1. Introduction
2. Treasurer: Budget Update
3. Presentation of the 2014 – 2015 Proposed Budget
4. Board and Committee Position Requirements
6. New Business
7. Directors Update
TREASURER UPDATE
2014 – 2015 BUDGET YTD RESULTS
(YTD MARCH 31, 2015)
BUDG
INCOME
FAIR
SHARE
BUDG
INCOME
FUND
RAISING
BUDG
EXPENSE
ALL ACCTS
BUDG
EXPENSE
ALL ACCTS
2014 – 2015 RESERVE ACCOUNTS
2015 – 2016 PROPOSED BUDGET
The budget is based on past expenditures, future growth,
replacement of critical items, and estimated funds raised.
2015 – 2016
BUDGET
EXPENSES
PROPOSED -
2015 – 2016
BUDGET
EXPENSES
PROPOSED -
2014 – 2015
BUDGET
REVENUE
PROPOSED -
2014 – 2015
BUDGET
REVENUE
PROPOSED -
2014 – 2015
BUDGET
REVENUE
PROPOSED -
CAPITAL CAMPAIGNS

The Budget is divided into two major parts:
 Band
Operating Expenses paid from Fairshare and Student Fundraising
 Band Capital Expenses paid from Capital Fund Raising and Campaigns

Traditional Fund Raising dollars go to two areas:
 Student
Accounts
 Capital purchases for instruments and uniforms

Capital Campaigns fund other needs:
 Examples
like a new truck or trailer
 Special instrument purchases or Band Events
2015 – 2016 CAPITAL FUND RAISING PROPOSED
2015 – 2016 FAIR SHARE SUMMARY
Fair Share Examples Last Year
Cary Band
$929
Green Home
$1150
Athens
$975
Panther Creek
$900
Holly Springs
$550
BOARD AND COMMITTEE
POSITION REQUIREMENTS
President
Organization Coordination, Reporting
First Vice Presidents(2)
Transportation, Volunteer Coordination
Second Vice President(2)
Fundraising
Secretary
Minutes, Communication
Treasurer
Financial Reporting
Bookkeeper
Collections, deposits, statements
First Vice President (Volunteers)
 Act as Chairperson of the Transportation/Chaperone
committee.
 Examples:
1.
1. Chaperone requirements and organization for Band
Camp, Football Games, Competitions, Banquets, Events
2.
2. Transportation of Band Equipment for Football Games,
Competitions, Events
3.
3. Volunteer Clearances for all Chaperones

 Second
Vice President (Fundraising)
Act as Chairperson of the Ways and Means Committee.
 Examples:
1.
1. Recruit coordinators responsible for all individual
fundraising projects such as Spirit Nights, Car Wash, Fruit
Sales and others.
2.
2. Provide schedule and monitoring of all projects and
create monthly reporting of all progress through
coordinators

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1.
2.
3.
4.
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1.
2.
3.
4.
5.
Bookkeeper
1. Collect all dues, fundraising, and donations.
2. Deposit all funds in the organization’s account.
3. Maintain accurate records of student accounts and send
out monthly account statements
4. Write all checks and pay bills of the organization. - All
Checks must have the signature of two elected officers.
Treasurer
1. Keep financial records
2. Submit monthly financial statements
3. Work to prepare projected annual budget
4. Report past dues/fees
5. Prepare and file required tax forms
 Secretary
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Examples:
1. Record attendance and minutes at all band board
and membership meetings.
2. Preserve all official records (minutes, treasurer
reports, attendance reports, and letters).
3. Conduct formal and necessary correspondence
(thank you notes, sympathy cards, etc.
4. Works in conjunction with web site chairperson to
make information available online.
Public Relations – Inform the general public of the activities of the Holly Springs High School Golden
Hawks Band and of this organization. Provide information to the school newsletter (Hawkblast) and school
website.
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Guard – Coordinate with Director of Bands and instructor(s) to better promote the activity of
guard. Coordinate with uniform committee chairperson and Director of Guard Activities for creation
process of costume for marching band and winter guard. Coordinate with the Director of Bands and Second
Vice President for approval of fund-raisers. (No independent fundraising is allowed). Works with the Guard
Instructor and Director of Bands to develop a budget for the winter season. Also coordinates with the First
Vice President approval of volunteers for the winter and fall season.
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Percussion - Coordinate with Director of Bands and instructor(s) to better promote the activity of
percussion. Coordinate with uniform committee chairperson for creation process of costume for indoor
percussion. Coordinate with the Director of Bands and Second Vice President for approval of fund-raisers.
(No independent fundraising is allowed). Works with the Percussion Instructor and Director of Bands to
develop a budget for the winter season. Also coordinates with the First Vice President approval of volunteers
for the winter and fall season.
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Historian – Responsible for photographing and recording the band’s actives throughout the
band year, including a possible scrapbook, and DVD’s of band performances and events. Works with the
Band Council Historian to maintain an accurate history of the band program and produce the end of the year
slide show.
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Middle School Liaison – Responsible for maintaining contact with band directors for the
Holly Springs feeder middle schools, identifying rising 8th grade students who may attend
Holly Spring High School, coordinating the Middle School Night in the fall, and coordinating,
with the Director of Bands, visits to the feeding middle school bands in the spring.
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The contact will be responsible for ensuring communication of all appropriate band events to the
middle school contacts. This person will also initiate contact with middle school parents
who may be future Holly Springs High School Band Booster members.
Pit Crew Chief – Responsible for organizing all field equipment placement and setup of
percussion pit instruments and props at each band event. This includes both marching
season and indoor season.
Props –Design and construction of marching band show props for performances.
PNC Coordinator–Reports to Second Vice President Fund Raising)
Coordinates and schedules PNC volunteers and management of PNC contract requirements.
PTSA Liaison – Will attend Holly Springs High School PTSA regular meetings, communicating the activities
of the Holly Springs High School Golden Hawks Band and Band Booster organization and shall report to
the booster organization, the outcome of all general Holly Springs High School PTSA meetings.
Social Committee – In charge of arranging any social event involving the Holly
Springs High School Band. Examples include picnics, bowling get together, movie
night, dci night, etc.
 Also responsible for obtaining corsages for special band events.
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Transportation Committee – (First Vice President Chairs) Shall provide adults to
chaperone the band at all functions and to provide for any special needs that may
arise. Shall arrange safe transportation for the Holly Springs High School Band and its
equipment. Shall aid in loading and/or hauling instruments and shall use its best
efforts to procure adequate insurance to protect members of the Holly Springs High
School Golden Hawks Band and chaperones and to protect Holly Springs High School
and this organization from liability.
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Uniform Committee – Responsible for inventory, maintenance, and distribution
of uniforms and accessories. Maintains cleanliness and order of uniform room.
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Ways and Means Committee – (Second Vice President Chairs) Shall investigate and
recommend to the Executive Board the manner in which revenue may be obtained by the
organization for the attainment of its purpose. All Band Booster fund raising will have at
least one adult committee member handling cash control at all times. Funds from events
will be counted by the attending committee member and given to the Treasurer to be
recounted, and then deposited into the organization’s account.
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Web Site Committee – (1-3 members) Maintains the band web site, band parent
google distribution list and band google calendar. Includes the Google Groups/Band
Calendar Coordinator.
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Band Camp and Banquet Meals Coordinator –(Reports to First Vice President
Transportation/Chaperones)
 Coordinates meals served at band camp and competitions.
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New Member Mentors- (Reports to First Vice President Transportation/Chaperones)
Coordinates matching of veteran band families to new band families to ensures new
band families have a mentor family to contact and use as a resource for band program
information. Provides information, through mentors, about all facets of band.

Corporate Sponsorship Committee – (Reports to Second Vice President Fund
Raising)
 To develop prospective corporate sponsorship contact list and reach out to and
secure local corporate sponsors. Coordinates with the Director of Bands and Second
Vice President to develop an annual band program wish list for potential corporate
sponsor donations. Responsible for contacting area businesses in order to acquire
them as corporate sponsors and provides letters of solicitation to potential corporate
sponsors. Provides membership plaques, photographs and certificates to corporate
sponsors. Keep an accurate list of these sponsors and dates in order to pursue their
renewals.
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Alumni Committee – Purpose is to promote social opportunities for HSHS band
alumni and parents, and to provide financial support for scholarships and sustainability
to Holly Springs High School Band. The Alumni Committee will designate gifts and/or
scholarships as fundraising allows with input of the HSHS Band Boosters Executive
Board.

New Business
2013:
$10,504
2014:
$ 8,150
Student
Account (Net)
$8370
Band
Fund (Net)
$2134
$6585
$1565
(checks pending)
THE 2015 GOLDEN HAWKS REGIMENT FALL PRODUCTION