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FOLK ON THE ROCKS 2015
Artisan/Information Booth Application – Application Deadline:
Monday June 8th 2015
Artisan Fees:
15% of sales or a minimum of $75
(Whichever is greater) due by July 26, 2015
Info/Not-for-profit Booths: $75
(Limited availability)
Damage deposit: $100 (returned on successful completion of contract) due by
June 8, 2015, upon confirmation of your festival booth
This application does not guarantee an artisan spot at the festival.
CONDITIONS
•
Upon confirmation of your festival booth, a refundable damage deposit of $100.00 is
required no later than 5pm June 29, 2015, payable to: Folk on the Rocks.
•
All artisans must submit their contract with a detailed list of items they wish to sell.
You must adhere to the submitted proposal and shall not sell any products not listed
unless previously authorized by festival organizers. Artisans are not permitted to resell items bought elsewhere unless they are an integral part of their product.
Information and not-for-profit booths must describe in detail what they will be
promoting.
•
Artisans are charged 15% of their weekend revenue or a $75 minimum fee, whichever
is greater. Please remember, your weekend revenue is the amount of money you take
in over the weekend – regardless of your production costs. For example, if your
revenue is $400 for the weekend and it cost $40 to make the goods, you are charged
15% of the $400 (or $60).
•
We offer a limited number of spots to not-for-profit groups. A flat fee of $75.00, plus a
returnable damage deposit, is required to secure a spot. Proof of not-for-profit status
may be required.
•
Folk on the Rocks is instituting a “NO PLASTICS RULE". Please help us protect the
environment by greening your booth: recycle, use organic/free trade material, and
reduce your amount of garbage.
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Deposit Refund
• After the festival, artisans must provide FOTR with a brief financial statement (form
attached) no later than July 27, 2015. The damage deposit will be returned
/destroyed provided the artisan’s area is clean and the artisan has submitted a
financial report. If no financial report has been submitted, along with the required
payment, by July 27, 2015, the damage deposit will not be returned.
•
Artisans are responsible for their own garbage control and removal and must leave
no environmental damage.
SET-UP
1. The festival will assign you an artisan space. You will receive an email with a
map by July 3, 2015, outlining your assigned area. Should you have any specific
requests, please outline them in the contract; FOTR will do their best to meet
reasonable requests.
2. Artisans must have their booths assembled no earlier than 4 p.m on Friday July,
17th, 2015, and no later than 10:00 a.m. on Saturday, July 18th, 2015. Artisans
must remove their stands before 12 noon, Monday, July 20th, 2015. A festival
representative will be on site during these times to provide you with your
information and location.
3. Vehicles will be permitted on the site:
• Friday, July 17th, between 4 and 8 p.m.
• Saturday, July 18th and Sunday, July 19thbetween 8:00 a.m. and 10:00 a.m.
• Beginning one-half hour after the last show on July 18th & 19th for 1 hour only.
• Monday, July 20th, 10:00am - noon.
When accessing site all vehicles MUST display hazard lights and drive slowly.
No vehicles are allowed on site during festival hours. Vehicles cannot be
parked on site for easy access storage. Vehicles will be required to park in the
volunteer entrance parking lot.
4. The 2015 Folk on the Rocks Music Festival will be open to the public during the
following hours:
• Saturday, July 18 from 12 p.m. to closing; and,
• Sunday, July 19 from 12 p.m. to closing.
5. The festival will provide professional security overnight. However, the festival
cannot be responsible for any items left at booths (such as fridges, generators,
tents, and food). Security will cover general areas and will not extend to property
inside of stands or other structures.
6. Artisans will be issued a maximum of 3 free weekend passes. Staff must check-in
at registration at Volunteer Headquarters before entering the site. Passes will be
issued as wristbands and are not transferable.
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7. If more than three personnel are required to work, additional passes for staff may
be acquired at a reduced rate of $60/weekend or $30/day (to a maximum of 1
weekend pass, 2 day passes, or a combination of the two). Extra passes will be
available for purchase at the FOTR Office, 2nd Floor, Centre Square Mall, next to the
library, June 15 – July 13, 9am – 1pm only.
8. Artisans are required to provide their own equipment as in tables, chairs, power
cords. Please note, we have limited power capabilities.
APPLICATION CHECKLIST
• A completed application
• A detailed list of items for sale
Please send to [email protected]
Once you have received confirmation that your application has been accepted, all
fees and damage deposits must be submitted with payment by June 29th
2015 to:
Folk on the Rocks
2nd floor of the Centre Square Mall, next to the Library.
Box 326, Yellowknife, NT, X1A 2N3
For other requests, suggestions, or comments, please contact the Festival
Administrator at 920-7806 or [email protected]
All requirements subject to change by Folk on the Rocks
I understand and agree to the terms and conditions of operating an Artisan Vendor booth
at Folk on the Rocks Music Festival 2015.
PLEASE PRINT
Name of Booth:
______________________
Date: _________________________
Vendor Name:
______________________
Signature: ____________________
E-mail address:
______________________
Phone:________________________
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1. Description of items for sale (Please attach a separate list if required; please print):
1.
11.
2.
12.
3.
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4.
14.
5.
15.
6.
16.
7.
17.
8.
18.
9.
19.
10.
20.
2.
Names of personnel for the 3 free passes (non-transferable):
1:
2:
3:
I anticipate having to purchase ___ (1) weekend or ___ (1-2) day passes in July for
personnel.
3.
Do you need power/internet? Yes___________
If YES, what are your requirements?
_________________________________________
No_____________
Please Note: No application is accepted until it has been approved by Folk on the
Rocks. You will be contacted and informed of your application status by June
15th
OFFICE USE ONLY:
Date contract was
received:
Fee received:
Approved:
Damage deposit received:
Notified:
Cash:
Cheque:
Contract completed:
Date Damage deposit:
Returned:
Destroyed:
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Revenue Statement for FOTR Artisan Vendor 2015:
Item
Quantity
Total $
Please add an extra sheet if required.
Total Revenue
(a) $__________
(a) x 15%
(b) $__________
(b) is the total payable to Folk on the Rocks
Please make cheque payable to Folk on the Rocks.
Thank you for being part of Folk on the Rocks 2015.
Please join us next year for the 36th Annual Folk on the Rocks
Music Festival, July 15-17, 2016
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