EXPERTS IN PROCUREMENT
Helping You to Save Time and Money
TIME
Pacific Care have worked closely with IDP over the last year to reconcile
our suppliers and agree tender arrangements. We have found IDP
to be both diligent and professional in their approach and they have
delivered cost efficiency savings across our supply base. I would have
no reservations in recommending this company to other providers.
Brendan Brawley, Managing Director
Pacific Care Ltd
VS
MONEY
IDP can help you save Time & Money with our flexible
range of services.
Managing your Purchasing takes considerable time;
conversely not reviewing purchasing on a regular basis
will cost you Money.
LET IDP REDRESS THE BALANCE
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www.idp-purchasing.co.uk | 01292 314254 | email: [email protected]
We have been members of IDP Purchasing for over3
years, and have enjoyed a close working relationship
with them. We are a busy care home, our time is
precious and IDP has assisted William Simpson
in achieving significant savings and they have an
excellent working relationship with both our staff
and our suppliers.
WE OFFER A WIDE RANGE
OF PROCUREMENT SERVICES
We feel IDP are very much a member of our team.
IDP Purchasing is one of the leading purchasing groups in Scotland,
specialising in the Care and Hospitality Sector, including Hotel services.
We Offer a Core range of services including Tender Management,
Consortia Management and outsourced Procurement.
Our Experience within the Care Home, Hotel and Catering Sector has
been built on the high standards and professionalism of our consultant and
procurement team, who offer viable procurement solutions that offer a
wide of purchasing and facilities based management challenges.
Zoe Walker, Director of Operations, William Simpsons
Our Services in brief
CONSULTANCY
One-off projects and individual Tender Management.
PAGES 4&5
Specialising in the Hospitality and Care sectors, we are well placed to offer
support and assistance to a wide range of companies, associations and
Charities, regardless of size or volume of spend.
Having a wealth of experience and a proven track record in each sector,
IDP Purchasing would be pleased to offer our expertise, helping you to
maximise cost reductions and improve efficiency, quality and service.
PROCUREMENT MANAGEMENT
An ongoing management service providing a rolling schedule of
tenders and cost review, managed by IDP Purchasing on your behalf.
PAGE 6
WHAT MAKES US DIFFERENT?
We widely acknowledge that there are other procurement companies
available; however our Unique Selling Point is our service.
We broker the best deals on your behalf, we work closely with your team
throughout the process, not only at the beginning (like of our competitors)
but continuously through the partnership. This continuous face to face
approach ensures you the client can measure the success of working with
IDP Purchasing.
WHY USE A PROCUREMENT SERVICE LIKE IDP
PURCHASING ?
CONSORTIUM MEMBERSHIP
Helping Independent businesses benefit from price reductions normally
only available to much larger organisations.
PAGE 6
CARE & HOTEL SECTOR
Providing Specialist needs within Healthcare and Catering.
PAGE 7
The Simple answer is that IDP can help you save Time & Money with our
flexible range of services.
IDP Purchasing - The Coach House, 19A Crosbie Road Troon KA10 6HE
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CONSULTANCY
BESPOKE TENDERS AND
ONE OFF PROJECTS
IDP Purchasing is not just about
delivering cost efficiencies. We actively
promote partnerships that will deliver
true value for all parties ~ the client,
the service provider and the end user.
We excel at researching, planning,
implementing and monitoring strategic
change that delivers improved service,
quality and business efficiency.
We analyse specific categories of spend,
and then use our expertise to source
improved arrangements on our clients’
behalf. Our goal is to provide workable
solutions, that will deliver sustained
business benefits.
An important part of our business,
the provision of professional, creative
consultancy advice to an ever- increasing
portfolio of clients, focused on catering,
hotel, and facility management services.
IDP Purchasing provides a wide range
of services that have been developed
to reflect the differing needs of our
clients. In each case we have the tools
and experience to provide professional
solutions, but all have a common thread:
To assist organisations
providing facts, advice and
support, allowing them to make
meaningful and well balanced
decisions to help maximise
cost savings and performance
without affecting quality or
service.
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PRICE ANALYSIS AND
BENCHMARKING
A recent study found that a 15-20%
reduction in the total purchasing costs
for catering and consumable supplies
is realistic for many key products. Many
companies use their own chefs or
purchasing managers to negotiate with
suppliers but struggle to negotiate truly
competitive terms as they are not armed
with the knowledge of what is a good
price for their competitive set.
Our analysis provides a fast and accurate
assessment of price competitiveness,
preparing a comprehensive report
detailing any potential savings that can be
achieved. This detailed analysis measures
the clients existing cost against the
consortium price negotiated by the IDP
Purchasing procurement team, or against
www.idp-purchasing.co.uk | 01292 314254 | email: [email protected]
prices achieved by IDP Purchasing for a
similar sized organisation.
This service can be provided on a
monthly/ quarterly basis or as a single
audit. It is designed to be flexible,
helping you to enhance your company ’s
performance, meet your business needs
and your purchasing objectives. This
service often leads to companies either
outsourcing the tender management to
IDP Purchasing or joining our purchasing
consortium.
PRICE ANALYSIS AND
BENCHMARKING
BESPOKE TENDERS AND
SUPPLIER EVALUATION
COST PER RESIDENT PER DAY
ANALYSIS
SUPPLIER CONSOLIDATION
PRODUCT CONSOLIDATION
KITCHEN MANAGEMENT
Bespoke Tendering and
Supplier Evaluation.
Bespoke tenders are ideally suited to
larger organisations that can control
supplier compliance. Our procurement
team has significant experience in
managing the tendering process for a
wide range of products and services.
We would be delighted to facilitate a
single bespoke tender, allowing you the
opportunity to experience first hand the
service we provide and the results we
can achieve. We are often called upon
to help support and assist the in-house
purchasing manager at times when
they are focused on negotiating highly
complex capital expenditure projects,
maintenance and estates contracts.
• Preparation of Tender Documentation
• The Tender Process
• Tender Analysis
• Supplier Negotiation and Selection
• Appointment of Suppliers
• Supplier Start-Up
SUPPLIER CONSOLIDATION
In order to maximize the purchasing
potential of your organisation the fewer
suppliers you use the better the price that
can be achieved. The key reason for this
is the drop size increases and the number
of invoices generated is significantly
reduced. This allows the supplier to work
to a lower margin and is a simple way of
achieving significant cost reductions.
PRODUCT CONSOLIDATION AND
REVIEW
Regular analysis of products being
purchased by individual units can often
lead to significant cost reductions. We
provide a review service on behalf of
many groups, in order to monitor offcontract purchases. This monitoring
service often delivers significant savings.
By purchasing the same brands and
products we are able to secure a better
price and often achieve manufacturers
price support. The creation and
monitoring of a robust contract list
will help drive value. Frequent reviews
will alert the company to potential
overspends and allow the buyer to
manage compliance more effectively.
GROUP PROCUREMENT MANAGEMENT
OUTSOURCE YOUR TENDER MANAGEMENT
AND SAVE TIME AND MONEY
PROCUREMENT MANAGEMENT
-OUR ONGOING MANAGEMENT
SERVICE PROVIDING A ROLLING
SCHEDULE OF TENDERS AND
COST REVIEW, MANAGED BY IDP
PURCHASING ON YOUR BEHALF.
Our ongoing management service providing
a rolling schedule of tenders and cost review,
managed by IDP Purchasing on your behalf.
Our procurement management service
is ideally suited to larger organisations
that have the ability to mandate supplier
compliance. This service can function
alongside your in-house procurement team,
with IDP Purchasing performing the day-today business of collating and issuing tenders
on their behalf, allowing them to focus on
complex capital, maintenance and facility
management contracts. As a Third Party we
are not affected by the daily distractions of
your organisation, allowing us to stick to
rigorous tender deadlines.
Every year, millions of pounds are spent
needlessly on purchasing goods and
services that we could procure at a much
more competitive price. Suppliers will
rarely volunteer a price reduction without
some pressure from their customer or from
competition. By outsourcing your tender
management to IDP Purchasing, suppliers
will know that you are serious about
reviewing your overheads / pricing. Suppliers
will be made aware of when we plan to revisit
each area. When we are speaking to the
suppliers we will make it clear that we will
test the market, with the objective of seeking
reductions without compromising quality or
service standards.
It is our policy to establish and maintain a
high level of communication with regular
review, against a clear time line agreed at
the beginning of the process.
COST PER RESIDENT PER DAY
ANALYSIS
With C.P.R.D analysis, we can provide a
statistical reporting service each month/
quarter analysing your expenditure against
agreed performance indicators.
The main objective of this exercise is to
fully understand and benchmark your
individual units performance, helping to
both identify excellence and quickly spot
lines of expenditure that are out of sync.
IDP Purchasing - The Coach House, 19A Crosbie Road Troon KA10 6HE
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GROUP PROCUREMENT MANAGEMENT
AGREE THE PLAN AND LEAVE THE REST TO IDP PURCHASING
CONSORTIUM MEMBERSHIP
HELPING INDEPENDENT BUSINESSES BENEFIT FROM PRICE
REDUCTIONS NORMALLY ONLY AVAILABLE TO MUCH LARGER ORGANISATIONS
Business demands affecting your business
will not distract IDP Purchasing. Our
dedicated staff will work to the agreed tender
management programme put into place
at commencement, meeting the deadlines
agreed at the outset.
With the experience and depth of knowledge
available at IDP Purchasing you can be
comfortable in the knowledge that each
new cost area on your individual programme
is meticulously planned to ensure that we
achieve your desired outcome, whether it
be to deliver cost savings, increase service
standards or increase quality - or that all 3 are
to be met successfully.
Our independent assessment provides
impartial and professional recommendations,
allowing senior management to make the
decision and proceed accordingly. Our
outsourced tender management provides
independent assurance and peace of mind
without the need to tie up internal resources,
often achieving better results than could
reasonably be expected.
REGULAR
REVIEWS
MEASURED
SUCCESS
CONTRACT
LINES
Critical to the
success of the
partnership is regular
communication
and an open and
honest exchange of
information.
Clear targets and
C.P.R.D analysis
will help monitor
the success of
the partnership, in
identifying key areas
for investigation and
action.
The creation and
monitoring of
contract lines is
critical in maximising
potential savings.
Off-contract
purchases can go
unnoticed. We will
never undervalue
their importance.
REAL RESULTS
We pride ourselves
on delivering results.
With a proven track
record in the care
home, catering and
hotel services sector
we are that you will
quickly reap the of a
partnership with IDP
Purchasing.
Our purchasing power enables us to offer
extremely competitive terms for a wide
range of products from national, regional
and local suppliers. The implementation of
this pricing is free of charge with all savings
going directly to the client’s business.
Our procurement teams are specialists in
their field. Each has a vast array of product
knowledge and their finger on the pulse
of the current market conditions and best
competitive prices currently available from
the marketplace.
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Your current prices are examined
through an audit of your most
recent invoices or access to your
management information.
•
Prices are compared against those we
have negotiated with our nominated
suppliers, with the results displayed in
an easy to understand spreadsheet.
•
If savings are available, the new prices
can be implemented promptly, at no
cost to you.
Our detailed price comparisons measure
clients existing costs against the prices we
have negotiated with recognised suppliers.
As IDP is not tied to a single supplier
relationship, we work closely with a
number of suppliers providing similar
products, helping to create competition
and ensuring that you will receive best price
available, with the peace of mind that the
IDP procurement team is working on your
behalf.
•
The decision to use a consortium
supplier always rests with you.
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Where there if a willingness from your
current Supplier we can negotiate with
them to reduce your costs
These contractually agreed prices are
already being applied to independent and
group-operated businesses using our
purchasing service.
To establish whether there are
opportunities to reduce your costs, our
price audit service provides a benchmark
for pricing using realistic and meaningful
criteria, together with practical advice on
how improvements may be achieved. At
all times it remains a wholly transparent
process delivered by our own consultants.
OUR PRICE ANALYSIS FOLLOWS A
FAST AND SIMPLE PROCESS:
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www.idp-purchasing.co.uk | 01292 314254 | email: [email protected]
Consortium suppliers offering discount
to existing and new customers
The benchmarking service is provided free
of charge, whatever the result. At no point
will we, or our suppliers, charge you. All our
suppliers must meet strict criteria for the
safety, legality, quality and transportation of
products supplied.
PRODUCT SOURCING SERVICE
When the need arises and you wish to
source a specific product but do not know
where to look or how much you should be
paying for this item, our purchasing
experience and range of contacts could
help you source the product that is right for
you at a highly competitive price.
SPECIALIST NEEDS WITHIN HEALTHCARE
Residential and Nursing Care Homes, Hospices, and
Day Centres can find it difficult to reconcile their
budgets with the expectations presented by local
authorities, patients’ families, and - most importantly the patients themselves.
Working closely with our suppliers and their product
development teams, specialist advice is available to
help meet the needs of clients with a variety of dietary
and non-dietary requirements including dysphagia,
diabetes and dementia.
With an ageing population, government intervention
and the implementation of new guidelines, public
and private care operators are required to meet strict
nutritional requirements while remaining within
budget. IDP Purchasing’s Suppliers work to the highest
standards of due diligence and traceability and can
supply a range of organic, Fair Trade and Rainforest
Alliance products.
WE OFFER
Some of the areas where we might be able to help are:
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Dementia Patients often require specialist Cutlery
and Crockery that helps to maintain good levels
of nutrition and high care standards.
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Catering Equipment: we have access to
considerable discounts for savings with up to
30% off heavy catering equipment and related
products.
QUALITY BRANDS
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Cleaning and Hygiene: our suppliers offer a
complete range of cleaning products including
a comprehensive range of environmentally
friendly disinfectants for fighting MRSA viruses
and combating the spread of Flu in public areas at
competitive pricing suitable for all budgets.
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Stationery: we can offer a complete ‘one-stop’
solution for all Stationery. Apart from discounts
we also guarantee quarterly pricing stability.
Superior brands with quality products and ingredients
help to maintain this level, but can come at a cost.
IDP Purchasing helps ensure that pricing for branded
goods is kept competitive, through our strong
negotiation with your chosen suppliers.
IDP Purchasing have been
improving Food & Beverage
Systems and Profits for over
10 years. We help reduce the
risk and improve your bottom
line - be it for a single site or
multiples.
IDP PURCHASING NON-FOOD SUPPLY RANGE
National and local suppliers provide you with access
to a range of Branded and Own Brand products
covering your ambient, frozen and chilled goods, fresh
produce and meat and dairy needs. Through effective
supplier relationships, we are able to provide our
clients with the best possible pricing and consistent
product quality and service levels.
The importance of providing high quality food within
a varied and balanced menu to residents and their
visitors cannot be over-emphasized. It differentiates
between providers, is often a major factor affecting a
family’s selection of establishment and can even play
an important role in maintaining the moral of residents
and staff.
HOTEL SECTOR
For full portfolio of Suppliers, visit our website.
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Gross Profit Control
Stocktaking
Compliance Auditing
Health & Safety Services
Food Safety Services
Fire Safety Services
Payroll checks
Internal controls
EPoS management
Adherence to cash and
banking procedures
Deposits/sales ledger
Stock control
Document retention
Ordering and receipt of
goods
Purchase ledger
Management control
Energy usage
IDP Purchasing let you dictate
the criteria, you set the
targets, all the while utilising
our unrivaled experience and
expertise.
Working in partnership with
IDP Purchasing will allow you
peace of mind allowing you the
time to focus on guest care and
improve the service you provide.
With savings both in time and
money, this will allow you to
be more competitive giving,
you an advantage over your
competitors.
Please call us now to start
saving, it is a win win situation, if
we can beat your current costs
you will save money, if we can’t
beat it by a significant margin,
you have peace of mind that
you are buying well.
No IDP client is tied to a
contract and is free to vote with
their feet if they are unhappy.
This is the strongest possible
guarantee we can give to our
clients and a demonstration of
our confidence in the service we
provide.
If you want to better protect
your profit call us now on
01292 314 254 for a free, no
obligation consultation.
NUTRITION AND SPECIALIST SUPPORT
The specialist dietary needs of residents are becoming
an increasingly important topic for healthcare
catering and care operators. The provision of a varied
menu offering the right health benefits is essential.
Nutritionists have continued to focus on improving
the range of options available and our suppliers to the
healthcare sector continue to work on new solutions
to meet customers’ needs and provide a high level of
both dietary information and support.
IDP Purchasing - The Coach House, 19A Crosbie Road Troon KA10 6HE
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EXPERTS IN PROCUREMENT
The Coach House
19A Crosbie Road Troon
Tel: 01292 314254
Email: [email protected]
Web: www.idp-purchasing.co.uk
facebook: www.facebook.com/IDP-Purchasing
twitter: twitter.com/idp-purchasing KA10 6HE