2015 KASBO Annual Convention Solutions Driven. Support Centered. Hyatt Regency, 400 West Waterman St., Wichita, KS 67202 Wednesday, April 15th 8:00 am - noon (7:15 registration) Golf Tournament Hidden Lakes Golf Course, Derby - separate registration 9:30 am – noon (9:00 registration) Bowling Tournament The Alley, 13th/Greenwich 11:00 am – 5:30 pm st Registration – 1 floor Hyatt Regency Convention Office – separate registration membership/registration st 1:00 pm – 1:30 pm First Time Attendees Meeting 1:00 pm – 3:00 pm USD 259 Wichita School Service Center Tour 1:30 pm – 3:00 pm Pre-Convention Workshops 1 Floor Chisholm /Stimson Trail Room (there is an additional fee to attend) nd Harris FA2 Walnut Room – 2 floor nd Harris Apta Fund Osage Room– 2 floor nd MACS Oak Room– 2 floor nd Alio Maple Room– 2 floor nd Skyward School Business Suite New Features Cedar Room– 2 floor nd Technology for the School Business Official Birch Room– 2 floor 3:00 pm – 5:30 pm Vendor Showcase Grand Eagle Ballroom – 1st floor Important networking and information, plus fun and prizes. 6:00 pm – 10:00 pm Vendor Celebration-Dinner/DJ Redbud Ballroom – 2nd floor Thursday, April 16th 7:00 am – 4:00 pm Registration – 1st floor 8:00 am – 10:00 am First General Session and Featured Speaker Kim Ratz Grand Eagle Ballroom 10:15 am – 11:45 am KSDE Legislative Update Cypress AB – 2nd floor 12:00 noon Luncheon and KASBO Annual Meeting Grand Eagle Ballroom 1:45 pm – 4:00 pm Sectionals – Professional Education Breakouts See Below 4:15 pm – 5:30 pm School Finance Legislation Cypress AB – 2nd floor Hyatt Regency Convention Office An open discussion with Senator Steve Abrams and school finance officials regarding changes to school finance statutes this year and the new school finance structure proposed in Senate Bill 294. 5:30 pm – 8:00 pm Dinner on Your Own 8:00 pm – 11:00 pm KASBO Karnival - Fun and Games, Beverages, too! Grand Eagle Ballroom Friday, April 17th 7:00 am – 9:00 am Breakfast on your own 7:45 am – 8:45 am KASBO Board & Honored Guests Breakfast Chisholm Trail-1st floor 9:00 am – 12 noon Sectionals – Professional Education Breakouts See Below 12:15 pm – 1:30 pm Final General Session & Luncheon Grand Eagle Ballroom Page 1 Kansas Association of School Business Officials 785-969-1617 [email protected] Professional Development Sectionals – Session I, Thursday, April 16th Updated 4-9-15 1:45 – 2:45 pm Alternative Property and Liability Insurance Solutions Charlie Herr, Arthur J. Gallagher Birch Room An informational program regarding alternative risk solutions to traditional insurance programs, allowing districts to control the cost of premiums. KASB Workers Compensation Briefing David Shriver, KS Assn of School Boards Oak Room Addressing issues relating to workers compensation claims and defenses. Prezi - Perk Up Your Presentations! Kristin Ford, Instructional Technology Specialist, Wichita Cedar Kristin Ford, Wichita Instructional Technology Specialist, will present an overview and “how to” of the Prezi presentation software. Annual and 5 Year Maintenance Planning Kent Stewart, KSU School Admin. Prof. ret., and Kevin Ward, Public Sector Consultant, Trane Corporation Osage Room School business leaders learn the six steps for developing a multi-year maintenance plan. New to School Business: Payroll Jay Fowler, Management Advisory Computer Systems Walnut Quarterly 941 IRS payroll reports. How to Present to the Ratings Agencies Bern Fischer, Fitch Ratings Maple Room What you need to know for your School District to tell your “Story” regarding finances to the Rating Agencies who assign bond credit ratings. Successful Hires Anita Buchanan, MBA, SHRM-SCP, SPHR, National Screening Bureau Red Bud A Finding the perfect candidate for that open position is not a matter of fate or chance. Successful hiring is a science! Learn about the state of the pre-employment screening industry, best practices in screening candidates, and the four areas of job fit. Annual Budget Document: 2015 Changes Craig Neuenswander, KSDE & Sara Barnes, KSDE Red Bud B With House Substitute for Senate Bill 7 now entered into law, the KSDE – School Finance staff will briefly review changes in funding, as well as potential changes to the Forms and Codes budget document. KDHE Disposal of Hazardous Waste: Classroom to Maintenance Division Red Bud C Rebecca Wenner, Environmental Scientist, Kansas Dept. of Health and Environment What you need to know for your School District to properly dispose of items used in Biology, Chemistry and Shop classrooms, as well as general school maintenance products. Beverage and Snacks Break – Sectionals Continued on Next Page. Page 2 Kansas Association of School Business Officials 785-969-1617 [email protected] Session II, Thursday, April 16th 3:00 – 4:00 pm I-9 Session Mona Martin, SHRM-SCP, SPHR, HM Dunn AeroSystems, Inc. Birch Room The I-9 presentation will provide attendees with an overview of the current I-9 form, a compliance update, document retention guidelines, and information to help employers complete the form. Thieves Within: Preventing Fraud Shelly Hammond, Senior VP, Allen Gibbs & Houlik, L.C. Oak Room Could you afford to lose 5% of your annual revenues to fraud? For many organizations, it’s not IF you’re experiencing fraud, but WHERE it’s happening. Although many entities likely don’t have the resources for sophisticated fraud-prevention strategies, this presentation will outline ways to mitigate the most important fraud risks by understanding where fraud is mostly likely to occur and putting some simple processes in place. Excel - Tips, Tricks, and Fun Stuff Jim Freeman and Elizabeth Sanborn, USD 259 Wichita Cedar Room Ever wonder what all of those menu tabs had to offer? Want to know how to calculate a cube root, use the slicer on a pivot table, insert screen shots, and learn about some time saving functions you might want to use? Jim Freeman and Elizabeth Sanborn, Wichita, will present an hour full of fun stuff that Excel will do to make your life easier. *Laptops will not be provided for this session. The training will be provided on a large screen at the front of the room. If you prefer to experience the training using the software, please plan to bring your laptop. New to School Business: Accounts Payable Sara Ault, USD 233 Olathe Public Schools Osage Room Open discussion regarding all things concerning an Accounts Payable Department: including invoicing, PO's, receiving, S9's, 1099's checks, etc. Time Management Mitch Nutterfield, USD 450 Shawnee Heights Walnut Room Tools to improve your personal and professional life with better time management. Payroll Round Table Susan Willis, Director of Payroll, USD 259 Wichita Maple Room Susan Willis, Wichita Director of Payroll, will moderate a round table discussion of payroll issues. Bring your expertise and your questions to the discussion. People Don't Leave Jobs, They Leave Bosses Kim Ratz, Featured Guest Speaker Red Bud A This program covers: • Symptoms and consequences of problems needing to be addressed to retain your best and brightest individuals, and keep your team and organization/business strong • Research showing what motivates people to want to do a good job - and stay! • Skills to help leaders help each employee grow their skills to his/her next level, and also work well with their co-workers • Strategies that give stakeholders ways to talk to you so you know how people feel and think and what they need. Annual Budget Document: 2015 Changes Craig Neuenswander & Sara Barnes Red Bud B With House Substitute for Senate Bill 7 now entered into law, the KSDE - School Finance staff will briefly review changes in funding, as well as potential changes to the Forms and Codes budget document. Sustainable Cleaning Tom Tipton, 4 State Maintenance Red Bud C Simplifying The Cleaning Process And Providing Staff Accountability with Sustainable Cleaning Proceed to School Finance Forum. View Friday Sectionals on Next Page. Page 3 Kansas Association of School Business Officials 785-969-1617 [email protected] Session III, Friday, April 17th 9:00 – 10:00 am Health Care Reform Updates Che Yi, CEBS American Fidelity Birch Room Che Yi is a senior Health and Welfare Plan Consultant for American Fidelity. This session will provide participants with an update on the requirements of Health Care Reform. New P-Card Program Offered by KASBO and Illinois ASBO Ron Everett, Illinois ASBO Oak Room The average cost of processing a purchase order is between $75 to $200. Automating procurement reduces that cost to between $10-$40. Join Ron Everett, Illinois ASBO, for an overview of the new P-Card Program offered by KASBO in partnership with IASBO. This overview will help participants determine whether or not the P-Card Program could benefit their school district. 403(b) Plans - Current Issues, Updates Tom Granger, CLU, CPC, REBC, AIF, Assistant Vice President, Qualified Plans, Security Benefit Cedar Room Tom Granger will provide information and discuss what’s going on with 403(b) plans and how it impacts employers and employees. Tom will discuss the following: IRS 403(b) Plan Audits, Employer role in educating employees on benefits of their 403(b) plan. Using E-Payable in your Accounts Payable Scott Carpenter, USD 233 Olathe Public Schools and Cassy Osborn, USD 233 Olathe Public Schools Osage Room Electronic payables (e-payables) offer an opportunity for greater automation and efficiencies in addition to more timely payments to suppliers/vendors. KASBO Legislative Communications Program – Learn how to make your voice heard! Diane Gjerstad, Governmental Relations, USD 259 Wichita, and Jim Freeman, CFO, USD 259 Wichita Walnut Room Come to this session to learn about communicating with your legislators and to join the growing number of KASBO members that are helping provide valuable information to the Legislature. Receive practical guidance on communication techniques as well as what our communication efforts have been so far this year. Wage and Hour - FLSA Lori Church, Kansas Association of School Boards Maple Room KASB update on wage and hour employment issues. New to School Business - Year-End Closeout Eric Hansen, USD 204 Bonner Springs Santa Fe Trail What you need to know to close out the administrative school year. Round Table Discussion for 1A, 2A and 3A Schools Diana Bredehoft, USD 484 Fredonia Stimson Trail This is a round table for representatives of small school districts to share information. Sectionals Continued on Next Page. Page 4 Kansas Association of School Business Officials 785-969-1617 [email protected] Session IV, Friday, April 17th 10:15 – 11:00 am Health Care Reform Updates Che Yi, CES American Fidelity Birch Room Che Yi is a senior Health and Welfare Plan Consultant for American Fidelity. This session will provide participants with an update on the requirements of Health Care Reform. New P-Card Program: How to Set Up Your Program Ron Everett, Illinois ASBO Oak Room Join Ron Everett, Illinois ASBO, to learn about the basics of creating a P-Card Program. The KASBO P-Card Program promotes an opportunity for districts of all sizes to have the benefits of such a program along with a strong partnership with numerous other state ASBO organizations. As a result, districts can take advantage of the joint purchasing power, as well as model policies and procedures. G-Mail and the Google Drive Dan Brungardt, USD 204 Bonner Springs Cedar Room Google Mail, Google Apps, and the Google Drive is taking over the education workplace by storm. Join Dan Brungardt to learn a few tricks, a few shortcuts, and organizational skills that you can use when working with the Google Suite of programs. Making School Finance Understandable John Hutchison, USD 233 Olathe Public Schools Osage Room How to avoid "Finance Talk" and present school finance information in easy to understand terms for your district's staff, Board and public. KPERS Alan Conroy, Executive Director, Kansas Public Employees Retirement System Walnut Room Presentation will touch on the latest information of happenings related to KPERS. This will include pending legislation (working after retirement, pension obligation bonds), Governmental Accounting Standards Board (GASB) 68, the new KPERS 457 deferred compensation plan, as well as seeking feedback on how KPERS Pay Period Reporting is working. Moving Forward with Pizazz…in Child Nutrition Programs Cheryl Johnson, KS Dept. of Education Maple Room Child Nutrition Programs are moving forward. Learn about current regulations, guidelines and training opportunities for food service. Bring your questions! Transportation Rules & Guidelines - DOT Physical Keith Dreiling, State Director, KSDE School Bus Safety Unit, and Dennis Tate, Asst. State Director, KSDE School Bus Safety Unit Santa Fe Trail Keith Dreiling and Dennis Tate, Kansas Department of Education's School Bus Safety Unit, will present information and answer questions regarding the Federal DOT Physical. Tax Cuts and Their Effect Annie McKay, Executive Director, Kansas Center for Economic Growth Stimson Trail In 2012 and 2013, Kansas passed the largest tax cuts of any state in the nation. Annie McKay, executive director of the Kansas Center for Economic Growth, will take a closer look at early outcomes from unprecedented tax policy changes and what they mean for the future of the Sunflower State. Beverages and Snacks Break. Sectionals Continued on Next Page. Page 5 Kansas Association of School Business Officials 785-969-1617 [email protected] Session V, Friday, April 17th 11:15 – 12:00 pm Budget Development Round Table Jim Freeman, USD 259 Wichita, and Dan Brungardt, USD 204 Bonner Springs, John Hutchison, USD 233 Olathe Public Schools Birch Room Round Table session to answer questions on budget development techniques and processes. Retention and Destruction of Records Round Table Merle Hastert, Usd 233 Olathe Public Schools Oak Room Discuss the successful organizing, storing, archiving, and destruction of your district's critical business documents. KSDE e-Audits - Efficient, Accurate, Offsite Kevin Mercer, Fiscal Auditing, KSDE Cedar Room KSDE audit staff will discuss remote, electronic auditing initiatives, including using the new Auditor File Exchange web application, discussing data formats that help auditors review data quicker, and the use of tools available on the website. Bids, RFP, RFQ and Purchasing Practices Darren Muci, Operations Division Director, USD 259 Wichita Osage Rm Darren Muci, Wichita Operations Division Director, will present a high level look at the requirements and best practices of bidding and purchasing for a school district. KPERS - Repeat Session Alan Conroy, KPERS Executive Director Walnut Room Presentation will touch on the latest information of happenings related to KPERS. This will include pending legislation (working after retirement, pension obligation bonds), Governmental Accounting Standards Board (GASB) 68, the new KPERS 457 deferred compensation plan, as well as seeking feedback on how KPERS Pay Period Reporting is working. There's Always SOME-thing Kim Ratz, Featured Guest Speaker Maple Room In a busy office like yours, there is always SOME-thing going on that will push your button, or make your day, or at least give you pause ... Sometimes it's a coworker, sometimes it's a customer, sometimes it's something that happened at home before you left for work, or on the way to work, or a breaking news headline that grabs your attention ... And given the ubiquitous impact that media has on us these days, it's no wonder that stress, including in the workplace, continues to increase! So it continues to be important to be able to manage your own morale and relax when stress starts to get a grip on you. This workshop will be a fun way to review some very practical and doable techniques to reduce your own stress, including: • Typical patterns that cause stress, and warning signs and symptoms of stress; • Quick review of 10 techniques to reduce stress and a chance to practice many of them. • A chance to ask questions, and then focus on a goal to immediately implement techniques that will work for you. The Basics of Municipal Bonds for School Districts in Kansas - Process for Calling a School Bond Election Greg Vahrenberg, Managing Director, Piper Jaffray & Co., and Kevin Cowan, Gilmore & Bell Santa Fe Trail The presentation will consist of an overview of the process for calling a school bond election and the development of a plan of finance for the proposed bond issue. The process for calling the bond election includes development of the ballot question, selecting an election date, evaluating traditional and mail-ballot elections, submitting an application to the State Board of Education and drafting the resolution to be adopted by the Board of Education. The development of the plan of finance will provide insight regarding the assumptions used in projecting the mill levy and taxpayer cost estimates as well as understanding how State Aid, Interest Rates and Assessed Valuation growth can impact the projected mill levy for the proposed bond election. Tax Cuts and Their Effect Annie McKay, Executive Director, Kansas Center for Economic Growth Stimson Trail In 2012 and 2013, Kansas passed the largest tax cuts of any state in the nation. Annie McKay, executive director of the Kansas Center for Economic Growth, will take a closer look at early outcomes from unprecedented tax policy changes and what they mean for the future of the Sunflower State. Proceed to Closing General Session and Luncheon. Page 6 Kansas Association of School Business Officials 785-969-1617 [email protected]
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