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Warrior Band Boosters General Meeting Minutes
Date:
April 22, 2015
Location:
JHS Band Room
Meeting called to order:
7:10 pm
President Susan Taylor called the meeting to order.
The minutes from the March 25, 2015, Booster meeting were distributed previously by email and posted on the
band’s web site. The minutes were approved on motion by Rose Lynch and seconded by Debra Wasserman.
JPAF – Sharon Warwick
JPAF is having a meeting on Monday to decide how to disburse scholarship funds. Presentations to students
will be made at the final concerts for the respective schools. Recipients should receive phone calls next week.
BAND DIRECTOR’S REPORT
Assistant Band Director
Mr. Frank has interviewed two people for the Assistant Band Director; one is from in state and the other is from
out of state. They will be interviewed in person on Friday. Hopefully, they will be able to make an
announcement in the next couple of weeks. This person will teach 2-3 band classes, including Jazz Ensemble,
and 2-3 chorus classes.
Band Room
We anticipate changes to the band room over the summer. Mr. Frank has had engineers and fire safety people
in the band room to analyze safety and options for change. He has also done an audio analysis to determine
the safety of the volume level in the band room.
Plans to remove walls between the uniform room and music library have already been approved. A double door
will be placed on the new, larger room, and it will be used to store percussion equipment. The music library will
be moved to the large ensemble room next to Mr. Larkin’s office. The uniforms will be moved to the drum/tuba
room. Equipment currently in the drum/tuba room can be relocated to the new percussion storage room.
In addition, the interior walls of the three rooms on the east side of the band room will be knocked out to create a
large room for the color guard.
Mr. Frank is interested in another option to bump out the back wall of the band room and expand the overall size
of the room. This option costs $500,000.
2015 Marching Band Show
Mr. Larkin is holding the first telephone conference tonight to discuss the theme for next year’s show. There are
many exciting ideas from which to choose. Mr. Larkin hopes to announce the theme in the next couple of
weeks,
Trailer
The Athletic Boosters were going to finish raising money for the band trailer once the goal for the track was
reached. We do not know the status of this; it is possible that the money for the track has not been raised yet.
Mr. Frank has a couple of leads for the donation of a trailer.
Teepees
We have had a few people interested in purchasing the teepees from the One Tribe show. We cannot sell these
outright, but we can give them away in exchange for a donation of $150. We do want to keep one or two
teepees, including the painted one, for decorations for the school.
April 22, 2015
Page 1 of 3
OFFICER/COMMITTEE REPORTS
FINANCE REPORT – Tracy Mallette and Gina Phinney
We have approximately $17,000 available in our account. However, our accounting records indicate we have
$19,000 designated for next year.
Recent Income:
Roger Dean Spring Training Concessions:
Honda Classic Birdies for Children:
Fair Share Paid:
$ 4,200
$ 10,500
$ 12,000
The hourly rate for Roger Dean Concessions was $11.57.
We raised three times more than we did last year on the Honda Classic fundraiser, and 10% of that total goes
directly to the general band fund.
Outstanding account balances are slowly being reduced.
We have collected almost 61% of the Concert Band Fundraising Commitment. This is better than the previous
two years:
2014-2015: 51%
2013-2014: 31%
Spirit of Jupiter Fair Share is only 9% outstanding now.
FUNDRAISING
Auditorium Seat Plaques – Stephanie Schulz
This is a great way to put a money in your fundraising account. Costs are based on the placement location of
the plaque in the auditorium. Ninety percent of the value of the fundraiser goes into the student’s fundraising
account.
Enjoy the City Coupon Books
A question was asked if we could sell the coupon books any earlier. Last year, we were among the first in the
county to sell the books. We received the books a week before school started.
We do need a coordinator for this fundraiser for next year.
BAND BANQUET – Michelle Kellogg
We need about ten volunteers to help decorate for the banquet on Friday afternoon, probably starting around
3:00 pm. Michelle will verify the time with Abacoa.
Michelle also needs help transporting a teepee and the totem pole to Abacoa. Tom Schulz will help. It was
suggested that we use Mr. Larkin’s smoke machine in the teepee for a photo opportunity. Michelle was
planning on placing the teepee in the entrance hallway for everyone to walk through to the banquet area. She
was also going to hang pictures inside the teepee for students to take.
Debbie will bring the photo prop signs used last year. Michelle was also going to suggest a hashtag so
everyone can tag any photos taken at the banquet and post.
UNIFORMS
There are ten uniforms that still need to be returned. Those who have not returned their uniform have been
charged a $10 late fee and cannot attend the banquet without returning the uniform and paying the fee.
April 22, 2015
Page 2 of 3
VOLUNTEER NEEDS
Band Interest Meeting – May 6
The meeting will be held in the cafeteria this year. We are thinking of setting up tables that parents can visit and
ask questions of current parents during a breakout session, while students are split into sections learning the
Fight Song.
We would need volunteers to man these tables:
Volunteering
Fundraising
Fair Share
Props
Concessions
Medical
Uniforms
Color Guard
Communication
Marching Band
We will also serve cake at the meeting.
Graduation – May 19
We need volunteers to chaperone on Graduation day from 5:15 am to 2:30 pm.
Marching Band Camps
We need volunteers to chaperone during marching band camps. We are also looking for band camp
coordinators for the June and July camps.
The August Band Camp will start Monday, August 10. School will start Monday, August 17.
2015-2016 Volunteer Positions
We have several volunteer positions to be filled for the upcoming school year. We are especially in need of help
with:
Fundraising
Marching Band Uniforms
Spirit Assistant Volunteer Coordinator – someone who will train for the following year
Coupon Book Fundraiser Chair
SFWGA Color Guard Event
Marketing/Publicity – we would like someone who will try to get an article about the band in the Jupiter
Courier about once a month; it could be a student who does this
Thank you to Diana Johnson-Ford, who volunteered to do this after the meeting.
Band Camps – Susan Taylor and Sharon Warwick will chair the August camp
Volunteering
Next year, Spirit volunteers will sign up online via SignUpGenius instead of on the bulletin board in the band
room. All volunteers will still need to sign in/out to receive hours towards the Volunteer Credit.
All volunteers must re-register in VIPS after July 1. This must be done every year. Volunteers are also
responsible for entering their own hours into the VIPS system. It is very important for volunteers to do this as it
benefits the school.
Mr. Larkin pointed out that you are covered by school district insurance only if you are registered in VIPS as a
volunteer. You must also be registered as a volunteer to chaperone any trips.
Mr. Larkin also pointed out that when we are recruiting for band that we should also be recruiting parents.
ADJOURNMENT: The meeting was adjourned.
April 22, 2015
Page 3 of 3
Jupiter High School Band
Presents
THE FINALE CONCERT
Thursday, May 14, 2015 - 7:00 PM
JHS Auditorium - 500 Military Trail
Performances by:
Wind Ensemble, Jazz Ensemble and Symphonic Band
Featuring works by:
David Holsinger, Samuel Hazo, Frank Ticheli,
Klaus Badelt , Dizzy Gillespie and more
Tickets $5 ~ Children 8th grade and under are free with Student ID
Refreshments for sale at intermission support the JHS Band Program
To All Jupiter High Warrior Parents:
Project Graduation is fast approaching, Tuesday, May 19th, 2015 from 9PM to 2AM and we
need YOUR Help!!!
Project Graduation will not be a success without your help! It is the only PARENT RUN event in
the school. IT WILL NOT SUCCEED WITHOUT PARENT PARTICIPATION!!!
WE NEED 50 Volunteers PER SHIFT! There are two shifts 8:30PM to 11:30PM and 11:00PM
to 2AM. Trust me I know this is a late event and I know it is during the week but keep in mind
this is for the graduates! Not only will we need help the night of the event but it takes 3 solid
days to set up! So here is what we need!
SET-UP in the Gymnasium at the High School!
Saturday, May 16th from 9:00am to 5:00pm - please note: calling all DADS! This shift
requires a lot of lifting!
Sunday, May 17th from 10:00am to 5:00pm
Yes it takes all this time to set-up the GYM!
Tuesday, May 19th - Night of the event- Two Shifts
Shift 1: 8:30PM to 11:30PM (50 volunteers)
Shift 2: 11:00pm to 2AM (50 volunteers)
AGAIN, I cannot stress enough how much we need your help!
If you can help, please send an email (include the words Project Graduation in the subject line) to
Deborah Patterson at [email protected] . My number is 561.339.1364.
Please let me know where you would like to work and what shift you prefer.
A Special plea to those that know how to play and would be able to deal in a mock casino poker
room - The casino is a favorite attraction and we always need volunteers that can make this event
a great memory.
Thank you,
Deborah Patterson
2015 PG Volunteer Coordinator