Agenda
City of Hudson Oaks
210 North Lakeshore Drive
Hudson Oaks, Texas 76087
Regular City Council Meeting
Thursday
April 23, 2015
CITY COUNCIL SESSION 7:00 P.M.
Call to order
PLEDGES OF ALLEGIANCE
1. I pledge allegiance to the Flag of the United States of America, and to the Republic for
which it stands, one Nation, under God, indivisible, with liberty and justice for all.
2. Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and
indivisible.
PROCLAMATIONS
1. National Public Works Week
2. National Police Week
3. National Public Service Recognition Week
A. CITIZEN COMMENTS AND ANNOUNCEMENTS
Citizens who have signed a form to speak to the City Council will be heard at this time. In
compliance with the Texas Open Meetings Act, unless the subject matter of the
presentation is on the agenda, the city staff and City Council members are prevented from
discussing the subject and may respond only with statements of factual information or
existing city policy.
B. ITEMS OF COMMUNITY INTEREST
Items of community interest include expressions of thanks, congratulations, or condolence;
information regarding holiday schedules; honorary recognitions of city officials, employees
or citizens; reminders about upcoming events sponsored by the city or other entity that is
scheduled to be attended by a city official or employee; and announcements involving
imminent threats to the public health and safety.
C. CONSENT AGENDA
City Council Meeting Agenda for April 23, 2015
Page 1 of 3
1. Consideration of the regular City Council meeting minutes for March 26, 2015
2. Consideration of Minute-Order 2015-11, excusing Mayor Pat Deen and Council
Member Marty Schrantz from the March 26, 2015 regular City Council meeting
3. Consideration of Minute Order 2015-12, calling a special meeting on May 14, 2015 to
canvass the May 2015 General Election results
4. Consideration of Minute Order 2015-13, requesting an Interlocal Agreement with
Parker County
D. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Consideration of Minute Order 2015-13, approving a preliminary budget for a Fall 2015
special event
E. STAFF/COUNCIL REPORTS
1. Police Department monthly activity report
2. Financial Dashboard
F. FUTURE AGENDA ITEMS
In compliance with the Texas Open Meetings Act, Council Members may request that
matters of public concern be placed on a future agenda. Council Members may not discuss
non-agenda items among themselves. In compliance with the Texas Open Meetings Act,
city staff members may respond to questions from Council members only with statements
of factual information or existing city policy.
G. EXECUTIVE SESSION
Pursuant to Chapter 551, Texas Government Code, the Council reserves the right to
convene in Executive Session(s), from time to time as deemed necessary during this
meeting to receive legal advice from its attorney on any posted agenda item as permitted
by law, or to discuss the following:
1. Pending or contemplated litigation or to seek the advice of the City Attorney pursuant
to Section 551.071
2. Discussion regarding possible purchase, exchange, lease, or value of real property
pursuant to Section 551.072
a. Public Safety Building
b. Water Tower Lease
City Council Meeting Agenda for April 23, 2015
Page 2 of 3
3. Deliberation regarding gifts or donations to the City pursuant to Section 551.073
4. Personnel matters pursuant to Section 551.074 (to deliberate the appointment,
employment, evaluation, reassignment or duties, discipline or dismissal of a public
officer or employee)
a. City Administrator’s goal analysis
5. Deliberation regarding security pursuant to Section 551.076
6. Deliberation regarding
Section 551.087
economic
development
negotiations
pursuant
to
a. Cinema Drive & IH 20
H. DISCUSSION/ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
I. ADJOURNMENT
I, Shelley Major, hereby certify that notice of the above meeting was posted on the front
door of the City Hall of the City of Hudson Oaks, a place readily accessible to the public at all
times, on the 17th day of April, 2015 at 5:00 p.m., and it remained continuously posted for at
least seventy-two (72) hours immediately preceding said meeting, and that said meeting and
that said notice was posted in accordance with Chapter 551 of the Texas Government Code.
This facility is wheelchair accessible and accessible parking spaces are available, requests for
accommodations or interpretive services must be made forty-eight (48) hours prior to this
meeting,
please
contact
the
city
secretary
at
682-229-2411
or
email [email protected] for more information. The city attorney reserves the
right to take agenda item(s) into executive session.
Shelley Major
City Secretary
City Council Meeting Agenda for April 23, 2015
Page 3 of 3
City Council Meeting
Staff Agenda Report
Consideration of the regular City Council meeting minutes of March 26, 2015
Meeting date:
April 23, 2015
Agenda Item #:
C1
Action being considered:
Approval of Minutes
Staff Recommendation:
Review and approve the minutes of the March 26, 2015, regular City Council meeting.
Prior Board or Council Action:
Council has not previously acted on this item.
Background Information/Analysis:
The regular meeting was held at 7:00 p.m. on Thursday, March 26, 2015, at Hudson Oaks City Hall.
Financial Considerations:
None
Attachments:
•
DRAFT Minutes of the March 26, 2015 regular meeting
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
MINUTES
CITY COUNCIL
REGULAR MEETING
THURSDAY, MARCH 26, 2015
STATE OF TEXAS
COUNTY OF PARKER
§
§
§
MEMBERS PRESENT:
Mayor Pro-Tem Tom Fitzpatrick
Council Member Brian Lixey
Council Member Tom Marquardt
Council Member Marc Povero
MEMBERS ABSENT:
Mayor Pat Deen
Council Member Marty Schrantz
STAFF PRESENT:
Chad Janicek, Assistant City Administrator
Shelley Major, City Secretary
Rick Reese, Sargent, Police Department
Rob Allibon, City Attorney
Pat English, Fire Chief, ESD No. 3
CALL TO ORDER
With a quorum present, the Regular Meeting of the City Council was called to order by Mayor ProTem Tom Fitzpatrick at 7:01 p.m. on Thursday, March 26, 2015 in the Council Chamber, Hudson
Oaks City Hall, 210 North Lakeshore Drive, Hudson Oaks, Texas, 76087.
A. CITIZEN COMMENTS AND ANNOUNCEMENTS
No citizen comments.
B. ITEMS OF COMMUNITY INTEREST
No comments.
C. CONSENT AGENDA
1. Consideration of the regular City Council meeting minutes for February 26, 2015.
2. Consideration of Minute Order 2015-05, excusing Council Members Tom Marquardt and
Marc Povero from the February 26, 2015, regular City Council meeting.
3. Consideration of Minute Order2015-06, accepting the Certification of the City Secretary
certifying unopposed candidates for the cancellation of the May 9, 2015 General Election
regarding elected officials.
4. Consideration of Ordinance 2015-07, cancelling the May 9, 2015 General Election regarding
elected officials.
5. Consideration of Minute Order 2015-07, authorizing the Mayor to execute the Order of
Cancellation of the May 9, 2015 General Election regarding elected officials.
6. Consideration of Minute Order 2015-08, providing a variance for the installation of OSSF
septic systems at 103 Joe Dan Court, 431 Addison Drive and 151 Addison Drive, Hudson Oaks,
Texas.
7. Consideration of Minute Order 2015-09, authorizing the acquisition of right-of-way, known
as Parcel 3, related to the US180/Lakeshore Bridge Project.
ACTION: Motion made by Council Member Lixey and seconded by Council Member Povero to
approve the consent agenda items, with the amendment to Item C2 to change Council
Member Marquardt’s reason for absence from work related to emergency family illness. The
motion passed unanimously (4-0).
D. PUBLIC HEARING AND RELATED ITEMS
1.
Public Hearing and discussion/action on Ordinance 2015-07, on approval to create a Zoning
Overlay District being 9.361 acres of land in the Oakridge Addition, Lots 6-9, Block 7, and Lot
1, Block 6, Hudson Oaks, Parker County, Texas.
Public hearing opened at 7:08 p.m.
No comment.
Public hearing closed at 7:08 p.m.
ACTION: Motion made by Council Member Lixey and seconded by Council Member Marquardt
to approve Ordinance 2015-07. The motion passed unanimously (4-0).
E. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Consideration of Minute Order 2015-10, authorizing the Mayor to execute an agreement for
engineering services for the PD-OC Overlay District public improvements.
ACTION: Motion made by Council Member Povero and seconded by Council Member Lixey to
approve Minute Order 2015-10, to include the maximium contract amount of $164,440.00.
The motion passed unanimously (4-0).
F. STAFF/COUNCIL REPORTS
1. Police Department monthly activity report was presented by Police Chief Brandon Mayberry.
2. Financial Dashboard monthly report, Assistant City Administrator Chad Janicek was present
for questions regarding this item.
3. Emergency Services District No. 3 update report was presented by Fire Chief Pat English.
City Council Regular Meeting
Page 2 of 3
G. FUTURE AGENDA ITEMS
No items requested.
Executive session convened at 7:54 p.m.
H. EXECUTIVE SESSION
Pursuant to Chapter 551, Texas Government Code, the Council reserves the right to convene in
Executive Session(s), from time to time as deemed necessary during this meeting to receive legal
advice from its attorney on any posted agenda item as permitted by law, or to discuss the
following:
1. Pending or contemplated litigation or to seek the advice of the City Attorney pursuant to
Section 551.071
a. Annexation
2. Discussion regarding possible purchase, exchange, lease, or value of real property pursuant
to Section 551.072
b. Water tower lease
3. Deliberation regarding gifts or donations to the City pursuant to Section 551.073
4. Personnel matters pursuant to Section 551.074 (to deliberate the appointment,
employment, evaluation, reassignment or duties, discipline or dismissal of a public officer or
employee)
5. Deliberation regarding security pursuant to Section 551.076
6. Deliberation regarding economic development negotiations pursuant to Section 551.087
Regular Session reconvened at 8:40 p.m.
I.
DISCUSSION/ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
No action taken.
J.
ADJOURNMENT
There being no further business, Mayor Pro-Tem Fitzpatrick adjourned the Regular Meeting of
the City Council at 8:40 p.m., on Thursday, March 26, 2015.
____________________________
Tom Fitzpatrick, Mayor Pro-Tem
ATTEST:
_______________________
Shelley Major, City Secretary
City Council Regular Meeting
Page 3 of 3
City Council Meeting
Staff Agenda Report
Minute Order 2015-11, excusing Mayor Pat Deen and Council Member Marty Schrantz from
the March 26, 2015, regular City Council meeting
Meeting date:
April 23, 2015
Agenda Item #:
C2
Action being considered:
Adoption of Minute Order 2015-11
Staff Recommendation:
Adopt Minute Order 2015-11, excusing Council Member absences from the March 26, 2015, regular
Council Meeting.
Prior Board or Council Action:
Mayor Pat Deen was absent from the March 26, 2015 regular meeting, due to work related obligations.
Council Member Marty Schrantz was absent from the March 26, 2015 regular meeting, due to work
related obligations.
Per Texas Local Government Code, the City Council must take action considering formally excusing
absences from meetings for any reason other than a council member’s illness.
Financial Considerations:
None
Attachments:
None
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
City Council Meeting
Staff Agenda Report
Consideration of Minute Order 2015-12, calling a special meeting on May 14, 2015 to
canvass the May 2015 General Election results
Meeting date:
April 23, 2015
Agenda Item #:
C3
Action being considered:
Adoption of Minute Order 2015-12
Staff Recommendation:
Approve Minute Order 2015-12, to schedule a special Meeting of the Hudson Oaks City Council.
Prior Board or Council Action:
Council has not previously acted on this item.
Background Information/Analysis:
In order to canvass election results in a timely manner, and in accordance with the time frame set by
Texas Municipal Election Law, a special meeting must be called. Staff recommends scheduling the
meeting on Thursday, May 14, 2015 at 7:30 a.m. Two Council Members must be present to make
quorum for a canvass meeting.
Financial Considerations:
None
Attachments:
None
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
City Council Meeting
Staff Agenda Report
Consideration of Minute Order 2015-13, requesting an Interlocal Agreement with Parker
County
Meeting date:
April 23, 2015
Agenda Item #:
C4
Action being considered:
Adoption of Minute Order 2015-03
Staff Recommendation:
Adopt Minute Order 2015-03, requesting an Interlocal Agreement with Parker County.
Prior Board or Council Action:
No prior action on this item.
Background Information/Analysis:
The City of Hudson Oaks, Parker County, and the City of Weatherford are coordinating on a
capital project that will provide significant transportation enhancements related to the
IH20/Centerpoint interchange. The City is providing $2 million in local contributions and $7.9
million in a pass-through agreement to this project. Hudson Oaks benefits from this project in
the form of a new Texas Turnaround and interchange at Centerpoint in preparation for the
future eastern loop project, and new frontage roads on the south side of IH20.
The initial design for the frontage road called for moving the existing off-ramp west
approximately 1.5 miles and replacing it with an on-ramp near the Lakeshore Bridge.
Preliminary traffic studies determined that this new alignment was sufficient. In the intervening
time, significant changes in the Hudson Oaks market have occurred. The impending arrival of
HEB and Freedom PowerSports has sparked development interest along the new frontage
roads, including at the Lakeshore Drive intersection. This includes approximately 300 acres at
the western edge of the city, as well as 20 acres at Lakeshore Drive.
The immediate potential for this development was not considered in the original traffic studies.
Staff’s contention, which is bolstered by discussions with the development community, is that
that this alignment will be insufficient for the future traffic flow when these developments are
considered. As such, Staff has requested a realignment of the on- and off-ramps as shown in
the attachment. The realignment would provide an off-ramp just east of the Centerpoint
bridge, an on-ramp across from Oakridge Drive (which would serve a future Oakridge flyover),
and a reconstructed off-ramp near the existing off-ramp for Lakeshore Drive.
This realignment of the on- and off-ramps would reduce thru-traffic loads at the
IH20/Lakeshore Drive intersection and provide localized access for both development corridors.
Freese and Nichols (FNI), the engineers on the project, have discussed this change with TxDOT,
and TxDOT is amenable to the change.
1
City Council Meeting
Staff Agenda Report
To incorporate this change into the project, additional engineering work has to be performed.
The estimate for this work is approximately $75,000. With this change, the development
potential along this corridor will be substantially increased. It will provide additional sales tax
revenue for the City and Parker County and new taxable property for the County.
This Minute Order will serve as a formal request to the Parker County Commissioner’s Court to
enter into an Interlocal Agreement with the City to share the costs associated with the
additional engineering work that will be required. The City is requesting that Parker County
amend its contract with FNI to include these elements and share the costs under a 50/50 split.
Parker County would fund the additional work directly within its contract with FNI, and the
City’s match would be reimbursed to the County during the fiscal year beginning October 1,
2015.
If approved, the request for an ILA will be submitted to the Parker County Commissioner’s
Court. It will also give the City Administrator approval to enter into the ILA if and when it is
approved by Parker County.
Financial Considerations:
Entering into an ILA based on the terms requested would result in an expense of $37,500 in the
FY16 budget, which will be included in the budget proposal submitted this summer.
Attachments:
Centerpoint Schematic
Staff Contact:
Chad Janicek, assistant city administrator
682-229-2407
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
2
Attachment
Proposed Centerpoint Bridge & IH20 Frontage Road Schematic
City Council Meeting
Staff Agenda Report
Consideration of Minute Order 2015-13, approving a preliminary budget for a Fall 2015
special event
Meeting date:
April 23, 2015
Agenda Item #:
D1
Action being considered:
Adoption of Minute Order 2015-13
Staff Recommendation:
Approval of a preliminary budget to establish a special event in the Fall of 2015.
Prior Board or Council Action:
The 2014 Strategic Plan directly establishes the need to “partner with the City’s existing businesses to
further the Hudson Oaks brand and image”.
Background Information/Analysis:
City staff has been working directly with Hudson Oaks businesses to establish a second marquee event.
The event would be held on November 7, 2015 and celebrate the local food and beverage industry in
Hudson Oaks. The event will focus on wine, craft beer, and food from local Hudson Oaks restaurants
and their vendor contacts. Unlike Boomin’ 4th, the event will be ticketed and attendance will be capped
at 2,500.
Staff will review the event details and cost estimate at the April 23, 2015 Council Meeting.
Financial Considerations:
The event will require upfront cost for equipment rental, live entertainment, and staffing.
Attachments:
Staff Contact:
Patrick Lawler, city administrator
682-229-2408
[email protected]
Shelley Major, city secretary
682-229-2411
[email protected]
1
City Council Meeting
Staff Agenda Report
Police Department monthly report
Meeting date:
April 23 , 2015
Agenda Item #:
E1
Action being considered:
None
Staff Recommendation:
None
Prior Board or Council Action:
None
Background Information/Analysis:
Chief of Police Brandon Mayberry and/or his designee will discuss with Council the statistical data
attached below regarding calls for service, incidents for response, patrol, and staff training.
The Hudson Oaks Police Department will again be participating in Click it or Ticket during the month of
May. This year departments that participate in the event will be entered into three drawings to win a
$3,000 traffic safety grant. During the next several months over the spring and summer patrol will be
focused on several different traffic enforcement assignments that will hopefully effect the number of
rising traffic accidents.
Financial Considerations:
None
Attachments:
• Monthly Activity Report for March 2015
• Monthly Animal Control Report for March 2015
Staff Contact:
Brandon Mayberry, chief of police
682-229-2421
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
1
City Council Meeting
Staff Agenda Report
2
City Council Meeting
Staff Agenda Report
3
City Council Meeting
Staff Agenda Report
4
City Council Meeting
Staff Agenda Report
Staff report on the City’s Financial Dashboard
Meeting date:
April 23, 2015
Agenda Item #:
E2
Action being considered:
None
Staff Recommendation:
None
Prior Board or Council Action:
The financial dashboard is presented to the City Council on a monthly basis.
Background Information/Analysis:
The reported dashboard is for the period ending March 31, 2015.
The financial dashboard includes:
•
•
•
•
Summary of general revenue and expenditures;
Summary of water and wastewater use and revenues;
Summary of investment activities;
Summary of revenue and expenses for the Dyegard water system and Deer Creek investment
revenue.
Due to the ongoing installation of automated meters, data on water loss are not sufficiently accurate to
include in this report. This information will be shown again once the installation process has been
completed.
Expenses related to economic development agreements are not included in the dashboard at this time.
Financial Considerations:
None
Staff Contact:
Chad Janicek, assistant city administrator
682-229-2407
[email protected]
Patrick Lawler, city administrator
682-229-2408
[email protected]
1
City of Hudson Oaks FY15 Dashboard
Financial Overview:
General Fund
Period Ending:
March 31, 2015
Revenue Summary
Key Revenue Sources
Past 12 Months
Administration
Municipal Court
Parks & Recreation
Planning & Development
Public Safety
Total Revenue
Budget
YTD
$ 1,872,451 $
990,758
107,250
39,783
176,500
211,334
33,799
18,792
2,190,000
1,260,666
% of budget
53%
37%
0%
120%
56%
58%
Expenditure Summary
Past 12 Months
Administration
Mayor & Council
Municipal Court
Parks & Recreation
Public Safety
Public Works
Total Expenditures
$
Budget
YTD
603,837 $
459,683
4,500
2,533
56,447
22,770
46,783
22,823
998,281
467,414
444,152
86,089
2,154,000
1,061,312
% of budget
76%
56%
40%
49%
47%
19%
49%
Local Sales & Use Tax
Franchise Fees
Court Fines & Fees
Licenses & Permits
Moving Average Comparisons
12 Month Moving Average
Local Sales & Use Tax
Franchise Fees
Court Fines & Fees
Licenses & Permits
Permit Summary
Past 12 Months
Residential
Commercial
40
35
30
25
20
15
10
5
Oct
$
YTD
Budget
829,879 $ 1,656,951
132,551
155,000
39,952
107,000
209,403
176,500
03/31/2015 03/31/2014
Mar 2015
Mar 2014
$
136,189 $
130,647
13,704
13,211
7,539
8,665
41,299
23,391
2015
FY15
14
11
2014
FY14
15
3
% of budget
50%
86%
37%
119%
% Change
4.2%
3.7%
-13.0%
76.6%
Five Year
Average
11
4
Sales Tax Historical Moving Averages
Thousands
Thousands
Sales Tax Summary
Past 12 Months
Jan
Monthly Growth/(Loss) From PY
Apr
Jul
Cumulative Growth/(Loss) From PY
140
135
130
125
120
115
110
105
100
Mar 11
Mar 12
12M Moving Average
Mar 13
Mar 14
24M Moving Average
Mar 15
City of Hudson Oaks FY15 Dashboard
Financial Overview:
Enterprise Fund
Period Ending:
March 31, 2015
Revenue Summary
Key Indicators Summary
Past 12 Months
Water Sales
Charges for Services
Wastewater Charges
Other Wastewater
Total Revenue
Budget
$ 1,070,000 $
99,160
300,000
1,469,160
YTD
472,875
43,577
158,998
7,492
682,942
% of budget
44%
44%
53%
0%
46%
Expenditure Summary
Water Sales
Sewer Sales
Gallons Pumped*
Gallons Sold
Moving Average Comparisons
Past 12 Months
Personal & Professional
Supplies
Operations
Maintenance & Repairs
Debt Service
Total Expenditures
$
Budget
445,945 $
41,045
412,300
86,362
472,158
1,457,810
YTD
225,805
10,891
119,760
31,474
230,440
618,369
Historical Water Sales
% of budget
51%
27%
29%
36%
49%
42%
12 Month Moving Average
Water Sales
Sewer Sales
Gallons Pumped*
Gallons Sold
Water Loss
$
$
Three Year
YTD
Hist Average
472,875 $
397,726
158,998 $
152,468
66,751,895
64,293,817
60,259,619
55,573,858
03/31/2015
03/31/2014
Mar 2015
Mar 2014
$
87,756 $
82,382
$
26,529 $
32,787
13,258,527
14,655,746
12,675,094
12,380,773
-4%
-16%
% Change
19%
4%
4%
8%
% Change
7%
-19%
-10%
2%
-72%
Water Sales Historical Moving Averages
$140
Thousands
Thousands
Past 12 Months
$120
$100
$90
$85
$80
$75
$80
$70
$60
$65
$40
$60
$20
$55
$0
Oct
Jan
Current Year
Apr
Jul
3 Year Average
$50
Mar 11
Mar 12
12M Moving Average
Mar 13
Mar 14
24M Moving Average
Mar 15
City of Hudson Oaks FY15 Dashboard
Financial Overview:
Dyegard Fund, Deer Creek Fund, & Investment Report
Period Ending:
March 31, 2015
Dyegard Fund
Investment Report
Revenue Summary
Past 12 Months
Water Sales
Charges for Services
Total Revenue
Reserve Funds
Budget
YTD
% of budget
$ 246,700 $ 105,089
43%
1,237
0%
246,700
106,325
43%
Reserve
General Reserve
Sales Tax Reserve
Enterprise Reserve
Total
Budget
YTD
% of budget
$
7,800 $
3,986
51%
11,750
0%
16,600
9,320
56%
22,000
20,814
95%
192,550
96,275
50%
250,700
130,395
52%
Vehicle
2-Year PlainsCapital CD (March 2015)
Total
Expenditure Summary
Past 12 Months
Professional Services
Supplies
Operations
Maintenance & Repairs
Debt Service
Total Expenditures
Investments
Deer Creek Fund
Revenue Summary
Past 12 Months
Annetta Contract
Reimbursements
Total Revenue
Expenditure Summary
12 Month Moving Average
Personal Services
Professional Services
Supplies
Maintenance & Repairs
Debt Service
Total Expenditures
Beginning
Interest
Ending
Balance
Earned
Balance
$
98,147 $
3.99 $
98,151
158,680
6.47
158,686
87,568
3.54
87,571
344,395
14.00
344,409
Investment officer authorized signature
Budget
YTD
% of budget
$ 213,000 $ 103,083
48%
$
$
6,555
213,000
109,638
51%
03/31/2015 03/31/2014
Budget
YTD
% of budget
$ 118,086 $ 43,943
37%
38,277
495
1%
500
4,648
930%
12,000
4,533
38%
6,800
0%
175,663
53,619
31%
Principle
$
200,000
200,000
Rate
Balance
0.50% $
211,488
211,488