ABOUT BATTLE OF THE BRAINS
Daytrippers invites you to be a volunteer at the 21st annual black tie gala, Battle of
the Brains. Previous events have attracted many of Canada’s most prominent and
influential companies eager to be part of one of Toronto’s most entertaining,
interactive and engaging fundraising events.
For the second year running, the event will be hosted at Daniels Spectrum located
in the heart of a neighbourhood that has been a long-time recipient of our
support. Recently named “best new venue in Canada,” Daniels Spectrum is a
symbol for the revitalization of Regent Park.
With a cocktail reception and gourmet dinner, the truly distinguishing element of
this event is “The Game!”
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Battle of the Brains pits corporate teams of ten against one another in an allout battle of knowledge, brain power, mental wit and quick thinking. Lead
changes are fast and furious as teams battle it out to answer multiple-choice
trivia questions in a variety of challenging categories and earn points based
on how quickly their answer is entered on their “Brain Box” keypad.
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The “Wildcard Round” features great prizes and “Brain Cells” allow teams to
earn extra points to get a leg up on the competition.
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After ten categories of five questions, only the brightest, brainiest team will
emerge victorious and capture the coveted Battle Cup along with an entire
year of bragging rights!
BATTLE OF THE BRAINS AFTER-PARTY
The Battle of the Brains AfterParty will be returning for the
second year with a guest list
that includes senior executives
from some of Canada’s top
corporations, this is a great
networking opportunity and a
social gathering not to be
missed!
You can expect live Jazz and DJ
performances, photo booth,
beer tasting, door prizes, +
more!
ABOUT DAYTRIPPERS CHILDREN’S CHARITY
Daytrippers Children Charity is a non-profit organization formed in Toronto by a group of
young professionals seeking to give back to the community. We believe that every
student should have the opportunity to visit unique places of learning: from museums to
art galleries to conservation areas and beyond. Children deserve the right to learn about
the world outside their classroom.
Unfortunately many school boards suffer from lack of funding or are understaffed for
school trips. Through its fund-raising efforts, Daytrippers enables school groups in lowerincome and far-reaching areas to participate in school trips to recognized educational
and cultural institutions. In just 14 years, Daytrippers Children’s Charity has raised more than
$1.4 million and sent more than 140,000 students on unique educational trips. Staffed
entirely by volunteers, Daytrippers has positively impacted students in school boards across
Ontario, British Columbia, Nova Scotia, Alberta, and Prince Edward Island
This exciting trivia challenge event brings together professionals from some of Toronto’s
biggest firms. By contributing volunteer support to this event, you will lead as an example
for other industry members and, ultimately, make a difference to thousands of school
children across Canada.
DAYTRIPPERS BOARD
Amy Young, Executive Director
Jason Birnboim, Beaux Properties
Michael Comisarow, Credit Suisse
Huy Do, Fasken Martineau
Lisa Grill, Accenture
Helen Platis, Independent Director
Don Robertson, Standard Chartered
Sean Robitaille, Manulife Capital Markets
BATTLE OF THE BRAINS ORGANIZING COMMITTEE
Stewart Hayes, Co-Chair
Joy Savage, Co-Chair
Gaspar Csete, Mini-Battle
Christina D’Alimonte, Sponsorship
Andrew Jenkins, Social Media
Maria Pismerova, Marketing
Ian Ruberry, After-Party
Mandy Tran, Volunteers
BN#88489 6929 RR0001
www.daytrippers.ca
BENEFITS FOR VOLUNTEERS
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Satisfaction inherent in charitable involvement – helping Daytrippers Children’s
Charity in its mission to give a gift of knowledge and adventure to children by
sending them on school trips
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Fun, engaging, and exciting atmosphere – there’s never a dull moment!
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Volunteers will be provided with dinner on the night of the event
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Variety of volunteer roles to suit any personality
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Opportunity for networking with over 300 top-level executives representing a
number of prominent companies, organizations, and firms
GENERAL VOLUNTEER INFORMATION
Location
Daniels Spectrum in Regent Park
585 Dundas St E, Toronto
Date
Thursday, May 7th, 2015
Training
Tuesday, May 28th, 2015
Time
5:30 pm Cocktail Reception
6:30 pm Dinner & Battle
9:30 pm After-Party
Dinner
To be provided for all volunteers
Attire
We ask that volunteers wear business attire:
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Transportation
Plain black or white shirt or blouse and black dress pants or skirt are required
Men should wear ties and suit jackets
Wear comfortable shoes
Please no hats, tank tops, t-shirts, logos or slogans
Parking - Underground parking; $5 for 8 hours
Public Transportation - Dundas Streetcar; Parliament Bus
ALL VOLUNTEERS TO CHECK IN AT VOLUNTEER REGISTRATION DESK
EVENT SCHEDULE
4:00 pm
Volunteer Coordinator Assistants (2) and Cash management
Volunteers (3) arrive
5:00 pm
Cocktail Reception Greeters (3) arrive
Registration Volunteers (5) arrive
5:30 - 6:45 pm
Guest Cocktail Reception
6:00 pm
Brain Masters (30), Runners (5) & Game Scoring Assistants (4) arrive
6:00 - 6:30 pm
Brain Master & Runner briefing with production team
6:40 pm
Brain Masters in position for arrival of guests
6:50 pm
GUESTS TAKE THEIR SEATS FOR DINNER
7:00 pm
Host welcomes guests
7:15 pm
GUEST DINNER (Brain Masters exit room when guest dinner is served)
Volunteer dinner
7:30 pm
Volunteer briefing with production team
7:45 pm
Practice Round for guests (runners in room)
8:15 pm
15 minutes until The Game
Brain Masters prepare to join guests at their tables
(collect clipboards and review materials)
8:25 pm
Volunteers in position in room
8:30 pm
BATTLE OF THE BRAINS - First Half
9:00 pm
Volunteer Photo Op
Half Time (Dessert)
After-Party volunteers (6) arrive
9:15 pm
BATTLE OF THE BRAINS - Second Half
9:30 pm
After-Party check-in is open
9:50 pm
Break (Final scores are tabulated)
10:05 pm
Awards Ceremony
1:00 am
After-Party bars last call
1:30 am
After-Party bars are closed
BATTLE OF THE BRAINS - THE GAME RULES
Object: To be the team that scores the highest total number of points
Preparation: The playing field will consist of tables of up to ten (10) players, making up
one team. A Brain Master will be at each table to advise and assist the team.
The Play: Teams will be asked a series of questions in different categories. After each
question, a time limit will be provided to record the answer.
Response: Each team will appoint a captain who will be responsible for choosing and
inputting the answers on the “Brain Box” keypad
Brain Masters: Each table will be assigned a volunteer Brain Master. The Brain Master’s
role is to ensure that the Team Captain and team members understand the rules, to
assist with management of and playing of Brain Cells and Brain Trust Forms. The Brain
Master is not a member of the team and cannot participate in answering the
questions. The Brain Masters will have no previous access to the questions or the
answers.
Brain Trust: The Brain Trust is composed of three Brain Trustees who are there to resolve
any disputes or queries related to questions in the game. Their decision in all cases will
be final and may not be questioned by anyone involved in the playing of the game.
End of Game: At the end of the competition, the team with the highest total number
of points is declared the winner and will be presented with the Battle Cup. In the case
of a tie, the Team Captains from the teams that are tied will select another player from
their own team as an assistant and the teams will battle in a 5 question round on
stage.
Playoff Rounds: In the case of a tie, the team captains of the teams that have tied will
come to the stage with their “Brain Boxes”. They will be asked three tie breaking
questions and will answer without the assistance of their team. The team whose
captain wins will be declared the official winner of the Battle Cup.
Prohibited: The use of cellular phones or other communication devices, reference
materials, books, encyclopedias, electronic calculators or other appliances are strictly
prohibited.
VOLUNTEER ROLES
Volunteer Coordinators - JST Productions
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Coordinate and schedule volunteers
Manage volunteer briefing and updates prior to start of event
Direct volunteers to their tasks
Act as a resource for the volunteers
Volunteer Coordinator’s Assistants / Awards Coordinators (2 volunteers)
Arrival time: 4:00 pm
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Help with Volunteer Registration
During the evening you will be the Volunteer Coordinator’s right-hand assistants
helping out with the unexpected and important issues that arise during the setup
and execution of the event.
Setup awards/prizing prior to game and arrange for distribution at the end of the
game with runners
Greeters - (3 volunteers)
Arrival time: 5:00 pm
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Positioned at the front entrance
Welcome guests to Battle of the Brains
Assist with unexpected and important issues that arise during the setup and
execution of the event
Registration/Cash Management (5 volunteers) - Arrival Time: 5:00 pm
Register guests as they arrive:
• Welcome guests at the registration desk
• Help guests find their name badges and direct them into The Governor’s Room for
the Cocktail Reception
• Assist with cash desk
• Manage payments for Brain Cells & Brain Challenges at cash desk
• Must have an iPhone
Cocktail Reception Greeters / Event Floater (3 volunteers)
Arrival time: 5:00 pm
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Welcome guests
Direct guests into the cocktail reception
Assist where required
Runners (5 volunteers)
Arrival time: 6:00 pm
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During the game, when a Brain Master in your section raises his/her hand, make
your way over quickly to their table, collect their documents and take them to the
appropriate production team member.
Report any guest concerns to the volunteer manager.
VOLUNTEER ROLES cont’
Game Scoring Assistants (4 volunteers)
Arrival time: 6:00 pm
Assist production team:
• Collect documents from runners
• Input Brain Cells as received
• Relay info to production team
Brain Masters (1 volunteer per table, 30 total)
(requires training on or before event day)
Arrival time: 6:00 pm
Your job is to know and monitor the rules of play for one team* throughout the evening.
You will report any guest concerns to Runners. Remember that you are not able to assist
players with their answer choices.**
Ensure that everyone at your table including yourself has fun!
You will be provided with a Brain Master clipboard, which will have all the necessary
documents including:
• Table name
• Name of Team Captain
• List of all table names and numbers
• Labeled floor plan
• Brain Cells
• Brain Trust form
*Team names will not be provided prior to the event
**You will not have access to the questions or answers at any time
After Party Registration (6 volunteers)
Arrival time: 9:00 pm - 1:30 am
Assist volunteer coordinator:
• greet after party guests as they arrive
• check-in after party guests by taking tickets
After Party Drink Ticket Distributers (4 volunteers)
Arrival time: 9:00 pm - 1:30 am
Distribute drink tickets to guests for wine, beer and spirits.
• Guests are able to pay with cash or credit card using the Square App
• Reconcile the cash box at the end of the evening
• Must have iPhone.
VOLUNTEER RECRUITMENT FORM
Thank you for your interest in volunteering for Battle of the Brains! All volunteers are
encouraged to attend the Volunteer Training on Tuesday, April 28th at 2015 at 5:00 - 7:00 pm
Kindly complete this form and email to [email protected]
PERSONAL INFORMATION
First Name
Last Name
Address
City, Province
Phone Number
Postal Code
Email
PREFERRED ROLE*
Volunteer Coordinator’s Assistant (2) - arrival 4:00 PM
Greeters (3) - arrival 5:00 PM
Registration/Cash Management (5) - arrival 5:00 PM
Cocktail Reception Greeters (3) - arrival 5:00 PM
Runners (5) - arrival 6:00 PM
Game Scoring Assistants (4) - arrival 6:00 PM
Brain Masters (30) - arrival 6:00 PM (Training necessary for this role)
After-Party Greeters (6) - arrival 9:00 PM
After-Party Drink Ticket Distributers (4) - arrival 9:00 PM
*Please note that we cannot promise you will be assigned your preferred role, but will make an
effort to accommodate.
If you have any questions, please contact:
Mandy Tran
Volunteer Coordinator
416-777-8500 x 2016
[email protected]
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