ffi
LTD'
HARYANAVIDYUT PRASARAN NIGAM
;e;d. officer shakti Bhawan, sector-6' Panchkula'
H\'PN
to deal with delay in execution of the
Subject: Policy for Procedure,/guidelines
projects
1. Time Extension procedure/guidelines'
(HR) s-hall be mainlained
A';il;;;;;ri!.er
D)
lor each Sub-Station/Line
beins
The status of construction including
constructed with SDO (Const ) concernecl
The
daily by JE/SDO on behalf of the Nigam
hindrances if any shall be recoroeo
in the hindrance register'
contractor may also make an entry
progress
meeting to review the hindrances and
CE-/TS concerned will hold a monthly
XenffSi' Xen/Civil and contractor' The report of
in the presence of SEiTS' SE/Civil'
{or record and reference which shall include
the committee shall be sent to CEIMM
the {ollowing:-
i)
ii)
iii)
A Copy of the hindrance register'
progress since last month
Progress uP to date including cum'rlative
with necessary documents' ilany
The delay on part of HVPNL or corrtractor
iv)
AnY other issue.
be mainiained as per the formats
The data in various offices of TS wing shall
above the hindrance register as already
attached as Annexur,e lV to Vll tiver and
indicated above.
c)
to review the hindrances and
Similarly CEiMM will also hold a monthly meeting
FA/MM' XenlMM'
progress in respect of project execution in presence of SE/N'4N4'
The report of the
SE/Design, SE/Civil Desigol Xen/Design(s) and contractof
committeeShal|includeanyde|ays-onpariofthecontractoIandNigamregarding
following:-
i)
ii)
iii)
iv)
v)
vi)
Vendor approval
Drawingi design aPProval.
Deputation of inspecting offlcer/dispatch authorization (if applicable)'
QuantityVariation,
Payments.
Any other issue.
d) The data in various offices of
attached as Annexure lto lll.
e) The reports of both
lvl[,4
wing shall be maintained as per the formats
the. commitiees shall be compiled monthly by concerned AE
procurement in separate file and this wil belhe authentic record for deaiing wiihthe
time extension cases on completion ofthe projects within 3 months of its submission
by the contracior.
0
The cases of time extension shal! be aFproved by SPC_forgranting extension uplo
30 days and for more than 30 days, the cases shall be approved by WTD.
9)
In orderto keep the contract alive after expiry of contractual period' ProvisionalTime
exiension willbe granted by CE/|\4M in all such cases without going into merit. Such
Provisional Time Exiension will be without prejudice to ihe. obligaiion of the
contractor under contract and further without prejudice to HVPNLS right to levy LD
and other right under the contraci ciearly indicaied in the Perfofma of Provisjonal
Time Extension (Annexure-Vlll).
h) The
cases for ihe time extension shall bedecided on ihefollowing basis.
A.
Reasons which can be attributed to r:mployer for which condonation of
delay is allowed for time extension case:
(i)
Shifting of zero daie due to not handing over of cleaf site by HVPNL or other
local problems or any other valid reasorrs npt aftribuiable io the contractor.
(ii)
Extreme change in GELO by HVPN which may change entife orientation ofthe
subsiation and work cannot be staried
."
(iii)
Agitation and genuine ROW problem due to which entrre construction activities
remained held up.
(iv)
(v.)
"Force Majeure" condltions as defined in ihe Conir?ct.
Delay due to'crossing of Railway, Power Line, Highway etc. and forest
clearance case may be considered on rnerit keeping in view the time taken tor
iniiiating the case by the contractor and final approval and a!so keeping in view
that all ihe parallel activity must have b{}en completed.
(vi)
Regarding approval of vendor, HVPNT- will convey comments if any on the
request of the contractor within 10 day{r. Delay beyond 7 days for reply to the
comments of the department by the contractor will ccunt towards delay on the
part of the contractor. Similarly, delay beyond 10 days after ihe receipt of final
repiy from the contractorwill count towa rds delay on the parl of the department.
(vii)
Regarding approval of drawing/cELO (in case of revision only), HVPN will
approve or comment on ihe Drawings submitted by the contractor within 28
days. The delay beyond 21 days (inciuriing postal time both ways) for reply to
the eomments of HVPN will count towards delay on the pari of the contractor.
Similarly delay in approval beyond 21 {jays after the feceipt of reply from the
contractor will couni towards delay on the part of the deparlntent.
.9
(Viii) negaraing inspection of maierial & issue of Dl, lnspector for the inspection
shall be nominated wiihin 7 days from the receipt of inspection call from the
contractor. Delay beyond this period will count towards the depanmenr.
HVPNL shall issue a certificate for acceptance of factory tests & issue Dl within
15 days of the receipt of inspectjon repod. Delay beyond th is period
will count
towards delay on the part of the department.
(ix)
B.
(')
Any olher u.]foreseen reason due to which work rema.ned halled.
Reasons which cannot be attributed to employer for which condonation
of delay is not allowed for time extension case:
lj:,:1ip.:,:i:i}:gLlF,tg!,
srrce,the rotar comprerron period of ihe
residents which has been
Stray lncidence of ROW due to interrlPtions by
(iD
resolved through help of Administration'
on the portion out of RoW
Period of ROW when parallel activity is available
area.
(iv)
Small changes
ln
GELO' showilg shifting
of
fcundation' minor
executed and sufficient
increase/decrease in scope etcwhich is notyet staned/
parallel aclivitY is available
Reasons attributable to the Contractor:
Delay in mobilizdiion.
(D
(iD
and supply of
Delay in submission of drawings, finalizaiion of sub-vendors
material/ eqLriPment.
etc.
Fulfillment of the Contractols other obligations under the Ccntfact'
contain
The oroposalfor time extenslon ano decision on LD shall' accordingly'
on each account as
a detailed analysis indicating reasons & period of delay
to the extent feasible
outlined above, along wiih documentary evidence thereoi
'Force Majeure'
and relevant. Based on the analysis, tfLe period of delay due io
the
and for reasons attributable to HVPI'IL shall be identified The idea of
to the contractor. All
exercise is to find out the net delay, \^'hich is attributable
up/intermrngled'
the three types of delay mentioned above are so much mixed
with one running concuJrently with another, at in'termittent stages' that it
I
:.
p
i
becomes extremely difficuli to directly identjfy the delay attribuiable to the
contractor. As such, a practicable approach for working out the net delay
)
attributable io the contractor, as desciibed below, shall be adopted:
)
I
i
t
I
I
l
I
]-'
I
I
I
(i) Total delay that has occurred in a Contraci =A
(ii) Cumulaiive period of delay on account of "Force Majeure" =B
(iii) Cumulative period of delay on accouni of HVPNL = C
(iv)
Concurrent cumulative period in ( ii) 6i( iii) = X
(v)
Time requirement for ihe execuiion cf the portion of RoW on proportionate
basis = Y
(vi)
Cumulaiive period of delay on account of "Force lMajeure" and HVPNL =
(B+C)-(X+Y)
(vii)
E.
Net period of delay attributable to the contractor, Z= A-{(B+C)-(X+Y)}
While calculating the period of delay, which should be considered for
extending the contract completion period, for the reasons attributable to
HVPNL or due to Force Majeure, a I efforts will be made to objectively work
t
ouvanalyze whether a delay in a p.ariicular activity has really contributed in
)
the fact that a number of activities of a contract undergoing delay may not
),=
have impact on overall delay as sJbsequent site activities are not entirely
)
dependent upon them. All such d€iays, which are.not found to be direc y
)
contributing in extension of completion period will, therefore, be ignofed.
exiending the completion period of the contract. This is impodant in view of
in
the impact of some of delays
which
in
slluaiion
a
be
Moreover, there may
ln all
be objectively determined
to
feasibie
be
not
may
""'*'Oes
'"L**,"a"
Suchcases,apracticalViewWillbelakenandajudiciousassessmentof
prudence
on the bas s of normal
made
be
impactwill
overall
by
time taken will be calculated
toial
the
cases'
RoW
ln order to deal with
and the time required
the wo:k clear of ROW
execute
to
taken
time
adding
)
)
)
forexecutingRoWportionolthewor(onproportionatebasis.FolexampIe:monihs and 40% t/ofk is
6oyo cl€ar work in I
executed
has
lf a contractor
time required
)
)
)
ln this case the
he nas iaken 1:Z months'
which
for
ROW
under
total
basis will be 6 months and
proportionaie
on
podion
for execution of ROW
will help ln deciding that and
which
months
15
be
to
iime taken will work out
15 = 6
bevond this ( i e 21 -
)
)
I
,
t
tt
"^,
F.lncasetheperiodZ'arfivedataSperpara,3.D'(vii)above,iS'notpositive.
be
the works/ supplies' shall
actual colnpletion of
the time ei(ension' tillthe
allovied without any LD
per para '3-D' (vii) above, is Positive'
a$
at
arrived
Z'
period
ln case the
of the
p':riod of Z' based on the Provisions
a
for
out
worked
amount of LD as
Contract will be levied
)
D
]
t
ln order to
u
t
I
I
D
I
)
I
t
t
of delays in execuiion of a
vaiious acti:ll:: rrsht
that date wise record o{
properly carry oui analysis
contracuproject, it is imperative
and
of worksl supplies is meticulously
completl'ln
to
from award of contract
respect of areas under their
by concerned Depts in
maintained
sysiematically
,
I
monti"].-1::^"::T"-
ot" t"0""
responsibility.
2.
ApPlicabilitY and Procedure:a. APPlicability
to ihe projects to be awarded hence
applicable
shall'be
policy
above
The
preseni practice oi obtaining the
forth. However, for old contracts the
and the
concerned offices shall continue
comments oJ CE/TS and all othel
of MM on merit'
cases shall be considered by SPC
b. Procedure
I
project
of the delay in execution oi
The contractor shail apply for conlonment
project and the same shall be decided
within 45 days after completion ol the
:
date of receipt of the case'
by HVPN within 3 months from the
I
t
t
of Directors' HVPNL' Panchkula'
This issues with the approval of Board
A^^
\h":----
I
D
o
o
DA: Annexure: Ito Vlll
ChieiGngineeri MM
HVPNL, Panchkula
y>
e
E€
e2
E
D
:3
!
)
-E
D
E5
>3
)
)
9.
!;
g€
:3
D
)
,.
t
>F
:o
6
E",PE3
oB
,
:>
I
I
!
a>
)
)
)
o i.-
;
>:;
;'62
>. !? z
o E.:
o5J
o* i;1
Ji
{Y<
:!E:*
;tY-.E
;€R>
o;i
E
E
3:
3:>
)
o E!
I
o=
.i-tj
g
I
;v
o
(9
t
E
6
)
'
e
z
)
o
z
;>
E
E
-
I
)
)
)
q-.e
a
=
E
)
)
,
!; *
iz
e
)
r
q o o &a
;t e.E e
F
)
]
-:9 rP,q a9
r:-
)
z
:>-
-6o
-35
)
)
o9
;E
I
t
Ex
z
t
:"R
t
)
)
l
E
e
ld
€
9!
.9
-3
6o
.E
i
3-;
bP5
?
E
z
z
z
zz
z
z
9E
id
P3
lA
r
E
9\ta6a
-g
3
9
5
o.
;96
.9
=
l
:
s;t
E:>
z>
*-l
3
at
3
-
.=
.9
i
3
E';
gi
ar:
6
!El
6
z
4
ANNEXURE'VIII'
HERYNruN VIOYUT PRASARAN NIGAM LIMITED
PERFORMA FOR INTERIM TIME EXTENSION
Memo No
1.
Description of work/Pdckage
2.
PO No. and date
3.
Contract Value
4.
Name of the contractor
5.
Was this quotation accepted on
consideration of time factor
Schedule date oJ commencement and
6.
completion of worK
Has the work been completed if not
7.
8.
when it is expected io be completed
8.
Time extension granted earlier
9.
Time extension now proposed iill date
10 .
Ref
to
contractors' applioation for
extension
11. Reason for delay
12. Comment
on the
acceptability or
oiherwise of ihe reason for de aY in
completion given by tne contractor
13. Ref to penalty clause ofthe agreement
for non completion of work bY the
slipLllated Period
14. Penalty proposed to be imposed give
reasons
if the proposed
Pen:rlty is
different than as item No.16 above.
I
Provisional time extensicn is being granted in order to keep the contract alive
after expiry of contractual period. lt will, hov/ever, be without pfejudice to the obligation
of the contractor under contract and further without prejudice to HVPNL's right to levy
LD and other rights under the contract.
Chief Engineer/MM,
HVPNL, Panchkula
Note:
The interim time extension shall be issued by Chjef Engineer/MN4, HVpNL, after
decision of SPC concerned.