1. finance

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OFFICE OF THE COMMISSIONER
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Central Excise, Customs & Service Tax Commissionerate, Bharuch
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Plot No. C/4/9, B/h Roshan Cinema, Station Road, Ankleshwar.
Phone No. 02646-223901
Fax No. 02646-223900
TENDER NOTICE
FOR HOUSEKEEPING SERVICES
TO BE CARRIED OUT AT THE OFFICE OF THE COMMISSIONER OF CENTRAL EXCISE,
BHARUCH
Sealed Tenders are invited from experienced and eligible contractors based in or around Bharuch/Ankleshwar for
the work of providing housekeeping services such as cleaning, dusting, sweeping in the Central Excise building at
Ankleshwar and Bharuch falling under Central Excise Commissionerate, Bharuch for one year from 01.04.2015 to
31.03.2016. The Tender Notice along with terms and conditions can be obtained from the office of the
Commissioner of Central Excise, Bharuch on all working days or can download from the official website
http://www.cbec.gov.in and http://www. http://excisevadodaral .nic.in. The tender form for Technical bid in
the proforma prescribed in Annexure —I, to V and the tender form for financial bid in proforma prescribed in
Annexure-VI-VII complete in all respects shall be submitted in two separate sealed covers. The submitted rate
should be without cleaning material. Both the sealed envelopes should be placed in another sealed cover super
scribing it "TENDER FOR HOUSE KEEPING SERVICES" addressed to 0/o the Commissioner of
Central Excise, Central Excise Building, GIDC, Ankleshwar, Dist-Bharuch, till 14.00 hrs of 16th
March, 2015. Details of the area for providing housekeeping services are as under:
S. No.
1.
2.
3.
Address of the premises
Central Excise Building,
Plot No. C/4/9, B/h Roshan Cinema, Station
Road, Ankleshwar
Central Excise Building, Opp. Gujarat Gas,
B/h. Amidhara Township, Bharuch
Office of the Superintendent,
Central Excise Range-V, 2nd floor, Paradise
Complex, Nr. Post Office, Jambusar
Area
27553 Sq. Ft.
(2559.63 Sq. Mtrs)
18168 Sq. Ft.
(1688.40 Sq. Mtr. )
1838 Sq. Ft.
(170.78 Sq.Mtr.)
Interested bidders shall submit both the technical bid and the financial bid separately as per the Annexure with an
earnest money deposit of Rs. 5000/- (Rupees Five Thousand only) in the form of a Demand Draft in favour of
Commissioner, Central Excise, Bharuch. Tenders without EMD will be summarily rejected. Only the bids complete
in all respects, received till 14.00 hrs. of 16th March, 2015 will be considered. The bids will be opened in at
1 6.0 0 Hrs on 16th March, 2015 (Monday) in the presence of designated Committee. If any of the bidders
likes to participate in tender opening process, they may be present at the venue at aforesaid time. The date of
opening of bids may be changed by this office due to administrative exigencies.
If the bids are sent by post/courier, it should be ensured that cover should be intact at the time of reaching destination
without any damage or loss. Department is not responsible for delay on account of postaVcourier services. Bids
received after the stipulated date & time will be summarily rejected.
The bidder shall sign and stamp each page of the tender document and all other enclosures appended to it as a token of
having read and understood the terms and conditions contained therein and submit the same along with the
technical bid. If any information furnished by the agency is found to be incorrect at a later stage, the agency shall be
liable to be debarred from providing the services and may also face financial consequences.
(Om Prakas 4 14 114 1.1
Joint Commissioner (P&V)
Central Excise, HQ, Bharuch
ANNEXURENII
FINANCIAL BID ENCLOSURE
(To be submitted in the same envelope with Financial Bid)
Name of the House Keeping Service Provider:
Address (with Telephone & fax):
Rate of wages for House Keepers:
Basic Pay
Variable DA
Gross Daily Wages
:Rs.
.Rs.
:Rs.
Add: Statutory Contributions (as per the rated mentioned below or as applicable)
EPF (12%)
Pension Fund (1.61%)
ESI (4.75%)
Bonus (8.33%)
a.
b.
c.
d.
: Rs.
: Rs.
: Rs.
: Rs.
Declaration
I hereby certify that the information furnished above is true and correct to
the best of knowledge. I understand that in case any deviation is found in the
above statement at any stage, I/VVe will be blacklisted and will not have any dealing
with the Department in future.
Place:
Date:
(Signature of Authorized Signatory with date)
ANNEXURE-VI
FINANCIAL BID DOCUMENT
(To be submitted in separate sealed cover)
1.
Name of the House Keeping Service Provider.
2.
3.
Address (with Telephone & fax)
Name & Address of the Proprietor/Partners/Directors:
(with PAN number)
4. Quotation Details:- (without Cleaning Material)
S.
No.
1.
2.
3.
Name & Office
address
Area (sq. ft)
Proposed
manpower
deployment
Central Excise Building,
Plot No. C/4/9, B/h
Roshan Cinema, Station
Road, Ankleshwar
Central Excise Building,
Opp. Gujarat Gas, B/h.
Township,
Amidhara
Bharuch
the
Office
of
Superintendent,
Central Excise Range-V,
Paradise
floor,
2nd
Complex, Nr. Post Office,
Jambusar
27553 Sq. Ft.
(2559.63
Sq.
Mtrs)
Monthly rate
per square
ft. (Excluding
Service
Tax) Rs
Total
Amount/Month
(Rs)
18168 Sq. Ft.
(1688.40
Sq.
Mtr. )
1838 Sq. Ft.
(170.78
Sq.Mtr.)
Declaration
I hereby certify that the information furnished above is true and correct to the best
of knowledge. I understand that in case any deviation is found in the above statement at
any stage, I/We will be blacklisted and will not have any dealing with the Department in future.
Place:
Date:
(Signature of Authorized Signatory with date)
Annexure-V
TECHNICAL BID
1
Name of the Housekeeping Service
provider:
2
Nanne(s) of the Proprietors / Directors
3
Registered address:
4
Telephone No.
Fax No.
Mobile No.
Email ( if any)
5
6
7
Registration No. of the Firm (Copy to be
enclosed)
No. of years of experience in providing of
Housekeeping Services (Enclose proof such as
performance reports from clients or TDS copies
for minimum of last 03 years in
Public
Sector/Govt. Organization).
Whether the firm is registered and
license holder under Contract Labour
(Regulations and Abolition) Act (Valid
copy of document is to be enclosed)
8
Permanent Account Number (PAN) of the firm
(Copy is to be enclosed)
9
Details of ESI & EPF Registration along
with copy of the registration certificate
10
Details of Service Tax Registration along with
copy of registration certificate and the copy of
Service Tax Return filed for the year 2013- 14
along with tax payment challans
11
Rate quoted complies with the
Minimum Wages Act
of
the State
Govt. of
Gujarat
and
provisions.
with all
statutory
Declaration
I hereby certify that the information furnished above is true and correct to the best of
knowledge. I understand that in case any deviation is found in the above statement at any
stage, I/We will be blacklisted and will not have any dealing with the Department in future.
Place:
Date:
(Signature of Authorized Signatory with date)
Annexure-IV
Terms of Payment
(1) The contractor shall submit monthly bill for the services rendered along-with
the Acquaintance Roll duly signed by the department's authorized officer and the
proof for remittance of the statutory deductions like ESI, EPF, Insurance etc.
along-with the Firm's contribution to the respective (ESI / EPF / Insurance)
accounts of the deployed personnel. No interim bills will be entertained. Payment
will be made through cheque/NEFT/ECS or by any other mean within 10 to 15 days from
the date of submission of the bill provided that there is no dispute in respect of rates,
quantity and quality of work and on the basis of endorsement made by the
respective caretaker. The payment is subject to TDS applicable as per the Income
Tax act, 1961 & availability of funds.
(2) Bills shall be paid on a monthly basis for the services rendered based on
actual covered area, if found in order. In case of any complaint of non-fulfillment
or any obligation under the contract, the Commissioner of Commissioner of
Central Excise, Bharuch reserves the right to deduct the payments due from the
contractor from monthly bill(s) or from the security deposit.
(3) In case this office receives any complaint regarding non-payment or short
payment, of any kind of wages to any personnel, the amount payable to these
personnel will be recovered from Contractor's bill or from the security deposit
and will be paid to such personnel.
(4)We agree to the above terms and conditions.
Place:
Date:
Signature with Date
Name of the Firm:
Seal.
Mob No.:
Annexure-Ill
DECLARATION REGARDING ACCEPTANCE OF TERMS AND
CONDITIONS CONTAINED IN THE TENDER DOCUMENT
To,
The Additional Commissioner (P&V),
Central Excise HQ, Bharuch,
Plot No. C/419, B/h Roshan Cinema,
Station Road, Ankleshwar, 393002
Madam,
I have carefully gone through the Terms and Conditions contained in the Tender
Notice No. 02/2014-15 dated 29.01.2015 regarding House Keeping Services Contract in the
offices under jurisdiction of the Commissioner of Central Excise, Bharuch situated at
various locations as mentioned in Annexure-I of the said Tender Notice.
I declare that all the Terms and Conditions of this Tender Notice are acceptable to my
Company. My Company does not have any terms and conditions of its own in respect of
quotation being submitted for the same. I further certify that I am an authorized signatory of my
company and am, therefore, competent to make this declaration.
Yours truly,
Signature of authorized signatory with date:
Name:
Designation:
Name of firm:
Address:
t.-4!
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/
38. EMD:
The Earnest Money Deposit shall be forfeited:
a) If the bidder withdraws his bid during the period of bid validity;
b] The tenderer will be disqualified and EMD forfeited in case of any reference as
'defaulter' is received from any enforcement authority;
39. Additional Terms and Conditions:
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
For the purpose of housekeeping the office shall be functional on 6 days in a week
excluding Sundays and Closed Holidays.
The prime object of housekeeping services it to maintain the entire premises in neat
and tidy condition and to be kept hygienic at all times.
Cleaning of toilets, windows, wash basins & other fittings to be done with phenyl/lyzol
twice a day.
Sweeping, wet mopping of all the office area including the staircase is to be done on a
daily basis.
Furniture like tables, chairs, visitors chairs, sofas and cupboards and all electronic
gadgets like computers, telephones, fax machines, photocopier machines etc have to
be maintained dust free and dusting has to be carried out on a daily basis.
All the sweeping, garbage and wasted should be collected and disposed off in the
nearest garbage collection center.
The work of cleaning of the office should be completed before 9.15 a.m. daily.
On a weekly basis, every Saturday non routine work like washing of floor with
surf/vim/ soap and water, removal of cobwebs in corridors, chambers, and
lavatories must be carried out. Rigorous cleaning of window panes, ventilators etc
should be also done on Saturday.
Shifting of furniture and other equipments should also be carried out, if required.
Mats, Carpets, artificial and natural plants hold be attended to on a daily basis.
Care should be exercised while cleaning electronic gadgets.
Any other work assigned by the administration/authority concerned.
If labour is required on Sunday/gazette holiday, no extra charges will be paid
to the contractor.
40. Penalties:
(ii)
Contractor will attract a penalty of Rs. 1000/- (rupees one thousand only) per day, if
housekeeping and cleaning services fails due to his absence or any other reason.
In the event of failure in maintaining the housekeeping services on any day upto the
desired standard, in part or full, the contractor is liable to penalty @ 500/- (rupees Five
Hundred Only) per day, which shall be recovered from the bills or otherwise. For the
purpose of imposing penalty, the decision of the Commissionerate will be final and
binding on the contractor and shall not be subject to dispute or arbitration.
It is made clear that the engagement of the service provider does not in any way
41.
confer any right to the service provider that may be deployed by him in this office for claiming
any regular or part time employment in this office or any other Government offices.
Signature with Date
Name of the Firm:
Seal.
25. The contractor shall be solely responsible for payment of wages/salaries including
leave salary, bonus, gratuity and other allowances to his personnel that might
become applicable under any Act or order of the Govt. to the personnel as
applicable to them.
26. The contractor should ensure that there is no scope for any grievance from
the personnel on delayed or short payment of any of the wages, failing which
this office will have liberty to pay such unpaid or short paid wages to the employee of
the contractor from the security deposit and penalty of Rs. 1000/- in each case will be
imposed on the contractor.
27. Mode of payment will be monthly and payments to the house keeping contractor will be
through account payee cheque/NEFT/ECS or any other mean only. Income Tax shall be
deducted at source, as per the prevailing Income Tax Act, from the monthly bills.
28. The contractor / service provider will be responsible for payment of Service Tax.
Besides the wages, the service provider has to made contribution to the EPF, ESI
accounts to their employees from time to time, as per the existing rules. Service
provider shall submit proof of such payments with complete details, with
respect to each employee, with the bills of the subsequent month failing which
their bill will not be reimbursed. Consequential benefits shall also be given to the
employees by the contractor during the contract period.
29. The contractor shall indemnify and shall keep this office indemnified against acts of
omission or negligence, dishonesty or misconduct of the men /women engaged for
the work and this office shall not be liable to pay any damages or compensation to
such persons or to third party. All damages caused by the Housekeeping personnel
shall be charged to the contractor and recovered from its dues! bills.
30. Contractor shall be fully responsible for theft, burglary, fire or any mischievous deed
by his staff. Any loss due to any of above reasons shall be compensated by him in full.
31. This office shall not entertain any claim arising out of mishap, if any that may take
place while discharging the duties by the labour provided by the Contractor.
32. No other personnel except service providers authorized representative shall be
allowed to enter the office premises. The personnel of Contract should carry with
themselves proper ID card issued by the contractor/representative of the contractor.
33. The House keeping contractor shall strictly comply with the terms and conditions of the
agreement which will be executed with the successful contractor. Failure by the
contractor to comply with such statutory requirements and/or the terms of the
agreement during the period of agreement of deficiency in services shall result in
termination of the contract.
34. For termination of this agreement two months notice will be required from the
service provider Agency side in writing. The Commissioner of Central Excise,
Bharuch, reserves the rights to terminate this contract on a notice of thirty
(30) days without assigning any reason whatsoever.
35. In case of any dispute, the decision of the Commissioner, Central Excise & Service Tax,
Bharuch shall be the final and binding on all the parties concerned.
36. In case of breach of terms and conditions mentioned above, the competent authority
will have the right to cancel the contract without assigning any reason thereof and
nothing will be payable by the 'said Office' in that event.
37. All consumable and material required for the purpose such as broom, soap oil, sticks, and
other cleaning material phenyl, will be provided by the Department.
Bid and Financial Bid have to be filled in clear and legible format.
10. The Firm participating in the Tender should abide by the terms and conditions
specified in this tender document. The tender documents of the firms submitting
conditional offers are liable for outright ejection.
11. The Department shall be under no obligation to accept the lowest or any other offer
received in response to this tender notice and shall be entitled to reject any or all
offers including those received late or incomplete offers without assigning any
reason whatsoever.
12. The Firm which has participated in the Tender and which has failed to fulfill any of
the above terms and conditions will be automatically disqualified from taking part in
the tender process.
13. The Department reserves the right to postpone and/ or extend the date of receipt,
opening of rates/quotation or to withdraw the same, without assigning any reason
thereof.
14. The firm / Service Provider is required to submit the complete Rates/ Quotations
only after satisfying each and every condition laid down in the enclosed Annexure.
15. Rates/Quotations should be submitted and signed by the firm with its' current
business address and contact number.
16. The Bidder shall quote their rates on "Rate per square foot per day" (in both words
and figures.) which should include deduction towards PF, ESI etc.
17. The contract will be awarded for one year from the date of entering the contract.
18. The rates will be valid for two Years from the date of entering into contract.
19. The personnel deployed by the contractor should be in uniform. They should be well
experienced and trained adequately and should be of sound health. They should be
well behaved, well mannered and well dressed.
20. Within the office premises, the contractor's personnel shall not do any private work
other than their normal duties.
21. The contractor shall deploy 02 (two) supervisors (one at Ankleshwar and another at
Bharuch office), they will supervise the cleaning work done by their personnel up-to
the mark and they will also maintain attendance register of the casual labours and
submit monthly abstract to the department's authorized officer.
22. The contractor through their supervisor shall ensure to complete the cleaning work of
the entire office premises before 9.15 am daily. The personnel will perform all the
duties assigned to the contractor and as specified from the department from time to
time.
23. The supervisors will report to the Officer in charge assigned by the department (i.e.,
caretaker/Adm. Officer/PRO/GSO). If a particular worker is absent on any day, another
person should be deployed in his place. For any absence and non- engagement, no
wages shall be paid.
24. The contractor should pay to their personnel a minimum wages at the prevailing rate
as fixed under Minimum Wages Act, prescribed by the State/Central
Government. Any breach of these conditions will be liable for termination of the
contract and the same would be dealt accordingly.
Annexure-II
General Terms and Conditions (to be furnished on 100/- non judicial stamp paper)
1. This service will be required for a period of one year i.e. from 01.04.2015 to
31.03.2016. It will be open to the Office of the Commissioner of Central Excise,
Bharuch to extend the term of the agreement on the same terms and conditions for a
further period of one year, if necessary.
2. The service provider shall be based in or around Ankleshwar/Bharuch.
not
shall
and
service
direct
provide
shall
provider
service
3. The
transfer/sublet/appoint any other person/ Sub-Contractor for the said services. The
Firm participating in the tender is required to quote for the housekeeping services to be provided at
"RATE PER SO.FOOT. PER MONTH" in both words and figures which should include
wages, PF, ESI, Insurance, Service Charges etc. The Firm shall also quote the number
of personnel & Supervisor(s) proposed to be deployed, so that the criteria of satisfying the
minimum wages requirement can he worked out.
4. The firm partidpating in the tender shall submit a Demand Draft for Rs.5000/- (Rupees Five
Thousand Only) drawn from any Nationalised Bank in favour of "The Commissioner of Central
Excise, Bharuch" and payable at Ankleshwar towards the Earnest Money Deposit. The Demand
Draft for Rs.5000/- has to be enclosed with the Technical Bid without which the
submitted tender document will be liable for rejection. However, the vendors who have been
issued Exemption Certificate by the Ministry of Micro, Small & Medium Enterprises, Government of
India are exempted from furnishing the said Earnest Money Deposit.
5. The Earnest Money Deposit of all the unsuccessful bidders will be returned by this
Office within a period of 30 days from the date of opening of the received tenders.
However, in case of the successful bidder breaking out from the terms and
conditions of this Tender or refuses to honour the award of contract, the Earnest
Money Deposit will be forfeited and a fresh tender will be called for.
6.
The Firm, to which the Housekeeping Service Contract is awarded, shall deposit
a security amount @ 10% of the total contract value for a period of 13 months from
the date of contract. This security amount has to be furnished in the form FDR favouring "The
Commissioner of Central Excise, Bharuch" within 15 days from the date of the enactment of the
contract. The security deposit shall be forfeited in case of any breach of contract or any violation of
the terms and conditions of this Tender Notice. On satisfactory completion of the contract, the
security amount will be refunded to the Firm within 30 days from the expiry of the contract period.
7. After awarding of the contract, if the Firm withdraws or the department terminates
the contract for violation of terms and conditions and / or deficiency in services
during the period of contract, the additional expenses in hiring a new contractor on
temporary arrangement till the time of appointing a regular contractor through a
similar tender process, will be adjusted against the security deposit provided by the
Firm.
8. The firm participating in the tender should register under the ESI, Provident Fund
and other relevant statutory enactments to the employment of labour and they shall
enclose the copy of Service Tax Registration, PAN, ESIC Registration, EPF
registration, license issued under Contract Labour (R&A) Act, 1970, Registration
Certificate of Establishment etc. with the Tender Documents.
9. The Authorised Signatory of the Firm participating in the tender shall sign and stamp
all the pages and enclosures of this tender document as a token of having read and
understood the terms and conditions contained therein and submit the same alongwith the Technical Bid. All the information in Annexure-I to VII relating to Technical
An nexu re-I
Tender Notice No. 02/2015
SI.
No
1
2.
3.
Total
area
location/ floor
Locations
Central Excise Building,
Plot No. C/4/9, B/h Roshan
Cinema, Station Road,
Ankleshwar
Central Excise Building, Opp.
Gujarat Gas, B/h. Amidhara
Township, Bharuch
of
27553 Sq. Ft.
Cleaning Work
Entire area of the office premises including
stair case, both Ladies and Gents Toilets
& Compound etc.
(2559.63 Sq. Mtrs)
Entire area of the office premises including
stair case, both Ladies and Gents Toilets
& Compound etc.
18168 Sq. Ft.
(1688.40 Sq. Mtr. )
1838 Sq. Ft.
Office of the Superintendent,
Central Excise Range-V, 2nd
floor, Paradise Complex, Nr. (170.78 Sq.Mtr.)
Entire area of the office premises including
stair case, both Ladies and Gents Toilets &
Compound etc.
Post Office, Jamusar
Total
Area
47,559 Sq. Ft.
(44418.81 Sq. mtr.)
On unsatisfactory service report received from any of the any of the
Division/Section of this office, this office reserves the right to cancel the contract without prior
notice and to award the contract to second lowest bidder for the rest of the period.
We agree with the above.
Place:
Date:
Signature with date
Name of the firm: