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WELLINGTON E. WEBB MUNICIPAL OFFICE BUILDING
DIVISIONS OF FACILITIES MANAGEMENT AND REAL ESTATE
Space Allocation and
Furniture Standards
WELLINGTON E. WEBB MUNICIPAL OFFICE BUILDING
Space Allocation and Furniture Standards
201 W. Colfax • Department 904
Denver, CO 80202
Phone 720-913-0788
Table of Contents
Introduction .............................................................................................................. 3
Background & Purpose............................................................................................ 3
General Provisions ................................................................................................... 4
Roles and Documentation....................................................................................... 5
Work Station Specifications .................................................................................... 7
Space Layouts .......................................................................................................... 9
Moving Responsibilities and Policies ...................................................................22
Moving Checklist ....................................................................................................23
Move Contacts........................................................................................................24
Furniture Standards...............................................................................................25
Introduction
S
pace in the Wellington E. Webb Municipal Office Building is a highly visible but
generally a scarce resource. The Divisions of Real Estate and Facilities Management
work together to ensure the most effective and efficient use of this valuable resource.
Background & Purpose
This document provides standards for the size of work space and furniture at the Wellington
E. Webb Municipal Office Building. The intent of these standards is to ensure equity and
consistency in the building. The office space should meet agencies functional space
requirements and be cost-effective.
The Space Allocation and Furniture Standards were prepared by the Divisions of Facilities
Management and Real Estate.
All space is owned by the City and County of Denver
Although space is allocated to the agencies and specific departments, all space is owned by
City and County of Denver and allocated by the Division of Real Estate and maintained by
the Division of Facilities Management.
Effective use of space
Each space allocated to an Agency or Department shall be used efficiently in terms of
utilization of space over time. Periodic reviews of utilization for different types of space (i.e.
offices /cubicles, storage areas and conference rooms) will be conducted by the Division of
Real Estate to ensure the most effective utilization and recommend improvements.
Under no circumstances is any City and County of Denver Agency authorized to allocate
space on a basis to any person, organizational unit, or program except through the
allocation and approval process outlined in this document permanently.
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General Provisions
Workspace
1. Work Spaces are sized for work performed, not as file storage units;
2. Work Spaces are sized for job functions, not job titles or classification level;
3. Large file cabinets should be located outside of cubicles or in common file storage
areas;
4. Common space and meeting rooms should be utilized as much as possible to reduce
the need for private offices including supervisors meeting with employees (i.e. being
a supervisor does not, in and of itself, mandate the need for a private office);
Office Settings / Furniture
1. Workstations shall be furnished with modular systems furniture. This will allow the
City and County of Denver to fit roughly 2,000 employees into 698,000 square feet.
These areas can be easily reconfigured and costs less to maintain.
2. Work areas with traditional walled offices shall be furnished building standard
furniture.
3. Furniture is functional and is visually aesthetic to the employees as well as to the
members of the general public.
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Roles and Documentation
Agency Representative
A. Agency Representative or Division Manager may prepare a request for space. Details
of space needs must be documented using the Space Request Form. The package is
then forwarded to the Agency Manager for signature and approval.
B. Agency Representative/ Division Manager should discuss proposed requests, in
advance, with the Agency Manager’s office. The Agency Representative/ Division
Manager may request an analysis or review of the department’s current space
assignments and utilization from the Divisions of Facilities Management and Real
Estate. The request must be submitted in writing through Facilities Management to
Real Estate.
C. The Agency Manager either approves or denies the request and must have funds
encumbered to pay for the materials and labor. Approved requests are then
forwarded to the Facilities Management.
Divisions of Facilities Management and Real Estate
A. Facilities Management reviews the request for space and either approves or
denies the request. In order to assist in the decision-making process, Facilities
Management may request analysis/review of an Agency’s current space and
utilization from Real Estate; this request must be submitted in writing.
B. Requests approved by Facilities Management are then forwarded to Real Estate
for subsequent review and recommendation. Real Estate may deny requests and
make alternative arrangements when a unit can accommodate requests
internally. If Facilities Management and Real Estate deny the request, a time
frame (minimally six months) should be communicated to the Agency for
resubmission of the proposal.
C. Upon receipt of a request from Facilities Management, Real Estate will review the
Space Request form for completeness (i.e., signatures, scope, and fund
organization number). The form with original signatures should be sent to
Facilities Management, Department 904.
D. Real Estate will provide information on relative priorities of approved and
submitted requests with the Space Request form.
E. If a space needs analysis is then prepared using information from the Space
Request form. The analysis may also include a review of other data such as room
size, special needs related to activities or type of staff to be accommodated, walkthrough reviews of space, enrollment data/trends, and other related information.
F. A site visit and consultation with the requesting Agency’s staff may be necessary
to provide a better understanding of an Agency’s space use and needs. Real
Estate staff will conduct a site visit that will include a walk-through of the space
assigned to a given Agency with their staff and may compare the observed
activities with the vacancy report. Such a visit will help the Real Estate staff have
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a better understanding of the space needs and may help identify space options
not apparent to the current users.
The Division of Real Estate then prepares prioritized recommendations based on the
analysis. It is conceivable that no space in the amount or type requested may be located or
is likely to be identified in the foreseeable future.
The appropriate agency manager must approve all formal requests for space submitted to
the Facilities Management. The Division of Real Estate will review the unit’s request and the
analysis and recommendations of Facilities Management. The Division of Real Estate will be
responsible for final approval or denial of the request. Under no circumstances is any other
agency permitted to allocate space on a permanent basis to any person or program.
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Work Station Specifications
For the City, the typical workstation is 8 feet by 8 feet with 64 inch high panels on three
sides and 51 inch high panels on the entry side (private industry standards are 8 feet by 6
feet).
The horizontal tile units are all acoustical and tackable except for the lowest ones by the
floor. There is typically one glass panel per station.
The typical components consist of straight worksurfaces, a corner PC worksurface with an
adjustable keyboard tray including a mouse pad, overhead storage cabinets with task lights,
a two drawer lateral file with a pencil drawer, and a task chair. There are optional
components such as a side chair, a storage tower, a bookcase or an additional lateral file.
There are four electrical outlets in this size station. Larger stations have six outlets. All the
outlets are located just below the worksurface level. The isolated outlet intended for the
computers is orange in color to distinguish it from the others.
The worksurfaces are adjustable in one inch increments. The standard worksurface height is
28.75 inches.
Space Standards Components
There are two components to the City and County of Denver Space Standards; overall office
space standard and individual office space standard. Generally, it is expected that both
components of the office space standards would be met. It is recognized that some
exceptions to the standards will be necessary in the best interest of the City and County of
Denver and that these exceptions will be managed on an individual basis.
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Individual Office Space Standard
The individual office/workstation space standard is based upon the function of the position
assigned to that office/workstation.
Recommended standard office sizes, using a 13-level size hierarchy in space standards, are
as follows:
Position Types
#-SIZE SPACE
STANDARD
SCHEME
PO 8
PO 7
PO 6
384 sq. ft.
320 sq. ft.
280 sq. ft.
NR
NR
NR
PO 5
224 sq. ft.
NR
PO 4
PO 3
PO 2
PO 1
196 sq. ft.
140 sq. ft.
120 sq. ft.
108 sq. ft.
NR
NR
NR
NR
W5
NR
96 sq. ft.
Engineers, Plan Checkers, and W4
Supervisors 810+
NR
80 sq. ft.
Admin, Clerical, all job positions W3
in 600 level and up to 809
NR
64 sq. ft.
Interns / Seasonal
Interns / Seasonal
NR
NR
48 sq. ft.
36 sq. ft.
District Attorney and Auditor
District Court Judges
Department Managers (i.e.
Manager of Revenue); City
Council; County Court Judges
Mayor’s Office of…;
Independent Agency Heads;
Deputy Department Managers;
Agency Director; Division
Director
Deputy Division Director
Attorney
Special Circumstances
Probation Offices; Paralegals;
Victim Advocates; Investigators
and Special Circumstances
Department Manager /
Supervisor 815+
W2
W1
PRIVATE OFFICE WORKSTATION
* NR – Not Recommended
** Workstations assumed to be furnished with systems furniture
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Space Layouts
OFFICE TYPE: W1
Title: Interns
Office Size: 36 sq. ft.
Furniture Components: 1 corner unit for monitor; 2 24” deep worksurfaces; 1 binder
storage with flipper doors; 1 pedestal file cabinet; 1 articulating keyboard tray; 1 task light
(under binder storage); 1 task chair; 1 coat hook
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $1500 - $2500
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: W2
Title: Clerical with limited filing; Customer Service Clerks
Office Size: 48 sq. ft.
Furniture Components: 1 corner unit for monitor; 2 24” deep worksurfaces; 2 binder
storage bins with flipper doors; 1 lateral file with 2 drawers and pencil drawer;
1 articulating keyboard tray; 2 task lights (under binder storage); 1 task chair; 1 coat hook
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $1500 - $ 2500
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: W3
Title: Admin, Clerical all job descriptions in 600 level up to 809
Office Size: 64 sq. ft.
Furniture Components: 1 corner unit for monitor; 3 24” deep worksurfaces; 2 binder
storage bins with flipper doors; 1 lateral file with 2 drawers and pencil drawer;
1 articulating keyboard tray; 2 task lights (under binder storage); 1 task chair
Alternate Components: 1 bookcase (3 adjustable shelves); 2 4 drawer lateral file; or
Workplace Tower; ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $ 3500 - $ 5000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: W4
Title: Engineers, Plan Checkers and Supervisors 810+
Office Size: 80 sq. ft.
Furniture Components: 1 corner unit for monitor; 3 30” deep worksurfaces; 2 binder
storage bins with flipper doors; 1 lateral file with 2 drawers and pencil drawer;
1 articulating keyboard tray; 2 task lights (under binder storage); 1 task chair; 1 guest chair;
1 P-Top worksurface; 1 4 drawer lateral file or bookcase or workplace tower
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $ 5000 - $ 6000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: W5
Title: Unit / Associate Directors; Supervisors / Managers; Senior Technical Professionals;
Special Circumstances (Normally in a W3)
Office Size: 96 sq. ft.
Furniture Components: 1 corner unit for monitor; 3 30” deep worksurfaces; 2 binder
storage bins with flipper doors; 1 lateral file with 2 drawers and pencil drawer;
1 articulating keyboard tray; 2 task lights (under binder storage); 1 task chair
Alternate Components: 1 bookcase (3 adjustable shelves); 2 4 drawer lateral file; or
Workplace Tower; ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $ 6000 - $ 7000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: PO 1
Title: Probation Offices; Paralegals; Victim Advocates; Investigators and Special
Circumstances
Office Size: 108 sq. ft.
Furniture Components: 1 30”d x 72”w bullet conference top; 2 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 2 task lights (under
Binder Storage); 1 task chair; 2 tackboards (under Binder Storage);
1 guest side chair
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $ 2000 - $ 3000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: PO2
Title: Special Circumstances
Office Size: 120 sq. ft.
Furniture Components: 1 30”d x 72”w bullet conference top; 2 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 2 task lights (under
Binder Storage); 1 task chair; 2 tackboards (under Binder Storage);
2 guest side chairs
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone
Budget: $ 2000 - $ 3000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: PO3
Title: Attorney
Office Size: 140 sq. ft.
Furniture Components: 1 30”d x 72”w bullet conference top; 2 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 2 task lights (under
Binder Storage); 1 task chair; 2 tackboards (under Binder Storage);
2 guest side chairs
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone / Maple
Budget: $ 3500 - $ 5000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: PO4
Title: Deputy Division Director
Office Size: 196 sq. ft.
Furniture Components: 1 30”d x 72”w bullet conference top; 2 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 2 task lights (under
Binder Storage); 1 task chair; 2 tackboards (under Binder Storage);
3 guest side chairs; 1 3 adjustable shelves bookcase; 1 5 drawer lateral file; 1 42” round
table
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone / Maple
Budget: $ 4500 - $ 6000
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OFFICE TYPE: PO5
Title: Mayor’s Office of…; Independent Agency Heads; Deputy Department Managers;
Agency Director; Division Director
Office Size: 224 sq. ft.
Furniture Components: 1 30”d x 72”w/ bullet conference top; 2 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 2 task lights (under
Binder Storage); 1 lateral file with 2 drawers and pencil drawer 1 task chair; 2 tackboards
(under Binder Storage); 3 guest side chairs; 1 3 adjustable shelves bookcase; 1 5 drawer
lateral file; 1 48” round table
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Sandstone / Maple
Budget: $ 5000 - $ 6500
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OFFICE TYPE: PO6
Title: Department Managers (i.e. Manager of Revenue); City Council; County Court Judges
Office Size: 224 sq. ft.
Furniture Components: 1 30”d x 72”w / bullet conference top; 2 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 1 lateral file with 2
drawers and pencil drawer; 2 task lights (under Binder Storage); 1 task chair; 2 tackboards
(under Binder Storage); 3 guest side chairs; 1 3 adjustable shelves bookcase; 1 5 drawer
lateral file; 1 48” round table
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Custom Cherry
Budget: $6000 - $7500
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: PO7
Title: District Court Judges
Office Size: 320 sq. ft.
Furniture Components: 1 30”d x 72”w/ bullet conference top; 1 24” deep worksurfaces; 2
binder storage bins with flipper drawers; 1 articulating keyboard tray; 1 lateral file with 2
drawers and pencil drawer; 2 task lights (under Binder Storage); 1 task chair; 2 tackboards
(under Binder Storage); 3 guest side chairs; 2 3 adjustable shelves bookcase; 1 5 drawer
lateral file; 1 48” round table; 1 sofa; 1 coffee table and 1 end table
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Custom Cherry
Budget: $ 8000 - $ 10,000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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OFFICE TYPE: PO8
Title: District Attorney and Auditor
Office Size: 384 sq. ft.
Furniture Components: 1 executive desk; 2 24” deep worksurfaces; 2 binder storage bins
with flipper drawers; 1 articulating keyboard tray; 1 lateral file with 2 drawers and pencil
drawer; 2 task lights (under Binder Storage); 1 task chair; 2 tackboards (under Binder
Storage); 3 guest side chairs; 2 3 adjustable shelves bookcase; 1 5 drawer lateral file; 1 48”
round table; 1 sofa; 1 coffee table and 1 end table
Alternate Components: ergonomic accessories; paper management
Furniture Finish: Custom Cherry
Budget: $ 8000 - $ 10,000
*Final costs can vary dependent on: freight; labor; shared panels; existing product; price
increases; storage units / ergonomic accessories; construction costs
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Moving Responsibilities and Policies
Agencies should expect to find their new space in move-in condition. Similarly, space being
vacated must be cleared of all equipment and furnishings by the coordinated move date(s).
Unless other arrangements have been made, the agency or department is responsible for
moving costs. To assure a smooth transition for all moving units, the following issues should be
considered:
Moving Out
Agencies vacating space are responsible for returning that space to a move-in condition.
Agencies may remove and take with them all equipment they purchased which is not considered
a permanent part of the building or room (e.g., items such as custom telecommunication
equipment and data hubs).
Equipment and furnishings that were acquired within a building-project budget are considered to
belong to Facilities Management and stay “with the building.” They may not be removed without
permission from Facilities Management. Installed equipment that serves other building
occupants may not be removed without coordination with the other users.
Routine maintenance and other repair needs should be brought to the attention Facilities
Management by the agency vacating the space. Repairs for damages beyond ordinary wear-andtear and the cost for the removal of remaining equipment and furnishings will be charged to the
agency leaving the space.
Moving In
Facilities Management normally will be responsible for preparing vacated space for the next
occupants. Services provided include necessary painting, custodial services, and routine
maintenance. A minimum of one full week should be allowed in the schedule for this work, and
planning for these activities should provide as much lead-time as possible.
Custom remodeling, installation of equipment, installation of networking equipment, and any
extraordinary preparations will be subject to service fees and will require additional time in the
schedule. Remodeling projects should be coordinated with the Facilities Management,
Technology Services, and the Division of Real Estate.
Moving Assistance
Once the space has been approved, the Division of Real Estate will coordinate the arrangements
for major moves. However, the agency that is relocating will need to encumber funds to pay for
the move.
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Moving Checklist
Communication is the key to a smooth move. The sooner you inform the various
departments about your move, the smoother your move will be.
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Heat ticket submitted to Technology Services to move computers;
Heat ticket submitted to Technology Services to move phone/faxes (see move
contacts)
Arrange with Division of Real Estate and Prestige Corporate Relocation the move
of all;
Separate work order for wall mounted shelving to be moved & identify wall to be
mounted;
Facilities work order for new nametags;
Notify Facilities Management of move to schedule cleaning of new space;
Notify Facilities Management for carpet cleaning needing to be done in new
space;
Notify Central Services regarding move;
Pack all items in desk, bookcases, and file cabinets – pack fragile items
separately and label with your new cube number;
Pack personal items separately as it is employee responsibility to move personal
items and label with your new cube number;
Label all furniture, equipment, etc. and crates/boxes with name and office
number or cubicle location;
Label your computer and your phone – and be sure to leave them on the desk.
The movers will move the computer and Technology Services will move your
phone; and
LEAVE all keys in your locks – you will be charged for any missing keys
Ergonomics and Special Keyboard Trays
If you have a special keyboard tray or special ergonomic requirements please notify your
move contact so that we can accommodate you. Keyboard trays can be moved immediately,
and station changes will be scheduled as soon as possible.
After the Move
Once the moves are complete, some workstations will not be complete due to missing
product that we may have to order. If products need to be ordered, please allow up to six
weeks for delivery. FM will be coming to visit you 1 to 2 weeks following your move.
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Move Contacts
TASKS
To move computers/printers
To receive moving boxes
To move phones & faxes &
update directory
Extra Trashcans / Recycle
Bins
Signage - Nameplates
Key Requests
Badge Access
DEPARTMENT
Tech Services
Real Estate
Tech Services
CONTACT
[email protected]
[email protected]
[email protected]
Facilities Management
[email protected]
Facilities Management
Facilities Management
Facilities Management
[email protected]
[email protected]
[email protected]
Painting
Furniture
Carpet Cleaning/Shampoo
Hard floor cleaning
Facilities Management
FM / RE
Facilities Management
[email protected]
[email protected]
[email protected]
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Furniture Standards
The purpose of implementing furniture standards is to provide City staff with functional high
quality office furnishings in the most cost effective and expedient manner possible.
Selection criteria for furniture standards includes durability, compatibility with existing
systems, environmental considerations, guarantees and warranties, life cycle cost,
ergonomics, quality, local dealer support and installation expertise.
1. Departments can purchase their own furniture with their departmental funds but all
furniture purchases must be processed through Facilities to insure a uniform
standard and quality. It is the Divisions of Facilities Management and Real Estate’s
intention to standardize around one brand and limited styles of furniture
2. If a department decides it no longer needs a piece of furniture it should be moved to
storage at their expense. Furniture removed, can be used elsewhere in the Webb
building and no longer belongs to that agency.
3. An agency can request used furniture from storage, if available, it will be moved at
the department’s expense to their location.
4. When new positions and offices are created, the hiring agency will contact Facilities
Management and Real Estate to order standard furniture for new staff.
5. If an individual desires to move or a department wants an individual to move from
one office to another and/or requires additional furniture, then the department is
responsible for the move and/or the additional furniture expenses.
6. Furniture standard for offices require wood-style furniture for appearance and
presentation issues. All furniture for the remaining departments will be the building
standard.
7. All furniture moves must be requested through Facilities Management at 720-9130788. If you need to purchase new furniture, please call Kasha Przywitowski at 720865-7502 for assistance.
8. All furniture repairs must be requested through Facilities Management at 720-9130788.
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