November 16, 2013 Lethbridge Public Library Handmade Fair Exhibitor Information Package The Lethbridge Public Library’s Handmade Fair will bring together the arts and crafts community of Lethbridge. Local arts organizations will provide free demonstrations and tutorials on crafts, and a craft sale by local artists and craftspeople will showcase this town’s diverse talents. As an exhibitor at the Lethbridge Public Library’s Handmade Fair, your small/independently owned craft business will enjoy the benefit of aligning with the Lethbridge Public Library to create an overall positive experience for our community and in the process give you a dynamic environment in which to sell your handmade arts and crafts. This year’s Fair will be held on Saturday, November 16th at the Main Library building downtown (5th Ave and 8th St. South) - Organizations 10:00 a.m. – 2:00 p.m., Craft Sale 10:00 a.m. – 4:00 p.m. Types of Exhibitor Space There are 28 exhibitor spaces available. Spaces will be assigned on a first-come, first-served basis. The first 16 exhibitors will have the tables around the outer ring of the Theatre gallery. The following 12 exhibitors will have tables shared back-to-back with another vendor.  Theatre Gallery, Main Branch – table size 6’ x 30”, 2 chairs Exhibitor Fees ($20/table)   $20/table for small arts and crafts vendors (NO SALE OF FOOD) Exhibitor space will only be confirmed upon receipt of both the registration form and full payment. There will be no refunds for cancellations after October 26th. Exhibitor Regulations 1. Exhibitors are responsible for set-up & take down. Displays may be set up between 9:00 am and 10:00 am on Saturday, November 16th, 2013. Displays must be up and vehicles removed from the site parking lot before 10:00 am. Street parking is available. 2. The Handmade Fair reserves the right to reject exhibitor applications whose equipment, display or presentation is not in keeping with our fair’s objectives as an all-ages community event. 3. If for any reason an exhibit, their staff or contents are deemed objectionable by library management, the exhibit will be removed without refund. Lethbridge Public Library Handmade Fair: call (403) 329-7390 or email [email protected] November 16, 2013 Lethbridge Public Library Handmade Fair Exhibitor Information Package 4. Exhibitors must contain all materials, demonstrations, and promotions within the boundaries of their exhibit space 5. Exhibitors agree to remove their exhibits from the Fair site by 5:00 pm November 16th, 2013. If the exhibit is not dismantled by this time, library staff will take down the exhibit and exhibitors will be billed for any costs incurred. In this event the library accepts no responsibility for damage to the exhibitor property or equipment. 6. The Lethbridge Public Library will provide signage directing patrons to exhibitor areas, but does not provide signage for each exhibitor booth. 7. Please provide a detailed description of your products and activities on the registration form. 8. Exhibitors are responsible for collecting, bagging and removing their own garbage and recycling materials. Bins will be available on site. 9. The Lethbridge Public Library makes no guarantees, direct or implied, as to the attendance or number of participants at the fair. Important: The Lethbridge Public Library is responsible for hosting and organizing the Handmade Fair. The Exhibitor agrees to indemnify and hold harmless the Lethbridge Public Library, and any other participants from and against any direct or indirect loss or damage to persons or property caused by any act of the Exhibitor, its employees, servants or agents. The Lethbridge Public Library shall not be held responsible for any direct or indirect loss or damage of any kind or nature, however caused, incurred by the Exhibitor, its employees, servants or agents, as a result of its occupation of exhibit space or other participation in the Handmade Fair. For more information contact: Kat at 403-329-7390 or fax (403) 329-1478 Mailing address: LETHBRIDGE PUBLIC LIBRARY Lethbridge, Alberta 810 5 Avenue South, T1J 4C4 Lethbridge Public Library Handmade Fair: call (403) 329-7390 or email [email protected]