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EXPO QUICK FACTS
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
SHOW DATES: August 5 – 7, 2015
SHOW LOCATION:
Miami Beach Convention Center
DEADLINE DATE TO RECEIVE DISCOUNTED RATES:
EXHIBITOR MOVE-IN:
SHOW HOURS:
SHOW CLOSES:
AISLE CARPET ROLLED UP:
EMPTIES RETURNED:
EXHIBITOR DISMANTLE:
FREIGHT PICK UP:
Monday,
Tuesday,
Wednesday,
Thursday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Saturday,
July 20, 2015
August 3, 2015
August 4, 2015
August 5, 2015
August 6, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 8, 2015
11:00am
10:00am
10:00am
10:00am
10:00am
2:00pm
2:00pm
4:00pm
2:00pm
2:00pm
8:00am
-
5:00pm
5:00pm
5:00pm
5:00pm
2:00pm
- 4:00pm
- 8:00pm
- 8:00pm
- 8:00pm
- 10:00am
All carriers must check-in no later than 10:00am on Saturday, August 8, 2015.
Any freight leaving the building before 5:00pm on Friday, August 7 th will not be charged overtime. Freight leaving the
building after 5:00pm on Friday, August 7th and on Saturday, August 8th will be charged overtime.
OVERTIME CHARGES:
Please be advised that overtime charges will apply during MOVE-IN after 4:30pm and will apply during MOVE-OUT
after 5:00pm.
SHOW COLORS:
Back Drape:
Side Drape:
Black
Black
Black Aisle Carpet
BOOTH EQUIPMENT:
Each 10’ x 10’ booth area will be provided with an 8’ high background drape, 3’ high side drape and a booth
Identification sign (7” x 44”).
CARPET COLOR:
Individual booths are NOT carpeted. You may carpet your booth area in any offered color, please see our enclosed
Furnishings Rental form.
ADVANCE WAREHOUSE SHIPMENT:
Materials should be shipped to arrive at our warehouse NO LATER THAN July 27, 2015. Freight received after this
date will incur a 25% late handling fee.
FIME 2015
Your Company Name Booth #
EXPO Convention Contractors, Inc.
15959 NW 15th Avenue
Miami, Florida 33169-5607
See our Shipping & Drayage form for complete details.
DIRECT SHIPMENT TO FACILITY:
Shipments will be received at the exhibit facility on Monday, August 3, 2015 between 11:00am – 5:00pm and on
Tuesday, August 4, 2015 between 10:00am – 5:00pm.
FIME 2015
Your Company Name Booth #
EXPO Convention Contractors, Inc.
c/o Miami Beach Convention Center
1901 Convention Center Drive
Miami Beach, Florida 33139
See our Shipping & Drayage form for complete details.
ASSISTANCE:
We want you to have a successful show. If we can be of assistance, please call our Exhibitor Sales & Service
Department at 305.751.1234 or email Nancy Stewart at [email protected].
31
IMPORTANT DATED MATERIAL
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DEAR EXHIBITOR,
EXPO Convention Contractors, Inc. is pleased to provide complete exhibitor services for the FIME 2015,
August 5-7, 2015 in Miami Beach. In our commitment to promise an enjoyable and smooth-running event, this
EXPO Exhibitor Service Kit has been prepared for your use in planning your exhibit. Please review the following
information carefully and place orders early to save time, money and worry!
Each 10’ X 10’ Booth Package will include:
8’ High Backwall and 3’ High Side Drapery in Black
1 – Exhibitor Identification Sign
Move-in and Move-Out Schedule:
Exhibitor Set Up:
Monday,
Tuesday,
Show Opens:
Wednesday,
Thursday,
Friday,
Show Closes:
Friday,
Aisle carpet rolled up: Friday,
Empties Returned:
Friday,
Exhibitor Dismantle: Friday,
Freight Pick up:
Friday,
Saturday,
August 3, 2015
August 4, 2015
August 5, 2015
August 6, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 7, 2015
August 8, 2015
11:00am
10:00am
10:00am
10:00am
10:00am
2:00pm
2:00pm
4:00pm
2:00pm
2:00pm
8:00am
-
5:00pm
5:00pm
5:00pm
5:00pm
2:00pm
- 4:00pm
- 8:00pm
- 8:00pm
- 8:00pm
- 10:00am
All carriers must check-in no later than 10:00am on Saturday, August 8, 2015.
Any freight leaving the building before 5:00pm on Friday, August 7th will not be charged overtime. Freight
leaving the building after 5:00pm on Friday, August 7th and on Saturday, August 8th will be charged
overtime.
ADVANCE ORDER DEADLINE
To take advantage of discounts, advance orders must be paid in full and received with payment no later than
JULY 20, 2015. We must have a major credit card on file to process your orders! Please complete the Payment
Policy Form in its entirety with correct information. EXPO Exhibitor Order Forms must be returned to our Miami
office and can be faxed directly to 305-751-1298. Order forms for electrical, audio/visual, telephone etc. should be
returned to the specific contractor providing these services.
IMPORTANT SHIPPING PROCEDURES
EXPO recommends shipping exhibit materials up to 30 days in advance prior to the event to our Advance FreightReceiving Warehouse. Making advanced shipping arrangements will ensure a prompt and secure delivery to your
exhibit site! The event’s location will not have the facilities to receive and store such materials in advance and may
refuse your shipment and/or additional charges may be incurred.
For Advance Shipping to Warehouse: All freight shipments must be shipped prepaid and received in our
warehouse no later than JULY 27, 2015. A 25% late charge will apply if orders for advance shipping are
received after this date.
For Direct Shipping to Show Site: Please DO NOT ship exhibit materials directly to show site to arrive
prior to AUGUST 3, 2015. You must designate your shipments for arrival during exhibitor set-up date only
and label your materials “In Care of EXPO Convention Contractors, Inc.”
Please call our Exhibitor Sales & Services Department at 305-751-1234 for any questions we may assist you
with. We look forward to working with you and wish you a very successful event!
Sincerely,
EXPO Convention Contractors, Inc.
Nancy Stewart
32
PAYMENT POLICY
DISCOUNT DEADLINE:
July 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED, SIGNED
AND RETURNED TO EXPO
ADVANCE AND/OR FLOOR ORDERS: All Orders require ADVANCE PAYMENT for initial estimate of charges for services AND a VALID CREDIT CARD with
proper authorization be provided to EXPO. You may prepay with a check written on your company, but a credit card is required by EXPO to ensure any
unexpected charges, such as additional freight, clean up costs, etc, are paid at the time the Show closes.
THIRD PARTY ORDERS: If you choose to contract work to a Display or Exhibit house/company and/or require services from EXPO, the Payment Policy
presented above shall apply. EXPO must be notified, in writing, from exhibiting company of any other display or exhibit company involved in the set up or
breakdown of exhibits. The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf. If a third party is to be invoiced for certain items
or services, please complete and submit Expo’s Third Party Payment Policy prior to placing order.
DRAYAGE TO WAREHOUSE OR SHOW SITE AND/OR LABOR: EXPO’s Payment Policy must be adhered to by Exhibitor prior to any freight being shipped to
EXPO. All charges for freight, assembling, disassembling, shipping, handling and any other must be prepaid. If adjustments or additional charges are required at
Show Close they will be charged to the enclosed Credit Card provided, unless Exhibitor disputes charges in writing. EXPO is not responsible for any damage or
loss of your freight, please secure round trip insurance from your company insurance carrier.
ALL CHARGES: All charges/costs requested by Exhibitor MUST be PAID IN FULL before services are rendered, and any adjustment and/or additional charges
must be paid by Show Close. Such costs will be charged to Exhibitor’s credit card provided unless prior arrangements have been made. All checks must be
drawn on a U.S. bank, and there will be a minimum charge of $39 for each NSF check written to EXPO.
ADJUSTMENTS: Exhibitors are responsible for ensuring services are rendered as ordered prior to the Show opening. All requests for adjustments must be
made on site prior to the Show’s closing. EXPO will not be responsible for adjustments after the Show closes unless prior arrangements have been agreed to in
writing by EXPO.
SALES TAX: Applicable city, county and state sales tax will apply. If any Exhibitor is exempt from paying sales tax, it is the Exhibitor’s responsibility to provide
EXPO with its tax exempt number prior to beginning of show.
CANCELLATION POLICY: In the event of a natural disaster, acts of God or terrorists, which result in the cancellation of this event, EXPO will be entitled to a fee
equal to the percentage of work completed by EXPO. This percentage will be determined solely by EXPO. In the event the deposit received exceeds the
percentage of work completed, EXPO will refund the excess deposit .
COLLECTION POLICY: In the event this contract is turned over to an attorney for collection or dispute, EXPO will be entitled to reasonable attorney fees.
Return via fax 305-751-1298 or email [email protected]
We accept American Express, Visa, MasterCard and DiscoverCard for your convenience.
No checks will be accepted at show site.
Exhibitor _______________________________________________________ Booth ____________________
Address _________________________________________________________________________________
City _______________________ State ______________ Zip ______________ Country _________________
Phone ________________________________________ Fax ______________________________________
Email ___________________________________ Contact/s _______________________________________
Credit Card Used For Payment: No. _________________________________________ Expires ___________
Security Code _________________ (The 3 numbers on back of card or for Amex the 4 numbers on the front)
Billing Address for credit card: _______________________________________________________________
City _________________________________________ State ___________ Zip Code ________________
Credit Card Holder (Print Name) ____________________________ Signature _________________________
List Persons Authorized to Incur Charges on Credit Card __________________________________________
*****Cardholder hereby authorizes EXPO to charge credit card described herein for all charges incurred by Exhibitor and has read, understands, and
agrees to all forms in the exhibitor manual and agrees to pay all charges as described in Cardholder Agreement. All estimated charges must be paid
in ADVANCE, AND a valid credit card must be on file with EXPO authorizing payment for modified and/or additional charges. All Charges must be paid
by end of Show.
33
THIRD PARTY PAYMENT
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
PLEASE FILL OUT THIS FORM IF YOU ARE HAVING A THIRD PARTY PAYING FOR YOUR ITEMS/SERVICES. NO
SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED, SIGNED AND RETURNED TO EXPO
THIRD PARTY PAYMENT CONDITIONS: This form must be completed and signed by BOTH PARTIES and returned to EXPO prior to
placing any orders. If there is any doubt which party is to be invoiced for a service, the exhibiting firm accepts responsibility for payment.
The exhibiting firm is ultimately responsible for payment of all charges by show conclusion. If charges have been billed to the wrong
party and EXPO was not provided with the completed Third Party Payment Policy prior to the order being placed, any refund must be
settled between the exhibiting firm and third party.
PLEASE INDICATE WHICH ITEMS/SERVICES ARE TO BE INVOICED TO THE THIRD PARTY:


All Expo Services
Freight Handling


Booth Cleaning
Furniture/Carpet


Booth Labor
Other (Specify): ______________________________________________
We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event
the third party named below does not make payment, such charges will be presented to the exhibiting firm, and exhibiting firm
will make payment to Expo prior to the close of the show. (Signature required below.)
Authorized Firm Representative Signature: ________________________________________________
EXHIBITING COMPANY
Exhibiting Company:______________________________________________________________ Booth #:____________________
Address: __________________________________________________________________________________________________
City: _____________________________________ State: ______________ Country: ______________ Zip Code: ______________
Phone: __________________________________________________ Fax: _____________________________________________
Email: ______________________________________________ Contact/s: _____________________________________________
Credit Card Used For Payment: No.: ________________________________________________ Expires _____________________
Security Code _________________ (The 3 numbers on back of card or for Amex the 4 numbers on the front)
Billing Address for credit card: _________________________________________________________________________________
City: _____________________________________ State: ________________ Country: ____________ Zip Code: ______________
Credit Card Holder (Print Name): __________________________________ Signature: ____________________________________
List Persons Authorized to Incur Charges on Credit Card: ____________________________________________________________
****Cardholder hereby authorizes EXPO to charge credit card described herein for all charges incurred by Exhibitor and has read, understands, and agrees to all forms in the exhibitor
manual and agrees to pay all charges as described in Cardholder Agreement. All estimated charges must be paid in ADVANCE, AND a valid credit card must be on file with EXPO
authorizing payment for modified and/or additional charges. All Charges must be paid by end of Show.
THIRD PARTY
Third Party Company Name:_______________________________________________________ Booth #:____________________
Address: __________________________________________________________________________________________________
City: _____________________________________ State: ______________ Country: ______________ Zip Code: ______________
Phone: __________________________________________________ Fax: _____________________________________________
Email: ______________________________________________ Contact/s: _____________________________________________
Credit Card Used For Payment: No.: ________________________________________________ Expires _____________________
Security Code _________________ (The 3 numbers on back of card or for Amex the 4 numbers on the front)
Billing Address for credit card: _________________________________________________________________________________
City: _____________________________________ State: ________________ Country: ____________ Zip Code: ______________
Credit Card Holder (Print Name): __________________________________ Signature: ____________________________________
List Persons Authorized to Incur Charges on Credit Card: ____________________________________________________________
****Cardholder hereby authorizes EXPO to charge credit card described herein for all charges incurred by Exhibitor and has read, understands, and agrees to all forms in the exhibitor
manual and agrees to pay all charges as described in Cardholder Agreement. All estimated charges must be paid in ADVANCE, AND a valid credit card must be on file with EXPO
34
RECAP OF SERVICES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
FURNITURE AND CARPETING
$___________________
SPECIAL DISPLAY ACCESSORIES
$___________________
MATERIAL HANDLING (estimated)
$___________________
LABOR ORDER FORM (estimated)
$___________________
SIGN ORDER FORM
$___________________
CUSTOM RENTAL EXHIBIT ORDER
$___________________
CLEANING
$___________________
OTHER (Late Standard Equipment order, etc.)
$___________________
TOTAL ESTIMATED
$___________________
Did you remember to circle the carpet and/or table drape color?
RETURN VIA FAX 305-751-1298 or EMAIL [email protected]
Thank you for your order!
Exhibitor ___________________________________________________________ Booth _______________
Address ________________________________________________________________________________
City ______________________ State ______________ Zip ______________ Country _________________
Phone ________________________________________ Fax _____________________________________
Email _________________________________________ Contact __________________________________
35
EXPO TERMS & CONDITIONS
FIME International Medical Expo
PAYMENT POLICY
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices
will apply to all show site orders. Floor orders are limited to availability.
Third Party Orders: If you contract your work to a display or exhibit house and require services from EXPO, the payment policy stated above applies. Please pass this information on to them. A Third Party Payment form must be completed and submitted three weeks prior to show opening. Ultimately the exhibitor is responsible for payment if the
third party’s payment is declined.
Invoices: Prior to close of show, an Invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or
want to pay your invoice by check or cash, please see our customer service representatives at the service desk on site.
Charges: All charges, regardless of amount, must be paid In full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough
to cover your expected charges.
Past Due Accounts: The Exhibitor understands that there will be a 11/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred
by EXPO Convention Contractors, Inc. while endeavoring to collect this account.
Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be emailed within 10 days of the close of the show.
International Customers: International customers must pay for all services In U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn
on foreign banks.
U.S. Wire Transfers: A $30 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The
credit card portion of the form must still be completed before your order will be processed.
Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.
Rental Responsibility: All materials are on a rental basis and shall remain the property of EXPO. The customer shall be held financially responsible for any damage to EXPO
equipment used by the customer.
Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.
Default Colors: If skirting and carpet colors are not selected, show colors will prevail.
Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND EXPO RESPONSIBILITIES
The name "EXPO" shall be construed within the meaning of this contract as EXPO Convention Contractors, Inc., Inc. and its employees, officers, agents, and assigns including any subcontractors EXPO may appoint. The term "exhibitor" refers to any party who contracts for services with EXPO. EXPO shall be responsible only for those services
which it directly provides, and hereby agrees to execute its contracted duties in good faith. EXPO assumes no responsibility for any person, parties, or other contracting firms
not under EXPO's direct supervision and control. EXPO shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond EXPO's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, EXPO personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION
The exhibitor agrees to indemnify, forever hold harmless and defend EXPO and its employees, officers and agents from and against any and all claims, causes of action,
fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to
by any of the following: (1) exhibitor's negligent supervision of any labor secured through EXPO or the negligent supervision of such labor by any of the exhibitor's employees,
agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's
employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration
or negligent handling of EXPO equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the
Facility and/or Show Management.
CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES
Exhibitor agrees that any and all claims for loss or damage shall be submitted to EXPO prior to the conclusion of the show when alleged loss or damage occurred prior to that
time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on
which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against EXPO more than
one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between EXPO and the exhibitor relative to any
loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for EXPO services as an offset against the amount of the alleged loss or damage.
Any claim against EXPO shall be considered a separate transaction and shall be resolved on its own merit.
EXPO’S LIMITS OF LIABILITY
If found liable for any loss or damage, EXPO's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind
and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which EXPO specifically acknowledges receipt in
writing. EXPO shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to
material.
INBOUND AND OUTBOUND SHIPMENTS
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative. During such time, the materials will be left unattended. EXPO is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor's materials after
same have been delivered to the exhibitor's booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor's materials
from the booth for loading onto a carrier. During such time, the materials will be left unattended. EXPO shall not be responsible for loss, damage, theft, or disappearance of
exhibitor's materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted
by the exhibitor and notations of exceptions to conditions of materials, or piece counts will be made on said document. EXPO assumes no responsibility for loss, damage,
theft, or disappearance of exhibitor's materials after same have been delivered to exhibitor's appointed carrier or agent for transportation after the show. EXPO loads materials
onto the carrier's truck under the supervision of the carrier driver who checks and signs for the materials. EXPO assumes no liability for any materials after the carrier assumes
custody of materials. If exhibitor's designated carrier fails to show by the moveout deadline after a show, EXPO shall have the authority to route exhibitor's shipment via an
alternate carrier, or return shipment to a local warehouse for disposition at exhibitor's expense.
Based on show move-in/moveout schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site during overtime
hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond EXPO’s control may be moved into the exhibit hall on
overtime. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the EXPO Service Desk.
PACKAGING, CRATES AND EMPTY CONTAINERS
EXPO shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. EXPO shall not be responsible for concealed
damage, damage to carpets in bags or poly, or damage to materials improperly packed. EXPO shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing "Empty" storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should
be removed. EXPO assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials
stored in containers labeled "empty."
36
EXPO FURNISHINGS
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
TABLES - ALL DISPLAY TABLES ARE 24” WIDE
STANDARD SEATING
Choose drape color (circle color):
Red
Gold
Burgundy
Blue
White
Grey
Black
Teal
Qty.
SKIRTED TABLES
Qty.
Color
Size
Discount
Regular
4’L x 30”H
120.00
154.25
6’L x 30”H
146.00
188.25
8’L x 30”H
171.25
221.00
4’L x 42”H
126.25
162.75
6’L x 42”H
171.25
221.00
8’L x 42”H
198.25
253.75
4th Side 30”
47.00
61.25
4th Side 42”
47.00
61.25
Amount
Qty.
UNSKIRTED TABLES
Qty.
Size
Discount
Regular
4’L x 30”H
67.75
86.50
6’L x 30”H
79.50
101.75
8’L x 30”H
94.00
120.75
4’L x 42”H
76.50
98.00
6’L x 42”H
94.00
120.75
8’L x 42”H
105.25
135.50
Amount
Regular
Side Chair
60.00
78.25
Arm Chair
77.75
101.00
Stool w/back
62.50
81.00
Item
Discount
Regular
Wastebasket
16.75
21.00
Floor easel
31.00
37.75
Literature Rack
186.00
230.00
Item
Discount
Regular
Bag Rack
116.25
151.25
RISERS - WOODEN PLANKING, 8” WIDE
Coat rack
116.25
151.25
DRAPED RISERS
Garment Rack
116.25
151.25
Rolling Garment Rack
116.25
151.25
2-Way Waterfall Rack
116.25
151.25
4-Way Arm Rack
155.00
186.00
Item
Discount
Regular
Chrome Stanchion
34.25
44.50
Size
Discount
Regular
4’L x 6”H
36.50
47.50
6’L x 6”H
58.25
75.75
8’L x 6”H
32.00
41.75
4’L x 12”H
48.50
63.25
6’L x 12”H
64.00
83.25
8’L x 12’H
73.75
95.75
Qty.
Amount
Qty.
UNDRAPED RISERS
Qty.
Discount
Size
Discount
Regular
4’L x 6”H
17.25
22.50
6’L x 6”H
25.00
32.50
8’L x 6”H
32.00
41.75
4’L x 12”H
34.00
44.25
6’L x 12”H
48.50
63.25
8’L x 12’H
64.00
83.25
Amount
STANDARD ACCESSORIES
Tables are 3-sided draped, must order 4th side for all sides to be draped.
Qty.
Item
Amount
Return
Via Fax
305.751.1298
Velvet Rope, 7’
66.00
85.50
Sign Holder, 22x28
97.75
127.00
Amount
Amount
Amount
SKIRTING OF EXHIBITOR EQUIPMENT - per linear ft.
Sateen Skirting
11.50
15.00
Please choose color from skirted table section.
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Company Name: _______________________________________________________ Booth #: _______________________
Contact Name: _________________________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Subtotal $
7% Tax $
Amount Due $
37
CARPETING & CLEANING
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
EXPO CARPET - 16 OZ.
Choose Color:
Qty.
Red
Blue
Grey
Black
Teal
Burgundy
Item
Discount
Regular
10’ x 10’
139.75
167.70
10’ x 20’
279.50
335.40
10’ x 30’
419.25
503.10
10’ x 40’
559.00
670.80
Amount
Variation in dye lot may occur when ordering more than one cut of carpet.
SPECIAL CUT EXPO CARPET
Per Square Foot
4.00
5.00
In order to protect special cut carpet during set up,
Visqueen will automatically be installed at published rate listed below.
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup,
carpet may become dirty. Please order cleaning service at least once before show opening.
BOOTH DIMENSIONS
What is your booth size (ft.)?
X
Length
=
Sq. ft.
Width
PADDING & VISQUEEN
Sq. Ft.
Item
Discount
Regular
1/2” Padding
0.66
0.79
1” Padding
1.20
1.55
Visqueen
0.44
0.53
BOOTH CLEANING - Minimum 100 sq. ft..
Booth Cleaning rates are per square foot.
Amount
Sq. Ft.
Item
Discount
Regular
Vacuum Once
0.40
0.50
Daily Vacuum
1.20
1.55
Daily Mopping
(Wood Flooring)
1.65
1.95
Amount
Carpet is delivered clean, but may become dirty during setup. We suggest
that you order vacuuming at least once before show opening.
Please Note: Booth cleaning is non-taxable for this show.
Return Via Fax 305.751.1298
Subtotal $
7% Tax $
Amount Due $
Please complete the following:
Company Name: ___________________________________________________ Booth #: ________________
Contact Name: _____________________________________________________ Phone #: _______________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor
move-in day.
38
SPECIALTY FURNISHINGS / ACCESSORIES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
SPECIALTY CHAIRS AND TABLES
Qty
Item
Director’s Chair
Discount
Regular
55.65
72.35
Ped. Table 30”
199.00
258.50
Ped. Table 42”
250.25
325.25
Sq. Side Table
70.25
91.25
Amount
MISCELLANEOUS ITEMS
Qty
Item
GRID AND GRID ACCESSORIES
Discount
Regular
Discount
Regular
Drawing Bowl
16.50
17.25
2’x8’ w/legs, each
125.75
163.50
Refrigerator
316.25
411.25
2’x8’ w/o legs, each
89.25
116.00
8’ Upright
16.05
20.85
7-Ball Waterfall
8.25
10.75
8’ Crossbar
10.70
13.90
SPECIAL DRAPERY BACKGROUNDS
Choose Color:
Amount
Qty.
Amount
Other accessories available, please call customer service for more information.
- Per linear foot
1/4” PERFBOARD & VELCRO TACK BOARD
Minimum 4’ panel rental required.
Red
Blue
Grey
White
Black
Burgundy
Qty.
Must be approved by show management.
Linear. Ft.
Item
Item
Discount
Regular
161.50
210.00
4’x8’ Horz., 1/4”holes
161.50
210.00
Discount
Regular
8’ High
13.25
17.00
6” Hooks (12)
21.50
28.00
3’ High
11.00
14.50
4’ x 8’ Horz.
161.75
210.25
4’ x 8’ Vert.
161.75
210.25
Return Via Fax 305.751.1298
Amount
Item
4’X8’ Vert., 1/4”holes
Amount
Total Specialty Furnishings/Accessories $
7% Tax $
Please complete the following:
Amount Due $
Company Name: __________________________________________ Booth #: _______________________
Contact Name: ____________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor
39
SHOWCASES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
FULL VISION
38” High x 20” Deep
Full Vision Showcase - White
Discount Rate $425.00
Standard Rate $531.25
6’ Quantity ______
5’ Quantity ______
4’ Quantity ______
WALL CASE
84” High x 18” Deep x 70” Wide
Full Vision Wall Case - White
Discount Rate $595.00
Standard Rate $743.00
Quantity ______
DISCOUNT DEADLINE:
JULY 20, 2015
Electrical
outlet is
NOT
included.
Contact the Electrical
Company to place an
electrical order.
Conversion Chart
18” = 45.7 centimeters
20” = 50.8 centimeters
38” = 96.5 centimeters
70” = 177.8 centimeters
84” = 213.4 centimeters
4’ = 1.2192 meters
5’ = 1.524 meters
6’ = 1.8288 meters
Sub Total
_________
HALF VISION
38” High x 20” Deep
Half Vision Showcase - White
Discount Rate $425.00
Standard Rate $531.25
6’ Quantity ______
5’ Quantity ______
4’ Quantity ______
QUARTER VISION
38” High x 20” Deep
Quarter Vision Showcase - White
Discount Rate $425.00
Standard Rate $531.25
6’ Quantity ______
5’ Quantity ______
4’ Quantity ______
7% Sales Tax _________
Total Due
_________
Return this form along with the
Payment Policy form to fax
305.751.1298
Exhibitor _______________________________________________________ Booth _________________
Address ___________________ City _______________ State _____ Zip _________ Country __________
Phone _________________ Fax ________________ Email ____________________ Contact __________
Important: To ensure that your selection will be available, you must place your order before the Deadline Date.
No guarantee on choice after Deadline Date. EXPO Convention Contractors Inc. Is not liable for contents, damages or breakage after cases have
been delivered.
Payment Policy: Payment in full of charges including applicable tax, must accompany advance order and must be received by Deadline Date to
guarantee delivery of rental unit and discount pricing. All charges are subject to Sales Tax.
Cancellation Policy: Items cancelled before Deadline Date will be refunded 100%. Items cancelled after move-in begins will be invoiced at 50% of
original price to cover labor involved.
40
EXECUTIVE FURNITURE
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
SPECIALTY CHAIRS AND TABLES
Qty.
Item
Discount
Regular
Amount
UPTOWN - Black Suede
A-1
533.50
693.00
A-2
472.50
614.25
A-3
388.50
505.00
LAREDO - Black Leather
C-1
700.25
910.25
C-2
632.00
822.25
C-3
456.75
594.25
NEWPORT
B-1
617.50
802.75
B-3
408.20
530.65
C-1 Sofa, Black Leather
77”L x 34”D x 32”H
C-2 Loveseat, Black Leather
54”L x 34”D x 32”H
C-3 Chair, Black Leather
32”L x 34”D x 32”H
BRISTOL
D-1
700.25
910.25
D-2
632.00
822.25
D-3
456.75
594.25
B-1 Sofa, Tan Suede
79”L x 34”D x 32”H
B-3 Chair, Tan Suede
32”L x 34”D x 32”H
B-7 Chair, Green Suede
32”L x 34”D x 32”H
MISCELLANEOUS SEATING
B-7
F-3
385.00
500.05
689.00
895.70
OTTOMANS
F-4
273.00
354.90
G-3
327.50
426.25
A-4
365.50
474.50
G-2
365.50
474.50
98.75
128.00
J-10
D-1 Sofa, Grey Upholstery
77”L x 33”D x 31”H
D-2 Loveseat, Grey Upholstery
54”L x 33”D x 31”H
D-3 Chair, Grey Upholstery
32”L x 33”D x 31”H
G-3 Bench, Red Swirl
61”L x 21”D x 17”H
Cocktail Tables
A-5
259.25
337.00
A-10
236.25
307.75
B-4
243.50
317.00
D-4
236.25
307.75
F-3 Chair, White Barcelona
31”L x 35”D x 33”H
F-4 Ottoman, White Barcelona
24”L x 24”D x 17”H
J-10 White Suede Cube
18”L x 18”D x 17”H
G-2, Chair, Red Swirl
40”L x 36”D x 30”H
COCKTAIL, END TABLES & LAMPS
End Tables
A-6
243.50
317.00
A-11
220.50
286.75
B-5
220.50
286.75
D-6
205.75
267.75
A-5 Cocktail Table,
Nickel & Glass
52”L x 31”D x 19”H
A-6 End Table,
Nickel & Glass
26” Diameter x 22”H
A-10 Cocktail Table,
Black & Glass
48”L x 24”D x 17”H
A-11 End Table,
Black & Glass
21”L x 21”D x 21”H
B-4 Cocktail Table, Natural
48”L x 24”D x 17”H
B-5 End Table, Natural
24” Diameter x 21”H
D-4, Cocktail Table, Black Cube
30”L x 30”D x 16”H
D-6 End Table, Black Cube
24”L x 24”D x 20”H
Subtotal $
For any furniture questions or additional options, please contact Exhibitor Services at 305-751-1234 or [email protected]
7% Tax $
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Amount Due $
Please complete the following:
Company Name: _______________________________________________________ Booth #: _______________________
Contact Name: _________________________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
41
EXECUTIVE FURNITURE
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
CONFERENCE TABLES
Qty.
Item
Discount
Regular
Amount
GLASS TABLES - 29” High
P-12 (60”L)
395.75
514.50
P-13 (53”L)
560.00
728.00
L-14 (42”L)
274.00
356.00
L-15 (36”L)
259.25
337.00
P-12 Conference Table - 5 Ft.
Black & Glass
60”L x 36”D x 29”H
P-13 Chrome Table, Frosted Glass
53”L x 33”D x 29”H
L-14 Table, Black & Glass
42” Diameter x 29”H
L-15 Table, Chrome & Glass
36” Diameter Top x 29”H
BLACK OVAL - 29” High
P-7 (6’L)
426.25
554.50
P-8 (8’L)
517.50
673.00
P-14 (42” RND)
361.25
455.75
Conference Table, Black Oval
P-7 6ft. - 72”L x 36”D x 29”H
P-8 8ft. - 96L” x 48”D x 29”H
P-14 Table, Honey Oak Round
42” Diameter Top x 29”H
MAHOGANY - 29” High
P-3 (6’L)
389.75
506.68
P-4 (8’L)
455.00
591.50
P-5 (10’L)
724.10
941.35
P-15 (42”RND)
326.30
424.20
Conference Table, Mahogany
P-3 6ft. - 72”L x 36”D x 29”H
P-4 8ft. - 96”L x 48”D x 29”H
P-5 10ft. - 120”L x 48”D x 29”H
Miscellaneous Conf. Table 29” High
P-6 (6’L)
389.75
506.68
Discount
Regular
P-15 Table, Mahogany Round
42” Diameter Top x 29”H
P-6 Conference Table 6 ft., Honey Oak
72”L x 36”D x 29”H
CONFERENCE CHAIRS
Qty.
Item
Amount
Q-4 Black Leather Izzo Chair
25”L x 28”D x 42”H
Q-3 White Leather Izzo Chair
25”L x 28”D x 42”H
LEATHER IZZO
Q-3
390.00
591.50
Q-4
390.00
591.50
BLACK EXECUTIVE
Q-2
335.00
435.75
K15
365.50
474.50
K-13
388.50
505.00
K-13 Chair, Black Tub
25”L x 25”D x 33”H
BREUER
Q-9
195.00
253.50
Q-10
195.00
253.50
Q-5
305.50
397.15
SLED CHAIRS
Q-7
159.50
208.00
Q-8
159.50
208.00
Q-2 Chair, Mesh Executive
28”L x 23”D x 38”H
152.25
198.50
L-3
175.25
227.75
L-21
175.25
227.75
M-3
213.25
277.75
Q-5 Chair, Black Jr. Executive
24”L x 28”D x 43”H
Q-9 Chair, Black &
Chrome Bauer
Q-10 Chair, Grey &
Chrome Bauer
19”L x 23”D x 31”H
L-3 Chair, Maple & Chrome
16”L x 18”D x 31”H
MISCELLANEOUS CHAIRS
L-16
K-15 Chair Black Tulip
22”L x 19”D x 36”H
L-16 Chair, Black
21”L x 20”D x 28”H
Q-7 Chair, Black Sled
24”L x 24”D x 32”H
Q-8 Chair, Grey Sled
24”L x 24”D x 32”H
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
L-21 Chair, Chrome
24”L x 18”D x 29”H
M-3 Chair, Black & Red
20”L x 20”D x 32”H
Subtotal $
7% Tax $
Company Name: _______________________________________________________ Booth #: _______________________
Amount Due $
Contact Name: _________________________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day.
42
EXECUTIVE FURNITURE
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
BAR TABLES
Qty.
Item
Discount
Regular
Amount
GELATO TABLE 42” High
M-7
M-9
263.25
307.50
263.25
307.50
M-7 White
M-9 Black
30” Round x 42” High
L-17 Tall Café Table, Chrome & Glass
397.25
L-17
299.00
L-22
299.00
397.25
M-5
299.00
397.25
M-5 Tall Café Table, White & Chrome
30” Diameter x 42”H
L-22 Tall Café Table, Chrome
28” Diameter x 42”H
BARS
Qty.
Item
Discount
Regular
Amount
BARS & RECEPTION - 47” High
O-1
1180.25
1534.00
O-5
390.00
507.00
O-1 Martini Bar
50”L x 50”D x 47”H
O-5 Reception Counter
BAR STOOLS
Qty.
Item
Discount
Regular
Amount
SCOOP CHAIR
M-10
224.00
291.20
M-11
224.00
291.20
M-12
224.00
291.20
M-13
224.00
291.20
M-10 Red
M-11 Grey
BAR STOOLS
K-10
229.00
297.25
L-12
243.50
317.00
L-23
243.50
317.00
M-2
243.50
317.00
M-4
243.50
317.00
M-6
295.00
383.50
M-12 Black
M-13 White
K-10 Bar Stool, Black
21”L x 20”D x 41”H
L-12 Bar Stool, Black & Chrome
16”L x 18”D x 42”H
M-4 Bar Stool, Black & Red
20”L x 22”D x 45”H Swivel
M-6 Bar Stool, White & Chrome
17”L x 18”D x 35”H
Seat Height 25.5” to 31” - Swivel
M-2 Bar Stool, Black & Blue
20”L x 22”D x 45”H Swivel
L-23 Bar Stool, Chrome
20”L x 16”D x 39”H
Return via fax 305.751.1298
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
7% Tax $
Amount Due $
Company Name: _______________________________________________________ Booth #: _______________________
Contact Name: _________________________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day.
43
EXECUTIVE FURNITURE
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
CAFÉ TABLES
Qty.
Item
Discount
Regular
Amount
36” Round x 29” High
K-3
220.50
286.75
L-2
220.50
286.75
L-8
220.50
286.75
30” Round x 29” High
K-2
198.50
Table, Black & Chrome
L-7 30” Diameter Top x 29”H
L-8 36” Diameter Top x 29”H
258.25
L-1
198.50
258.25
L-7
198.50
258.25
L-20
274.00
356.00
Discount
Regular
Table, Black
K-2 30” Diameter Top x 29”H
K-3 36” Diameter Top x 29”H
L-20 Table, Chrome
30” Diameter Top x 29”H
Table, Maple & Chrome
L-1 30” Diameter Top x 29”H
L-2 36” Diameter Top x 29”H
STACKING & UTILITY SEATING
Qty.
Item
Amount
Stacking Chair
K-5
158.00
205.40
M-1
176.00
228.80
L-9
176.00
228.80
K-6
176.00
228.80
K-5 Chair, Black Euro
22”L x 23”D x 28”H
M-1 Chair, Black & Blue
20”L x 20”D x 32” H
L-9 Chair, Black & Chrome
16”L x 18”D x 31”H
K-6 Chair, Jet Black
16” L x 18”D x 31”H
PRODUCT DISPLAY, FILES, REFRIGERATORS & TRAINING ROOM FURNITURE
Qty.
Item
Discount
Regular
Amount
Product Display
N-8
497.90
647.25
N-7
469.30
610.10
N-11
475.80
618.55
N-13
475.80
618.55
R-5
297.70
387.00
R-6
297.70
387.00
Pedestal, Black
N-7 18”L x 18”D x 36”H
N-8 18”L x 18”D x 42”H
N-13 Pedestal, Black
w/Locking Door & Tray
24”L x 24”D x 42”H
N-11 Pedestal, Black
24”L x 24”D x 42”H
Bookcase
36”L x 12”D x 72”H
R-5 Grey
R-6 Black
Training Room
R-7
248.00
322.40
R-8
248.00
322.40
O-10
335.00
435.75
322.00
418.60
O-8
Lateral Files
R-10
356.20
463.05
R-11
356.20
463.05
R-12
385.00
500.50
Filing Cabinet, 2-Drawer
15”L x 25”D x 29”H
R-7 Grey
R-8 Black
O-10 Parson Desk
48”L x 24”D x 29”H
O-8 Tall Computer Table
36”L x 30”D x 42”H
Refrigerator
O-11
316.25
411.25
Storage Cabinet
36”L x 18”D x 42”H
R-10 Grey
R-11 Black
R-12 Storage Cabinet, Black
36”L x 18”D x 72”H
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Company Name: _______________________________________________________ Booth #: _______________________
Contact Name: _________________________________________________________ Phone #: ______________________
O-11 Refrigerator
20”L x 20”D x 34”H
Subtotal $
7% Tax $
Amount Due $
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day.
44
TURNKEY RENTAL BOOTH
ORDER FORM
DISCOUNT DEADLINE:
JULY 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
EXPO HARD WALL BOOTH OPTIONS
All our standard hardwall Custom Booths on the next few pages come in White.
They are shown in color to better illustrate the booths’ design. If you would prefer a
different color hardwall we have Grey, Black, Blue, Beige and Green available.
Do you want something different than the same old booth? Call our Custom Design
Department! We will custom design a booth to best show off your product!
For more information call our Design Team
305.751.1234 / email [email protected]
QTY
ITEM
WHITE
HARDWALL
PRICE
COLOR
HARDWALL
PRICE
Turnkey Rental Booth 101
$2,595.00
$2,745.00
Turnkey Rental Booth 102
$2,595.00
$2,745.00
Turnkey Rental Booth 103
$2,795.00
$2,945.00
Turnkey Rental Booth 104
$3,296.00
N/A
Turnkey Rental Booth 105
$1,427.00
N/A
Turnkey Rental Booth 201
$3,595.00
$3,895.00
Turnkey Rental Booth 202
$4,395.00
$4,695.00
Turnkey Rental Booth 203
$4,395.00
$4,695.00
COLOR
CHOICE
TOTAL
7% Sales Tax
Total
______________________________________________________________________
(Insert Header Sign Copy in Box)
Black Helvetica Letters are Standard
Additional Requests: ___________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Exhibitor ___________________________________________________________ Booth ___________
Contact ______________________________________ email _________________________________
Phone ________________________________________ Fax __________________________________
Fax: 305.751.1298 OR email to [email protected]
45
TURNKEY RENTAL BOOTH
ORDER FORM
DISCOUNT DEADLINE:
JULY 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
Turnkey Rental Booth 101
10’ x 10’ Includes:
Grey Carpet
1 - Custom Curved Counter with doors for storage
Your Graphic Logo on counter
1 - Table
3 - Chairs
1 - Wastebasket
3 - Arm Lights with power
Delivery, Installation & Dismantle
Standard Price $2,595.00
Custom Color Price $2,745.00
Turnkey Rental Booth 102
10’ x 10’ Includes:
Grey Carpet
3 - Built-in Counters with doors for storage
1 - Table
3 - Chairs
1 - Wastebasket
3 - Arm Lights with power
Delivery, Installation & Dismantle
Standard Price $2,595.00
Custom Color Price $2,745.00
Turnkey Rental Booth 103
10’ x 10’ Includes:
Grey Carpet
2 - Built-in Counters with doors for storage
4 - Clear Shelves Lit from above
1 - Table
3 - Chairs
1 - Wastebasket
3 - Arm Lights with power
Delivery, Installation & Dismantle
Standard Price $2,795.00
Custom Color Price $2,945.00
For more information call our Design Team 305.751.1234 or email [email protected]
46
TURNKEY RENTAL BOOTH
ORDER FORM
DISCOUNT DEADLINE:
JULY 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
Turnkey Rental Booth 104
10’ X 10’ includes:
Grey Carpet
Wood grain panels
Company name on fascia
3 - Arm Lights - (Electrical is Not included)
Delivery - Installation - Dismantle
$3,296.00 plus tax
(INSERT HEADER SIGN COPY IN BOX)
BLACK HELVETICA LETTERS ARE STANDARD
Turnkey Rental Booth 105
10’ X 10’ includes:
3 meter display
Grey Carpet
3 graphics, 7’ x 2.5’
3 - Arm Lights - (Electrical is Not included)
Delivery - Installation - Dismantle
$1,427.00 plus tax
Email [email protected] to arrange delivery
of graphics.
For more information call our office at 305.751.1234 and ask for our Design Team
Exhibitor ___________________________________________________________ Booth _______________
Address ________________________________________________________________________________
City __________________________________________ State ______________ Zip __________________
Phone ________________________________________ Fax _____________________________________
Email _________________________________________ Contact __________________________________
47
TURNKEY RENTAL BOOTH
ORDER FORM
DISCOUNT DEADLINE:
JULY 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
Turnkey Rental Booth 201
10’ x 20’ Includes:
Grey Carpet
1 - Curved Counter with doors and logo
panel
4 - Shelves
1 - Table
3 - Chairs
1 - Wastebasket
6 - Arm Lights with power
Delivery, Installation & Dismantle
Standard Price $3,595.00
Custom Color Price $3,895.00
Turnkey Rental Booth 202
10’ x 20’ Includes:
Grey Carpet
Meeting Area with Plexi Window & Digital
Graphics
1 - Counter with your company logo
2 - Tables
6 - Chairs
1 - Wastebasket
6 - Arm Lights with power
Delivery, Installation & Dismantle
Standard Price $4,395.00
Custom Color Price $4,695.00
Turnkey Rental Booth 203
10’ x 20’ Includes:
Grey Carpet
1 - Lockable Closet / Changing room
1 - Counter with doors for storage
1 - Table
3 - Chairs
1 - Wastebasket
6 - Arm Lights with power
Delivery, Installation & Dismantle
Standard Price $4,395.00
Custom Color Price $4,695.00
For more information call our Design Team 305.751.1234 or email [email protected]
48
BOOTH RENTAL ACCESSORIES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
DISCOUNT DEADLINE: July 20, 2015
ACCESSORIES
Qty.
Description
Discount
Regular
Amount
Showcases
Quarterview
743.65
966.75
Please choose color:
Trianglar
Black
679.45
883.30
Please choose color:
Square
White
Black
802.50
Quarterview Showcase
Triangular Showcase
Square Showcase
RC1
RC2
RC3
White
1043.25
Please choose color:
Black
White
Reception Counters
RC1
1595.00
Please choose color:
RC2
2073.50
Chrome
Wood
588.50
Please choose color:
RC3
765.05
Black
1278.65
White
1662.25
Computer Stands
CS1
743.65
966.75
CS2
433.35
563.35
Literature and Product Display
Gondola
393.75
Please choose color:
511.90
Black
White
GL1
695.50
904.15
GL2
658.05
855.45
LS1
157.75
205.10
192.60
250.40
LS2
CS1
CS2
GL1
GL2
Gondola
Locking Cabinets
LC1
551.05
Please choose color:
LC2
668.75
Please choose color:
LC3
716.35
Black
White
869.40
Black
406.60
White
528.60
LS1
LS2
LC1 - 1 meter wide
Please fax completed form to
Exhibitor Services Department
at 305.751.1298
LS3
LC2 - 1.5 meters
Please complete the following:
Subtotal $
7% Tax $
Company Name: _______________________________________________________ Booth #: _______________________
Amount Due $
Contact Name: _________________________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day.
49
BOOTH RENTALS
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
EXHIBIT BOOTH RENTALS
Qty.
Description
Discount
Regular
Amount
Qty.
Description
The San Diego
Discount
Regular
10’ x 10’
2086.50
2712.45
10’ x 10’
1385.00
1800.50
10’ x 20’
3424.00
4451.20
10’ x 20’
2568.00
3338.40
6420.00
8346.00
10’ x 30’
3878.75
5042.40
10’ x 30’
Amount
The Los Angeles
The Chicago
The New York
10’ x 10’
2006.25
2608.15
10’ x 10’
1819.00
2364.70
10’ x 20’
2808.75
3651.40
10’ x 20’
3557.75
4625.10
10’ x 30’
3811.35
4954.75
10’x 30’
5243.00
6815.90
The Salt Lake City
10’ x 10’
1284.00
1669.20
The Saint Louis
10’ x 10’
1118.15
Salt Lake City
1453.60
Saint Louis
Las Vegas
The Las Vegas
20’ x20’ Island
7484.65
9730.05
The Phoenix
10’x10’
2354.00
3060.20
Phoenix
The Detroit
1-’ Truss Unit
5344.65
Detroit
6948.05
The Memphis
10’ Pop-up
1016.50
Please choose color:
1321.45
Black
Blue
Memphis
The Savannah
20’ Pop-up
2787.35
Please choose color:
Savannah
3623.55
Black
Blue
The Providence
2m Tabletop
481.50
Please choose color:
Providence
625.95
Black
Blue
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for
print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact our Octanorm Department with any
questions you may have at 305.751.1234
Please fax completed form to 305.751.1298
Please complete the following:
Subtotal $
7% Tax $
Company Name: _______________________________________________________ Booth #: _______________________
Amount $
Contact Name: _________________________________________________________ Phone #: ______________________
Due
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day.
50
STS ACCESSORIES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
1/2 meter TOWER SHOWCASE
1 meter TOWER SHOWCASE
SLAT WALL
½ meter long, ½ meter deep, 1.8 meter high
Advanced $374.00
Standard $440.00
Quantity ______
1 meter long, ½ meter deep, 1.8 meter high
Advanced $ 474.00
Standard $540.00
Quantity ______
Free standing 1 meter x 2.4384 meters
Advanced $307.00 Standard $395.00
Quantity _____
GONDOLAS
SHELVES for Gondolas
ARM LIGHTS
Arm lights only fit our custom booths.
Single Sided 2.4 meters x 1 meter
Advanced $306.00
Standard $374.00
Quanitity ______
Double Sided 2.4m x 1m
Advanced $383.00
Standard $487.00
Quanitity ______
Additional white shelves and brackets for
Gondolas only - order regular shelves on
separate form
Advanced $32 Each
Standard $40 Each
Quantity ______
Electric is NOT included.
You MUST order from the electrical contractor.
RETURN VIA FAX: 305-751-1298
Spot Light 65 Watts
Advanced $50.00 Each
Standard $65.00 Each
Quantity _____
SUB-TOTAL
_______________
7% SALES TAX
_______________
TOTAL
_______________
Exhibitor ___________________________________________________________ Booth _______________
Address ________________________________________________________________________________
City ___________________________________________ State ______________ Zip __________________
Phone _________________________________________ Fax ____________________________________
Email __________________________________________ Contact _________________________________
51
STS ACCESSORIES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 21, 2015
Locks for Cabinets
1 Meter Cabinet
2 Meter Cabinet
Lock for 1 meter & 2 meter
Cabinets.
$5.00 each
Quantity _________
Shelves for Cabinets
White 1 meter shelves
Advanced $32 Each
Standard $40 Each
Quantity ______
Shelves for Booths
39” long, 39” high, 18” deep
With sliding doors
Advanced $264.00
Standard $335.50
Quantity ______
77” long, 39” high, 18” deep
With sliding doors
Advanced $310.00
Standard $391.60
Quantity ______
White 1 meter shelves
Advanced $32 Each
Standard $40 Each
1 Meter Curved Counter
2 Meter Curved Counter
Quantity ______
White 2 meter shelves
Advanced $64 Each
Standard $70 Each
Quantity ______
White 3 meter shelves
Advanced $95 Each
Standard $100 Each
Quantity ______
Conversion Chart
12” = 30.5 cm 54” = 137.2 cm
15” = 38.1 cm 55” = 139.7 cm
18” = 45.7 cm 65” = 165.1 cm
39” = 99.1 cm 77” = 195.6 cm
46.5” = 118.1 cm
39” long, 39” high, 18” deep
No door
Advanced $264.00
Standard $335.50
Quantity ______
RETURN VIA FAX
305.751.1298
65” long, 39” high, 18” deep
No door
Advanced $310.00
Standard $391.60
Quantity _____
SUB-TOTAL ORDER ___________
7% SALES TAX
___________
TOTAL
___________
Company Name _________________________________________________________ Booth # ________________
Address ________________________________________________________________________________________
City _____________________________ State __________ Zip Code ____________ Country __________________
Tel # _______________________________________ Fax # _____________________________________________
Contact Name _______________________________ Email ______________________________________________
52
Exhibit Storage Available
Save money on shipping, store in Miami!
EXPO Convention Contractors, Inc. has 123,000 square feet of
warehouse space to meet all of your storage needs.

Receive and hold your equipment and/or exhibition materials.

Provide professional installation and dismantling service.

Facilitate interstate shipping.

Refurbish damaged materials.

Provide complete personalized supervision.

We also provide banding and shrink wrap.
EXPO will give you
the attention you
need and the quality
service you deserve.
Please call an EXPO representative for individual pricing. 305-751.1234
53
STORAGE SERVICE FORM
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
Company Name: _______________________________ Show Name: ____________________
Company Address: ____________________________________________________________
Telephone: _______________________________ Fax: _______________________________
Contact Name: ________________________________ Declared Value: _________________
Authorized Signature: ______________________________________ Date: ______________
EXPO CONVENTION CONTRACTORS, INC. has 123,000 square feet of warehouse facilities in
the area with services to:
Receive and hold your equipment and/or exhibition materials.
Provide delivery services for outbound shipping or local delivery.
Coordinate/Provide labor installation and dismantling services.
Provide complete personalized supervision.
Facilitate interstate shipping.
Our facilities also include a Graphics Department and Carpenter Shop to refurbish damaged
materials. Other services offered: Exhibit Refurbish, Banding, Shrink Wrap, Install and Dismantle Labor. Please Call an EXPO Representative for individual pricing.
Storage Rates Are As Follows:
Receive and place in storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . $6.00 per CWT
Monthly storage ($25.00 minimum charge) . . . . . . . . . . . . . . . . . $8.00 per CWT
Remove from storage and load out . . . . . . . . . . . . . . . . . . . . . . . $4.00 per CWT
EXPO CONVENTION CONTRACTORS, INC. will not be responsible for damage that occurred
while in transit. Proof of insurance must be provided for declared values exceeding $5,000.00.
We accept Mastercard, Visa, American Express and Discover Card for your convenience.
Please fill in the following information and return via fax 305-754-9402.
Credit Card #:_____________________________ Exp. Date:_______ Security Code**: ______
Billing address for credit card: ____________________________________________________
Card Holders Signature:_________________________________________________________
Print Card Holders’ Name: ______________________________________________________
Check one: ( ) I Authorize Automatic Monthly Billing to My Credit Card; ( ) Do Not Charge, I Will
Pay By Check (Credit Card # is for security purposes only. Expo will charge the amount due to
the credit card on file if payment hasn’t been received within 15 days of invoice date.)
**Security code is last 3 digits on back of credit card or the 4 numbers on front of Amex.
54
AREA WORK RULES
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
To assist you in planning for your participation in this event, we are certain you
appreciate knowing in advance that union labor is required for certain aspects of
your exhibit handling. To help you understand the Area Work Rules, we ask you
to read the following:
FREIGHT HANDLING
The Local Union claims jurisdiction over the operation of all material handling equipment, all unloading
and reloading. An exhibitor may move material that is hand-carriable by one person in one trip, without
the use of dollies, hand truck or other mechanical equipment. When exhibitors choose to hand-carry in
accordance with the foregoing, they are not permitted access to the loading dock area(s).
EXPO is responsible for receiving and handling all exhibit materials and empty crates. It is our responsibility to manage loading docks and schedule vehicles for the smooth and efficient move-in and move-out
of the exposition.
EXHIBIT INSTALLATION AND DISMANTLING
The Local Union claims jurisdiction over the installation and dismantle of tradeshows and exhibits. Full
time employees of the exhibiting companies, however, may set their own exhibits without assistance
from this local. Any labor services that may be required beyond what your regular full time employees
can provide, must be rendered by the Union. Labor can be ordered in advance by returning the Labor
form, or at show site, at the service desk. Proof of full time employment status may be requested by the
Union Steward of any personnel working on your booth.
GRATUITIES
We request that exhibitors do not tip (such practices as giving money, merchandise, or other special
consideration for services rendered) employees. Do not give coffee breaks other than mid-morning and
mid-afternoon, when union employees have fifteen minute paid breaks. Any attempts to solicit a gratuity
by an employee for any service should be reported immediately to a supervisor. Employees are paid an
excellent wage. Tipping is strongly discouraged and is not an accepted company policy.
EXPO HOLD HARMLESS AGREEMENT / VEHICLE SPOTTING
The Association and Exhibitor will hold harmless EXPO Convention Contractors, Inc. for any damage or
injury resulting from vehicle spotting. Damage or injury to Vehicle / Driver / 3 rd Party Personnel / Display.
IN GENERAL
Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging
the practices of any exhibitor. It is recommended that any questions arising with regard to union jurisdiction or practices be directed to an EXPO management representative.
55
LABOR ORDER FORM
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
EXPO SUPERVISION INFORMATION
Please complete the following:
Are you requesting this labor for assembling your hanging sign?
Yes
No
How many laborers will you require? ______ Installation
______ Dismantling
Date of installation: ______________________
Requested start time: ______________
Date of dismantling: _____________________
Requested start time: ______________
I will need EXPO Supervised Labor for (Please check one):
Installation
Dismantling
Both Install/Dismantle
Qty.
Item
Discount
Regular
Sup. Fee
Amount
Est. Hours __________
Est. Hours __________
I will need Exhibitor Supervised Labor for (please check one):
Installation
Dismantling
Both Install/Dismantle
Qty.
EXPO Supervised Labor (Exhibitor not present)
Item
Discount
Regular
Amount
Exhibitor Supervised Labor
ST
95.00
123.00
30%
ST
95.00
123.00
OT
142.50
184.50
30%
OT
142.50
184.50
DT
190.00
246.00
30%
DT
190.00
246.00
** Supervisory fee is 30% of total cost or $60.00, whichever is greater.
Labor Hours
ST - Straight Time:
Monday - Friday, 8:00am - 4:30pm
OT - Overtime:
Monday - Friday, 4:30pm - 8:00am and all day Saturday and Sunday
DT - Double Time:
Holidays
If you are shipping carpet to the show and require EXPO to install it for you, please complete the following:
Exhibitor-Owned Carpet Installation/Dismantling
SQ. FT.
0.79
1.05
Minimum
331.25
497.00
Please note
Booth size: _________ ft. X _________ = __________
Carpet install date/time: __________________________
- Hours are based on estimates, you will be invoiced for actual time incurred.
- Requested times are not guaranteed and are based on availability
- Minimum one hour will be charged. Additional time will be billed in half-hour increments.
Subtotal $
N/A
Tax $
Amount Due $
EXPO SUPERVISION INFORMATION
Please complete this section if you have chosen EXPO to supervise your installation and/or dismantling.
Inbound Freight Information
Outbound Freight Information
Carrier Company Name: ______________________________________
# of pieces: __________
Weight of Shipment ______________
Is Shipment? _____ Crated
_____ Uncrated
Tracking/Pro#: _____________________________________________
Estimated arrival date: _______________________________________
Shipment to arrive at:
_____ Warehouse
_____ Show Site
Carrier Company Name: ______________________________________
Delivery Shipment To: ______________________________________
Address: __________________________________________________
City, State, Zip: _____________________________________________
Type of Service (air, van line, ground, etc.): _______________________
If for any reason your shipment is not picked up by your carrier,
Please choose one of the following options: (Initial beside preferred option)
Set-up Information for Installation
Force freight through preferred carrier: __________
Please check all that apply and provide information where requested.
Booth size: _______ X _______
Forklift required? _____ Yes
_____ No
Carpet is? _____ Owned
_____ Rented from EXPO
Carpet padding? _____ Yes
_____ No
Drawings are? _____ Faxed to EXPO _____ Shipped w/exhibit crates
Send shipment back to EXPO warehouse:($400.00 min. fee) _________
Services You Have Ordered (please check all that apply)
Electrical _____
Furniture _____
A/V Equipment _____
Booth Cleaning _____
Telephone/Internet _____
Electrical Information:
___ Electrical should go under the carpet (diagram is attached)
___ Electrical drawings are attached
___ Electrical drawings are with exhibit in crate number
___ Electrical drawings were sent to the official contractor
On-Site Exhibitor Contact Information
Name: ________________________ Phone: ______________________
Hotel: _________________________
Arrival date/time: ________________
Departure date/time: _______________________
Please complete the following:
Company Name: ________________________________________________________ Booth #: ________________________
Contact Name: __________________________________________________________ Phone #: ________________________
Authorized Signature: _____________________________________________________
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
56
GROUND RIGGING / FORKLIFT RENTAL
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
GROUND RIGGING FORKLIFT RENTAL
DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
# of pieces to be spotted _________ Heaviest piece to be spotted ____________
Requested date/time
____________________________________ (times are not guaranteed)
Description of work to be performed: _______________________________________________________________________________________________________
Please complete the following:
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY
Qty.
Straight-time Hourly Rental
143.25
186.50
Overtime Hourly Rental
179.25
233.00
Double-time Hourly Rental
232.75
302.50
Discount
Regular
Item Description
Rate structure included lift and (1) operator only.
Minimum crews are based on scope of work and
area jurisdiction.
Additional labor and ground men will be billed at
the hourly rate.
Amount
FORKLIFT RENTAL - UP TO 10,000 CAPACITY
Qty.
Straight-time Hourly Rental
279.50
363.50
Overtime Hourly Rental
349.50
454.25
Double-time Hourly Rental
454.25
590.25
Discount
Regular
Item Description
Please note:
The minimum charge for labor and equipment
thereafter is charged in half (1/2) hour increments.
Orders cancelled without 24-hour notice will be
charged a one (1) hour cancellation fee.
Amount
FORKLIFT RENTAL - UP TO 20,000 CAPACITY
Straight-time Hourly Rental
503.00
654.00
Overtime Hourly Rental
663.75
863.00
Double-time Hourly Rental
862.75
1121.50
CRANE RENTAL AVAILABLE UPON REQUEST
ST - Straight Time:
OT - Overtime:
DT - Double Time:
Monday - Friday, 8:00am - 4:30pm
Monday - Friday, 4:30pm - Midnight and all day Saturday
Monday - Saturday, Midnight - 8:00am, all day Sunday and Holidays
RIGGING LABOR RATES
Qty.
Item Description
Discount
Regular
Amount
PLEASE NOTE:
RIGGING FOREMAN LABOR PER MAN HOUR
Qty.
Straight-time Hourly Rental
106.75
138.75
Overtime Hourly Rental
190.50
247.75
Double-time Hourly Rental
213.75
277.75
Item Description
Discount
Regular
The minimum charge for labor and equipment is
one (1) hour. Labor and equipment thereafter is
charges in half (1/2) hour increments.
Amount
Orders cancelled without 24-hour notice will be
charged a one (1) hour cancellation fee.
RIGGERS AND MATERIAL HANDLERS PER MAN HOUR
Straight-time Hourly Rental
95.00
123.00
Overtime Hourly Rental
142.50
184.00
Double-time Hourly Rental
190.00
246.00
Return Via Fax 305.751.1298
Subtotal $
N/A Tax $
Please complete the following:
Amount Due $
Company Name: __________________________________________ Booth #: _______________________
Contact Name: ____________________________________________ Phone #: ______________________
Authorized Signature: ____________________________________________________________
Signature also indicates you read and accept the Payment Policy and Term and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor
57
HANGING SIGNS & BANNERS
Customer Service Phone:
Customer Service Fax:
Customer Service email:
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
(305) 751-1234
(305) 751-1298
[email protected]
DISCOUNT DEADLINE: July 20, 2015
INSTRUCTIONS
EQUIPMENT AND LABOR RATES TO HANG SIGNS
All hanging signs must conform to Show Management rules and regulations and
facility limitations
STRAIGHT TIME
OVERTIME
-
All overhead hanging signs or banners must be handled by Expo Convention
Contractors, Inc. Overhead hanging signs must be sent in separate containers
directly to Expo Convention Contractors, Inc. warehouse using the enclosed
HANGING SIGN LABELS
CREW SIZE
MATERIALS
-
Hanging anchor points must be pre-fabricated and ready for use.
Electrical signs must be in working order and in accordance with the National
Electrical Code. ELECTRICAL SERVICE requirements must be ordered in advance on the enclosed ELECTRICAL SERVICE order form.
For Signs other than banners, include blueprint or drawing containing
detailed information so hanging anchor points can be determined.
SIGN DESCRIPTION, SIZE & WEIGHT
Type: Cloth Banner_____ Metal or Wood______ Other_______
Shape: Square_____ Triangle_____ Rectangle_____ Other______
Size: Height_________ Length_________ Width____________
Weight of sign:___________________________________________
Does your Sign Require Electricity _________ Assembly _________
Will exhibitor assemble ______ Will EXPO assemble ______
PLACEMENT DIAGRAM
EQUIPMENT WITH CREW
STRAIGHT
TIME
OVERTIME
Boom Lift with Crew…………….
(Condor/Snorkel) up to 200 lb. lift capacity
$393.80
$557.30
Additional crew/Assembly labor…
$ 73.50
$119.75
*Rates Are Per Lift Crew/Per Hour
*One Hour Minimum Per Lift Crew
INSTALLATION ESTIMATE
Approx. Hours
Hourly Rate
____________
@_____________
=
Total Estimated Cost
_______________
=
Total Estimated Cost
_______________
Install Date: ___________________
DISMANTLE ESTIMATE
Approx. Hours
Hourly Rate
____________
@_____________
Dismantle Date: ____________________
SUPERVISION for installation and dismantling of overhead hanging signs can be
provided by EXPO CONVENTION CONTRACTORS, INC., your company representative or display house.
Use diagram below to represent your booth space. Indicate how far in from
each boundary you would like your sign placed.
The ceiling structure and relation to the support beam may require your sign
to be moved from your specified location.
Please indicate method of supervision you require:
_________EXPO I&D
_________Exhibitor Personnel
________ Display House
*Additional crew and/or equipment will be used if the supervisor deems it necessary to safely
____Feet in From
the Back Aisle #____
____Feet in
From the Left
Aisle #_____
8:00AM to 4:30PM, Monday through Friday
4:30PM to 8:AM, Monday through Friday
ALL DAY Saturday and Sunday
MINIMUM of two people, Operator and one rigger
Cable, clamp, etc. additional and charged accordingly
complete the installation and/or dismantling of a job and will be charged accordingly.
_____Feet in
From the Right
Aisle #______
____Feet in From
the Front Aisle #_____
NOTE: WE ARE NOT RESPONSIBLE FOR, LIABLE FOR, AND WILL
NOT HANG ANY SIGNAGE CONSTRUCTED IN ANY MANNER DEEMED
UNSAFE.
SUB-TOTAL
$___________________
7% SALES TAX $___________________
Number of feet from bottom of sign:_________________________
PAYMENT ENCLOSED
$___________________
PAYMENT POLICY: All invoices must be settled at our Service desk prior to the closing of the Show. For your convenience, MasterCard,
American Express and Visa credit cards will be accepted. No credits will be issued after the closing of the show.
IMPORTANT:
TO OBTAIN DISCOUNT PRICE, FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER.
No Telephone orders accepted.
Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew
and/or worker.
PLEASE PRINT
Exhibitor Name ______________________________________________________________________ Booth # _________________
Contact Name ________________________________________________ email __________________________________________
Address ____________________________________________________________________________________________________
City ___________________________________________________________ State ________________ Zip ____________________
Return via Fax: (305) 751-1298
58
NON-OFFICIAL CONTRACTOR REQUEST
DISCOUNT DEADLINE:
July 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
For Exhibitors intending to use its own labor or contract for such services separately from EXPO, please read
the following restrictions, requirements, and restraints. A non-official service contractor is any company, other
than the designated official contractors, that an exhibitor wishes to use that requires access to the exhibit hall
either before, during or after the Show. Use of a non-official contractor who requires any of the following
services is not permitted: electrical, plumbing, telephone lines, drayage, rigging, booth cleaning, and catering.
NOTE: A valid and current copy of Exhibitor’s contractor’s Certificate of Insurance naming EXPO
Convention Contractors, Inc., FIME, Inc., City of Miami Beach and Global Spectrum as “Additional
Insured” must accompany this document. If these documents are not provided, Exhibitor will not be
allowed to use contractor’s services in the area where unions claim jurisdiction.
NOTE: Complete this EXPO Convention Contractors, Inc. form only if your company is using a Service
Contractor other than the official decorating company to unpack, erect, assemble, dismantle or pack your
display.
The local union claims jurisdiction over the erection, dismantling, repair and building of all exhibits.
PLEASE COMPLETE:
_________________________ will indemnify and hold harmless EXPO Convention Contractors, Inc. and
FIME, Inc. from and against any bodily injury or property damage liability claims, judgments, damages, costs
or expense, including reasonable attorney fees, arising out of or occasioned by the operations performed by
__________________________ except for occurrences or accidents caused by the sole negligence of EXPO
Convention Contractors, Inc., or for occurrences or accidents by any other party.
Exhibitor ________________________________________________________________Booth # _________________
Address ________________________________________________________________________________________
City _________________________________________________________ State __________ Zip ________________
Telephone ___________________________________________ Fax: _______________________________________
Authorized on-site representative ____________________________________________________________________
(Please Print)
***********
Name of Service Firm _____________________________________________________________________________
Address ________________________________________________________________________________________
City _________________________________________________________ State __________ Zip ________________
Contact Name ______________________________________Telephone ____________________________________
On-Site Supervisor ______________________________________________
Return this form, along with Certificate of Insurance, and name and address of the employee/s who are working in your
booth by JULY
20, 2015 to EXPO, the Official Decorating Contractor:
EXPO CONVENTION CONTRACTORS, INC.
15959 NW 15th Avenue, Miami, Florida 33169-5607
ATTN: EXHIBITOR SALES & SERVICES
Tel: 305-751-1234 Fax: 305-751-1298
[email protected]
59
SIGNS AND BANNERS
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
SIGNS, BANNERS AND ACCESSORIES
Qty.
Description
Discount
Regular
Amount
Qty.
Description
Standard Foamcore Signs, Single-sided
Discount
Regular
Amount
Vinyl Banners with Digital Printing
Vertical, 22” x 28”
80.00
104.25
grommets, per sq.
ft. - Vertical
13.50
17.00
Horz., 22” x 28”
80.00
104.25
Grommets, per
sq. ft. - Horizontal
13.50
17.00
Vertical, 28” x 44”
123.00
160.25
Pockets, per sq.
ft. - Vertical
14.75
18.50
Horz., 28” x 44”
123.00
160.25
Pockets, per sq.
ft. - Horizontal
14.75
18.50
Meterboard,
39” x 90.75”
245.75
319.50
Accessories
Replacement ID Sign - Cardstock
Blank Foamcore,
4’ x 8’
35.00
45.50
Velcro, per ft.
min. 5 ft.
1.10
1.31
7” x 44” Horz.
23.75
31.00
Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Subtotal $
Please complete the following:
7% Sales Tax $
Company Name: ________________________________________ Booth #: __________________
Amount Due $
Contact Name: __________________________________________ Phone #: __________________
Authorized Signature: _______________________________________________
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Graphic files/requests must be received by discount deadline date to qualify for discounted prices.
SIGN SUBMISSION INFORMATION
Please follow these requests, so EXPO can provide the highest of quality signs for your show.
File Submission Media
Artwork Dimensions & Color Specifications
~ CD-ROM
~ All artwork submitted should be created at 100% actual size
~ Email attachment (4 mgs or smaller only)
or in 10% reduction increments (please indicate scale used)
~ - FTP (.zip compression), call for FTP information
~ Specify target colors as PMS C or U, and send us 100% accurate
When sending disks, please label them with the following:
proofs with your disk. (Color variations may occur due to output devices.)
Exhibitor Co. Name, Booth #, Show Name, Show Date
Acceptable Software & Formats
Other Graphic Services Available
~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat
~ Artwork/graphic design services
~ Files should be formatted in high-resolution quality, 100-300 dpi
~ Logo reproduction
~ Vector-based artwork preferred with fonts converts to outline
~ Special artwork mounting
Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.
60
MATERIAL HANDLING 101
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
MATERIAL HANDLING Q & A
What is material handling (also referred to as drayage)?
Material handling is the process of unloading your freight from your shipping carrier,
either at the warehouse or show site, delivering it to your booth, storing your empty
containers (empties) if required, returning of your empties at the close of show, and
then reloading your freight back onto your shipping carrier.
What is the definition of “freight”?
Any exhibit materials that are shipped or delivered to the advance warehouse or
show facility via shipping carrier, POV, or delivery truck.
What is a “certified weight ticket”?
A printed weight ticket from a scale certified or inspected by a government authority
such as the Dept. of Agriculture, indicating the date weighed, the weight of the shipment and the vehicle ID of the unit being weighed.
IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS
All shipments that are addressed to the advance warehouse address (please refer to
"Advance Warehouse" shipping labels included in this manual).
EXPO will begin accepting your shipments 30 days prior to first show open day (date
may vary depending on show schedule).
The warehouse will receive shipments Monday-Friday, 8:00am - 3:30pm,
excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late surcharge. (Please refer to the "Show Information" page included with this manual for
deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the warehouse,
but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated shipments and/or
machinery to warehouse. You must ship those items direct to show site.
All shipments must have a bill of lading or delivery slip indicating number of pieces
and weight. Certified weight tickets required.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
MATERIAL HANDLING CHARGES
What determines how much I'm charged?
Charges are based off the weight from your inbound weight ticket included with your
shipment.
How do I calculate material handling charges?
Material handling services, whether used completely, or in part, are offered as a
package. When recording weight, round up to the next 100 Ibs. For example: 285
Ibs. = 300 Ibs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is
greater.
Will there be any additional charges?
Additional charges may apply. Please review the Material Handling Authorization
and Material Handling Additional Services forms included in the manual for all applicable fees.
SPECIALIZED CARRIER (SMALL CARTON CARRIER)
What are specialized carrier shipments?
Shipments that arrive via small package carrier such as FedEx Express Service,
UPS small package service or DHL small package service AND do not have a certified weight ticket included with shipment. This applies to packages weighing under
50 lbs.
How do I calculate my specialized carrier shipment?
Charges for specialized carrier shipments are based on per carton, per delivery.
Example: I'm shipping 3 packages via FedEx, how much will I be charged?
3 x per carton rate = $ amount charged (plus any additional fees that
may apply)
Please be advised that your whole shipment may not arrive to its destination at one
time. Therefore you may be charged per each delivery, and minimum charges may
apply.
What is the difference between material handling and shipping?
Shipping is the process of carrying your shipment from your location, pick-up area to
its destination and also the process of returning your shipment back to your location
after the close of the show.
Material handling begins at the time your shipment arrives to the docks (please refer
to 'What is material handling?" for the full definition.)
Do I need to order a fork lift to unload or reload my freight?
No, please do not order a forklift for unloading/reloading of your materials.
What does CWT mean?
CWT is an acronym for Century Weight, therefore it means per 100 Ibs.
CRATED~UNCRATED~SPECIAL HANDLING
What are CRATED materials?
Materials delivered that are skidded or in a container that can easily be unloaded/
reloaded with no special handling required.
What are UNCRATED materials?
Materials delivered that are loose, pad-wrapped or unskidded without proper lifting
bars and/or hooks.
What Is SPECIAL HANDLING?
Shipments delivered that require extra labor for stacking or unstacking containers on
a truck (cubic loading), tarping or untarping freight or containers, or rigging pieces
for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials.
IMPORTANT FACTS ABOUT DIRECT SHIPMENTS
What are direct shipments?
All shipments that are addressed directly to the exhibit facility (please refer to
"Direct to Show" shipping labels included in this manual),
Shipments must arrive during exhibitor move-in times only. Do not ship direct to
show site in advance. If delivery cannot be guaranteed to arrive during exhibitor
move-in, shipment must go to advance warehouse.
All shipments must have a bill of lading or delivery slip indicating number of pieces
and weight. Certified weight tickets required.
Crates weighing over 5,000 Ibs. or loose/uncrated shipments must be shipped direct
to show site to arrive during exhibitor move-in times.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
LIABILITY INSURANCE
What is and why would I need liability Insurance?
Accidents happen, therefore, most show organizers and facilities require liability
insurance. Please refer to your booth contract for exact minimums required.
Please make sure your materials are covered from the moment they leave your
company location to the time they return after the close of the show.
OUTBOUND SHIPMENTS
You must complete a EXPO Material Handling Agreement (MHA) for all outbound
shipments. A MHA will be distributed at show site if all services have been paid in
full, or you can request one at the customer service desk.
Upon completion of packing and labeling of your materials, complete the bill of
lading with all required information, and return to customer service. If you have
questions on how to complete your bill of lading, please ask a EXPO customer
service representative located at the customer service desk.
If you are NOT using the designated shipping carrier, you must call your carrier with
pick-up information. If your carrier fails to pick up your shipment, EXPO will either
reroute your freight through the carrier of our choice or return to the local warehouse
(whichever is indicated on your MHA).
61
MATERIAL HANDLING INFORMATION
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
MATERIAL HANDLING INFORMATION & ADDITIIONAL CHARGES
SPECIAL HANDLING
Rate as shown on Material Handling Authorization Form
The standard material handling applies to shipments that can be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without
rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading), tarping or
untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials.
OVERTIME
Surcharge: 30%
Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site during
overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond EXPO's control may be
moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending move-in/move-out
schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill
of lading is submitted to the EXPO Service Desk AND the driver has checked in.
LATE SHIPMENTS
Surcharge: 25%
A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on
show site after show opening.
UNCRATED SHIPMENTS
Rate as shown on Material Handling Authorization Form
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be
charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and
move-out of the show, and is based on the weight of the shipment handled.
OFF-TARGET DELIVERIES
Surcharge: 15%
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in)
during assigned target date/time.
PADDED VAN DELIVERIES
Surcharge: $8.00/CWT
A padded van surcharge applies to van line carriers that transport freight at cubic displacement rates, operate a non-standard dock height equipment, require
freight on the truck to be unloaded in a specific order or orientation, or require that freight on the truck be moved to unload the actual delivery.
MARSHALING YARD
Surcharge: Maximum $20.00
Where EXPO Convention Contractors, Inc. as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, EXPO may charge a fee per shipment processed through the marshaling yard.
REWEIGH OF SHIPMENTS
Surcharge: $25.00 per forklift load
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document.
EMPTY CRATE STORAGE
Surcharge: $10.00 per piece, Minimum $40.00
A charge per crate, carton or skid applies when EXPO handles the storage and return of empties from a shipment not received by EXPO and therefore not
subject to material handling charges.
ENVELOPE DELIVERIES
Surcharge: $10.50 per envelope
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
SECURED STORAGE
Surcharge: $.80/sq. ft., Minimum $20.00 Min. one-hour labor fee for each trip
Only EXPO personnel have access to secured storage. A minimum one-hour material handler charge at show rates will apply each time material is handle to or
from storage. There is no charge to return materials to your booth at the close of the show.
ACCESSIBLE STORAGE
Surcharge: Based on applicable Labor rate (refer to labor order form)
Accessible storage will be accessible during the show, but not necessarily by exhibitors. There will be no charge to return material to the booth at the close of
the show.
WAREHOUSE STORAGE
Surcharge: Minimum one-hour labor fee for each trip
Shipments arriving at the warehouse more than 30 days ahead incur storage fees. Transportation of freight to the warehouse after the show at the exhibitor’s
request incurs "return to warehouse" (RTW) fees and storage fees.
Return to Warehouse Service Fee
Surcharge: $20.00 per CWT, Minimum $50.00
(crated materials only, uncrated materials will not be accepted at warehouse)
Storage per month
Surcharge: $10.00 per CWT, Minimum $100.00
MOBILE SPOTTING FEE
Surcharge: $150.00 round trip
Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if EXPO determines such activity to be operationally feasible
and safe. All vehicles operated on the exhibit hall floor must be escorted by EXPO personnel. In such cases, a MOBILE SPOTTING FEE will be charged. All
local fire marshal rules and regulations apply. Please call customer service for details.
If you have any questions about material handling, please contact EXPO Customer Service department.
62
MATERIAL HANDLING AUTHORIZATION
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DISCOUNT DEADLINE: July 20, 2015
SHIPMENT INFORMATION
Please complete the following information:
We plan to ship to:
_____ Advance Warehouse
_____ Direct to Show Site
We plan to ship on (date): ______________________
Our materials should arrive on (date): __________________________
Carrier Name: ___________________________ Pro #: ________________________
Origin of Shipment (City, state): ____________________________________________
Please provide a contact name and number for any questions EXPO may have in
Regards to this shipment.
Name: _________________________________ Phone: ________________________
Please indicate number of pieces and the estimated weight:
# of Pieces
Description
Weight
Crates
Cartons
Cases
Carpet
Miscellaneous
Total Weight
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
Standard Material Handling
weight
Description
Price
Total
Direct Shipments to Show Site
$99.75
$129.68
$149.25
$194.03
$129.50
$168.35
ST / ST
Crated
ST / OT
Crated
ST / ST
Uncrated
ST / OT
Uncrated
ST / ST
Special Handling
ST / OT
Special Handling
Advance Shipments to Warehouse
$99.75
$129.68
$149.25
$194.03
$129.50
$168.35
ST / ST
Crated
ST / OT
Crated
ST / ST
Uncrated
ST / OT
Uncrated
ST / ST
Special Handling
ST / OT
Special Handling
COMPUTATION OF MATERIAL
HANDLING SERVICES
The following services, whether used completely, or in part, are offered as a package.
When recording weight, round up to the next
100lbs. For example: 285 lbs.
300lbs/100lbs. = 3 x RATE = $ Amount or
minimum charge, whichever is greater.
ST / ST = move-in freight on straight time
and move-out freight on straight time.
ST / OT = move-in freight on straight time
and move-out freight on overtime.
Straight Time (ST) is Exhibitor move-in
Monday and Tuesday.
Pieces
Specialized Carrier Shipment (small packages under 50 lbs.)
$49.50
$64.35
$99.25
$129.03
ST / ST
Each Carton
ST / OT
Each Carton
ST / OT
Min. per shipment
ST / OT
Min. per Shipment
RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM
Machinery Rates for wheeled Machinery
Expo offers special rates for x-ray, M.R.I. and similar machinery. The fee for 4-wheeled machinery is
$157.50 per item (on shipments to show site only). (This is a substantial savings over paying per CWT.)
Overtime (OT) is Exhibitor move-out Friday
night after 5:00pm and all day Saturday.
Exhibitors are responsible for
move-out of all freight. There
will be an additional disposal
fee of $200.00 for each wooden
crate/carton left by exhibitors
after the show.
For Credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at Show Site and are subject to change pending
move-in/move-out schedule.
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or Reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to Charges must be made at show site.
Single pieces weighing more than 5,000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated or blanket-wrapped shipments should be
shipped directly to the show site.
If you have any questions about material handling, please contact EXPO’s Customer Service department.
Please complete the following:
Company Name: _______________________________________________________ Booth #: _______________________
Subtotal $
N/A
Tax $
Amount Due $
Contact Name: _________________________________________________________ Authorized Signature: ______________________________________________
Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to EXPO.
Payment Authorization must be completed and returned with Material Handling worksheet. Other charges may apply, please review Material Handling Information form included in this manual.
63
SHIPPING INSTRUCTIONS
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
SHIPPING INSTRUCTIONS AT CLOSE OF CONVENTION /TRADESHOW
Consign to (Ship To): ____________________________________________________________________________________
Street Address: ________________________________________________________________________________________
City: _______________________________________________________ State: ______________ Zip: __________________
Type of Carrier:
Motor Freight __________________
Air _________________
Van Line ___________________
Name of Carrier: ________________________________________________________________________________________
If pre-paid bill to: _______________________________________________________________________________________
City, State and Zip: ______________________________________________________________________________________
SHIPPING INSTRUCTIONS PRIOR TO SHOW - ALL SHIPMENTS MUST ARRIVE PRE-PAID
1. Shipments must be consigned to EXPO Convention Contractors, Inc.
shipments and they may be refused.
The hotel and/or convention site do not have the facilities to receive such
2. All shipments must be properly labeled and addressed to the warehouse or facility. Exhibits left without return instructions will be returned to our
warehouse and held for disposition at an additional charge, Expo is not responsible for condition, count or content until such time exhibits or materials are
picked up for removal after the exhibition’s close.
3. All materials should be properly insured against fire, theft and all hazards while in transit to and from your booth and for the exhibition’s duration.
4. Exhibitor routing on outbound shipments is honored when possible. However, we reserve the right to reroute as necessary. All outbound shipments
must be tendered with a Bill of Lading turned into the service desk at show site. In the event the designated carrier fails to pick up by a specified time,
Expo Convention Contractors, Inc. will reroute said shipments.
5. All shipments requiring special handling for reasons including, but not limited to, length, width or height, are handled on a time and material basis.
6. Expo Convention Contractors, Inc., as the Official Drayage Contractor, has control over all freight docks, doors, elevators, and crate storage areas. A
charge of $35.00 per crate, box or carton is accessed for any shipment not handled by Expo Convention Contractors, Inc., when Expo is required to handle
storage of empty containers.
7. Remove all expired shipping labels before shipping to avoid confusion.
8. Collect shipments are not accepted unless written authorization is furnished by shipper. There is a 25% surcharge ($15.00 minimum) based on the
amount advanced by Expo Convention Contractors, Inc.
EXPO CONVENTION CONTRACTORS, INC. WILL REROUTE ALL OUTBOUND SHIPMENTS UNLESS SPECIAL ARRANGEMENTS ARE MADE.
INSURANCE
Expo Convention Contractors, Inc. is not responsible for the count or content of material after it has been placed in the exhibit areas.
Exhibitor agrees to hold harmless Expo Convention Contractors, Inc. from responsibility for concealed and/or apparent damage to uncrated and or
unskidded exhibit material.
Please make certain all materials are properly insured against “ALL RISK” while in transit to and from point of origin, to and from booth and for the
exhibition’s duration.
AUTHORITY TO HANDLE & BILLING INSTRUCTIONS
ACCEPTANCE OF ALL ITEMS AND CONDITIONS HEREIN STATED:
Company Name: _____________________________________________________________________________________________________
Address: ___________________________________________________________________________________________________________
Attention: ___________________________________________ Phone: ____________________________ Fax: ________________________
City: _______________________________________________ State: _______________________________ Zip: ______________________
Authorized by (please print): ______________________________________________________ Title: _______________________________
Signature: _______________________________________________ Convention /Tradeshow: ____________________________________
To insure orderly processing of material handling requirements, it is absolutely essential that this form be READ, COMPLETED AND
SIGNED by an organization officer and RETURNED PROMPTLY TO:
EXPO CONVENTION CONTRACTORS, INC. 15959 NW 15th Avenue, MIAMI, FLORIDA 33169-5607
TEL: 305-751-1234 FAX: 305-751-1298
64
DIRECT LANE / PORTER SERVICE
DISCOUNT DEADLINE:
JULY 20, 2015
FIME International Medical Expo
August 5 - 7, 2015
Miami Beach Convention Center
Miami Beach, Florida
DIRECT LANE / PORTER SERVICE is a feature for exhibitors using Personally Operated Vehicle (only).
One worker equipped with a flat cart will assist those exhibitors with unloading & delivery of goods to their
booth.
DIRECT LANE / PORTER SERVICE is aimed at those exhibitors requiring minimum assistance and
facilitating the move-in/out process for them.
One Way Trip is $75.00
Round Trip is $125.00
This service includes: One Trip with a flat bed dolly, Labor to load and unload your vehicle, Delivery to your
booth, Removal, storage and return of empty containers and fiber cases.


Proceed to the Exhibitor Registration area in Hall D and pick up your Badges.
Check in at the EXPO Convention Contractors Service Desk on the show floor to receive a work ticket,
and then move your vehicle to the gate entrance for Hall D. (This is the loading dock on the Left side of
your are facing the entrance to FIME where your picked up your badges.)
 Check in and show your badge to the gate guard. You won’t be admitted to the loading dock without a
badge.
Exhibitors who have extensive unloading requirements can use the drayage services. Arrangements for
this service can be made in advance or on-site at the EXPO Service Desk.
ORDER PORTER SERVICE AT YOUR OWN RISK. EXPO WILL NOT BE RESPONSIBLE FOR ANY
DAMAGES OR LOSSES.
It is strongly suggested that Exhibitors carry all-risk floater insurance covering their product and exhibit
materials against damage, loss and other hazards. The coverage should start when the product and
exhibit material leaves your place of business and end when it is returned to your facility after the show.
This can generally be done by adding “riders” to existing insurance policies, often at no additional cost.
Please fill out the Payment Policy form and return along with this form to expedite your move in. If
we do not have a credit card on file you will be asked to go to the customer service desk to fill one
out prior to unloading.
POV - Consists of cars, sports utility vehicles, small pickup trucks, small vans only. Anything to exceed
500lbs. Will be considered drayage and will be billed as Material Handling (per CWT).
Econoline vans, cargo vans, company box trucks, rental trucks, pull behind trailers and tractor trailers are
NOT POV and will be billed as Material Handling (per CWT).
Company Name: ________________________________________________ Booth #: ______________
Contact Name: _______________________________ Email: __________________________________
EXPO FAX: 305.751.1298
65
SHIPPING LABELS
FIME International Medical Expo
ADVANCE SHIPPING ADDRESS LABELS
R
U
S
H
ADVANCE WAREHOUSE
To: ____________________________
(EXHIBITING CO. NAME)
Booth #: ________________
EXPO Convention Contractors, Inc.
15959 NW 15th Avenue
Miami, Florida 33169-5607
Delivery Hours: M-F 8:30am-3:00pm
For: FIME International Medical Expo
First Day freight can arrive w/o a surcharge:
July 2, 2015
Last day freight can arrive w/o a surcharge:
July 27, 2015
R
U
S
H
ADVANCE WAREHOUSE
To: ____________________________
(EXHIBITING CO. NAME)
Booth #: ________________
EXPO Convention Contractors, Inc.
15959 NW 15th Avenue
Miami, Florida 33169-5607
Delivery Hours: M-F 8:30am-3:00pm
For: FIME International Medical Expo
First Day freight can arrive w/o a surcharge:
July 2, 2015
Last day freight can arrive w/o a surcharge:
July 27, 2015
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
R
U
S
H
DIRECT TO SHOW
To: ____________________________
(EXHIBITING CO. NAME)
Booth #: ________________
EXPO Convention Contractors, Inc.
c/o Miami Beach Convention Center
1901 Convention Center Drive
Miami, Florida 33139
For: FIME International Medical Expo
MUST NOT BE DELIVERED PRIOR TO:
August 3, 2015 @ 11:00am
R
U
S
H
DIRECT TO SHOW
To: ____________________________
(EXHIBITING CO. NAME)
Booth #: ________________
EXPO Convention Contractors, Inc.
c/o Miami Beach Convention Center
1901 Convention Center Drive
Miami, Florida 33139
For: FIME International Medical Expo
MUST NOT BE DELIVERED PRIOR TO:
August 3, 2015 @ 11:00am
66