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Department of Cellular and Molecular Medicine
Faculty of Health and Medical Sciences ∙ University of Copenhagen
Blegdamsvej 3 ∙ DK-2200 Copenhagen N · Denmark
Welcome to the Department of Cellular and Molecular Medicine
This information leaflet will give the answers to a number of questions which you might have
as an employee at the Department of Cellular and Molecular Medicine, particularly issues
related to the department. The leaflet should be regarded as a supplement to the intranet
KUnet and a supplement to the University of Copenhagen’s (UC) personnel policy handbook.
(http://personalepolitik.ku.dk/english)
Sincerely,
The ICMM administration
The Department of Cellular and Molecular Medicine was founded in January 2007 as an
outcome of a major restructuring of the departments at the Faculty of Health Sciences.
Professor Ole William Petersen is head of the department.
The research groups are physically spread throughout various buildings of the Panum
Institute. The Administration is located in building 22.1.
The recent version of the leaflet is always available at http://icmm.ku.dk/english/for_icmm_staff/
Version; 02.06.15
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Contents:
Survey of management and contact personnel within the administration and service
+ key words of some of the functions you can contact them about…………….…
Arriving to Denmark – a few things you need to take care of as soon as possible.
Identity card and personal pin code ………………………………………………….
Guest cards……………………………………………………………………… .…….
Keys …………………………………………………………………………………..…
Parking ………………………………………………………………………...………..
Guests at the Panum after-hours …………………………………………………….
Holidays/days off/special holidays/care days/senior days…………………............
Sickness, absence, child’s sickness…………..…………………………….……….
Pregnancy ………………………………………………………………………………
Especially for PhD students ………………………………………………………….
Telephone – Lync – Mobile – Ipad – ADSL..……………………………………...…
Business cards …………………………………………………………………………
Post………………………………….…………………………………………….……..
Newsletter ………………………………………………………………………..……..
Department seminars ………………………………………………………………….
Introductory course for new employees ……………………………………………..
Homepage and ”intranet” …………………………………………………….……….
KU-username (KU-ID) and KUnet ……………………………………………………
Computers at Faculty og Health and Medical Sciences ……………………………
Data drive and more ”intranet” …………………………………………………....…..
Wireless guest net …….……………………………………………………………….
Email addresses…………………………………………………………………..……
Email signature ………………………………………………………………….……..
Lab managers …………………………………………………………………….……
Collective operational purchases ………………………………………………...….
Management Team - "ILT" …………………………………………………………..
Department council ……………………………………………………………………
Work environment committee …………………………………………………….….
Joint consultant committee ….………………………………………………….…..
Supplementary training ……………………………………………………………….
Research committee …………………………………………………………………..
Education committee …………………………………………………………………..
Web editorial committee.………………………………………………………………
Infomation security committee.…………………………………………….……..…..
Bullying Policy …………………………………………………………………………
Responsible Conduct of Research …………………………………………………
Junior Faculty Club.. ………………………………………………………………….
Academic/teacher-meetings …………………..…………….………………………..
Technician/administrative-meetings …………………………..………….…………
Meeting room.…………………………………………………………………………..
Picnic and Christmas lunch ..…..……………………………………………...........
Green Campus ………………………………………………………………………...
Insurance incl. travel insurance……………………………………………………….
Glasses for working at the computer ……………………………………………….
Theft ……………………………………………………………………………….......
Absalon ………………………………………………………………………….….…..
Curis ……………………………………………………………………………….…....
Registration of teaching…………………………………………………………….….
Introductory course on the University of Copenhagen…………………………..…
Courses for international employees ………………………………………….…….
International Staff Mobility ……………………………………………………………
Special offers for ICMM employees ………………………………………………..
Your last day at the Department …………………………………………………….
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Survey of management and contact personnel within administration and service
divisions + key words of some of the functions you can contact them about
Management
Head of department
Ole William Petersen
room: 18.4.14
telephone. (+45) 28 75 72 84 /
(+45) 35 32 72 84
e-mail: [email protected]
Deputy head of department
Niels Tommerup
room: 24.4.30
telephone: (+45) 35 32 78 26
e-mail: [email protected]
Substitute for the head of
department
Administration
Jeanne Kørner
room: 22.1.18
telephone: (+45) 35 32 72 50
e-mail: [email protected]
Thomas Astrup
room: 22.1.24
telephone: 35 32 72 52
e-mail: [email protected]
Administration, overall responsibility
for personnel matters, wage
bargaining, servicing of the head of
department
Financial controlling including
economic and financial subjects,
quarterly economic reporting and
institute budgets
Lasse Henriksen
room: 22.1.28
telephone: (+45) 35 33 22 03
e-mail: [email protected]
Mette Kjær Schou
room: 22.1.14
telephone: (+45) 35 32 77 45
e-mail: [email protected]
Assist faculty, PhD students and
postdocs with research applications
and reports concerning external
funding. Assist communication of
ICMM science matters and
preparation of scientific meetings
and symposia. Secretary for the
ICMM research committee.
Homepages, intranet, newsletter,
shared email, directory
entry/identity card, email adresses,
key requisitions, admission rights,
guest access to network, Curis,
Absalon, Fenris, telephones,
information security, ordering sundcomputers
Pia Sussi Keller
room: 22.1.24
telephone: (+45) 35 32 63 67
e-mail: [email protected]
Lise Wittrup Mørk
room: 22.1.24
telephone: (+45) 35 32 72 14
e-mail: [email protected]
Technical and administrative staff:
employments and extensions,
resignation, supported employment
Leave, maternity and paternity
leave, senior agreement. Part-time
lecturer: employments and
extensions. Electronic recording
RejsUd secretary.
Sickness/absense
Sickness/absense, stamping,
recording/archives, holiday/days
off
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Keld Ottosen
room: 22.1.19
telephone: (+45) 35 32 72 75
e-mail: [email protected]
Responsible for ICMM's common
departmental office supply,
purchase of office supplies, etc.,
mail delivery, photo work.
Various ad hoc tasks.
The Body Donation Programme,
back up
Engineering
Peter Bech Jensen
room: 12.3.20
telephone: (+45) 29 34 80 49
35 32 72 43
e-mail: [email protected]
Repair and service of various
apparatus with electronic or
mechanical defects.
Purchase of various IT equipment.
Ex. monitors, RAM, hard disk,
mouse, keyboard, USB ports,
batteries for laptop, printer
accessories (other than notes).
Finance Department
Annette Krogh
room: 42.2.11
telephone: (+45) 23 84 01 33
e-mail: [email protected]
Finance for:
The teaching account, Jørgen
Olsen, Michael Danielsen
Gert Hansen, Niels Erik Møllegaard,
Thomas Bentin, Hanne Mikkelsen,
Jørgen Tranum-Jensen, Frederik
Vilhardt, Lotte Vogel, Thrine
Bisgaard
Arly Christophersen
room: 42.2.11
telefon: (+45) 35 33 64 35,
mobil: (+45) 21 16 19 81
email:
[email protected]
Finance for :
Steen Dissing, Thomas Zeuthen,
Katerina Tritsaris, Nanna
MacAulay, Jesper Brahm, Helle
Damkier, Stephen Cohen, Hector
Herranz, Ole William Petersen,
René Villadsen, Henrik Nielsen,
Moustapha Kassem, Henrik
Clausen, Hans Wandall
Else Uhrenfeldt
room: 42.2.11
telephone: (+45) 23 84 00 79
e-mail: [email protected]
Finance for:
Peter E. Nielsen, Lene Juel
Rasmussen, Ian Hickson, Ying Liu,
Niels Tommerup, Lis Hasholt, Anne
Nørremølle, Hans Eiberg, Marie
Luise Bisgaard, Lars Allan Larsen,
Asli Silahtaroglu, Andrés LopezContreras
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Porters
Johnny Grandt
room: 18.01.12
telephone: (+45) 35 32 72 07
e-mail: [email protected]
Lars-Bo Nielsen
room: 18.01.12
telephone: (+45) 35 32 72 01
e-mail: [email protected]
The Body Donation Programme
Ordering and delivery of
ethanol, servicing at teaching
(anatomy, histology, courses,
study halls), removal tasks,
exchange of electric light bulbs,
minor ad hoc tasks – do not
hesitate to ask.
The Body Donation Programme,
servicing at teaching (anatomy,
histology, courses, study halls),
removal tasks, exchange of electric
light bulbs, minor ad hoc tasks – do
not hesitate to ask
Janni Westergaard Larsen
room: 22.4.40
telephone: (+45) 35 32 77 16
e-mail: [email protected]
Marianne Rishede
room: 22.4.40
telephone: (+45) 28 75 73 37/
35 32 72 42
e-mail: [email protected]
Glass wash
Glass wash for the floors 18.1,
18,2, 24.6 and the laboratory
exercises (chemistry, cell 1+2,
biophysics 1-4) .
Glass wash for 18.4
Rakhshanda Kausar
room: 22.4.40
telephone: (+45) 35 32 78 41
e-mail: [email protected]
Glass wash for the floors 12,6,
22.4, 24.4, 24.6 and the
laboratory exercises (chemistry,
cell 1+2, biophysics 1-4).
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Lab managers
Lotte Laustsen
room: 12.6.41
telephone: (+45) 35 33 06 95 /
23 84 01 57
e-mail: [email protected]
the floor 12.6
(Jørgen Olsen, Helle Damkier,
Thomas Zeuthen, Jesper
Brahm, Steen Dissing, Nanna
MacAulay, Katerina Tritsaris,
Lotte Vogel)
Theresa Wass,
room: 18.1.34
telephone: (+45) 35 32 67 61
e-mail: [email protected]
the floor 18.1
(Lene Juel Rasmussen, Ian
Hickson, Andrés Lopez-Contreras,
Vilhelm Bohr, Ying Liu)
Karin Moresco
room: 18.2.26
telephone: (+45) 35 32 78 12 /
35 32 77 77
e-mail: [email protected]
Marianne Tove Lund
room: 18.4.22
telephone: (+45) 35 32 72 81 /
29 62 35 10
e-mail: [email protected]
the floor 18.2
(Peter E. Nielsen, Henrik
Nielsen, Niels Erik Møllegaard,
Thomas Bentin, Gert Hansen,
Michael Danielsen, Jørgen
Tranum-Jensen)
the floor 18.4
(Ole William Petersen, René
Villadsen, Frederik Vilhardt,
Thrine Bisgaard, Stephen Cohen,
Héctor Herranz Muñös)
Annemette Friis Mikkelsen
room: 24.4.33
telephone: (+45) 35 32 78 28 /
35 32 78 23
e-mail: [email protected]
Lotte lé Fevre Bram
room: 24.6.43
telephone: (+45) 35 33 06 93
e-mail: [email protected]
the floors 24.4/22.4
(Hans Eiberg, Anne Nørremølle,
Lis Hasholt, Marie Luise
Bisgaard, Hanne Mikkelsen,
Niels Tommerup, Asli
Silahtaroglu, Lars Allan Larsen)
the floor 24.6, CCG
(Henrik Clausen, Hans Wandall,
Sergey Vakhrushev)
6
Arriving to Denmark
- there are a few things you need to take care of as soon as possible upon arrival
Civil registration number – “CPR-number” and personal health insurance card
If you are staying in Denmark for more than three month you must register to get a Danish CPR
number and a personal health insurance card.
Therefore as soon as possible upon arrival a new foreign employee of the department must go
to “International House Copenhagen” to apply for a civil registration number, bringing as
documentation: residence and work permit (for 3. country residents)/residence certificate (for EU
residents), passport, letter of employment, birth certificate for any accompanying children,
marriage certificate if applicable.
http://subsite.kk.dk/sitecore/content/subsites/internationalhousecopenhagen/subsitefrontpage.as
px
As soon as you know your danish CPR-number please inform the ICMM administration at [email protected]. We need the CPR-number for the personnel system. You can not get a
university emailadress or a phone number without the CPR-number.
Bank account
Go to a Danish bank and ask them to establish a bank account (Nem konto) for you. Your salary
will be paid into this account. Bring your passport or other valid picture ID as well as your letter
of employment.
NEM-ID
You also need to get a NemID. NemID is your digital signature – and the key to digital Denmark.
NemID is a single login for public websites, your online banking and a great many other websites
and services.
You may receive your NemID from your bank when you get a NEM-konto (your Danish bank
account) but this depends on the bank.
If you do not receive your NEM-ID from the bank you have to go personally to the local
Borgerservicecenter and ask for a NEM-ID. Borgerservicecenter: https://service.nemid.nu/dkda/support/find_dit_borgerservicecenter/borgerservicecentre.html
E-boks
As from 1 November 2014, all residents of Denmark aged over 15 must have a digital mailbox to
receive mail from public authorities. E-Boks is a digital mailbox for mail from all public
authorities. You do not need any new user codes to be able to use e-Boks. You just need to log
in using your NemID. Sign up for e-Boks at http://www.e-boks.dk/default.aspx, change language
at the bottom and then choose ”New User”.
Tax
You have to inform the Danish tax authorities of your expected income. Do this by using your
NemID to log in to the Tax homepage: https://www.tastselv.skat.dk/
If the tax authorites is not informed of your expected income, the maximum possible tax will be
withdrawn form your salary (which will then have to be corrected later).
Insurance
It is advisable to take out a house contents insurance covering theft or damage to personal
belongings at your home with a private insurance company. This insurance will also cover you if
you cause injury to other people or other people´s belongings. You may also take out accident
insurance with a private insurance company.
If you are employed at Copenhagen University you are covered by the University insurance
during work hours.
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International House
At International House Copenhagen they can assist you with your paperwork such as residence
permit, EU registration certificate, tax card, health insurance, civil registration number (CPR), job
searching, networking and much more.
Gyldenløvesgade 11, DK 1600 København V, telephone 33 66 10 00
Opening hours: Monday to Wednesday 10am-3pm, Thursday 11am-3pm and Friday 10am-2pm
http://borgerservice.kk.dk/?cid=12&c=12&cpc=22Ccxf35uD52R37Uih1C1MjrU4pg6jw7POd#tab:
homeTab:crumb:8:artId:2574:src:article
International Staff Mobility
International Staff Mobility is a section under the Personnel Department in the Copenhagen
University Central administration. http://ism.ku.dk/
International Staff Mobility advises foreign researchers, PhD students and administrative
personnel at Copenhagen University on:
• Working conditions
• Residence and work permit
• Registration
• Bank account
• Taxes
• Social security
• Danish language courses and culture/leisure activities
• Child care and primary schools for accompanying children
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Identity card and personal pin code
On your first day at work or even earlier if possible, we ask you to fill in the department’s
personnel form assisted by the nearest executive or lab manager.
The form is to be sent or delivered to the ICMM administration (building 22, 1st floor), [email protected].
Afterwards the ICMM administration will see to it that you are registered in the Copenhagen
University directory as well as on the department’s homepage. An email address, a phone
number and a sund-it profile will be ordered and a personal pin code will be sent to your home
address by mail.
Upon being registered in the telephone directory, you shall receive a letter from the University
concerning the identity card at your home address. Not until you have returned this letter,
including a passport photo, will the identity card be sent to you.
If you lack a photo, please contact photographer Keld Ottosen (22.1.19) or the ICMM
administration (22.1.14).
Outside normal working hours, you must show your identity card to the guard at the main
entrance, and to enter by the department doors at each floor you must use the card and pin
code to activate the doorlock. The identity card is also needed to get in and out again of the
parking cellar. The card is personal and must not be lent to others.
(please find the personnel form as a word.doc or writable pdf:
http://icmm.ku.dk/english/for_icmm_staff/first_day/)
Keys
Please indicate on the personnel form which key(s) you shall need at the workplace (ask a
colleague).
The ICMM administration issues and signs a request for keys (room 22.1.14).
Subsequently, on presenting the request to the Information at the main entrance, you shall
receive the appropriate key(s).
Upon termination of the employment keys must be returned to the same Information desk .
Access rights and parking
The ID card can be coded for electronic access rights to the main entrance and parking cellar as
well as to the card readers at the department doors on each floor. Having received your ID card
you can contact the ICMM administration (22.1.14) to get a request for access rights. The card
will be coded by the Information at the main entrance upon delivery of the request.
Parking permits will not be given to students, teachers and guests.
Guest card
Guests staying less than 3 months at the Department of Cellular and Molecular Medicine will not
be registered in the UC’s telephone directory and they will get no identity card. Instead a
temporary guest card will be issued (for a maximum of 3 months).
The card will be coded for the access rights which the guest will need (main entrance, card
readers etc). Fill in the personnel form and bring it to the ICMM administration (room 22.1.14) to
get a filled in and signed request for a guest card coded for access rights. Subsequently, you
can go to the Information at the main entrance to get the coded guest card. The card must be
returned at the Information desk when you leave the department.
Guests at the Panum after-hours
If you want to have meetings with foreign guests after normal working hours or on weekends at
Panum, the guard at the main entrance is to be notified in advance otherwise the guests are not
allowed to enter.
Please hand over a list of guests to the Information at the main entrance in advance. The list
must include the full name and cpr.nr / date of birth of the guests, as well as your own contact
information. The information desk will hand over the list to the guard.
9
Holidays/days off/special holidays, child care days and senior days
Before taking a holiday or a day off, please fill in a special holiday form available on the
homepage in two versions – as a word edition and as a pdf-edition.
http://icmm.ku.dk/english/for_icmm_staff/holiday/
Fill in the fom and send it as an attachment to [email protected] or by internal post to the
ICMM administration (22.1). You can also just send an email to [email protected].
As a full-time employee you earn 25 general holidays and 5 special holidays in a calendar year,
to be held in the following holiday year (May 1 to April 30).
Five ordinary holidays can be transferred to the next holiday year if they are not used. No money
will be paid out for unused holidays.
If you are a mother or father you are entitled to two paid childcare days per child per year from
the calendar year when the child is born until the calendar year when the child turns seven. You
must take these days off within each calendar year – you may not carry them forward to the
following year, and they cannot be refunded.
Please inform the ICMM administration of your child's name and date of birth [email protected] for assignment of childcare days.
The day you turn 62, you can apply the Head of Department for up to 12 annual senior holidays.
All employees have a day off on Constitution Day (June 5), Christmas Eve, New Year’s Eve and
May 1st.
In connection with exams, moving, own wedding and own silver anniversary when it falls on a
working day you can, by agreement between you and your manager, take a day off. At other
major family events you must use your ordinary holidays.
In case of death and serious illness in the immediate family you can, by agreement between you
and your manager, take some extraordinary days off.
Sickness/absence, child’s sickness
Sickness or other urgent reason to be absent from work must be reported between 8.30 am and
9.30 am on the first day of absence to the ICMM administration, phone 35 32 71 16 or mail
[email protected]. Afterwards the ICMM administration will inform the laboratory/executive
in question. Upon recovery you must notify the ICMM administration by email [email protected] to ensure that the absence will be registered as finished.
You can always check what is recorded about your holidays and absence at KUnet, Self-service,
My Data.
Pregnancy
The mother must notify her workplace of when she expects to start her pregnancy leave, no later
than three months before the expected birth.
The father must notify his workplace of when he expects to start his paternity leave, no later than
four weeks in advance.
You can give notice of the expected start of your pregnancy/paternity leave by filling out the form
“Before the birth” https://intranet.ku.dk/employeeguide/HR/Conditions of employment/maternity
leave/Forms/Documents/Form - before birth.doc
and sending it to [email protected] .
The ICMM administration will forward the form to the university Staff Section.
After the birth you must inform your workplace of the exact use of your pregnancy/paternity
leave and how you wish to use your other leave options. Read more about this at:
https://intranet.ku.dk/employeeguide/HR/Conditions%20of%20employment/maternity%20leave/
Pages/default.aspx
Employees are required to report their pregnancy to their line manager at least three months
before the baby is due. It is recommended, however, that laboratory staff especially, and those
10
doing a lot of heavy lifting, notify their manager as soon as pregnancy is confirmed. Working with
certain chemicals and substances and work involving a lot of heavy lifting can damage the
unborn child even at a very early stage in pregnancy. It can thus be important for special
consideration to be given to women as soon as they know they are pregnant.
Read the guidelines for working conditions for pregnant employees:
https://intranet.ku.dk/employeeguide/HR/pp/pph/pregnantemployees/Pages/default.aspx
Especially for PhD students
When you start a PhD study you must be aware that there are two separate procedures to be
implemented: Recruitment and enrollment.
Recruitment: If the salary during the PhD study will be paid 100% by the Faculty of Health
Sciences it is also the faculty (PhD school) that will be responsible for the recruitment process.
If the salary is paid by a project, the department or a mixture – where also the faculty may be a
part, the department is responsible for the recruitment.
The enrolment is always handled by the PhD school.
http://healthsciences.ku.dk/phd/apply/applying/
During enrollment you must give the names of your supervisors. You must have at least two
supervisors. The main supervisor must have a formal link with the Faculty of Health Sciences,
the co-supervisor can be employed outside the faculty. You are allowed to have multiple cosupervisors. There must be an agreement with the supervisors before applying.
Note that for extension of enrollment due to maternity or long-term sickness your appointment
will be extended automatically. If you need additional time beyond the three years time to
complete the thesis, your appointment will not automatically be extended.
PhD students enrolled at the Department of Cellular and Molecular Medicine must report illness
and holidays to the department [email protected].
If you are pregnant, long-term sick or want leave of absence this should also be reported to the
PhD school. http://healthsciences.ku.dk/phd/current/leave_and_holiday/leaveofabsence/
ICMM has a special PhD coordinator at the department. PhD students can always contact her
with questions. PhD coordinator is associate professor Søs Marie Luise Bisgaard,
[email protected]
Telephone – Lync – mobile – Ipad - ADSL
The University of Copenhagen uses the Microsoft based Lync-phone with a headset connected
directly to the computer.
A personal phone number will be assigned to all salaried employees when they are registered in
the personnel system. All our phone numbers start with 35 32 .. .. or 35 33 .. .. .
All salaried employees can obtain a headset - contact ICMM administration, Mette Schou,
22.01.14
When calling internally only dial the last 5 digits of the phone number.
Keep your Outlook calendar up to date, or keep your availability/status manually updated in Lync
– so that other Lync users before calls can check if you are present.
Mobile phones handed out by ICMM are regarded as work phones and the user must sign a
solemn declaration to agree with that.
When purchasing mobile phones for associate professors and professors the department will
pay the cost of purchase, max. 1600 dkr. (any difference will be paid by the user.)
The department pays for subscription and usage - unless it exceeds 300 dkr per quarter.
The department pays mobile data flat rate for associate professors and professors.
IPad: The Department either pay for purchase, data sim card or subscription.
11
ADSL connection at home: academic staff will pay their ADSL connection from their annuum or
project account.
Business cards
Business cards for employees must be ordered online:
https://intranet.ku.dk/employeeguide/communication/design/business-cards/Pages/default.aspx
Single and double cards are paid for from a joint University of Copenhagen pool, while special
business cards are invoiced to the order giver’s unit. Contact the ICMM-administration [email protected] before ordering special business cards.
Post
Outgoing post that needs to be stamped should usually be delivered in the tray at 22.1 before 12
pm.
Outgoing post to other parts of the university should be marked by ”Internal post” and needs not
be stamped. Ingoing post is distributed every day before 12 pm to the letter shelves on each
floor.
Newsletter
The department has a newsletter distributed by email to all the departments’ staff approximately
on the first day of the month in both a danish and a english version (a few days later).
On each floor there is a contact person delivering news from the floor to the newsletter editor
(M.Schou) concerning defence of master theses, dissertations, newly accepted articles, new or
retiring personnel, students, guests etc. – or anything of interest to the department.
You are of course at any time welcome to notify Mette Schou, [email protected], if you have
inclusions for the newsletter.
Old ICMM newsletters can be found at ICMM:O drive at “_lokalInfo”, “newsletters”.
Everyone is encouraged to read the ICMM newsletter. Since the department emit as few
common email as possible all important messages is collected in the newsletter.
Department seminars
Joint seminars for members of the department and their guests are held several times a year.
Seminars are alerted via notice, newsletter and email.
Introductory course for new employees
Twice a year, at the end of February and at the end of September an introductory meeting is
held for new staff and guests at the Department.
At the meeting you will be informed about the Department, the research and teaching, about the
Junior Faculty Club and a little about the Liason committee and the Work environment
committee. After the meeting you will be shown round the Department. For enrolment please
contact Mette Schou, [email protected]
Homepage and ”Intranet”
The department’s english homepage address is http://icmm.ku.dk/english/. Here you can read
about the department’s research, teaching, see a list of employees and a lot more.
The department does not yet have a specific intranet in english, but if you select “for ICMM staff”
in the menu at the front site of the homepage, sites of relevance to the department’s staff will
appear.
The departments intranet in danish can be found at https://intranet.ku.dk/icmm, the english
version will be available during 2015.
If you have anything you would like to add or change on the sites in icmm.ku.dk
please contact Mette Schou, [email protected]
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KU username (KU-ID) and KUnet
All staff staying for more than three month are being registered in the telephone directory and
will be given an automatically generated KU-username consisting of three consonants and three
numbers (also named “the swedish licence plate”). The KU username cannot be changed. Your
KU username is personal but not confidential.
If you have forgotten your KU-Username then ask Mette Kjær Schou, [email protected]
To be informed about your KU Username for the first time, please use your CPR number and the
forwarded four digit pin code and log in to KUnet – the intranet of University of Copenhagen:
https://www2.adm.ku.dk/ticketsso/!cas_ticket.frontpage?p_serviceid=45&p_logintype=db&langua
ge=en.
Then change your password. The code should contain min. 8 characters, including both
capitalized letters and numbers/signs. Must not contain your name, your KU-username or your
e-mail address.
At next log in to KUnet, use your KU-username and the password you just created.
The password must be changed every 6 months.
In KUnet you have access to your own personal file in ”Employee Self-service”.
Here you can select ” my data”, look at your holiday registration and registration of illness for the
previous and present year and other personal registrations.
The above KU Username and password is used in many contexts and systems: KUnet,
webmail/outlook mail, log in to computers at Panum, VPN, Curis (p.22), Absalon (p.22), Wireless
print and Follow me print at Panum, Eduroam (For log in to Eduroam your username will be [email protected] and the usual password).
Computers at Faculty of Health and Medical Sciences
The username when logging in to a SUND-configured computer is your KU username and the
password you created on KUnet.
You can log on to any computer configured by the SUND-IT department.
For employees or guests staying at the department longer than three months, the ICMM
administration will order a special IT user profile that will provide access to a personal data drive,
a group drive and a department drive (O:).
Data drives and more ”intranet”
All the department’s computers are connected to “The Sund-IT”. This means that data are not
stored on the computer itself, but on servers in the cellar. A back-up is made every night. Using
your personal UC-username and a password, you can get in contact with your own data from
any computer connected to “The Sund-IT”. If your sund-computer is not connected to the sundnetwork you can still reach your data from any where in the world using VPN acces,
https://vpn.sund.ku.dk.
(If you're not using a sund-computer, you can get access to your data from any computer in the
world using a special remote-access VPN. The special remote VPN access must be created via
SUND- IT, contact Mette Schou [email protected].
https://remote.sund.ku.dk)
All users have access to four data drives: :(P), :(Q), ICMM:(O), and the faculty, SUND:(N).
The private drive (P) is only applicable for its owner. Size 100 MB.
The group drive (Q) can be read by everyone from one’s own research group. This drive is used
for all research data. It is possible to establish “closed” subfiles, to which only a part of the
research group’s employees have access.
On the department’s drive (O) the other research groups are visible, and access to their files
may be given according to previous arrangement among the groups.
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(contact Mette Schou, [email protected] for establishing of extra access or more closed
subfiles).
One file on the O drive is available to all employees at the department and it is available at the
top of the file and is called “_lokalInfo”. The file is used as “closed intranet”, containing
summaries by the liason and working environment committees, all previous newsletters, picnic
and Christmas lunch photos (most of the content in “_lokalinfo” is in Danish).
On the SUND drive (N) you will usually have access to only our own department file
(corresponding to the department drive).
A daily back-up of the contents of these four drives are made by the faculty’s IT Division.
Wireless guest net
Guest researchers bringing their own computers cannot connect to the common wired Net, as
private computers are not configured to the Sund-It net. Instead they have two options
•
You can get a temporary guest access to the wireless net at the Panum Institute.
This guest access can be issued for a period of one day up to 3 months at a maximum.
Contact Mette Schou in the ICMM administration, room 22.1.14. [email protected]
•
If you stay longer than 3 months a permanent access to the wireless net Eduroam may
be established on you laptop. However, this requires that you are registered in the KU
systems and have received your own KU-username.
https://intranet.ku.dk/employeeguide/it/wireless_network/eduroam/Pages/default.aspx
Email addresses
Email addres are created to all employees staying for 3 months or more at the department. All
our email addresses end at @sund.ku.dk. The username and the access code for the email are
your KU username and the same password as created for KUnet. Access to ones own private
mailbox can be obtained from any computer in the world, provided it is on the Internet, via
webmail https://webmail.ku.dk/.
You need to be logged on to KUnet and have set the password there before your email works.
When on holiday or briefly absent from the department, please activate the “Out of Office
Assistant” in the webmail to ensure nobody waits for a reply in vain.
Every now and then you may receive a phishing email where someone asks you to verify/reopen
your email account by returning username and password. There have been several versions of
these mails and some of them looked quite credible.
IT people at KU will never ask for your password. So if someone asks for your password in an
email, a text message, or on the phone they are not from KU but trying to steal log-in
information. Even if a person from the IT department is sitting right next to you they may not ask
for a password.
Passwords are always personal and should never be handed over no matter how reliably it
looks.
Upon termination of appointment at the department the mail account will be closed immediately.
Contact the personnel administration on 22.1 for an extension for three month.
It is our policy at the department to send as few shared emails as possible in order to avoid that
they will be regarded as junk emails in the long run. Instead, the newsletter and the homepage
are usable forum for messages. You are therefore asked to read the ICMM-newsletter when it
arrives in your mailbox. Shared emails are to be circulated via the HR secretariat. Please contact
Jeanne Kørner [email protected] or Mette Schou [email protected].
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Email signature
Simultaneously with the creation of an email address an email signature is generated
automatically based on the information in the UC telephone directory. The signature is not
updated automatically along with the correction of information in the telephone directory, but
should be corrected manually. Open Outlook 2010 . Select “Files”, “settings/options”, ”Mail
format”, “Signature”, make the corrections and press ”Ok”.
Or open the webmail, Select ”Options” and correct ”the email signature” in the central screen
picture.
Lab managers
On the floors a number of lab managers are appointed.
A lab manager is a pivotal person with many important tasks, e.g. it is the lab manager who is in
charge of all purchasing for a particular floor.
The lab managers hold a meeting every month. The head of department and the department
administrator participate every second time. Information and decisions are reported in the
department’s monthly newsletter.
Work description:
• Authorized department purchaser according to the UC’s purchase agreement, contact to
suppliers and negotiations of prices and offers, including arrangement of joint purchasing
for floors and the department as a whole in collaboration with other lab managers.
• Management concerning distribution of laboratory tasks related to the research group,
i.e. introduction of newly appointed staff and responsible for personnel education.
• In charge of safety rules for GMO and isotopes work, i.e. the lab manager should not
make the rules but ensure that they made and read.
• In charge of laboratory trainees’ appointment and overall education.
• In cooperation with the head of department and or the group executive the lab manager
can choose to delegate tasks within his or hers responsible work area.
• Contact to the head of department and other lab managers concerning running of the
laboratory and to the Cleaning, Glasswash, Operational Service Unit and Finance
Department.
https://intranet.ku.dk/icmm/indkoeb/labmanager/navne/Sider/default.aspx
Collective operational purchases
The department makes collective operational purchases of stationaries, cleaning materials,
including plastic gloves, ethanol, IT-equipment and stamping. Stationaries and cleaning
materials can be obtained by the lab manager from the store in 18.02. There are stock lists on
the homepage https://intranet.ku.dk/icmm/indkoeb/Sider/default.aspx (in Danish)
On the same homepage a list of items paid by the department is available (in Danish).
The purchasers are:
Stationaries – Keld Ottosen [email protected]
Cleaning materials, including plastic gloves – Keld Ottosen [email protected]/ Johnny
Grandt [email protected]
Ethanol – Johnny Grandt [email protected]
IT-equipment (not computers) – Peter Bech Jensen [email protected]
Computers (standard sund-computers) and licenses – Mette Kjær Schou [email protected]
Post– postage meetering machine at 22.1
Management Team – ”ILT”
The management team meets approximately once a month to discuss various matters
concerning the Department, e.g. finances, personnel matters, vacancy announcements etc.
members
Ole William Petersen – Head of Department
Niels Tommerup – Deputy head of Department
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Peter E. Nielsen – Head of PhD programmes
Jesper Brahm – Teaching Coordinator
Jeanne Kørner – Department Administrator
Department Council
The department council meets four times a year and discuss the department strategy.
members:
head of department Ole William Petersen - chairman
accociate professor Katerina Tritsaris
professor Lars Allan Larsen
professor Hans Heugh Wandall
postdoc. Claus Desler Madsen
PhD student Kasper Lykke Pedersen
laboratory technician Marianne Hvidtfeldt Frandsen
chemical process engineer Mette Kjær Schou
student Camilla Winther Herskin
student Morten Jørgensen
delegate from the lab.managers
delegate from the research committtee Peter E. Nielsen
delegate from the education committee Jesper Brahm
Work environment (lohso – the department’s Local Occupational Health and Safety
Organisation)
The department has its own Local Occupational Health and Safety Organisation, which meets
about 4 times a year.
The organisation consists of supervisory representatives and work environment representatives
from the various floors of the department.
Ole William Petersen (chairman), phone 28 75 72 84, [email protected]
Coordinator of the working environment is Jesper Brahm, phone: 2 7568, [email protected]
Coordinator of chemicals is Peter E. Nielsen, phone: 2 7762, [email protected]
GMO-coordinator is Hanne Cathrine Bisgaard, phone: 39 62 37 25, [email protected]
Coordinator of Isotopes is Thomas Bentin, phone: 2 7756, [email protected]
The department’s representative in the Faculty of Health Sciences’ working environment
committee is Jesper Brahm, phone: 2 7568, [email protected]
All summaries from the “lamo” meetings are available on the committee’s homepage and in the
file _lokalInfo on the department drive. The latest summaries are also available in english.
Homepage link: https://intranet.ku.dk/icmm/LAMO/Sider/default.aspx (in Danish)
The safety guide of the department will be distributed with this information leaflet . Please read it
carefully.
The recent version of the Safety Instructions is always available at the homepage
http://icmm.ku.dk/english/for_icmm_staff/.
A number of coalitions has been established at the department, each with its supervisory
representative and work environment representative.
group A – floor 18.1
Sascha Emilie Liberti, supervisory representative, phone 26698, [email protected]
Theresa Wass, occupational health and safety representative, phone 26761,
[email protected]
group B – floor 18.2 / 22.2
Henrik Nielsen, supervisory representative, phone: 2 7763, [email protected]
Lotte Niels-Christiansen, occupational health and safety representative, phone: 2 7788,
[email protected]
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group C – floor 24.6
Hans Wandall, supervisory representative, phone. 2 7799, [email protected]
Lotte Bram, occupational health and safety representative, phone, 3 0693, [email protected]
group D – floor 22.4/ 24.4 / the clinic /the lab equipment cleaning section
Niels Tommerup, supervisory representative, phone:2 7826, [email protected]
Carina Lynnerup Pedersen, occupational health and safety representative, phone 3 7749,
[email protected]
group E – floor 18.4 / 22.3
Hanne Catrine Bisgaard, , supervisory representative, phone: 39 62 37 25, [email protected]
Izabela Rasmussen, occupational health and safety representative, phone: 2 7179,
[email protected]
group F – Exercises/10.1/ 8.1
Hanne Catrine Bisgaard, , supervisory representative, phone: 39 62 37 25, [email protected]
Carina Lynnerup Pedersen, occupational health and safety representative, phone: 3 7749,
[email protected]
group G – the anatomy area
Hanne Mikkelsen, supervisory representative, phone: 2 7302, [email protected]
Johnny Grandt, occupational health and safety representative, phone: 2 7207,
[email protected]
group H – administration, floor 22.1
Jesper Brahm, supervisory representative, phone: 2 7568, [email protected]
Mette Kjær Schou, occupational health and safety representative, phone: 2 7745,
[email protected]
Joint consultant committee (local joint consultant committee – in danish “LSU”)
The department has established its own joint consultant committee, which meets about 6 times a
year.
All occupational groups have one representative and a substitute in the joint consultant
committee.
These representatives may put forward issues on the part of their colleagues, and inform the
colleagues about the work in the joint consultant committee.
All summaries from the “lsu” meetings are available on the committee’s homepage and in the file
_lokalInfo on the department drive. The latest summaries are also available in english.
Homepage link: https://intranet.ku.dk/icmm/lsu/Sider/default.aspx (in Danish)
Members:
Executive representatives (A-side):
Ole William Petersen (chairman), phone 28 75 72 84, [email protected]
Niels Tommerup, phone 27826, [email protected]
Steen Dissing, phone 27570, [email protected]
Jesper Brahm, phone 27568, [email protected]
Staff representatives (B-side)
DBio-: Association for Danish Medical Laboratory Technologists
Tina Wandall (vice-chairman), phone 26986, [email protected]
Lis Sørensen – substitute, phone. 27833, [email protected]
FAS: Danish Organization of Medical Specialists
Søs Bisgaard, phone. 27817, [email protected]
DM: The Association of Danish Masters and Ph.d.s
Anne Nørremølle, phone 27497, [email protected]
Lotte Vogel - substitute, phone 27787, [email protected]
HK-lab: Danish Laboratory Workers’ Union/The Union of Commercial and Clerical Employees in
Denmark
Karin Moresco, phone. 27812, [email protected]
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Mette Ohlsen – substitute, phone. 27299, [email protected]
HK-kontor: The Union of Commercial and Clerical Employees in Denmark
Pia Keller, tlf. 26367, [email protected]
Porters, assistants engineer, photographer, process technologists:
TL: Mette Kjær Schou , phone 27745, [email protected]
Dansk Metal: Lars-Bo Nielsen - substitute, 27201, [email protected]
3F:
Marianne Rishede, phone. 28 74 73 37 , [email protected]
YL: Junior Hospital Doctors’ Association
Marie Louise Mølgaard Binderup, phone 27809, [email protected]
Representative of the PhD students
vacant
Supplementary training
Under the Joint consultant committee a Supplementary training committee (Qualification
committee) has been established. If you would like to attend a specific course, you may apply
the committee for money. Applications will currently be considered by the committee. The
application form is available at the homepage:
https://intranet.ku.dk/icmm/lsu/efteruddannelse/Sider/default.aspx
Please forward the application to Mette Schou, The Administration, 22.1, or send it as an
attachment to [email protected] (Please note: if the skills development course amounts to 22
hours or more, you should apply the Qualification committee of the University of Copenhagen.
https://intranet.ku.dk/medarbejderguide/hr/kompetenceudvikling/midler/Sider/midler.aspx.
members
Associate professor Jesper Brahm
Associate professor Anne Nørremølle
Department administrator Jeanne Kørner
Laboratory technician Mette Ohlsen
Process technologist Mette Kjær Schou
Research committee
A primary task of the department’s research committee is to provide recommendations for the
future research strategy of the department.
Members:
Professor Ole William Petersen - chairman
Professor Niels Tommerup
Professor Peter E. Nielsen
Professor Henrik Clausen
Professor Lene Juel Rasmussen
Associate professor Nanna MacAulay
Education committee
Committee members, as is the Department's program coordinator the education coordinator and
course leaders, will meet 1-2 times during the semester to discuss both practical topics as and
educational initiatives within the department's teaching areas.
Members:
Associate professor Jesper Brahm (Education Coordinator, Chair)
Associate professor Thrine Bisgaard
Associate professor Katerina Tritsaris
Associate professor Anne Nørremølle
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Professor Jørgen Olsen
Associate professor Frederik Vilhardt
Associate professor Søs Marie Luise Bisgaard
Associate professor Lotte Vogel
The web editorial committee
The department has a web editorial committee with the clear objective of attending to day-to-day
issues and developing the department’s webside. The committtee meets twice a year.
Members
Webside responsible and in charge of day-to-day management and updating; Mette Kjær Schou
”Contents suppliers”, whose objectives it is to keep research and education areas updated.:
Thomas Bentin og Katerina Tritsaris
Information security commitee
Each time a breach of information security occurs, the incidence is to be reported to the person
responsible for the information security. The kind of information to safeguard is e.g. research
data or personal related information, being either on paper or electronic files. Please report if
• you cannot get in contact with your files, due to virus, net or server problems
• you have lost your “information” due to vandalism, theft, breakdown of USB-key or
external hard disk
• the confidence is violated, e.g. by failure to lock a door, enabling anybody to gain access
to documents and eventually also CDs, USB or external hard disk – or if printouts have
been left by accident in a joint printer.
Each time such incidences occur, please inform Mette Schou [email protected]
Mette Schou will report to the UC.
Once a year the information security committee review the department risk assessment and
update the Institute's contingency plan concerning information Security.
https://intranet.ku.dk/icmm/it/isu/Sider/default.aspx (in Danish)
members
Mette Kjær Schou
Jeanne Kørner
Jørgen Olsen
René Villadsen
Claus Desler Madsen
Mads Bak
Read the short folder about Information security:
http://informationssikkerhed.ku.dk/is-haandbogen/KU-A5-8sider-UK.pdf/
Bullying Policy
Bullying and other harassment is unacceptable at ICMM. Bullying is not just a matter between
individuals but affects the entire workplace. Bullying does not only affect the person who is being
bullied and the person who is doing the bullying. Bullying also concerns those who witness
bullying. The Department has an action plan against bullying and harassment. In the Action Plan
is a list of people at the department / faculty which can be contacted. These people have
declared secrecy, and is particularly aware of bullying. Read the full Action Plan here:
http://icmm.ku.dk/english/for_icmm_staff/committees/local-liaisoncommitte/guidelines/Action_plan_against_bullying_and_harassment__sept_2013_.pdf
Responsible Conduct of Research
These principles are developed by SUND and inspired by the European Code of Conduct and
the Singapore Statement. The principles are made for everyone to know, understand and abide.
1. Honesty in all aspects of research
2. Trustworthiness in all respects and taking responsibility for your own research
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3. Fairness and respectful conduct in dealing with others and their research
4. Openness and accessibility in discussion and exchanging research
5. Responsible research management and training for the next generation of researchers
At Sund we have a Named person (Professor Jørn Hounsgaard). The Named Person is
assigned these areas of responsibility:
• Focus on responsible conduct of research at the faculty
• Advise on responsible conduct of research
• Handle allegations of breaches of the rules on responsible conduct of research
• Educate research leaders and researcher managers
All SUND employees and students can contact Jørn Hounsgaard with questions relating to these
issues.
http://healthsciences.ku.dk/research/responsible-conduct-of-research/
From January 1st 2016 it will be mandatory to complete the responsible conduct of research
course to be supervisor for PhD-students.
The course consists of an online module and a 3 hour seminar and is recommended for all VIP
personnel, even those without immediate plans to supervise students. Read more and sign up
here: http://healthsciences.ku.dk/research/responsible-conduct-of-research/
Junior Faculty Club
Junior Faculty Club is a forum for the young scientists at the department (bachelor students,
master's thesis students, research assistants, PhD students and postdoc’s).
Opportunities to hear about exciting research are given at regular meetings.
For more information, look at the homepage http://icmm.ku.dk/forskning/ysc/
PhD coordinator of the department and in charge of the Junior Faculty Club is professor Lene
Juel Rasmussen, [email protected]
Academic/teacher-meetings (VIP-meetings)
Approximately every second month in the semester the head of department meets with the
permanent academic staff (assistant professors, associate professors, professors). The purpose
of these meetings is to provide a forum for orientation and discussions, including a discussion of
the agenda from the faculty’s Leader Team’s meetings. Decisions and information will be
reported in the department’s monthly newsletter.
TAP –meetings
Subsequent to each VIP-meeting the head of Department will also hold a information meeting for
the Tecnical-Administrative staff (laboratory technicians, medical laboratory technologists,
administration and service personnel).
Meeting room
The department has one major meeting room at its disposal, the library, located in 22.1.29, and
a smaller meeting room in 22.4.39.
If you want to use the library or the meeting room, please book it via the Calendar function in
Outlook.
(Open Outlook (your sund-account), Choose Calendar, left near bottom
Under “new group” left, select “Open a shared calendar”, Write ICMM in the search panel. OK
Select “sund-icmm-bibliotek-22-1-29" or "sund-icmm-lokale-22-4-39".
The library/meeting room calendar will now appear on the screen, usually with your own
calendar.
Find the requested date and hour. If the time is available in the calendar, click twice on the time.
A new window will appear in which you fill in the requested time, and under “subject” write type
of meeting and your name.)
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Under the heading of “Other users’ calendars” you will always quickly be able to click the
library/meeting room calendar to and from whenever you want to see it.
The booking system via Outlook is only for ICMM employees.
Employees from other departments wishing to borrow the library in 22.1 or the meeting room in
22.4 must contact the Administration in 22.1 and they shall assist them with booking in Outlook.
The key of the library is available in 22.1.14.
Please remember to deactivate the alarm prior to the opening of the library door.
Smaller meeting rooms are available at other floors of the department.
Faculty Club with meeting rooms and lounge is located on top of building 16. FC is an
autonomous member club for the Faculty's staff of assistant professors, associate professors
and professors. Members will get access to the meeting rooms via the university id-card.
Contact the information desk at the main entrance to add the access to your card. You can read
more about the Faculty Club and book rooms at https://intranet.ku.dk/sund/bygningerfaciliteter/facultyclub/Sider/default.aspx?utm_source=sundinfo&utm_medium=email&utm_campaign=202
Picnic and Christmas lunch
An annual picnic is held for the staff of ICMM, usually on the last thursday in August.
The picnic will be organized by the floors of ICMM in turn according to the following plan: year
2015/floor 18.1; year 2016/floor 24.6.
Apart from the ICMM picnic some floors arrange local picnics.
The Faculty will normally organize a joint evening Christmas party on the 2nd or 3rd Friday of
December. The floors are asked to hold any local Christmas lunches the same day.
Green Campus
In the University of Copenhagen’s strategy it is stated that the university must recognize its
green responsibility and large efforts are made to make development, consumption and
behaviour at the university more sustainable. Therefore, please remember to shut all windows
after airing, turn off the light when leaving a room, switch off equipment and facilities as far as
possible. Furthermore, close the fume cupboard door, exchange all electric light bulbs with lowenergy bulbs and use a free energy saving plug bank. Paper, cardboard, toners, glass waste are
collected for recycling. (low-energy bulbs and free energy saving plug banks are available from
the Surveillance division or will be ordered by Keld Ottosen, [email protected]).
Every year one day in June is reserved for clear-out purposes at the Panum Institute. All
employees are encouraged to spend some time to clear out apparatus, files, cupboards ,
drawers, stores, etc. The day finishes with food and music in the Panum Yard.
Insurance
Everybody who is employed at the University and receives their salary through the University is
governed by the university's insurance (including PhD students).
All unpaid, such as bachelor students, master’s thesis students and guests must take out a
personal accident insurance.
Remember to point out that the work is carried out in a laboratory environment.
Travel insurance
Employees who are paid by the university and who are going on a workrelated travel can pick up
a travel insurance card from European Travel Insurance at the administration at 22.1.14.
In case of injury European Travel Insurance will initially pay the cost and later be reimbursed
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from ICMM. Insurance Terms:
http://erhverv.europaeiske.dk/upload/PDFs/Downloads%20sektionen/Betingelser/205%20UK.pdf
Glasses for working at the computer
If necessary, the department will pay for glasses that are targeted for use during work in front of
the computer. A completed and signed requisition (by Jesper Brahm or Jeanne Kørner) must be
brought to the optician (Dansk Erhvervsoptik or Synoptik) at first visit.
https://intranet.ku.dk/medarbejderguide/hr/arbejdsmiljoe/fysiskarbejdsmiljoe/sikkerhedsogskaer
mbriller/Sider/default.aspx
Theft
The University does not pay compensation for theft of employees’ properties, so avoid leaving
money and valuable things on your desk, but lock them up and lock the doors of the offices and
laboratories at the end of working hours or during temporary absence.
Absalon
Absalon is University of Copenhagen Virtual Learning Environment. Absalon is accessed
through KUnet. In Absalon all course forum are available for all offered courses. Each course
forum contains various relevant course information, target descriptions, contact details, lecture
slides, SAU material (course manuals, PIL tasks and cases) and preparatory examination
materials (former set of examination papers and syllabus lists).
To obtain access to course forum, you register via the “Course catalogue” available at the front
site of Absalon (A few course forum do not have open registration).
Curis
Curis is an IT-system for registration of research and dissimination at UC (CURIS: Copenhagen
University Research Information System).
All scientific employees have access to write in their own Curis profile via KUnet. Here they must
fill in CV, research areas, present research and report all their publications.
If you need help please contact Mette Kjær Schou, [email protected] (Curis editor and validator
at ICMM).
Particularly, the publication lists are of significant importance, as the Ministry for Science,
Technology and Development, VTU, ”harvest” all the lists in Curis once a year. They are
contained in the bibliometrical research indicator, based on an analysis of the number of
publications published by the universities in specific scientific magazines and by specific
publishers during the year.
The bibliometric research indicator is part of the financing model for distribution of research
funding. The published department articles have in this way direct influence on future allocation
of funding.
Via ”Find a researcher” portal http://research.ku.dk/ you can see the academic staff’s Curis
profiles. Search for a name, and then select the researcher tab.
Registration of teaching
Everybody who have taught students must each semester enter time spent for all educational
activities in the table: O: \ _ local info \ teaching \ UR20xx-x-Surname-Forbogstav.xlsx, and then
send the filled out sheet to the education coordinator at ICMM, Jesper Brahm,
[email protected]. This form can only be accessed from a SUND- computer as it is located on
an ICMM drive.
At the same drive O: \ _ local info \ teaching, a complete list of teaching activity at ICMM is
available (for the present semester). The list is updated regularly.
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Introductory course on the University of Copenhagen
Approximately four times a year a ½ day free introductory course is held for new employees of
the University of Copenhagen as workplace. Subsequently, you will be shown around at Frue
Plads (in Danish).
https://intranet.ku.dk/medarbejderguide/kursuskatalog/introduktionfornyemedarbejdere/Sider/def
ault.aspx
Courses for international employees
PUMA offers some courses that will be held in English and are for employees of the University of
Copenhagen only, ex ”Danish Living Crash Course”.
https://intranet.ku.dk/medarbejderguide/kursuskatalog/forscientificstaff/Sider/default.aspx
Centre for Internationalisation and Parallel Language Use (CIP) offers language courses
developed for employees who wish to improve their English language proficiency and courses
for international employees who wish to learn Danish or improve their Danish language skills:
http://cip.ku.dk/english/course_catalogue/
International Staff Mobility
International Staff Mobility is a section under the Personnel Department in the Central
administration.
International Staff Mobility advises foreign researchers, PhD students and administrative
personnel at Copenhagen University on:
• Working conditions
• Residence and work permit
• Registration
• Bank account
• Taxes
• Social security
• Danish language courses and culture/leisure activities
• Child care and primary schools for accompanying children
http://ism.ku.dk/
Special offers for ICMM employees (and others)
• ICMM employees are entitled to a discount on purchases in Friluftsland
(http://www.friluftsland.dk/). The discount is 20% on all their articles except some low
profit articles, such as GPS and items on sale.
The agreement applies in all Friluftsland shops. You just have to state when paying at
the cash desk that you are working at ICMM, The Panum Institute. It may be necessary
to inform about the address Blegdamsvej 3B (occasionally they just cannot find the
agreement in their files) and bring your University Identity Card.
•
KU-employees are entitled to a discount of 20% at Eventyrsport on Nørrevold
(http://www.eventyrsport.dk/). Code: University of Copenhagen.
•
Employees of the University of Copenhagen have free access to the following museums
on showing your identity card. http://velkommen.ku.dk/besoeg/museer/
•
As an employee you may rent an inexpensive holiday residence via KU’s holiday Fund.
http://ferie.ku.dk/
•
Employees and students of the university may obtain a discount in a number of fitness
centres.
https://intranet.ku.dk/medarbejderguide/hr/arbejdsmiljoe/motionogsundhed/fitness/Sider/fi
tness.aspx
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•
Students may obtain a discount on Apple-products. http://www.humac.dk/studie/
•
The University of Copenhagen’s Wine club
https://intranet.ku.dk/bagsiden/personaleforeninger/vinklubben/Sider/default.aspx
has entered into an agreement with Vinoble Skt. Petri in Krystalgade and with Vinoble
Frederiksberg. All employees of the University of Copenhagen may obtain a discount of
10 percent on wine and alcohol in the shop on showing their identity card.
http://www.vinoble.dk/shop.aspx
•
Copenhagen University has several general license that allows employees and students
to download, install and use different software products for research, teaching and study
needs. There are different conditions for the use of the respective products. The
conditions must always be respected...
https://intranet.ku.dk/selvbetjening/Sider/Software-bibliotek.aspx
•
All employees of the KU are entitled to receive free psychology aid and financial and
legal guidance by the consultantcy Prescriba on issues related to work.
https://intranet.ku.dk/employeeguide/HR/work%20environment%20and%20job%20satisf
action/MHaPSWE/psychological%20counseling/Pages/default.aspx
•
All permanent staff of the University of Copenhagen may rent the ”Closter Cellar”
Munkekælderen at Frue Sq. for private parties.
http://csc.ku.dk/Lokaleadministration/munkekaelder/
•
Joint interval exercises take place at Panum every Tuesday and Thursday (floor 12.4, at
10.15 am and floor 18.2, at 10.30 am)
https://intranet.ku.dk/medarbejderguide/hr/ansat/personalegoder/sund/pausegymnastik/S
ider/default.aspx
•
A fitness center at the Panum Institute is available for employees at SUND. The center is
located on floor 22.6. http://sund.ku.dk/for_ansatte/motionsforeningen/
•
The flower shop in the Botanic Garden & Museum allows a 20% discount.
•
KU’s has an art society “ZooM”,
https://intranet.ku.dk/bagsiden/personaleforeninger/zoom/Sider/default.aspx
All employees of the KU can become a member. The fee is 50 kr per month. ZooM
arranges several activities, tours at art exhibitions, visits to galleries and to cultural
institutions not open for the public. It is possible for members to bring a guest at a minor
payment.
Your last day at the Department
When you end your employment at the Department, there are a few things which you must do.
This applies to all employees from bachelor students to the professor.
Inform the ICMM administration about you last day [email protected] .
They will see to it that your name is deleted in the various IT systems, and make up your holiday
account so that any available holidays can be paid out.
If you don't have an agreement with the ICMM administration your email-address will be closed
after your last day of employment.
Return all keys to the ICMM administration 22.1.14 or to the Campus Service Sund.
Return any Department mobile phone or headset to the ICMM-administration 22.1.14.
Return any Department pc's to the immidiate manager.
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