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MANAGEMENT OF LEGAL AND OTHER REQUIREMENTS
HSE – IMS Procedure No 14
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MANAGEMENT OF LEGAL
AND OTHER REQUIREMENTS
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Management of legal and other requirements
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MANAGEMENT OF LEGAL AND OTHER REQUIREMENTS
HSE – IMS Procedure No 14
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DISTRIBUTION LIST
DESCRIPTION
COPY SERIAL No.
Chairman & Managing Director
1
General Manager & Managing Director
2
Operations General Mgr.
3
Deputy Operations General Mgr.
4
Finance General Mgr.
5
Deputy Finance General Mgr.
6
Exploration General Mgr.
7
Deputy Exploration General Mgr.
8
Materials General Mgr.
9
Projects General Dept.
10
Deputy Projects General Mgr.
11
Internal Auditing General Dept.
12
Administration General Dept.
13
Industrial Safety & Environmental Protection
14
Asset Integrity & Quality Management Assistant
General Manager
15
Tenders & Contracts General Dept.
16
Planning & Follow Up General Dept.
17
Legal General Dept.
18
Information Services & SVS. General Dept.
19
Sinai Fields General Mgr.
20
Sinai Fields Operations Gen. Mgr.
21
Sinai Production Gen. Mgr.
22
Sinai Drill. & W. O. Gen. Mgr.
23
Sinai Assist Field Gen. Mgr.
24
Sinai Support Service Gen. Mgr.
25
Sinai Petroleum Eng. Gen. Dept.
26
Sinai Maintenance Gen. Mgr.
27
Sinai L.P.G. Sector
28
Sinai Spec. Proj. & Ops. Cons. Sector
29
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HSE – IMS Procedure No 14
DESCRIPTION
COPY SERIAL No.
Sinai Marine Sector
30
Sinai Labs. Sector
31
Sinai Materials Sector
32
Sinai Fields corrosion sector.
33
Sinai Field Safety Div.
34
Ras Garra Fields General Mgr.
35
Nile Delta Gen. Mgr.
36
Nile Delta Operations Gen. Mgr.
37
Nile Delta Maintenance Gen. Mgr.
38
Nile Delta Sup. Services sector
39
Nile Delta Safety Div.
40
Port Fouad Fields Gen. Mgr.
41
Port Fouad Production Assist Gen. Mgr.
42
Port Fouad Maintenance Assist Gen. Mgr.
43
Port Fouad Support Services Assist Gen. Mgr.
44
Port Fouad Safety Dept. Mgr.
45
EGPC
46
Ieoc
47
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No. of
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MANAGEMENT OF LEGAL AND OTHER REQUIREMENTS
HSE – IMS Procedure No 14
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REVISION RECORD
Revision
Number
A
B
0
1
2
Date
Description of Changes
05.02.04
20.02.04
17.03.04
August
2010
July 2011
First Draft Issue for Review
Draft for Review
Issued for Use
Records Retention period, HSE GM responsibilities
and distribution list
Forms
The custodian of this procedure is the HSE Manager and any suggested changes to this
procedure or queries about the applicability of it should be addressed to him. He is also
responsible for co-ordinating periodic reviews of this procedure, which will take place every
two years.
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HSE – IMS Procedure No 14
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CONTENTS
1
2
GENERAL
6
1.1 PRINCIPLES & PREMISES
6
1.2 SCOPE
6
IMPLEMENTATION MECHANISM
7
2.1 RESPONSIBILITIES
7
2.1.1 HSE General Manager/Legal Affairs Manager
2.1.2 General Managers
7
7
PROCEDURAL ACTIONS TO BE IMPLEMENTED
8
2.3 MANAGGMENT OF OTHER REQUIRMENTS
9
APPENDIX LIST OF LEGISLATIVE
APPENDIX LEGISLATIVE COMPLIANCE REGISTER
10
11
2.2
3
3
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HSE – IMS Procedure No 14
1
1.1
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GENERAL
PRINCIPLES & PREMISES
Petrobel activities are subject to the local and national legislation as well as agreements,
recommendations and trends issued by international organizations.
Maintaining and updating the lists of current and applicable local, national and
international laws and their relevant interpretations is a requirement Eni Integrated HSE
Management systems
1.2
SCOPE
The objective of this procedure is to implement an organisational system able to ensure:
− the availability of the current national legislative framework for Health, Safety and
Environment;
− the regular updating of the legislative framework and the interpretations of laws;
− the basics for the verification of respect of legal requirements and prescriptions of
authorisations;
− the periodical control and review of the existing state of authorisations.
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IMPLEMENTATION MECHANISM
This section identifies the:
2.1
•
Responsibilities of all concerned
•
Procedures to be implemented
RESPONSIBILITIES
2.1.1 HSE General Manager/Legal Affairs Manager
The HSE Manager, in co-operation with the Legal Affairs General Manager are
responsible for ensuring:
− the maintenance, availability and updating of an archive/ legal register for all the
HSE local and national rules, applicable to Petrobel activities;
− the assessment of obligations due to the variations of laws in co-operation with the
affected Divisions/Departments;
− the drawing up of informative notes and reports on current and future variations of
laws and regulations for the Management
− the updating of HSE IMS procedures and work instructions on the basis of the
variations of the legislative framework.
− Legal Affairs General Manager is to directly submit Petrobel HSE Department any
new or updated related HSE law.
2.1.2
General Managers
All General Managers are responsible for ensuring:
− the planning and implementation of HSE controls in accordance with laws or
prescriptions of authorizations;
− the maintenance of an archive including the authorizations and prescriptions
related to each site;
− the availability of authorisations and/or prescriptions within the Sites;
− the planning and periodical control and review of the existing state of authorisation
of the facilities;
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HSE – IMS Procedure No 14
2.2
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PROCEDURAL ACTIONS TO BE IMPLEMENTED
Responsible for
Action
HSE General
ACTIONS TO BE IMPLEMENTED
•
Manager
Collection of all local and national legislation; document and make it
available and accessible to all Petrobel Division/Line Managers for
fulfilling the legislative requirements. In doing so he will be assisted by:
−
HSE Department;
−
Legal General Department;
−
HSE Department of IEOC in maintaining contact with oil
associations in order to follow the evolution of
international
legislative framework and providing support for the interpretation
and application of rules and prescriptions;
•
Collaborations and contacts with EGPC, EGAS, EEAA and other
competent administrative authorities to keep abreast of HSE legislative
updates.
•
Distribution of the variations of laws, by means of:
−
drawing up and distribution of concise summary notes whenever
required;
−
•
distribution of updated copies of laws.
Updating of Petrobel’s legislative archive and developing/ updating
Petrobel’s Legal register
At the HSE
General Department is maintained the legislative
archive, including:
−
national laws;
−
local rules relating to the area in which Petrobel sites are located;
−
international requirements mandatory for Petrobel
For the updating of the legislative archive it is necessary to gather one
copy of local, national laws and to contact and collaborate with the
Local Administration and with the Governmental Control Agencies and
oil associations at national and international levels in order to keep up-to
date the legislative framework and its future evolutions.
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MANAGEMENT OF LEGAL AND OTHER REQUIREMENTS
HSE – IMS Procedure No 14
Responsible for
Action
HSE General
ACTIONS TO BE IMPLEMENTED
•
Manager
Legal Affairs
•
Manager,
To directly submit Petrobel HSE Department any new or
updated of related HSE laws.
•
Managers
HSE General
Drawing up of reports on variations of laws and HSE trends for
the Management Review.
General Manager
General
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Implementation of all requirements of local, national and
international applicable legislations.
•
Gathering all permits/approvals prior to the initiation of activity.
•
Liaison with HSE department in this regard
•
Impacts assessment due to variations of laws on the
Organisation's activities.
Legal Affairs
After assessment of legislative variation, it is necessary to
General Manager
identify the new obligations on the Organisation's activities to
&
General
Managers
2.3
ensure control and respect of the legal requirements.
This evaluation will be carried out in conjunction with Legal
Affairs Department and the affected Divisions/Departments.
MANAGGMENT OF OTHER REQUIRMENTS
All interested parties could contact directly with Petrobel by fax, mail, telephone or to
attend to head office and submit Petrobel with any notice or requirement and this will be
forwarded to the relevant department to evaluate and take the necessary action.
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HSE – IMS Procedure No 14
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Ref. : HSE – F – 14 – 01 – 4.3.2
List Of HSEQ Local Legislation & Other Requirements
Regulation or other requirement
Rev 2
Regulatory authority
Issue date
Management of legal and other requirements
Concern
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HSE – IMS Procedure No 14
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3.0 LEGISLATIVE COMPLIANCE REGISTER
#
Law Code
&
date of issue
Article to
be
Complied
Ref. : HSE – F – 14 – 02 – 4.3.2
Regulatory Law Requirements
Authority
to be Complied
Rev 2
Action
Taken
New Action
Required for full
compliance
Management of legal and other requirements
Responsible
person
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Date of
implementation