Hall of Residence-8
Indian Institute of Technology, Kanpur
Jitendra K. Katiyar, President and Convener
3rd HEC Meeting Minutes
The 3rd HEC meeting was held in hall office on 23rd April 2015. It was an open
meeting which scheduled to start at 06:30 PM but it was started at 06:55 PM
because of health of Warden In-charge was not good and the meeting chairman
was Mess Warden. The meeting was ended at 08:15 PM. The attendance list of
members is attached in Annexure 1. The following agenda items were discussed
and reported below.
Agenda-1: Confirmation of 2nd Special HEC meeting minutes
HEC as well as any GBM had no objection on these minutes so these minutes will
be followed very strictly as written.
Agends-2: Any announcements by Executives.
1. The President has announced that HEC will inaugurate new hall website on
the occasion of Hall Day.
2. The Computer Room Secretary has announced that HEC will also inaugurate
renovate computer room.
Agenda-3: Ratification of facilitation names in Hall Day.
These names are presented by Reading Room Secretary which is attached in
Annexure 2. HEC has approved this list.
Agenda-4: Proposal to stop the free evening tea in Hall Office
This proposal presented by Maintenance Secretary which was to stop the evening
tea of hall office employs. The reason behind this was
1. Money for the tea goes from hall development fund (HDF) and it is
approximately Rs 12,000.00 per year (canteen owner tell this figure).
2. We have only five employs in our hall office still at the time of tea outsiders
also takes tea.
Hall of Residence-8
Indian Institute of Technology, Kanpur
Jitendra K. Katiyar, President and Convener
But the HEC has not commonly agreed on this point and our Warden In-charge
was not present in this meeting because of the health reason. So this agenda
item has deferred for next HEC meeting.
Agenda-5: Action taken report
a. Decision on ABC Xerox.
b. Decision on stationary shop.
c. Decision on previous cultural and sport secretary.
d. Decision on press-wala (electric charge and rates)
HEC has decided to defer these agenda items for next HEC meeting.
Agenda-6: Finalization of catering tender.
HEC has instructed to catering committee to manage the hygiene, quality and taste
of food. Catering committee has opened the tender in-front of all HEC members.
The tentative rates for Veg and Non-veg course per plates are Rs 180/- and Rs
240/-.
Agenda-7: Ratification of theme of hall day.
HEC has commonly agreed the theme of “Jungle” for Hall Day.
Agenda-8: Proposal felicitation of workers.
This proposal is presented by Mr. Amarjit Kene. The proposal was to felicitate the
worker who is serving dedicatedly for our hall and its betterment. HEC has decided
to felicitate two workers from the mess and one worker from the maintenance.
Hall of Residence-8
Indian Institute of Technology, Kanpur
Jitendra K. Katiyar, President and Convener
Agenda-9: Ratification of Open reading room minutes
HEC has approved all the minutes which is presented by Reading Room Secretary.
Agenda-10: Renovation of reading room.
HEC has decided to renovate the reading room very soon for this reading room
secretary will circulate the mail to all hall residents when this work will be started.
Agenda-11: Any Other Issues, With the Permission of Chair.
a. This agenda is related to reduce the number of meeting raised by
Maintenance Warden.
HEC has not agreed by this point because till now HEC has conducted total
5 meetings (3 HEC meeting and 2 Special HEC meeting) which was very
important for our hall. There are lots of issues which can’t solve in one HEC
meeting like discrepancies in sports and cultural inventory, unauthorized
stationary shop, ABC Xerox shop (Tempering in bills caught by HEC
members, illegal use of internet, increase the rate without permission of
wardens and HEC etc), construction of ground, chairs, shops in ground floor,
renovation of computer room and other rooms, DCF purchase etc.
The meetings are necessary for the transparency because hall residence
elected us for betterment of hall.
Hall of Residence-8
Indian Institute of Technology, Kanpur
Jitendra K. Katiyar, President and Convener
Annexure-1
S. No.
Name
Designation
Attendance
1.
Prof. Javed N. Malik
Warden In-charge
Absent*
2.
Dr. Rajesh Sathiyamoorthy
Mess Warden
Present
3.
Dr. Krishanu Biswas
Maintenance Warden
Absent*
4.
Mr. Jitendra K. Katiyar
President
Present
5.
Mr. Amarjit P. Kene
Mess Secretary
Present
6.
Mr. Aditya Desai
Maintenance Secretary
Present
7.
Mr. Yaswanth K. Penke
Sport Secretary
Present
8.
Mr. Anand Prakash Dwivedi
Reading Room Secretary
Present
9.
Mr. Sateesh K. Yadav
Computer Secretary
Present
10.
Mr. Jalidar B Talode
Canteen Secretary
Absent*
11.
Mr. Priybrat Dandapat
Cultural Secretary
Present
12.
Mr. Vaibhav dhar Dwivedi
Account Secretary
Present
13.
Mr. Vasav Gautam
Garden Secretary
Present
14.
Mr. Praveen Somwansi
GBM
Present
*Absent with Permission
Hall of Residence-8
Indian Institute of Technology, Kanpur
Jitendra K. Katiyar, President and Convener
Annexure 2
Thanks