GLASGOW DOORS OPEN DAY 2015
PARTICIPANT FACT SHEET
ALL YOU NEED TO KNOW FOR
COMPLETING YOUR APPLICATION
APPLICATION DEADLINE: THURSDAY 16TH APRIL 2015
CONTENTS
Application Deadline: Thursday 16th April 2015 ............................................. 1
Message from the Festival Coordinator ......................................................... 3
Welcome to Glasgow Doors Open Day 2015 ................................................. 3
The Event ........................................................................................................ 3
Dates of Glasgow Doors Open Day 2015 ........................................................ 3
Themes ........................................................................................................... 4
European Industrial & Technical Heritage 2015 Theme ............................. 4
Glasgow Green Year 2015 .......................................................................... 4
Visit Scotland Year of Food & Drink Mini Theme ....................................... 4
Children’s Activities ........................................................................................ 4
When completing your application, Keep in Mind… ...................................... 5
Mission of Glasgow Doors Open Day ......................................................... 5
Principal Requirements of Being Involved .................................................. 5
Responsibilities & Expectations .................................................................. 5
Participant Forum ....................................................................................... 5
The Application ............................................................................................... 6
Application Deadline .................................................................................. 6
Successful/Unsuccessful ............................................................................. 6
Key Dates & Times .......................................................................................... 7
Responsibilities & Expectations ...................................................................... 8
GBPT ........................................................................................................... 8
Glasgow Doors Open Day Participants ....................................................... 9
Handbook ............................................................................................... 9
Risk Assessment ..................................................................................... 9
Security ................................................................................................... 9
Insurance ................................................................................................ 9
Donations ............................................................................................. 10
Contact Details ............................................................................................. 10
2
MESSAGE FROM THE FESTIVAL COORDINATOR
I’m Ruth, the Events & Development Coordinator for Glasgow Building
Preservation Trust. My job is to organsie Glasgow Doors Open Day so if
there are any problems, it’s down to me!
It’s great that you are looking to apply to be involved in Glasgow Doors
Open Day 2015. You should find all of the information to complete your
application here. If not please get in touch 0141 554 4411 [email protected]
I would also like to highlight that there is a write up from the Creative
Planning Workshop held on 21st January 2015 available here:
www.glasgowdoorsopenday.com/applications
WELCOME TO GLASGOW DOORS OPEN DAY 2015
Glasgow Building Preservation Trust have been organising Glasgow Doors
Open Day since 1990 when it formed part of the City of Culture
celebrations. Since then the event has attracted over 500 participating
buildings and has welcomed thousands of visitors.
Glasgow Doors Open Day offers Glaswegians and visitors to the city the
opportunity to see the hidden gems inside some of Glasgow’s finest
buildings. Buildings that are normally closed or charge an entrance fee open
their doors for free to visitors from across the city and beyond. Offices,
homes, schools, legal courts, religious buildings and the occasional boat
have all been involved. The event annually attracts visitors from all sections
of the community and in 2014 saw just under 15,000 unique visitors.
THE EVENT
The event consists of three main areas:




Buildings opening their doors (around 100)
Walks & Tours guiding visitors around parts of the city (around 50)
Talks & Events bringing focus to various built heritage areas of
interest (around 25)
This year there will also be Allotments & Green Spaces
We are delighted that the festival is consistently growing with a rising
number of individuals and organisations that look to get involved. To keep
the festival fresh and manageable we try to make sure that we offer
different examples of buildings and events each year so please don’t be put
off if we ask you to take a year or two off to give others a chance.
DATES OF GLASGOW DOORS OPEN DAY 2015
Monday 14th –Sunday 20th September 2015


Walks, Tours, Talks & Events can happen from Monday – Sunday
Buildings to open at the weekend, week days can be additional
3
THEMES
By getting involved in the themes it will help to highlight your building
and/or event.
EUROPEAN INDUSTRIAL & TECHNICAL HERITAGE 2015 THEME
www.industrialheritage2015.eu
This will be the key theme of 2015. Focus will be made on crane heritage,
adaptive re-use of industrial buildings, breweries, conservation and re-use
of railway stations, saving and adaptive re-use of thermal power stations,
canals and their heritage, Govan and the shipbuilding industry, railways,
factories and the River Clyde.
GLASGOW GREEN YEAR 2015
www.glasgow.gov.uk
Although the city of Glasgow did not win the European Green City of the
Year, it is going forth with Green Celebrations. Focus will be made on
natural assests - allotments, gardens, green spaces, parks, rivers,
woodlands; green science & innovation – green communities + sustainable
creative practices, from steam to green - Celebration of James Watt's
momentous day 250 years ago, his ingenuity and entrepreneurship remains
relevant and inspirational today. the journey from the carbon-bulging
STEAM engines of the industrial revolution to today's new carbon-free
innovations in green science and technology; taking green action – our
responses; eco-facilities of Glasgow, allotments & gardens and Glasgow’s
green spaces.
VISIT SCOTLAND YEAR OF FOOD & DRINK MINI THEME
www.visitscotland.org
This is not a key theme of Doors Open Day however if you are doing
something for the VisitScotland Year of Food and Drink then please explain
what visits can expect to see.
CHILDREN’S ACTIVITIES
This year we are focusing on trialing a children’s programme. If you are
going to be focusing on your offering for children then please complete this
section of the form detailing how. We will be assessing these and will be
creating a suggested children’s programme/trail, highlighting this within
primary schools.
4
WHEN COMPLETING YOUR APPLICATION, KEEP IN
MIND…
MISSION OF GLASGOW DOORS OPEN DAY
The mission of Doors Open Day - Glasgow's Built Heritage Festival - is to
strengthen civic awareness and pride among Glaswegians, and to broaden
public awareness of Glasgow's rich built heritage at local, national and
international levels, by exposing a diverse audience to different aspects of
Glasgow's built environment.
PRINCIPAL REQUIREMENTS OF BEING INVOLVED




Free access - Access to your building and/or event must be free
during Glasgow Doors Open Day
Relevant to Built Heritage - Architectural interest, historic
importance or significant cultural connections should be a focus of
your building and/or event.
Special Access – Access to your building and/or event should be
more than offered on a day to day basis for example:
o Access to a building that is normally closed to the public
o Access to part of the building that is normally closed to
the public
o The building is normally open to the public, but you are
putting on a special event or activity.
Provide Learning Opportunities – Help visitors learn about
architecture and the built environment. Opportunities should be
provided where possible with the use of activities such as tours
from architects, interior designers or those with knowledge of your
particular building/area, performances interpreting the history,
workshops, costumed interpretation, special exhibitions,
screenings and demonstrations, all encouraging interaction.
RESPONSIBILITIES & EXPECTATIONS
You can find these on page 8 - 10. This contains details of the
responsibilities that both you and GBPT have. Read over this carefully and
ask Ruth 0141 554 4411 or [email protected] if you have any queries.
PARTICIPANT FORUM
This year we have launched a participant forum for Glasgow Doors Open
Day. You can access this here: http://glasgowdoorsopenday.com/forum
Simply log in with your email and password provided and you are able to
make and comment on posts.
This will allow you to communicate with other Doors Open Day applicants,
ask questions, form partnerships and brainstorm your ideas.
5
THE APPLICATION
The following application forms are available:



Building Application Form
Walk + Tour Application Form
Talk + Event Application Form
You
can
find
these
on
the
www.glasgowdoorsopenday.com/applications
following
webpage:
They are in adobe form format.
Simply fill in, save and send to [email protected].
If you are an allotment/green space complete a building application form.
If you have any questions at all please get in touch with Ruth on 0141 554
4411
APPLICATION DEADLINE
Thursday 16th April 2015
SUCCESSFUL/UNSUCCESSFUL
You will be contacted by the end of April to advise whether your application
has been successful or unsuccessful. At this time you will be notified of the
next steps of being involved. Ie. Access to promotional material.
6
KEY DATES & TIMES
(Subject to change)
Month
February
What’s Happening
Documents Available
Applications available from 1st
February
Application Form
Visits to new buildings &
participants
Creative
Summary
Planning
Access to Forum
March
Visits to new buildings &
participants
April
Deadline for applications 16th
April. Late submissions may
not be included in the
brochure
Successful/Unsuccessful
Application Notification
Successful/unsuccessful
applicants notified by 30th
April & Final programme
confirmed on 30th April
Participant Information
– Checklist for Planning
May
Information to be confirmed
for brochure
Information Proofing –
Link send to confirm
July
Marketing and PR Campaign
begins
Additional Information
Request
Brand Pack
Volunteer Training
Extra Information for Website
Required
August
Programme launched (online
& brochure)
Brochure
published
and
delivered along with publicity
materials
Brochure
Publicity Materials
Surveys
Bookings for bookable events
open in the latter part of the
month c.19th August
September
Doors Open Days throughout
Scotland take place
14th – 20th
September
Glasgow Doors Open Day
October
Feedback forms, surveys &
promotional material to be
returned by Monday 12th
October 2015
November
Awards for Excellence & Civic
Reception in City Chambers.
11th November
7
RESPONSIBILITIES & EXPECTATIONS
Please find a description of the responsibilities and expectations for
Glasgow Building Preservation Trust and all Glasgow Doors Open Day
participants. When applying to have your event included in the Glasgow
Doors Open Day programme you are agreeing that you have read,
understood and accepted all of the responsibilities and expectations of
being involved.
GBPT
As a participant in Glasgow Doors Open Day you will have the following
from Glasgow Building Preservation Trust to help promote and support
your event:


Provide support & advice to participants during the process with
various materials available to help plan and organise
Promote all confirmed events as part of the Glasgow Doors Open
Day programme in the following ways:




Brochure – This is a 32 page A5 brochure and is widely
distributed throughout Glasgow and Scotland via Public
Libraries, Tourist Information Points and other cost effective
methods.
Posters – We issue A2, A3 and A4 posters for you to distribute
in your local area.
Banners – Helping visitors find your building and/or event is
extremely important. Every year we provide all buildings with
a banner that should be displayed prominently. If you are
lucky enough to be provided with a large promotional banner,
these are to be displayed as soon as you have received then
right up until the event.
Website – Each building, and/or event will have its own
dedicated page where extra information can be provided.
www.glasgowdoorsopenday.com
www.doorsopendays.org.uk

Social Media – Currently GBPT use Facebook, Twitter,
Pinterest, Instagram and Youtube. Last year they proved
extremely popular and a focus will be made to get people
talking about Doors Open Day. Please ensure you are linked up
with our facebook, twitter, pinterest and youtube if you use
them
Facebook: GlasgowDoorsOpenDays
Twitter: @GlasgowDOD
Pinterest: GlasgowDOD
Youtube: GlasgowDoorsOpenDay
Instagram: Glasgowdoorsopenday

NB: There is no fee for your building/event to be part of Doors
Open Day
8
GLASGOW DOORS OPEN DAY PARTICIPANTS
As a participant in Glasgow Doors Open Day you have some responsibilities:







Sticking to deadlines set by the Coordinator
Delivery of your event as detailed in your initial application
Communication should anything change in your participation
Prominent display of all promotional materials provided
Return of all promotional materials following the event
Report accurate visitor numbers by 12th October 2015
Be aware of, and use where appropriate, the following resources:
HANDBOOK
The National Doors Open Day Handbook provides crucial information on
key areas of Doors Open Day such as:


Health & Safety - Risk Assessment, Security and Emergencies
Administration – Event Details, Changing Information, Surveys,
Memories
 Managing Visitors – Signage & Route Planning, Accessibility &
Children
 Managing Volunteers & Staff – Before, On the Day and After the
Event
 Publicity & Promotion – Making the most of Doors Open Day
This can be found at:
http://www.doorsopendays.org.uk/opendays/resources.aspx?category=10
RISK ASSESSMENT
Risk assessments of any event should always be carried out before the
event takes place. You can find a risk assessment template on:
http://www.doorsopendays.org.uk/opendays/resources.aspx?category=16.
SECURITY
Building owners are reminded to remove any potentially valuable articles to
a place of safekeeping especially if you intend to give the public free access
to the property. Areas not opened to the public should be clearly sign
posted and if possible closed off altogether, either by locking doors or with
the use of a barrier.
INSURANCE
The Scottish Civic Trust offer free public liability insurance and employer’s
liability insurance cover to organisers and properties taking part in the
Doors Open Days event. You can find a summary of this insurance on:
http://www.doorsopendays.org.uk/opendays/resources.aspx?category=16.
This insurance is intended as a safety net only, so please also check your
own building insurance to see whether it provides coverage for any damage
incurred.
To date, Doors Open Day has gone without serious incident.
9
DONATIONS
As a core concept no participating building, tour, talk or event can charge
an entry fee on the day. You are more than welcome to display a donation
box or set up a pop up café/shop to raise some funds however this should
always be optional for visitors.
CONTACT DETAILS
Ruth Morris
Events & Development Coordinator
0141 554 4411
[email protected]
Room 16, Wellpark Enterprise Centre, 120 Sydney Street, Glasgow G31 1JF
www.glasgowdoorsopenday.com
10