations. Additional exhibition registrations are available at a cost of £150.00. Please see the
registration form at page 16 of this document.
6
The Gala Dinner: Friday 3 July 2015: Peterhof Palace
Cost: £120 per person (inclusive of tour, dinner, wine, entertainment and cruise), Dress Informal.
You are advised to book early as places are limited and it will be on a first come, first served basis.
The evening will commence with a tour of the Great Palace and the beautiful Great Fountains of Peter the Great. The
dinner will be followed by an award ceremony for two gold medals established by The Saint-Petersburg Society of
Phlebologists for the “Best achievements in phlebology”.
Departure will be at 17.00 from the hotel,
Peterhof is located on the Southern coast of the Gulf of Finland, 29 kilometres away from St. Petersburg. Here a small house for
Peter the Great was built in 1705, where the Tsar could take a rest on his way from Kronstadt to St. Petersburg. In 1714 the Emperor
made a decision to turn Peterhof into his main out-of-town residence. In the 18th and 19th centuries a grandiose complex of eleven
parks, dozens of buildings, and a pavilion with more than 200 fountains and numerous sculptures was formed in the area of over
1000 hectares. The Grand Palace built for Elizabeth in baroque style is a composition at the centre of the Ensemble. The Grand
Fountain Cascade, which is unique both technically and artistically, form a decorative pedestal for the Palace. The Grand Cascade
embellished with numerous fountains, gilded statues, bas-relief, and vases is crowned with the sculpture group known as Samson
Tears Open the Lions Jaws, which is dedicated to the victory of Russia in the Northern War.
7
Directions to Conference Venue/Hotel
Metro
The hotel is close to the Moskovskye Vorota metro station.
Exit the station and turn left.
Look for the mark on the roof a grey high-rise building
Enter the hotel from the Moskovsky Prospekt side
Bus or fixed-route taxi, take fixed-route taxi Nos. 3, K350, K213, K338, K226 get off on the bus stop Ploschad
Moskovskye Vorota
Directions from international and domestic Airport Pulkovo
From International Airport by fixed-route taxi, (please check the full cost before embarking on a journey).
A trip to the centre of town will cost you about approx. 600 – 800 roubles and you will be told the exact price when
you make your booking.
Take the fixed-route taxi No. K39 and get off at the bus stop the Moskovskye Vorota square
From the domestic Airport by a fixed-route taxi, take: metro to Moskovskye Vorota metro station or fixed-route taxi
Nos. 3, K213, K338, K226, K350 to the bus stop Ploschad Moskovskye Vorota
Directions from Moskovsky railway Station
By bus, take bus Nos. 3 get off on the bus stop Ploschad Moskovskye Vorota
By metro, get to Tekhnologichesky Institut metro station. Line 1 (red) make an interchange and get to Moskovskye
Vorota metro station. Line 2 (blue)
Directions from Finlyandsky railway Station
By metro, get to Tekhnologichesky Institut metro station. Line 1 (red), make an interchange and get to Moskovskye
Vorota metro station. Line 2 (blue)
Taxis
You are advised to book your taxi in advance – the drivers at the airport waiting for customers may charge three
times the going rate, (please check the full cost before embarking on a journey). A trip to the center of town will cost
you about approx. 600 – 800 roubles and you will be told the exact price when you make your booking.
You can order taxis by phoning: +7 812 068, 000, 007, 600-00-00, 600-88-88 or contact Alta Astra at [email protected]
or book via the hotel.
Currency
By law, you can only use roubles to pay for goods and services in St. Petersburg. There are many currency exchange
offices in the center of the city, though you should pay attention to the fixed commission being charged and consider
the special rates offered for the exchange of large sums. As a rule, the worst rates are available at large banks and
Sberbank in particular. Do not exchange money with private individuals. Bank offices are open from 9 am till 8 pm.
Telephone Emergency Services
Fire: 01 (from a mobile phone +7 812 01)
Police: 02 (from a mobile phone +7 812 02)
Ambulance: 03 (from a mobile phone +7 812 03)
Medical help: 003 (from a mobile phone +7 812 003)
Accidents, extreme situations: +7 812 380-9119
Lost and found: +7 812 278-3690
Rescue service (for mobile phone subscribers): 112
8
Chemists
Chemists are usually open from 9am till 9pm. Some are closed on Sundays and some Mondays. However, details of
the nearest open chemist is displayed on the door.
Tourist information
Website http://.visit-petersburg.ru/
Electricity
The city’s electric system provides the 220 Volt/50 Hertz voltage. At some hotels, however, you may require a
“European” plug, as many of the more modern buildings or hotels that have undergone major renovations have
switched to European sockets.
An adapter is also advisable.
Climate
Petersburg’s climate is almost maritime in character. The influence of the cold Baltic Sea can be felt in both the winter
and the summer – the air is always moist (relative humidity is rarely below 80%), meaning that the temperature is felt
in an entirely different way from, say, Moscow. Minus 10 degrees Celsius in the winter usually feels very cold while
25 degrees Celsius in the summer feels very hot. The situation is further complicated by the strong winds and
frequent rains that are characteristic of St. Petersburg. The length of the day in a city that is located on the 60ths
parallel is entirely dependent on the time of year: in June it is light for almost the entire day, while in November and
December it is dark by five in the evening.
Weather forecast
Average temperatures:
July
Minimum
17°C
Maximum
25°C
9
10
The final exhibition plan will be approved by the venue. The organisers reserve the right to alter the location of stands, if necessary, without prior notice.
11
16th EVF ANNUAL SCIENTIFIC MEETING
2-4 July 2015,
St Petersburg, Russia
PROVISIONAL SCIENTIFIC PROGRAMME
THURSDAY 2 July 2015
09.00-10.30
Didactic session 1: Joint Session organised by the EVF and Deep Venous Reconstructive Club
(DVRC)
(10 minute presentations followed by 5 min discussion)
09.00
09.15
09.30
09.45
10.00
10.15
From Vedensky spiral to modern concepts. Evgeny Shaydakov (Russia)
History of deep venous reconstructive surgery and the DVRS-Club. Oscar Maleti (Italy)
Relief of obstruction and abolition of reflux. Marzia Lugli (Italy)
Venous haemodynamics and current management of CVD. Andrew Nicolaides (Cyprus)
Post-thrombotic syndrome after iliofemoral DVT: can it be prevented? Anthony Comerota (USA)
Prescription of elastic compression in patients with iliac DVD. Michel Perrin (France)
10.30
Refreshments and visit Exhibition
11.00-12.30
Didactic Session 2: From Early Venous Symptoms to Surgery: an Update
(Industry sponsored symposium)
Chairmen: Evgeny Shaydakov (Russia), Andrew Nicolaides (Cyprus)
11.00
11.05
11.25
11.45
12.05
12.25
Introduction. Evgeny Shaydakov (Russia)
Better understanding of chronic venous disease (CVD). Nicos Labropoulos (USA)
Surgical procedures: clinical implications. Marzia Lugli (Italy)
Treatment of CVD from Cos to surgery: new evidence with Daflon. Armando Mansilha (Portugal)
Panel discussion. Moderator: Andrew Nicolaides (Cyprus)
Closing remarks. Andrew Nicolaides (Cyprus)
12.30
Lunch and visit Exhibition
13.30-15.00
Didactic Session 3:
Joint session Organised by the St Petersburg Venous Forum and Russian Society of Phlebology
(6 10 min presentations followed by 5 min discussion)
13.30
13.45
14.00
14.15
Radiofrequency ablation (RFA) as a part of multimodality treatment in patients with congenital
vascular malformations.
SV Sapelkin, VN Dan, IE Timina, NV Tarbaeva, SN Krupochkin, AS Karabaev, TA Erkenov. Moscow
(Russia)
Control of anticoagulation for predication and personalised treatment using thrombodynamics
assay.
I Serebriyskiy, A Krylov, A Shulutko, F Ataullakhanov. Moscow (Russia)
Technical aspects of the blood reflux elimination on the vena femoralis in case of the varicose of
lower extremities
OA Alukhanyan, EV Shaydakov, DS Aristov, Kh G Martirosyan. Krasnodar, St Petersburg (Russia)
Laboratory support of new oral anticoagulants in present and future.
12
14.45
T Vavilova, O Beliavskaia, A Bekoeva, E Vasilieva, V Yudina. St Petersburg (Russia)
Association of primary chronic venous disease with the incidence of deep venous thrombosis.
ME Shaydakov, F Lurie, AJ Comerota A.J. Jobst Vascular Institute, Toledo, OH (USA)
To be announced
15.00-15.30
Refreshments and visit Exhibition
15.30-16.30
16.30-18.30
Abstract Session 1 (3 papers)
Abstract Session 2 (6 papers)
18.30
Welcome Reception (Exhibition Area)
14.30
FRIDAY 3 July 2015
08.00-10.00
Abstract Session 3 (6 papers)
10.00-10.30
Refreshments and visit Exhibition
10.30-13.00
Presentations of Prize Winning Papers
Chair:
(10 minute presentations followed by 5 minute discussion)
10.30
10.45
American Venous Forum
Equivalent outcomes between ultrasound-assisted thrombolysis and standard catheter
directed thrombolysis for the treatment of cute pulmonary embolism.
NL Liang, ED Avgerinos, LK Marone, MJ Singh, MS Makaroun, RA Chaer. Univeristy of Pittsburg
Medical Centre, Pittsburg, PA, USA
Prospective long term comparison of anticoagulation treatment versus thrombolysis
in patients with acute iliofemoral thrombosis.
G Spentzouris1, N Labropoulos1, P Foegh2, A Gasparis1, A Tassiopoulos1, N Baekgaard 2. 1,Stony
Brook University Hospital, Stony Brook NY, USA. 2Vascular Clinic, Gentofte Hospital and
Rigshospitalet, University of Copenhagen, Copenhagen, Denmark
Japanese Society of Phlebology
11.00
Changing surgical procedures for Budd-Chiari syndrome (a single centre experience of 66 cases).
H Inafuki, S Higa, Y Totsuka, M Ando, R Arakaki, T Maeda, Y Kise, T Nagano,
S Yamashiro, Y Kuniyoshi. Department of Cardiovascular Surgery, Department of Cardiovascular
Surgery, Division Department of Bioregulatory medicine, University of Ryukyus Ryukyus, Japan
11.15
Indocyanine green lymphography and lymphaticovenous anastomosis for generalised lymphatic
dysplasia with pleural effusion and ascites in neonates.
M Mihara. Department of Vascular Surgery, Saiseikai Kawaguchi General Hospital, Saitama, Japan
13.00-14.00
Lunch
14.00-14.30
EVF Key Note Lecture:
Call for excellence in the management of venous disease - role of the European
Venous Forum. Bo Eklof (Sweden)
14.30-14.45
Microcirculatory dysfunction in chronic venous disease. Eliete Bouskela (Brazil).
13
14.45-15.30
15.30-16.00
Tribute to Asterios Katsamouris (Past- President, 2005). A Giannoukas (Greece).
Annual General Meeting (EVF Members only)
16.00-16.30
Refreshments and visit Exhibition
17.00
Depart for Boat Excursion, Visit Peterhof Palace and Gala Dinner
SATURDAY 4 July 2015
08.00-09.00
Didactic Session 4: Venous Markers and their Clinical Use
(10 min presentations followed by 5 min discussion)
(Industry sponsored Symposium)
08.00
08.15
08.30
08.45
Biomarkers of venous thromboembolism. Thomas Wakefield (USA)
Biomarkers of chronic venous disease. F Mannello (Italy).
MMP12 and VEGF as genetic risk factors for varicose veins. AI Shevela (Russia).
Commentary and practical applications. Jawed Fareed (USA)
09.00-11.0
Abstract session 4 (6 papers)
11.00
Tea and visit Exhibiton
11.30-11.45
Didactic Session 5. “Hot” Topics
(10 min presentations followed by 5 min discussion)
(Industry sponsored symposium)
11.30
11.45
12.00
Current status of graduated elastic and intermittent pneumatic compression stocking in the
prevention of DVT. Joseph Caprini (USA)
New data from the use of cyanoacrylate adhesive in GSV closure. Thomas Proebstle (Germany)
Algorithm for management of axillary vein thrombosis. George Geroulakos (UK)
12.15-13.15
Abstract Session 5 (3 papers)
13.15
Lunch
14.15-16.15
Abstract Session 6 (6 papers)
16.15
End of meeting and presentation of EVF Prizes
14
16th Annual meeting of the European Venous Forum, in collaboration with the
St Petersburg Society of Phlebologists, Holiday Inn Moskovskye Vorota, St
Petersburg, Russia, 2-4 July 2015
Thursday 2 July – Saturday 4 July 2015
REGISTRATION FORM
First name: ………………………………………………..Last name: …………………………………………Title (e.g. Dr/Mr//Mrs/Miss):
(In caps)
Mailing Address:
……………………………………………………………………………………………………………………………….
Zip/Post Code: …………………………… City: ……..………………………… Country: ……………………………………………………
Tel (incl codes): …….…………………………….. Fax: ………………………… E-mail: ……………………………………………………..
REGISTRATION FEE
Before 23 May 2015
Total (£)
After 23 May 2015
Delegate – EVF Member*
£ 350
£ 450
£
Delegate – Non EVF Member
£ 450
£ 550
£
Exhibitor
£ 150
£ 150
£
Subtotal
SOCIAL EVENTS
Reception – Thursday 2 July 2015
Congress Dinner–
Date: Friday 3 July 2015
Before 23 May 2015
After 23 May 2015
Free of charge
Free of charge
£120
£120
£
No of tickets
Total (£)
£
Sub-total
£
TOTAL PAYMENT DUE (Registration Fee + Social Events) = £
PAYMENT OPTIONS
Payment for the registration fee and Dinner must be included with the registration form. Registration will not be confirmed unless payment is
received. Payment can be made by credit card or bank transfer as follows:
Payment by Credit Card: Please deduct the sum of £_____________
from my VISA/MASTERCARD
Name of Cardholder: ……………………………………………………….
Address: ………………………………………………………………………………………………..
………………………………………………………………………………. Country: ……………….
VISA/MASTERCARD NO: …………………………………………………………………………
Expiry Date: …………………………… 3 digit security number ……..
Signature: ……………………………………………….
Payment by Bank Transfer: To make a payment by bank transfer, please send your payment to the following bank account:
Bank:
HSBC
Address:
25 Wigmore Street, London, W1U 1DP
Account Name:
European Venous Forum Ltd
IBAN No:
GB27 MIDL 4007 2541 3814 07
BIC:
MIDLGB2143F
□
□
I wish my details to be included in the list of participants and be made available to exhibitors/sponsors of the meeting
I do not wish my details to be included in the list of participants and be made available to exhibitors/sponsors of the
Meeting (please tick √ as appropriate)
CANCELLATION
Notification of cancellation must be sent in writing to the office. Refund of fees, less 30% administration charges may be applied for until 30 May
2014. After this date, no refund can be made. Refunds will be processed after the Congress.
Please return to: European Venous Forum, - Registration, PO Box 172, Greenford, Middlesex, UB6 9ZN, UK
Tel/Fax: +44 (0)20 8575 7044 / Email: [email protected]
15
16th Annual meeting of the European Venous Forum,
in collaboration with the St Petersburg Society of Phlebologists,
Holiday Inn Moskovskye Vorota, St Petersburg, Russia, 2-4 July 2015
Thursday 2 July – Saturday 4 July 2015
ACCOMMODATION
Excellent rates have been negotiated with the Holiday Inn (conference venue).
Please note: All rates include breakfast and VAT. They do not include visitors’ tax.
July is high season in St Petersburg. We recommend you book accommodation early to avoid disappointment.
HOTEL
Holiday Inn Moskovski Vorota
Moskovsky Prospekt 97A
St Petersburg 196084
Contact Details
Room Rate (per night),
(incl breakfast and tax)
Tel: +7 812 448 71 71
Fax: + 7 812 448 7172
http://www.hi-spb.com
Standard/King:
Single: 8,100 rub.
Double: 8,600 rub.
Reservations: see below
DeLuxe:
Single: 8,920 rub.
Double: 9,420 rub.
Deadline
25 June 2015
To book accommodation at the Holiday Inn:
1. Click the link
http://www.ihg.com/holidayinn/hotels/us/en/st.petersburg/ledmp/hoteldetail
to enter the website of the hotel.
2. Fill in the required information for booking on the left. Enter KKG as "Group Code" (The Code is active only for the
conference days. If you plan to stay in the Holiday Inn hotel on other days please reserve rooms for these days
additionally without the Group Code.)
3. Click "Check Availability".
4. Choose a suitable category of a room and book this room.
5. On the next page fill in all required fields and press "Confirm Reservation".
6. Final confirmation letter of registration will be sent by the e-mail given in the contact information.
Once accommodation is confirmed, the hotel will automatically issue a travel voucher. This will be required in order
to obtain a visa.
Terms and Conditions:
 Early check-in and late check-out can be either guaranteed and are provided at 100 % of daily room rate
regardless of the time of check-in/check-out or non-guaranteed and without extra charge. Standard check-in
time at Holiday Inn Moskovskie Vorota - 15:00 standard check-out time -12:00.
 Complimentary early check-in is provided from 09.00 and till the standard check-in time upon availability,
complimentary late check-out - till 18.00 upon availability.
 Complimentary early check-in and check-out can be confirmed only day-to-day.
16
Additional Hotels in the Vicinity
Hotel Russia
Sq Chernyshevsky, 11
Saint Petersburg Sq
196070,
Phone: + 7-812-329-39-01
www.Rossiya-hotel.ru/eng
U Fontana
St. Petersburg, ul. Sevastyanova st., 14
Phone: +7-812-388-12-78
e-mail: [email protected]
Room reservations by phone. (812) 388-12-78 or 371-1758, fax: (812) 371-68-91, e-mail [email protected] or
directly from the site http://www.ufontana.ru/roomsand-prices.html
The hotel Russia is situated approx 200 meters (5 min.
Walk) to the metro station "Victory Park"; It is only 20
minutes by taxi or metro to Nevsky Prospekt (city
center); and 20 minutes from the Airport "Pulkovo"
and train stations.
Location: between metro stations «Elektrosila» and
«Victory Park», near the picturesque park. Pulkovo
Airport - 5 km, to the Moskovsky railway station - 4
km. From the historic city center - 15 minutes by
subway.
See also
http://www.tripadvisor.co.uk/Hotel_Review-g298507d2711494-Reviews-U_FontanaSt_Petersburg_Northwestern_District.html
17
16th Annual meeting of the European Venous Forum,
In collaboration with the St Petersburg Society of Phlebologists,
Holiday Inn Moskovskye Vorota, St Petersburg, Russia, 2-4 July 2015
Thursday 2 July – Saturday 4 July 2015
Stand Equipment Booking Form – Additional Requirements
Company:
…………………………………………………………………………………………………………….
Contact Name: …………………………………………………………………………………………………………….
Address:
…………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
………………………………………………………. Country: ………………………………………
Telephone (including country and city town code): …………………………………………………………………………….
Fax (including country and city code): ……………………………………………………………………………………
Email: ………………………………………………………………………………………………………………………
I wish to order the following at the Exhibition at the 16th annual meeting of the EVF in St. Petersburg, Russia, 2-4 July
2015.
Stand No: …….. (See exhibition plan – pages 10-11)

Electrical equipment :
Please indicate requirements:
 Electrical socket*
 Spotlight
 Other …………………..
*Electrical socket is supplied free of charge

Furniture: Please indicate type ………………………

Catering

Booth builder

Other: Please state: ………………………………………………….
Please return by latest:
June 02 2015 to Dawn Bond: [email protected] / Fax: +44 (0)20 8575 7044
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General Terms and Conditions
Exhibitors agree to accept and adhere to the policies, rules and regulations (Conditions) outlined in the Exhibitor
Prospectus/Manual, on the website, stated by the venue, and any subsequent publication. These conditions are valid
throughout the conference. The exhibitor will be liable for any damage resulting from the failure to comply with the
Conditions.
The main activity of any exhibition stand should be the presentation of the exhibiting company and/or its products or
services only. Any additional activities, e.g. raffles must be approved by the organisers. Any activity not approved
must be withdrawn upon request.
Exhibitors undertake that their stand will be ready by 8.00am on the first day of the conference. Thursday 2 July 2015.
Exhibitors must not dismantle their stand before Saturday 4 July 2015 at 16.15 pm. All stands should be ready for
collection, fully labelled by 18.00. The security of the stand remains the responsibility of the Exhibitor, their agent
and/or contractor.
Exhibitors are not allowed to Fix anything, or cause any damage, to the floors, walls, ceiling or other parts of the
building (e.g. by using nails, screws).
Badges: All exhibitor personnel must be registered. All exhibitors must wear the badges provided by the meeting
organisers at all times.
EUMS-EACCME: All exhibitors are to comply with the UEUMS-EACCME, regulations on the support of medical
meetings.
Customs Duty: Companies are to ensure that any customs duty or tax due is paid by their company. The venue or
organisers will not sign for any delivery where there is a liability for such duty/tax.
Security: The venue and organisers will take every precaution to protect all property at the conference. Security staff
are in attendance but cannot guarantee the safety of any equipment. All exhibitors are advised to be careful with any
items of equipment and to obtain insurance on the equipment. The conference organisers, the venue and the
European Venous Forum cannot be held responsible for theft, loss or damage of equipment before, during or after the
Conference.
Fire Protection: Exits, passages, corridors, emergency exits, staircases etc. within the exhibition area must not be
blocked under any circumstances. Fire-extinguishers must be visible and easily accessible.
Materials used in the exhibitor area must be flame-proof and fire resistant. Exhibitors are forbidden to store
flammable materials in or behind the stands.
All stands may be inspected by representatives of the venue, organisers and local fire authorities. Any exhibit found
not to be fire-proof must be dismantled upon request.
Exhibitors are responsible for all claims, actions or costs for personal injury and loss of or damage to property.
Exhibitors will take out and maintain public liability insurance cover providing a minimum indemnity of £2,000,000
for the duration of the Exhibition including the construction and dismantling periods and insure against costs and
expenses in the event that the meeting is cancelled outside the control of the venue or organisers.
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Appendix 1:
Shipping and Customs Clearance:
Please contact these agencies to help with your shipments and customs clearances, we have been advised that they
can help transfer your goods safely.
Shipping Contact: BTG Expo GmbH
Mr. Jakob Unruh
E-Mail: [email protected]
Mobile Tel: +49 69 408 987 109
Office phone: +49 69 408 987 109
Office fax: +49 69 408987 222
Customs Clearance Agency: PAN-BALTSERVICE
103 Bolshoy Prospect
Vasilievskiy Island
199106 St. Petersburg, RUSSIA
Main Contact for EVF Exhibitors:
Svetlana Grishina ([email protected])
Exhibition Forwarding Department Pan Baltservice; Tel/Fax +78123226034
3 x PDF’s attached if you wish to use PAN-BALTICSERVICE (you will need to read and complete) and return to
Svetlana Grishina ([email protected])
Exhibition Name: “16th Annual Meeting of the European Venous Forum, In Collaboration with the St Petersburg
Society of Phlebologists”,
Delivery Information:
The venue will only accept deliveries of equipment from Monday 29 June 2015.
For all matters related to the storage of goods in the Hotel, please contact the Holiday Inn directly:
Contact: + 7-812-448-20-56 Evgeny, Kirill, Taya, Alexey, or + 7-812-448-71-35 Irina Buzykina
(Alta Astra or EVF does not bear any responsibility for bringing, or storage of cargo customs clearance).
Equipment should be sent to:
Holiday Inn Moskovskye Vorota
Moskovsky Avenue, 97A, St. Petersburg, 196084
Tel.: +7 812 448 71 27
Tel.: +7 812 448 71 71
Fax: +7 812 448 71 72
Labels to include the name/date of the conference, venue and location:
If you wish to send your equipment earlier than Monday 29 June 2015, please contact Dawn Bond at the EVF Office
([email protected]/ +44 (0)20 8575 7044). Additional storage charges may apply.
Please ensure that any customs duty or tax due is paid by your company and that the correct paperwork is completed.
Failure to arrange this may cause the delay in the delivery of your equipment. Neither the venue nor organisers will
sign for any delivery where there is a liability for such duty/tax.
Delegate bag inserts should be maximum of A4 size and should be sent to the same address (Venue Hotel) to
arrive from Monday 29th June (09.00-18.00) 2015 to Tuesday 30 June (09.00 – 12.00). We cannot guarantee that inserts
received after this period will be included in the delegate bags. We strongly recommend shipping your inserts.
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Appendix 2:
Visas:
Please check with the Embassy/Consulate in your country of residence for details of the entry
requirements for Russia, as they may vary for different countries.
Obtaining a Russian Visa
All foreign guests who plan to visit Russia must have a valid passport and be issued with a visa from the Russian
Consulate.
There are three steps to gain a Russian Visa:
•
Receipt of an invitation from your Hotel for the duration of your stay.
•
Obtaining the visa from the Russian consulate in the country of residence.
•
Registration of the visa on arrival to Russia – (usually at your Hotel).
Visa – is the official permission to enter and transit the Russian Federation which is given by the Consulate of Russia,
in the country of residence of the foreign citizen.
The Visa has to contain this information: surname, name (in Russian and Latin letters), date of birth, gender,
nationality, number of the passport, date of visa issue, duration of stay in Russia, number of invitation, aim of the
visit, name of the receiving party, (Hotel), type of visa required.
TOURIST VISA
You can obtain a hotel voucher after you have booked the hotel. This is “Tourist Visa” support form.
•
Book the Hotel through online registration.
•
Request a tourist visa support
•
Send us Altaastra, a copy of your passport ([email protected]).
•
The Organizing Committee can send you a tourist visa support, (hotel voucher) with which you can apply for
the Russian tourist visa.
•
The price for this service is 30 Euro.
This is the cheapest and the swiftest way to obtain the visa; issued to people visiting Russia with a non-business
status. The Tourist visa is valid for single entry and it is impossible to extend this type of visa.
For obtaining this type of visa, you are required to obtain two documents (confirmation of booking and voucher from
the hotel) in which it states the dates of stay and the name of the hotel.
NB! When completing the application form for the Russian visa you must write the aim of the visit to RussiaTOURISM.
The timescale for obtaining this tourist invitation – is 5 working days.
The price for this service – is 30 Euro’s.
On arrival to Russia
To enter Russia the foreign citizen must have a valid visa, crossing the border – the migration service will stamp your
visa. All foreigners have to complete a migratory card.
Migratory card – a small blank card divided into two parts, with information of: name, surname, date of birth,
number of passport, nationality, dates of staying in Russia. You have to complete both parts. The first part, you will
leave on entry to Russia, the second part, must be stamped at the hotel and then on departure will be submitted to the
migration service.
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Due to Russian laws every foreign citizen must register their visa (if staying on the territory of The Russian Federation
for more than three days). This registration can be obtained in any hotel or by invitation from an organisation.
This registration is very important. If the foreigner does not register – then he will have to pay a penalty 2000 roubles
which will cause a problem with the migration service on the board of Russian Federation.
The hotel can register the visa but only for the duration of your stay at the hotel.
Conditions of entry to Russia
•
The validity of passport must be more than 6 months after the end of the trip.
•
In possession of valid tickets for departure or another trip
•
Russian visa
•
No need for vaccination
NB! If you need the original tourist or business invitation from the Consulate of Russia- all expenses (post service for
the express delivery of the document) will be an additional payment.
Visas: Website information: UK
Please access this website for updated information: https://www.gov.uk/foreign-travel-advice/russia/entryrequirements
From 10 December 2014 Russian diplomatic missions and the visa application centres in London and Edinburgh will
collect biometric data (scanned fingerprints) from visa applicants above the age of 12. This applies to each Russian
entry or transit visa application.
For further information see the Russian Embassy website (http://www.rusemb.org.uk/consnews/31) and the website
of VFS Global http://www.vfsglobal.com/) who manage Russian visa applications on behalf of the Embassy. Tourist
visa applications can take 10 working days to be processed, and longer during busy periods.
Web Information for US Citizens
To access updated information please visit: http://travel.state.gov/content/passports/english/country/russia.html
You can find general visa information for Russia, but U.S. citizens should contact the Embassy of the Russian
Federation website: http://www.russianembassy.org/page/russian-consulates-in-the-u-s) for the most up to date
information regarding visa regulations and requirements.
Information for Visa Registration
According to the Russian Legislation, your visa must be registered within 7 business days upon arrival to the Russian
Federation.
While staying in a hotel, the Hotel is obliged to register all the foreign citizens during their accommodation. A
nominal registration fee may be assessed.
The cost of the Hotel service of registration at Holiday Inn Moskovskie, Vorota for the foreign citizens is 3 EUR per
person. The Hotel reserves the right to increase the registration charge for foreign citizens in case of changes in the
legislation of RF.
If you stay at a private apartment, your visa is to be registered by your Russian host. The host needs to apply at the
local police precinct or post office, fill out at:
http://www.visatorussia.com/shareweb/common/visa_registration_attach/$FILE/ArrivalNotice.pdf> notification form
and enclose a copy of your passport (photo and visa pages) and migration card. Your host will also have to present
his passport registered at the same apartment. The experience shows that getting registered through the post is less
troublesome and time-consuming than at the police station.
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Please note that not registering your Russian visa may lead to serious problems: you may be stopped by police, fined,
be made non-eligible to get a Russian visa in the future, etc. We strongly advise you to register your Russian visa to
avoid possible consequences. It is also very important to register in time.
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