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IFS
International Featured Standards
IFS Conference
Sofia 12th of May 2015
www.ifs-certification.com
Overview
• IFS General structure
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IFS Development
Acceptance
… and many more food services, manufacturers,
retailers and wholesalers around the world.
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IFS General Structure
IFS – Globally represented
Berlin
Germany
Toronto
Canada
St. Louis
USA
Paris
France
Warsaw
Poland
Milan
Italy
Hefei
China
Dourados
Brasil
Santiago
Chile
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IFS General Structure
IFS Management GmbH, Board & Committees
IFS Management GmbH
Board of Directors
National
Working
Groups
Germany,
France,
Italy, Spain,
USA
Technical Committee
Retailers + Industry/Logistics providers/Food
services + 4 Certification bodies)
Sub WG
Logistics
Sub WG
HPC
Sub WG
Examinat.
Sub WG
QA
CBForum
IFS
Management
Sub WG
CB
IFS Review Committee = Technical Committee + Sub WG CB
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IFS General Structure
IFS IT-Tools Workflow
Certification Bodies
•
•
Administration
of audits
Writing reports
Ensure all data
complete
auditXpress
Software
IFS Database
Getting reports
and analyses
Uploading
reports as
database files
plus PDF
documents
Manufacturers
Retailers
Food Services
Logistics
Analyses and
administration of
audits
Auditee
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IFS General Structure
IFS Integrity Program
IFS Integrity Program
Complaint management
IFS Quality Management
Preventive QA measures
Investigation Audits
direct decision of Level 3
breaches based on database
analyses confirmed by the lawyer
Surveillance audits
Witness
audit
On-site
Supplier
audit
CB Office
audit
IFS Quality Management
sufficient evidence at hand/breach
Level 1 or Level 2 probable
Witness
audit
On-site
Supplier
audit
CB Office
audit
Sanction committee
Chairman
lawyer
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Participant
from retailers
Participant from
the industry
Participant from CBs
without right to vote
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IFS Development
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IFS Approach
General Goals
•
Common safety and quality standards for products and services
especially food
•
Reduction of the amount of audits per year
•
Qualified certification bodies and approval of competent auditors
•
Strong enforcement of legal compliance e.g. food law (traceability/
allergens e.g.)
•
Benchmarked by GFSI
cost and time reduction
Strategic Approach
•
IFS develops standards together with all stakeholders
•
IFS Standards cover safety, quality and legal compliance
•
IFS Standards are risk based
•
IFS will provide solution for the whole supply chain
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Safety & Quality with a Purpose
 Match safety and quality with:
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Customer satisfaction assessment
Research and development
Good manufacturing practices
Hygiene aspects
Traceability
Allergens
Packaging material
Describe a specific level to be fulfilled
Implement food-legislation
Designed to fit the customer’s demands
Auditor examination and calibration training
Database & Software
Integrity Program
With IFS your demonstarte that you
are able to produce a safe product in
line with the specification of your
customers.
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IFS Development
IFS Standards
since 2003 /
Version 6
since 2009 /
Version 1
Review process
started in October
2014
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since 2006 /
Version 2.1
since 2013 /
Version 1
since 2010 /
version 2
since January
2014/
Version 1
since 2008 / Version 1
Review process on
going
since March
2014/
Version 1
non-accredited
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IFS Development
Facts and numbers
65 certification bodies
over 1.000 through IFS approved auditors
→ round about 16.750 certified companies
→ 800 registered retailers & food services
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IFS Development
IFS Certificates 2011-2014
Born in Europe, used and developed worldwide
Standard
2011
2012
2013
12-13 in %
2014
13 - 14 in %
11510
11908
12817
7.63%
13863
8.16%
Logistics
757
806
964
19.60%
1333
38.28%
Broker
274
405
531
31.11%
730
37.48%
Cash & Carry
197
255
534
109.41%
640
19.85%
28
54
74
37.04%
146
97.3%
0
0
18
100%
38
111%
12766
13428
14920
11.00%
16750
12.27%
Food
HPC
PACsecure
Total
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IFS Business Development
IFS Certificates Europe 2013 / 2014
Belgium
473 / 485
41 / 48
14 / 26
Netherland
642 / 676
62 / 91
95 / 140
France
1573 / 1622
42 / 57
32 / 46
Spain
1731 / 1987
32 / 52
42 / 48
Logistics
Germany
2598 / 2585
526 / 678
278 / 375
Broker
Poland
520 / 609
28 / 42
3/3
Austria
389 / 408
49 / 80
21 / 27
Italy
2118 / 2452
46 / 70
19 / 25
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Food
Switzerland
182 / 172
11 / 17
4/6
How to read:
Country
Food 2013 / 2014
Logistics 2013 / 2014
Broker 2013 / 2014
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IFS Business Development
Central and Eastern Europe
General
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•
In all CEE countries IFS infrastructure is
implemented
•
Manufacturers already IFS certified
•
Main focus is to expand the market for
IFS certificates
•
Tools
•
Conferences
•
Trainings
•
IFS SE-Tool (Global Markets)
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IFS Business Development
IFS Food certificates in CEE 2010 - 2014
Slovakia
2010
2011
2012
2013
2014
54
68
69
54
76
Slovenia
2010
2011
2012
2013
2014
40
42
46
53
57
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Czech Republic
2010
260
2011
273
2012
260
2013
297
2014
333
Poland
2010
2011
2012
2013
2014
366
434
476
520
609
Hungary
2010
2011
2012
2013
2014
249
237
264
294
360
Romania
2010
58
2011
72
2012
95
2013
101
2014
141
Croatia
2010
2011
2012
2013
2014
12
16
24
54
76
Bulgaria
2010
63
2011
81
2012
113
2013
115
2014
145
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IFS Standards
General idea
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IFS Scheme Structure
All IFS Standards follow same flow
Part 1
Audit
protocol
P1 Annex 1
Clarification
for scope
application
of the different
IFS standards
P2 Annex 1
Glossary
Part 2
Requirements
P1 Annex 2
Certification
process
P1 Annex 3
Product
scopes and
Technology
scopes
P2 Annex 2
Compulsory
fields to be
completed by
the auditor
P4 Annex 1
Audit cover
page
Part 3
Requirements
for AB, CB &
auditors
P3 Annex 1
Product and
Technology
scopes
Part 4
IFS report
P4 Annex 2
Audit report
AuditXpress
P4 Annex 4
Generic IFS
certificate
P4 Annex 3
Action plan
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IFS Scoring System
Deviation
Result
Explanation
A
Perfect +20 Points
B
Nearly perfect - Deviation –
Included KO + 15 Points
C
Deviation – Basic + 5 Points
D
Deviation – not implemented
or not working- -20 Points
Non-conformity
Result
Explanation
Major
Non-conformity = Corrective
Actions before certificate if only
one major if more than one NO
Result
Explanation
KO
Non-conformity = No
Certification (10 KO’s)
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Non-compliance with a requirement
but there is no impact on food safety
related to products and processes.
Any score less than A must be
described thoroughly by the auditor;
Compulsory fields
Non-fulfilment of a specified
requirement. Non-conformity can
be given in non respect of
legislation, law, food safety,
internal dysfunctions and
customer issues.
Certification Levels
>75% = Foundation Level
>95% = Higher Level
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Audit & Certification Process
Opening meeting
Company project
Document evaluation
On-site assessment
IFS Certification Body
Audit conclusions
Closing meeting
Detailed contract review
Audit scope
IFS audit
Audit duration
Time schedule
Pre-report
Audit date
Proposed
Action plan
Action plan
validation
Review
Assessment of the full report
Decision for
certification
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IFS General Benefits
The same implementation benefits across all IFS standards
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Corrective action plan is first step for continues improvement process
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Up to 12-months to make corrective actions
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Risk-based, non-prescriptive
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Developed and steered by the industry for which they apply
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Guidelines written by IFS experts
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Cost reduction
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Proven business driving benefits
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IFS Global Markets
The entry tool
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IFS Global Markets - Food M
The IFS Global Markets - Tool
“The IFS Global Markets
program is a tool for small
and/or less developed
companies to generate an
effective food safety and
quality management system
through a systematic
approach of continuous
improvement.”
Source: GFSI Global Markets introduction
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The IFS Global Market – Tool
Comparison: Number of Requirements
Level
100%
IFS Food 6
12 Months
50%
12 Months
30%
IFS Global
Markets:
Basic Level
Checklist
= ~ 30 % of
IFS Food 6
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IFS Global
Markets:
GFSI
Guidance
Document
Requirements
(6.1th Edition)
Part III
Basic Level
+
Intermediate
Level Checklist
= ~ 50 % of
IFS Food 6
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IFS Global Markets - Food
Structure of the IFS Global Markets - Food
Basic Level
Intermediate Level
51 Requirements in IFS GM
Basic Level
54 Requirements in IFS GM
Intermediate Level
Including
12 „Must Have“ Requirements
Including
12 „Must Have“ Requirements
+ Basic Level Requirements
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IFS Global Markets - Food
Evaluation System: IFS Global Markets - Food
Regular requirements
Result
Description
points
A
Full compliance
20 points
B (Deviation)
Almost full compliance
15 points
C (Deviation)
Small part of the Requirement has been implemented.
5 points
D (Deviation)
Requirement has not been implemented.
0 points
N/A
Not applicable
N/A Requirements will be excluded from the
final scoring
„Must Have“ requirements
Result
Description
points
A
Full compliance
20 points
B (Deviation)
Almost full compliance
15 points
C (Deviation)
Small part of the Requirement has been
implemented.
Major
(Deviation)
Requirement has not been implemented.
10 % of possible total amount is
subtracted.
N/A
Not applicable
N/A Requirements will be excluded from
the final scoring
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5 points
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IFS Global Markets - Food
Chapters of the Basic Level
B.A : Food Safety Management Systems
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Specifications including product release (6)
Traceability (5)
Food Safety Incident Management (4)
Control of non-conforming product (2)
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Corrective Action (2)
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B.B : Good Manufacturing Practices (GMPs)
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Personal Hygiene (6)
Facility Environment (6)
Cleaning & Disinfection (3)
Product Contamination Control (2)
Pest Control (3)
Water Quality (2)
B.C : Control of Food Hazards – general and Specific
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Control of Food Hazards (5)
Control of Allergens (5)
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IFS Global Markets - Food
Chapters of the Intermediate Level
I.A : Food Safety Management Systems
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Management Responsibility (2)
General Documentation Requirements (1)
Procedures (2)
Complaint Handling (2)
Control of Measuring & Monitoring Devices (2)
Product Analysis (2)
Purchasing (1)
Supplier Approval and Performance Monitoring (2)
Training (4)
I.B : Good Manufacturing Practices (GMPs)
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Facility and Equipment Maintenance (5)
Staff Facilities (4)
Waste Management (2)
Storage and Transport (9)
I.C : HACCP and Additional Requirements
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HACCP (13)
Food Defense (3)
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IFS Global Markets - Food
Standard and Guidelines
The IFS Global Markets – Food program and the assessor guideline can be
downloaded free of charge from the IFS website.
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IFS Global Markets - Food
Trainings
 All information about the IFS Global Markets trainings are available on or can be
found via the IFS website (program, venue, etc.).
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IFS Global Markets - Food
Example: Network
CEE
 IFS Trainers and Training Service Providers, which offer training in local language in
CEE
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| ITC | Berlin | 16.09.14
| www.ifs-certification.com
IFS Global Markets - Food
List of CBs and ASPs
All information about the IFS Global Markets – Food Certification Bodies
and Assessment Service Provider are available on the IFS website.
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IFS Global Markets - Food
Software auditXpressTM
auditXpressTM for IFS Global Markets is available with the
checklist in english, french, spanish, portuguese, german,
russian, italian,...
 149,- € fix price/licence for all users
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IFS Global Markets - Food
Brochures
What is new and who can help?
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Information for assessment service companies
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IFS Global Markets - Food
The whole IFS Tool….
• IFS Global Markets Program and guideline available in several languages
Documents
• Training material developed for industry and IFS GM assessors
Training
Software +
Database
Communication
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• Software available in english  Checklist available in several languages
• Database includes ASP already
• 25,- € fee for every uploaded IFS Global Marktes report
• IFS Conferences
• Kick-off meetings in several countries with several retailers
• IFS Supplier Days
• IFS Brochures
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IFS Global Markets - Food
Case Study METRO, Bulgaria & Serbia
Project data 2010 - 2015
Bulgaria
Serbia
Number of assessments
174
460
Number of assessed suppliers
125
321
Private label suppliers to METRO
February 2015
115
73
Number of certifified private label
suppliers 02/2015
108
70
Number of private label suppliers now
operating at Basic level 02/2015
2
3
Number of private label suppliers now
operating at Intermediate level 02/2015
5
0
The experience of METRO in Serbia, where they initially tried to involve their branded
food manufacture as well as their private label suppliers, resulted in an important
finding. Unless there is a requirement for certification from all retailers in a particular
market, branded manufacturers are unlikely to engage with the process.
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Benefits
IFS Efficiency Study
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IFS Business Development
2009 IFS efficiency study
Did the introduction of IFS Food in your company result in an
increase in operating results and/or turnover?
 Increase in turnover up to 10%
55%
 Increase in turnover between 10% and 20%
14%
 Increase in operating results up to 10%
62%
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IFS Business Development
Proven efficiencies
2009 IFS efficiency study
 Companies, that successfully implemented IFS Food
observed significant reductions in the following areas:
Recalls
17%
Complaints
27%
Legal requirements
51%
Internal error rate
40%
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IFS Business Development - Results
2009 IFS efficiency study
Success is not a secret
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
In general, companies are satisfied with
IFS. In particular, SMEs appreciate the
standard.
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Implementation and maintenance costs for
IFS may be higher due to the required
investments.
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The introduction of the IFS has improved
competitiveness.
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Customer relations have improved as well.
Costs for defects have been minimized
because the QM systems gained a
stronger position with the introduction of
IFS.
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IFS open
the EU-Market
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IFS Business Development
IFS Certificates open European Market
1.
2.
3.
4.
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IFS certification
entrance requirement
for delivering the most
European retailers
Europeanwide
acceptance by the most
retailers & wholesaler
Some retailers which
are in Bulgaria also in a
lot of other European
countries activ
One IFS-certification
opens a lot of other
markets
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www.ifs-certification.com
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Thank you very much
for your attention
Stephan Tromp
Managing Director
[email protected]
www.ifs-certification.com
To g e t h e r s u c c e s s f u l l y
www.ifs-certification.com