Job Description - Cambridge Assessment
1 Hills Road Cambridge CB1 2EU United Kingdom Telephone + 44 1223 553311 Fax + 44 1223 460278 www.cambridgeassessment.org.uk JOB DESCRIPTION Job Title: Document Manager, Examination Publications Department / Business Stream: Assessment, Research and Development Location: Cambridge Reports to (job title): Group Archivist JOB PURPOSE To establish corporate document management principles to the management of examination publications documentation, co-ordinating the work of the business, IS and Group Archives to secure controlled growth of this corporate asset. PRINCIPAL ACCOUNTABILITIES Establish and maintain governance and retention schedule documents for examination publications documentation throughout the organisation by creating a workflow of examination publications procedures for each business unit, establishing appropriate business contacts and acting as an effective co-ordinator between business units, IS and Group Archives with regard to the management of examination publications documentation. Monitor workflow practices of examination publications documentation between business and IS management in terms of business requirements and information legislation compliance; auditing transfers and resolving issues of non compliance with agreed protocols. Represent the examinations publications archive to all business units through appropriate channels of document management compliance to promote good practice and monitor business developments to ensure that requirements for the controlled growth of this corporate asset are met. Represent examinations publications archive requirements in IS development through contacts and engagement with appropriate IS staff to provide enhanced co-operation between the business units and IS and to ensure that the examination publications are Cambridge Assessment is the brand name of the University of Cambridge Local Examinations Syndicate, a non-teaching, not-for-profit department of the University of Cambridge. managed cost effectively. Liaise with Group Archives staff to ensure controlled and appropriate growth of the corporate examination publications archive; to support the controlled growth of the corporate examination publications archive and to act as a point of liaison between IS development, business practices and the corporate archive. Drafting protocols for consideration on the retention and transfer of examination publications documentation Methods of implementation and monitoring of agreed procedures and protocols for the retention and transfer of and access to classes of examination publications documentation; interpreting and incorporating information legislation into publications policy documentation; maintaining and updating retention schedules and policies; auditing document transfers, updating and addressing issues which impact on workflow procedures. The post holder will be required to work independently to review policies, establish contacts, and negotiate and draft effective transfer policies involving crucial corporate documentation which is created in a highly controlled environment. As a professionally qualified document manager, the post holder will be expected to advise business staff on all aspects of document management with particular reference to the management of examination publications. KNOWLEDGE, SKILLS AND EXPERIENCE Qualifications Honours degree and post graduate diploma or degree in records management or archive administration, or equivalent post graduate qualification as recognised by the Archives and Records Association. Minimum of 5 years’ experience in a document management role in a large organisation Skills Strong IT skills with an ability to adapt to new and different systems while achieving a consistent outcome. Excellent written and oral communication skills and a willingness to work with people at all levels. An ability to grasp complex administrative processes quickly and gain an effective overview of procedures to extract key information. A sharp attention to detail. Experience Experience of working with archive and IT professionals. Experience in dealing with large quantities of documentation quickly and efficiently Behaviours Approachable and friendly Determined and tenacious Confident and optimistic
© Copyright 2024