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Agenda
City of Hudson Oaks
210 North Lakeshore Drive
Hudson Oaks, Texas 76087
Regular City Council Meeting
Thursday
May 28, 2015
CITY COUNCIL SESSION 7:00 P.M.
Call to order
SWEARING IN OF OFFICIALS
1. Oath of Office
2. Statement of Elected Officials
PLEDGES OF ALLEGIANCE
3. I pledge allegiance to the Flag of the United States of America, and to the Republic for
which it stands, one Nation, under God, indivisible, with liberty and justice for all.
4. Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and
indivisible.
A. CITIZEN COMMENTS AND ANNOUNCEMENTS
Citizens who have signed a form to speak to the City Council will be heard at this time. In
compliance with the Texas Open Meetings Act, unless the subject matter of the
presentation is on the agenda, the city staff and City Council members are prevented from
discussing the subject and may respond only with statements of factual information or
existing city policy.
B. ITEMS OF COMMUNITY INTEREST
Items of community interest include expressions of thanks, congratulations, or condolence;
information regarding holiday schedules; honorary recognitions of city officials, employees
or citizens; reminders about upcoming events sponsored by the city or other entity that is
scheduled to be attended by a city official or employee; and announcements involving
imminent threats to the public health and safety.
C. CONSENT AGENDA
1. Consideration of the regular City Council meeting minutes for April 23, 2015
2. Consideration of special City Council meeting minutes for May 5, 2015
City Council Meeting Agenda for May 28, 2015
Page 1 of 3
3. Consideration of special City council meeting minutes for May 14, 2015
4. Consideration of Minute Order 2015-14, canceling the June 25, 2015 regular meeting
5. Consideration of Ordinance 2015-08, abandoning an easement in the Parker Oaks
subdivision
6. Consideration of Minute Order 2015-15, approving and authorizing the Mayor to sign
Amendment #1 to the Local Project Advance Funding Agreement for the Lakeshore
Bridge Project
D. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Minute Order 2015-16, appointing a Mayor Pro-Tem
E. STAFF/COUNCIL REPORTS
1. Presentation on the FY2016 Budget
2. Police Department monthly activity report
3. Financial Dashboard
F. FUTURE AGENDA ITEMS
In compliance with the Texas Open Meetings Act, Council Members may request that
matters of public concern be placed on a future agenda. Council Members may not discuss
non-agenda items among themselves. In compliance with the Texas Open Meetings Act,
city staff members may respond to questions from Council members only with statements
of factual information or existing city policy.
G. EXECUTIVE SESSION
Pursuant to Chapter 551, Texas Government Code, the Council reserves the right to
convene in Executive Session(s), from time to time as deemed necessary during this
meeting to receive legal advice from its attorney on any posted agenda item as permitted
by law, or to discuss the following:
1. Pending or contemplated litigation or to seek the advice of the City Attorney pursuant
to Section 551.071
2. Discussion regarding possible purchase, exchange, lease, or value of real property
pursuant to Section 551.072
3. Deliberation regarding gifts or donations to the City pursuant to Section 551.073
City Council Meeting Agenda for May 28, 2015
Page 2 of 3
4. Personnel matters pursuant to Section 551.074 (to deliberate the appointment,
employment, evaluation, reassignment or duties, discipline or dismissal of a public
officer or employee)
5. Deliberation regarding security pursuant to Section 551.076
6. Deliberation regarding
Section 551.087
economic
development
negotiations
pursuant
to
a. ICSC Update
H. DISCUSSION/ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
I. ADJOURNMENT
I, Shelley Major, hereby certify that notice of the above meeting was posted on the front
door of the City Hall of the City of Hudson Oaks, a place readily accessible to the public at all
times, on the 22nd day of May, 2015 at 5:00 p.m., and it remained continuously posted for at
least seventy-two (72) hours immediately preceding said meeting, and that said meeting and
that said notice was posted in accordance with Chapter 551 of the Texas Government Code.
This facility is wheelchair accessible and accessible parking spaces are available, requests for
accommodations or interpretive services must be made forty-eight (48) hours prior to this
meeting,
please
contact
the
city
secretary
at
682-229-2411
or
email [email protected] for more information. The city attorney reserves the
right to take agenda item(s) into executive session.
Shelley Major
City Secretary
City Council Meeting Agenda for May 28, 2015
Page 3 of 3
City Council Meeting
Staff Agenda Report
Consideration of the regular City Council meeting minutes of April 23, 2015
Meeting date:
May 28, 2015
Agenda Item #:
C1
Action being considered:
Approval of Minutes
Staff Recommendation:
Review and approve the minutes of the April 23, 2015, regular City Council meeting.
Prior Board or Council Action:
Council has not previously acted on this item.
Background Information/Analysis:
The regular meeting was held at 7:00 p.m. on Thursday, April 23, 2015, at Hudson Oaks City Hall.
Financial Considerations:
None
Attachments:
•
DRAFT Minutes of the April 23, 2015 regular meeting
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
MINUTES
CITY COUNCIL
REGULAR MEETING
THURSDAY, APRIL 23, 2015
STATE OF TEXAS
COUNTY OF PARKER
§
§
§
MEMBERS PRESENT:
Mayor Pro-Tem Tom Fitzpatrick
Council Member Brian Lixey
Council Member Tom Marquardt
Council Member Marc Povero
Council Member Marty Schrantz
MEMBERS ABSENT:
Mayor Pat Deen
STAFF PRESENT:
Patrick Lawler, City Administrator
Chad Janicek, Assistant City Administrator
Shelley Major, City Secretary
Brandon Mayberry, Police Chief
Rob Allibon, City Attorney
CALL TO ORDER
With a quorum present, the Regular Meeting of the City Council was called to order by Mayor ProTem Tom Fitzpatrick at 7:02 p.m. on Thursday, April 23, 2015 in the Council Chamber, Hudson Oaks
City Hall, 210 North Lakeshore Drive, Hudson Oaks, Texas, 76087.
PROCLAMATIONS
Proclamations were presented by Mayor Pro-Tem Fitzpatrick. Officers Lee Lavinder and Bradley
Norman accepted the Nation Police Week Proclamation on behalf of the Police Department.
A. CITIZEN COMMENTS AND ANNOUNCEMENTS
No citizen comments.
B. ITEMS OF COMMUNITY INTEREST
•
•
•
st
Splash Kingdom will be having the 1 Annual Fun Run Dash on May 2, 2015
Texas Regional Water District is currently at 38% capacity and are not execpted to go to
once a week restrictions during the summer months
Reminder to all Hudson Oaks residents that Black Board connect is a service that provides
automated calls, emails and text messages regarding weather warnings, city emergencies
and special events. Citizens can sign up to receive notifications through the city website at
hudsonoaks.com.
C.
CONSENT AGENDA
1.
Consideration of the regular City Council meeting minutes for March 26, 2015.
2.
Consideration of Minute Order 2015-11, excusing Mayor Pat Deen and Council Member
Marty Schrantz from the March 26, 2015 regular City Council meeting
3.
Consideration of Minute Order 2015-12, calling a special meeting on May 14, 2015 to canvass
the May 2015 General Election results.
4.
Consideration of Minute Order 2015-13, requesting an Interlocal Agreement with Parker
County.
ACTION: Motion made by Council Member Lixey and seconded by Council Member
Marquardt to approve the consent agenda items, with the correction to Item 1 to change the
presenter from Chief Mayberry to Sargent Rick Reese. The motion passed unanimously (5-0).
D. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Consideration of Minute Order 2015-13, approving a preliminary budget for a Fall 2015
special event.
ACTION: Motion made by Council Member Lixey and seconded by Council Member Povero to
approve this items, with Minute Order 2015-14. The motion passed unanimously (5-0).
E.
F.
STAFF/COUNCIL REPORTS
1.
Police Department monthly activity report was presented by Police Chief Brandon Mayberry.
2.
Financial Dashboard monthly report, Assistant City Administrator Chad Janicek was present
for questions regarding this item.
FUTURE AGENDA ITEMS
No items requested.
Executive session convened at 7:34 p.m.
G. EXECUTIVE SESSION
Pursuant to Chapter 551, Texas Government Code, the Council reserves the right to convene in
Executive Session(s), from time to time as deemed necessary during this meeting to receive legal
advice from its attorney on any posted agenda item as permitted by law, or to discuss the
following:
1.
Pending or contemplated litigation or to seek the advice of the City Attorney pursuant to
Section 551.071
2.
Discussion regarding possible purchase, exchange, lease, or value of real property pursuant
to Section 551.072
City Council Regular Meeting
Page 2 of 3
a.
b.
Public Safety Building
Water Tower Lease
3.
Deliberation regarding gifts or donations to the City pursuant to Section 551.073
4.
Personnel matters pursuant to Section 551.074 (to deliberate the appointment,
employment, evaluation, reassignment or duties, discipline or dismissal of a public officer or
employee)
a.
City Administrator’s goal analysis
5.
Deliberation regarding security pursuant to Section 551.076
6.
Deliberation regarding economic development negotiations pursuant to Section 551.087
a.
Cinema Drive & IH 20
Regular session reconvened at 9:24 p.m.
H. DISCUSSION/ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
No action taken.
I.
ADJOURNMENT
There being no further business, Mayor Pro-Tem Tom Fitzpatrick adjourned the Regular Meeting
of the City Council at 9:24 p.m., on Thursday, April 23, 2015.
________________________
Pat Deen, Mayor
ATTEST:
_______________________
Shelley Major, City Secretary
City Council Regular Meeting
Page 3 of 3
City Council Meeting
Staff Agenda Report
Consideration of the special City Council meeting minutes of May 5, 2015
Meeting date:
May 28, 2015
Agenda Item #:
C2
Action being considered:
Approval of Minutes
Staff Recommendation:
Review and approve the minutes of the May 5, 2015, special City Council meeting.
Prior Board or Council Action:
Council has not previously acted on this item.
Background Information/Analysis:
The special meeting was held at 7:30 a.m. on Tuesday, May 5, 2015, at Hudson Oaks City Hall.
Financial Considerations:
None
Attachments:
•
DRAFT Minutes of the May 5, 2015 special meeting
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
MINUTES
CITY COUNCIL
SPECIAL MEETING
TUESDAY, MAY 5, 2015
STATE OF TEXAS
COUNTY OF PARKER
§
§
§
MEMBERS PRESENT:
Mayor Pat Deen
Mayor Pro-Tem Tom Fitzpatrick
Council Member Brian Lixey
Council Member Tom Marquardt
Council Member Marc Povero
Council Member Marty Schrantz
MEMBERS ABSENT:
None
STAFF PRESENT:
Chad Janicek, Assistant City Administrator
Shelley Major, City Secretary
CALL TO ORDER
With a quorum present, the Special Meeting of the City Council was called to order by Mayor Pat
Deen at 7:38 a.m. on Tuesday, May 5, 2015 in the Council Chamber, Hudson Oaks City Hall, 210
North Lakeshore Drive, Hudson Oaks, Texas, 76087.
Executive session convened at 7:38 a.m.
A. EXECUTIVE SESSION
Pursuant to Chapter 551, Texas Government Code, the Council reserves the right to convene in
Executive Session(s), from time to time as deemed necessary during this meeting to receive legal
advice from its attorney on any posted agenda item as permitted by law, or to discuss the
following:
1.
Pending or contemplated litigation or to seek the advice of the City Attorney pursuant to
Section 551.071
2.
Discussion regarding possible purchase, exchange, lease, or value of real property pursuant
to Section 551.072
3.
Deliberation regarding gifts or donations to the City pursuant to Section 551.073
4.
Personnel matters pursuant to Section 551.074 (to deliberate the appointment,
employment, evaluation, reassignment or duties, discipline or dismissal of a public officer or
employee)
5.
Deliberation regarding security pursuant to Section 551.076
6.
Deliberation regarding economic development negotiations pursuant to Section 551.087
a.
Boo Ray’s of New Orleans
Special session reconvened at 7:49 a.m.
B. DISCUSSION/ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
ACTION: Motion made by Council Member Lixey and seconded by Council Member Schrantz
to approve a Developers Agreement with Richard Sloan, Boo Ray’s of New Orleans. The
motion passed unanimously (5-0).
C.
ADJOURNMENT
There being no further business, Mayor Pat Deen adjourned the Special Meeting of the City Council
at 7:50 a.m., on Tuesday, May 5, 2015.
________________________
Pat Deen, Mayor
ATTEST:
_______________________
Shelley Major, City Secretary
City Council Special Meeting
Page 2 of 2
City Council Meeting
Staff Agenda Report
Consideration of the special City Council meeting minutes of May 14, 2015
Meeting date:
May 28, 2015
Agenda Item #:
C3
Action being considered:
Approval of Minutes
Staff Recommendation:
Review and approve the minutes of the May 14, 2015, special City Council meeting.
Prior Board or Council Action:
Council has not previously acted on this item.
Background Information/Analysis:
The special meeting to canvass the May 2015 General Election was held at 7:30 a.m. on Thursday, May
14, 2015, at Hudson Oaks City Hall. As per Texas Municipal Election Code, the canvass meeting must be
held no earlier than May 12, 2015 and no later than May 20, 2015.
Financial Considerations:
None
Attachments:
•
DRAFT Minutes of the May 14, 2015 special meeting
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
MINUTES
CITY COUNCIL
SPECIAL MEETING
THURSDAY, MAY 14, 2015
STATE OF TEXAS
COUNTY OF PARKER
§
§
§
MEMBERS PRESENT:
Mayor Pat Deen
Mayor Pro-Tem Tom Fitzpatrick
Council Member Tom Marquardt
MEMBERS ABSENT:
Council Member Brian Lixey
Council Member Marc Povero
Council Member Marty Schrantz
STAFF PRESENT:
Patrick Lawler, City Administrator
Shelley Major, City Secretary
CALL TO ORDER
With a quorum present, the Special Meeting of the City Council was called to order by Mayor Pat
Deen at 7:36 a.m. on Thursday, May 14, 2015 in the Council Chamber, Hudson Oaks City Hall, 210
North Lakeshore Drive, Hudson Oaks, Texas, 76087.
A. CANVASS OF GENERAL ELECTION FOR MAY 9, 2015
1.
Consideration of Resolution 2015-03, canvassing the General Election for May 9, 2015;
declaring officers, being Council Member Places 2, 4 and 5, duly elected for purposes of the
May 9, 2015 election, pursuant to Ordinance 2015-07, issued on March 26, 2015 cancelling
the general election that was scheduled to be held May 9, 2015
ACTION: Motion made by Council Member Marquardt and seconded by Mayor Pro-Tem
Fitzpatrick to approve Resolution 2015-03. The motion passed unanimously (2-0).
B. ADJOURNMENT
There being no further business, Mayor Pat Deen adjourned the Special Meeting of the City Council
at 7:37 a.m., on Thursday, May 14, 2015.
________________________
Pat Deen, Mayor
ATTEST:
_______________________
Shelley Major, City Secretary
City Council Special Meeting
Page 2 of 2
City Council Meeting
Staff Agenda Report
Consideration of Minute Order 2015-14, canceling the June 25, 2015 regular meeting
Meeting date:
May 28, 2015
Agenda Item #:
C4
Action being considered:
Adoption of Minute Order 2015-14
Staff Recommendation:
Approve Minute Order 2015-14, to cancel the regular City Council meeting on June 25, 2015.
Prior Board or Council Action:
Council has not previously acted on this item.
Background Information/Analysis:
Historically, December City Council meetings are not called. In order to account for the December 2014
council meeting, the June regular meeting will be canceled.
Financial Considerations:
None
Attachments:
None
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
City Council Meeting
Staff Agenda Report
Consideration of Ordinance 2015-08, abandoning an easement in the Parker Oaks
subdivision.
Meeting date:
May 28, 2015
Agenda Item #:
C5
Action being considered:
Adoption of Ordinance 2015-08
Staff Recommendation:
Approve Ordinance 2015-08, abandoning an easement in the Parker Oaks subdivision.
Prior Board or Council Action:
Council previously released this easement in 2007, however, a re-plat filed that same year placed the
easement back on the properties.
Background Information/Analysis:
In 2006, the developer of the Parker Oaks subdivision purchased an addition 75 feet of property from
the owner of the Parker County Airport. The additional 75 feet was re-plated to increase the lot sizes
from ¾ of an acre to 1 acre lots in 2007. The City subsequently, zoned these lots to allow for airside
hangers (SF-1AP).
During the process of expanding the lots, the City released and abandoned a 10’ foot utility easement
located at the rear of the old ¾ acre lots. However, when the developer re-platted the lots to increase
their depth by an additional 75 feet it reestablished the utility easement previously abandoned. To
clean up the process and release the easement currently dissecting these lots, staff is recommending rereleasing the easement and executing quitclaim deeds. By performing this function, all questions to
whether the easement exists will be clarified.
Financial Considerations:
None
Attachments:
Ordinance and Exhibits
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
ORDINANCE NO. 2015-XX
AN ORDINANCE VACATING AND ABANDONING THE TEN FOOT (10') UTILITY
EASEMENT DISSECTING LOTS 1R THROUGH 11R BLOCK 3, PARKER OAKS PHASE
I AND LOTS 12R THROUGH 24R, BLOCK 3, PARKER OAKS PHASE II; DECLARING
THAT SUCH EASEMENT IS UNNECESSARY FOR USE BY THE PUBLIC; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Hudson Oaks, Texas is a Type A general law municipality located
in Parker County, created in accordance with the provisions of Chapter 6 of the Local
Government Code and operating pursuant to the enabling legislation of the State of Texas; and
WHEREAS, the City Council of the City of Hudson Oaks, after careful study and
consideration, has determined that the ten foot (10’) utility easement dissecting Lots 1R
through 11R, Block 3, Parker Oaks, Phase I and Lots 12R through 24R, Block 3, Parker Oaks,
Phase II is not being used by, nor useful or convenient to the public in general; therefore, it
constitutes a public charge without a corresponding public benefit, and the public would be
better servied and benefited by its vacation and abandonment; and
WHEREAS, in order to remove any question as to the continued interest or ownership of
the public in such utility easement, the City desires to adopt this ordinance vacating any
interest of the public in said utility easement.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUDSON
OAKS, TEXAS:
SECTION 1.
The ten foot (10') utility easement dissecting Lots 1R though 11R Block 3, Parker Oaks
Phase I and Lots 12R though 24R, Block 3, Parker Oaks Phase II as shown on the plat recorded in
Plat Cabinet C, Slide 632, Plat Records, Parker County, Texas, and as more particularly described
and depicted on Exhibit “A” attached hereto, is vacated and abandoned as public property. The
utility easement so vacated and abandoned shall revert in fee simple to the owner of the
underlying property.
SECTION 2.
The Mayor of the City of Hudson Oaks, Texas, is hereby authorized and directed to
execute an abandonment of easement to the owner of the underlying property in the form
shown in Exhibit “B” releasing all claims to title, ownership, or control of the utility easement
on the behalf of the City. A copy of this abandonment of easement shall be presented for filing
with the County Clerk of Parker County, Texas.
Page 1 of 2
SECTION 3.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this
ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph or section.
SECTION 4.
This ordinance shall be in full force and effect from and after its passage, and it is so
ordained.
PASSED AND APPROVED ON THIS 28TH DAY OF MAY, 2015.
___________________________________
MAYOR
ATTEST:
________________________________
CITY SECRETARY
Page 2 of 2
EXHIBIT "A"
City Council Meeting
Staff Agenda Report
Consideration of Minute Order 2015-15, approving and authorizing the Mayor to sign
Amendment #1 to the Local Project Advance Funding Agreement for the Lakeshore Bridge
Project
Meeting date:
Agenda Item #:
Action being considered:
May 28, 2015
C6
Adoption of Minute Order 2015-15
Staff Recommendation:
Adopt Minute Order 2015-15, approving and authorizing the Mayor to sign Amendment #1 to
the Local Project Advance Funding Agreement (LPAFA) for the Lakeshore Bridge Project.
Prior Board or Council Action:
The Council most recently approved a revision to this agreement with Minute Order 2014-22 on
June 19, 2014.
Background Information/Analysis:
The Local Project Advance Funding Agreement (LPAFA) describes the roles and responsibilities
of each party participating in a jointly funded transportation project. The Lakeshore Bridge
project contains local, state, and federal funding sources, and as such requires a LPAFA. The
current LPAFA was revised most recently last summer.
The new revision was proposed by TxDOT in response to several items, most notably the need
to clarify financial responsibilities for right-of-way (ROW) acquisition and utility relocation. The
Lakeshore Bridge project was originally conceived as a Pass-Through Financing (PTF) project,
but was later converted to a more standard project including CMAQ (air quality) and Category
11 (discretionary) funding. Local and state responsibilities vary between these funding types,
and as a result the LPAFA has undergone several revisions to accurately reflect these changes.
Under the PTF program, ROW acquisition and utility relocation are often reimbursed. Under the
new funding arrangement, however, a 20% local match is required. Originally, the State
Transportation Improvement Program allotted $161,000 for ROW acquisition. In previous
meetings, staff has informed Council that property appraisals came in well over those initial
projections. When staff became aware that the ROW funding would be inadequate, we began
working with TxDOT and the Council of Governments to find additional funding.
The expected match for these portions of the project is approximately $135,000. TxDOT has
agreed to waive the local match to the Direct State Costs in order to help the City account for
these overages while also providing construction funds for a concrete intersection at US
180/Lakeshore Drive and aesthetic features on Lakeshore Bridge. This change will save the City
$101,292 in construction matching funds, and will defray approximately 75% of the City's ROW
1
City Council Meeting
Staff Agenda Report
and utility relocation costs. The remaining $35,000-$40,000 in overages will be absorbed in the
City's bond funds for the project.
Once approved, the City will submit the local contribution of $711,220.08 to TxDOT so that the
project may be let this summer. Construction is expected to last 14 months.
Financial Considerations:
This revision will reduce the City’s construction match in order to address overages in ROW
acquisition.
Attachments:
LPAFA Amendment Request Package
Staff Contact:
Chad Janicek, assistant city administrator
682-229-2407
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
2
City Council Meeting
Staff Agenda Report
Consideration of Minute Order 2015-16, appointing a Mayor Pro-Tem
Meeting date:
May 28, 2015
Agenda Item #:
D1
Action being considered:
Adoption of Minute Order 2015-16
Staff Recommendation:
Approve Minute Order 2015-16, appointing a Mayor Pro-Tem for 2015-16.
Prior Board or Council Action:
This is an annual appointment.
Background Information/Analysis:
Chapter 4, Section 1, Subsection b of the Texas Local Government Code (Type A General Law Cities)
requires that “…at the first meeting of each new City Council, one of the Council members shall be
elected president pro-tempore (i.e., mayor pro-tem) who shall hold this office for one year.”
Tom Fitzpatrick served as Mayor Pro-Tem for the 2014-15 term.
Financial Considerations:
None
Attachments:
None
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
City Council Meeting
Staff Agenda Report
Presentation on FY2016 Budget
Meeting date:
May 28, 2015
Agenda Item #:
E1
Action being considered:
None
Staff Recommendation:
None
Prior Board or Council Action:
None
Background Information/Analysis:
Each July, the City Administrator submits his formal budget proposal to the City Council.
Following deliberation, discussion, and public hearings, the City Council typically adopts the
budget, amended as necessary from the original proposal, during the August or September
meeting.
Tonight’s presentation will provide a high-level overview of the major items under
consideration by staff for the FY2016 budget, including:
•
•
•
•
•
Sales tax projections
Debt service timeline for the Centerpoint Bridge Project
General Fund fee schedule
Police Department market adjustments
Dyegard water rates
Staff will be presenting its preliminary direction on these (and other) budget questions and seek
feedback prior to the formal proposal in July.
Financial Considerations:
None at this time.
Attachments:
None
Staff Contact:
Chad Janicek, assistant city administrator
682-229-2407
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
1
City Council Meeting
Staff Agenda Report
Police Department monthly report
Meeting date:
May28 , 2015
Agenda Item #:
E1
Action being considered:
None
Staff Recommendation:
None
Prior Board or Council Action:
None
Background Information/Analysis:
Chief of Police Brandon Mayberry and/or his designee will discuss with Council the statistical data
attached below regarding calls for service, incidents for response, patrol, and staff training.
The Hudson Oaks Police Department helped again this year with a Habitat for Humanity home build in
Weatherford.
Financial Considerations:
None
Attachments:
• Monthly Activity Report for April 2015
• Monthly Animal Control Report for April 2015
Staff Contact:
Brandon Mayberry, chief of police
682-229-2421
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
1
City Council Meeting
Staff Agenda Report
2
City Council Meeting
Staff Agenda Report
Staff report on the City’s Financial Dashboard
Meeting date:
May 28, 2015
Agenda Item #:
E3
Action being considered:
None
Staff Recommendation:
None
Prior Board or Council Action:
The financial dashboard is presented to the City Council on a monthly basis.
Background Information/Analysis:
The reported dashboard is for the period ending April 30, 2015.
The financial dashboard includes:
•
•
•
•
Summary of general revenue and expenditures;
Summary of water and wastewater use and revenues;
Summary of investment activities;
Summary of revenue and expenses for the Dyegard water system and Deer Creek investment
revenue.
Due to the ongoing installation of automated meters, data on water loss are not sufficiently accurate to
include in this report. This information will be shown again once the installation process has been
completed.
Expenses related to economic development agreements are not included in the dashboard at this time.
Financial Considerations:
None
Staff Contact:
Chad Janicek, assistant city administrator
682-229-2407
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
1
City of Hudson Oaks FY15 Dashboard
Financial Overview:
General Fund
Period Ending:
April 30, 2015
Revenue Summary
Key Revenue Sources
Past 12 Months
Administration
Municipal Court
Parks & Recreation
Planning & Development
Public Safety
Total Revenue
Budget
YTD
$ 1,872,451 $ 1,328,653
107,250
44,380
176,500
246,659
33,799
20,574
2,190,000
1,640,265
% of budget
71%
41%
0%
140%
61%
75%
Expenditure Summary
Past 12 Months
Administration
Mayor & Council
Municipal Court
Parks & Recreation
Public Safety
Public Works
Total Expenditures
$
Budget
YTD
603,837 $
770,017
4,500
3,113
56,447
25,715
46,783
27,033
998,281
568,412
444,152
171,970
2,154,000
1,566,259
% of budget
128%
69%
46%
58%
57%
39%
73%
Local Sales & Use Tax
Franchise Fees
Court Fines & Fees
Licenses & Permits
Moving Average Comparisons
12 Month Moving Average
Local Sales & Use Tax
Franchise Fees
Court Fines & Fees
Licenses & Permits
Permit Summary
$
YTD
Budget
939,637 $ 1,656,951
140,759
155,000
44,355
107,000
244,124
176,500
04/30/2015 04/30/2014
Apr 2015
Apr 2014
$
135,533 $
131,641
13,778
13,651
6,969
8,468
43,044
19,966
2015
FY15
17
12
Past 12 Months
Residential
Commercial
2014
FY14
17
4
% of budget
57%
91%
41%
138%
% Change
3.0%
0.9%
-17.7%
115.6%
Five Year
Average
14
4
Sales Tax Historical Moving Averages
40
Thousands
Thousands
Sales Tax Summary
Past 12 Months
30
20
140
135
130
125
10
120
-
115
110
(10)
Oct
Jan
Monthly Growth/(Loss) From PY
Apr
Jul
Cumulative Growth/(Loss) From PY
Apr 11
Apr 12
12M Moving Average
Apr 13
Apr 14
24M Moving Average
Apr 15
City of Hudson Oaks FY15 Dashboard
Financial Overview:
Enterprise Fund
Period Ending:
April 30, 2015
Revenue Summary
Key Indicators Summary
Past 12 Months
Water Sales
Charges for Services
Wastewater Charges
Other Wastewater
Total Revenue
Budget
$ 1,070,000 $
99,160
300,000
1,469,160
YTD
546,755
49,888
184,843
8,492
789,978
% of budget
51%
50%
62%
0%
54%
Expenditure Summary
Water Sales
Sewer Sales
Gallons Pumped*
Gallons Sold
Moving Average Comparisons
Past 12 Months
Personal & Professional
Supplies
Operations
Maintenance & Repairs
Debt Service
Total Expenditures
$
Budget
445,945 $
41,045
412,300
86,362
472,158
1,457,810
YTD
255,881
12,338
146,961
34,240
287,563
736,982
Historical Water Sales
% of budget
57%
30%
36%
40%
61%
51%
12 Month Moving Average
Water Sales
Sewer Sales
Gallons Pumped*
Gallons Sold
Water Loss
$
$
Three Year
YTD
Hist Average
546,755 $
463,876
184,843 $
185,286
77,351,595
74,273,895
68,545,419
64,256,469
04/30/2015
04/30/2014
Apr 2015
Apr 2014
$
87,833 $
82,907
$
26,485 $
30,918
13,331,808
14,610,282
12,547,341
12,496,267
-6%
-14%
% Change
18%
0%
4%
7%
% Change
6%
-14%
-9%
0%
Water Sales Historical Moving Averages
$140
Thousands
Thousands
Past 12 Months
$120
$100
$90
$85
$80
$75
$80
$70
$60
$65
$40
$60
$20
$55
$0
Oct
Jan
Current Year
Apr
Jul
3 Year Average
$50
Apr 11
Apr 12
12M Moving Average
Apr 13
Apr 14
24M Moving Average
Apr 15
City of Hudson Oaks FY15 Dashboard
Financial Overview:
Dyegard Fund, Deer Creek Fund, & Investment Report
Period Ending:
April 30, 2015
Dyegard Fund
Investment Report
Revenue Summary
Past 12 Months
Water Sales
Charges for Services
Total Revenue
Reserve Funds
Budget
YTD
% of budget
$ 246,700 $ 120,867
49%
1,237
0%
246,700
122,103
49%
Reserve
General Reserve
Sales Tax Reserve
Enterprise Reserve
Total
Budget
YTD
% of budget
$
7,800 $
4,046
52%
11,750
0%
16,600
12,073
73%
22,000
20,814
95%
192,550
112,321
58%
250,700
149,253
60%
Vehicle
2-Year PlainsCapital CD (March 2015)
Total
Expenditure Summary
Past 12 Months
Professional Services
Supplies
Operations
Maintenance & Repairs
Debt Service
Total Expenditures
Investments
Deer Creek Fund
Revenue Summary
Past 12 Months
Annetta Contract
Reimbursements
Total Revenue
Expenditure Summary
12 Month Moving Average
Personal Services
Professional Services
Supplies
Maintenance & Repairs
Debt Service
Total Expenditures
Beginning
Interest
Ending
Balance
Earned
Balance
$
98,151 $
4.22 $
98,156
158,686
6.79
158,693
87,571
3.75
87,575
344,409
14.76
344,424
Investment officer authorized signature
Budget
YTD
% of budget
$ 213,000 $ 120,833
57%
$
$
7,153
213,000
127,986
60%
04/30/2015 04/30/2014
Budget
YTD
% of budget
$ 118,086 $ 51,743
44%
38,277
595
2%
500
5,571
1114%
12,000
5,355
45%
6,800
0%
175,663
63,264
36%
Principle
$
200,000
200,000
Rate
Balance
0.50% $
211,488
211,488