LABPRINTING MAC
GUIDE AND TIPS
LIST OF PRINTERS
MCC Computer Lab
HHL Lab
Duplex printing is available,
Duplex printing is available for laser
but printers do not staple or fold
printers, but printers do not staple or fold
•MCC-BW
•HHL-BW
•MCC-COLOR
•HHL-COLOR
•MCC-THESIS-01
HHL-PLOTTER-06 has a maximum 59.5”
Machinery Building, 1st Floor
EDS Computer Lab
Engineering Building, 2nd Floor
Duplex printing is available,
but printers do not staple or fold
•EDS-BW
•EDS-COLOR
SOC – Specialty Output Center
Engineering Building, 2nd Floor
*Media and printable width vary.
Always check before sending job to plotter.
•
EDS-PLOTTER-01 through
EDS-PLOTTER-11
DOC Lab
Engineering Building, 2nd Floor
DOC-PLOTTER-06 has a maximum 59.5”
printable width, while all others have 35.5”
•
DOC-PLOTTERS-01 though
DOC-PLOTTERS-08
2 LAB PRINT GUIDE
Higgings Hall, 3rd Floor
printable width, while all others have 35.5”
•
HHL-PLOTTER-01 through
HHL-PLOTTER-06
FML – Foundation Media Lab
Main Building, 3rd Floor
No duplex printing, no 11 x 17”
•FML-BW
•FML-COLOR
FML-PLOTTER-01 has a maximum 23.5”
printable width. Consult Manager for available stock.
•FML-PLOTTER-01
SAT – Satellite Computer Labs
WTC – Writing Center, North Hall, 2nd Floor
LRC – Language Resource Ceter, Dekalb Hall, 4th Floor
ADE – Art & Design Education Lab, Main Building, 2nd Floor
No duplex printing, no 11 x 17”
•LRC-404-BW
•LRC-406-BW
•LRC-408-BW
•
ADE-205-01 *B&W paper only.
Color prints reduced to $0.50 per page.
•WTC-101A-BW
POLICIES
This print guide has been created to help you properly prepare your digital files when prininging your work in the Academic
Computing department labs. All work must be properly formatted to these specifications in order to ensure accuracy. See
page 5 for further instructions.
• A unique PDF preset has been created by our Print Specialist that ensures print accuracy when printing in our labs. All
PDFs must be created in our labs using our “ DOC_PDFpresets” before sending to print. Do not send any other file type.
• Print issues that arise from not following the workflow in this guide will be considered a user error and will be
ineligible for a print credit or reprint. Once media has been spent (i.e., a job has printed) no print credits or reprints
will be given for user errors, including jobs accidentally sent to the wrong printer.
• Print credits are given at the discretion of the lab managers for legitimate issues. Should you experience a print issue, ask
to speak to the nearest manager. Managers are available to assist Monday – Thursday from 10am – 10pm, Fridays from 10am
–4pm, and Sundays from 3pm – 9pm. Please check posted signs for manager availability during special holiday hours and
“Extended Hours” during finals. If a manager is unavailable to assist, speak to the nearest student monitor for instructions
on how to log your issue. Problem logs must be filed for print issues and then addressed within one week of
experiencing the issue or your claim will be forfeited. Problem logs for large format print issues must be addressed
with the DOC lab manager within one week or risk forfeiture.
• If you experience an issue, DO NOT re-send the same job without first speaking to and receiving approval from a
manager – doing so will forfeit any possible print credit or reprint you may have been entitled to – even for legitimate
print errors!
• Do not accept (i.e., walk away with) any prints that have issues – doing so indicates that you have accepted the print
“as-is” and forfeit any possible print credit or reprint you may have been entitled to.
• Prints will be held in the labs for one week and then discarded.
• The department has a 24 – 48 hour turn around time on large format print jobs. Do not wait until the last minute to
send your work to the plotter. Print early, especially during finals!
• Food, liquids of any kind, phone conversations, cutting, gluing or any other non-digital activity are prohibited in the
Academic Computing labs.
• You may only use one computer at a time.
• Never share your Pratt ID card or Pratt OneKey credentials. Security will be contacted and Disciplinary action will
be taken.
LAB PRINT GUIDE 3
PRICING
Black and White Laser Printing
Paper: Xerox Digital Laser Opaque 18lb
8.5” x 11” Page$0.05
11” x 17” Page$0.10
Thesis Printing
Paper: Library-Approved* Strathmore Script 100% PC Smooth Acid-Free Watermarked 24lb
Single-sided B&W Page$0.50
Duplexed B&W Page$0.95
Single-sided Color Page$1.25
Duplexed Color Page$2.45
Duplexed Color or B&W Offset Page
$1.70
Color Laser Prints
Paper: Hammermill Digital Color 32lb Bond
8.5” x 11” Page
$0.99 11” x 17” Page$1.99
12” x 18” Page
$2.15 *Available only from the EDS Computer Lab
Large Format Printing (Standard)
Heavy Weight Coated (35.5” printable width)
Heavy Weight Coated (59.5” printable width)
$3.25 per linear foot
$6.25 per linear foot
Large Format Printing (Specialty Medias)
*Always check with manager regarding specialty media availability for plotting
*All prices per linear foot
Premium Instant-Dry Photo Gloss or Satin (60”) $12.50
Premium Instant Dry Photo Gloss or Satin (36”) $7.50
Vellum (36”)$7.50
Hahnemuehle Fine Art Photo 308gsm (24”)
$7.50
Hahnemuehle fine Art Photo 308gsm (44”)
$14.00
Transluscent Bond (24”)$2.75
Self Adhesive Vinyl (42”)
$14.00
High-Quality Single Knit (50”)
$10.00
Clear Film (acetate) (36”)
$8.50
Vivid Color Backlit Film (36”)
$7.50
Professional Matte Canvas (36”)
$18.00
Polyester Matte Film (36”)
$9.50
Matte Film Mylar (36”)
$7.50
HP Matt Litho Realistic* (36”)
$12.00
LexJet Sunset Velvet Rag* (36”)
$14.00
LexJet WR Satin Fabric* (60”)
$16.50
Artist Canvas (58”)$9.00
Photo Gloss or Satin 240gsm (24”)
$4.50
Polyester Rag (58”)$10.00
Sunset Velvet Rag (44”)
$17.25
Organza (52”)$12.50
Crepe de Chine (42”)
$13.25
Cotton Broadcloth (54”)$9.00
Cotton Stretch Denim (50”)
$11.50
Cotton Duck (58”)$11.50
Belgian Linen (52”)$12.50
Nylon Lycra (54”)$16.00
Bamboo Twill (50”)$12.50
Fine Art Photo 188gsm (24”)
$6.50
4 LAB PRINT GUIDE
Hand-Sueded Microfiber (58”)
$11.00
Chiffon (40”)
$15.00
PRINTING TIPS
Avoid the most common printing problems:
Make sure your files use Adobe Creative Cloud’s default color space.
Make sure any and all type in your file is outlined and all layers are flattened or merged.
Make sure all non-printing elements are removed from your file before creating your PDF.
This is especially important in Illustrator and InDesign.
Make sure all embedded images in your Illustrator and InDesign files are flattened and uncompressed.
Make sure the PDF files you wish to print are saved locally on the lab computer, not on an external hard
drive or directly from the web.
Always use the “DOC_PDFpresets” preset when creating your PDF files.
Make sure to properly and uniquely name your file, not something generic like “print.pdf” or common
names like “smith_final” or “kim_final.”
Remember your file name and know your Pratt One Key and ID Number. Managers cannot assist you
without that information.
Always send standard page sizes to the laser-jet printers – 8.5x11, 11x17 or 12x18 (available from EDS
only). International page sizes are not supported.
Make sure to choose the same printer in both the “Page Setup” and “Print” dialogue box in Adobe
Acrobat Pro. Triple-check you are sending to the correct printer when at the release station.
Always check what stocks are loaded on the large format plotters when printing on specialty media.
Check the notice board inside the SOC (Specialty Output Center) lab before sending your job in order
to avoid printing on the wrong stock.
Do not send booklets, multi-page documents, or multiple copies of single pages to the plotters.
When plotting, make sure your longest axis does not exceed the printable width of the loaded media. Always
double-check your page size and orientation to ensure your file will print properly and not be automatically resized.
See page 13 for instructions.
After entering your OneKey credentials in the Equitrac Print Assistant dialogue box, allow the price to
calculate before clicking “Accept.” If the cost doesn’t finish calculating, your job will not be sent to the
release station.
Never hesitate to ask for help if you have issues or questions after reading this print guide.
If you find any discrepancies when using this guide, please report it to a nearby manager.
LAB PRINT GUIDE 5
PHOTOSHOP
(1)
FORMATTING YOUR PHOTOSHOP FILE
1. If your image contains multiple
layers, they must be flattened.
Select: Layer > Flatten Image (fig. 1)
2. Once flattened, make sure to save your image.
Select: File > Save As (fig. 2)
2a. Name your file then in the “Format” drop-down menu, select your desired file type (.jpg or .tif)
2b. Click “Save”
If saving as a TIFF, we recommend
that it remain uncompressed.
Your image is now ready to be incoporated into any CC
application. If you are ready to print, go ahead and create
your PDF file by following the steps on the next page.
(2)
6 LAB PRINT GUIDE
(2b)
CREATING A PRINTABLE PDF
DOCUMENT FROM YOUR
FORMATTED PHOTOSHOP
TIFF OR JPEG FILE
1. Select: File > Save As
2. For “Format,” choose:
“Photoshop PDF” (fig. 3)
(3)
Rename your file if you chose.
Click “Save”
3. In the Save Adobe PDF dialogue box, be
sure that “DOC_PDFpresets” is selected
as your Adobe PDF preset and that you save your work locally to the computer. (fig. 4)
3a. Click “Save PDF”
You are now ready to output your
project to a printer or plotter using Adobe
Acrobat.
(4)
LAB PRINT GUIDE 7
ILLUSTRATOR
FORMATTING YOUR ILLUSTRATOR FILE
(1)
1. If your file contains text, go to:
Select > Object > All Text Objects (fig. 1)
Then: Type > Create Outlines (fig. 2)
(These steps will preserve type treatment and prevent
pixilation of text when printing as a PDF)
2. Click the small arrow in the top right of the
layers palette.
Select: “Flatten Artwork” (fig. 3)
You are now ready to create your PDF.
(2)
(3)
8 LAB PRINT GUIDE
CREATING A PRINTABLE PDF
DOCUMENT FROM YOUR
FORMATTED ILUSTRATOR FILE
1. Select: File > Save As (fig. 4)
2. When the “Save As” dialogue box opens, select:
Adobe PDF (fig. 5)
(4)
Rename your file if you chose.
Click “Save”
3. In the “Save Adobe PDF” dialogue box, be
sure that “DOC_PDFpresets” is selected as
your Adobe PDF preset and that you save
your work locally to the computer. (fig. 6)
3a. Click “Save PDF”
You are now ready to output your project to
a printer or plotter using Adobe Acrobat.
(5)
(6)
*Please ask for assitance if
you need to install new fonts.
LAB PRINT GUIDE 9
INDESIGN
FORMATTING YOUR INDESIGN FILE
(2)
*Make sure you have created an InDesign
document that is intented for printing.
1. With your InDesign file open, make sure that all
layers are merged and that all images and elements are properly linked to your file.
2. Convert all your text to outlines by selecting:
Edit > Select All (fig. 2)
Then:
Type > Create Outlines (fig. 3)
After completing this, save your file as a new
file. Example: “jsmithbook_flattened.indd”
You are now ready to export your file to a PDF
by following the steps on the next page.
10 LAB PRINT GUIDE
(3)
CREATING A PRINTABLE PDF
DOCUMENT FROM YOUR
FORMATTED INDESIGN FILE
1. Select: File > Export
2. Select: ”Adobe PDF (Print)” in the
“Format” drop dowm menu. (fig. 5)
Rename your file if you chose.
3. Make sure to save your work
locally to the computer.
4. In the “Export Adobe PDF” dialogue box,
check that “DOC_PDFpresets” is selected
as the Adobe PDF preset then
click ”Export” (fig. 6)
(4)
You are now ready to output your project to
a printer or plotter using Adobe Acrobat.
(5)
*Please see the following page
for properly formatting an
InDesign booklet for print.
(6)
LAB PRINT GUIDE 11
INDESIGN
(Note)
PRINTING A PDF BOOKLET
NOTE: Your document must be a
multiple of four pages (4, 8, 12, 16, etc.)
Make sure that:
• All layers are merged and that all images
and elements are properly linked to your file.
• All text is outlined. (See steps
1 and 2 on page 10)
1. Open your InDesign booklet file. Select:
File > Print Booklet
2. The “Print Booklet” dialogue box will open.
Click: ”Print Settings” (fig. 2)
3. A new ”Print” dialouge box will open, at
the top of the box, use the following settings:
Printer: PostScript File
For MCC Color Printer:
PPD: Canon iPR Server T1 V2.0 US
(1)
For EDS Color Printer:
PPD: Canon iPR Server Z1 V1.0 US
3a. Check “Print Blank Pages”
3b. Click “Setup” in the left-hand options,
then follow instructions on the next page.
(2)
12 LAB PRINT GUIDE
(3)
(4)
PRINTING A PDF BOOKLET CONTINUED
4. In “Setup,” the settings should be:
PaperSize: 11x17
Orientation: Landscape
Page Postion: Centered
Scale: 100% (in most cases)
Click “OK” to go back to the
previous “Print Booklet” diaglogue box.
5. Select “Preview” to verify that your booklet
looks correct.
(6)
6. Click “Print” and save the .ps
file locally to the computer.
7. Locate and double-click the
newly-created .ps file. It should
automatically open in Apple’s Preview
application.
8. In the Preview application, select:
File > Save As
10. Title your .pdf file and click “Save”
Continue on to page 17 for printing
instructions using Adobe Acrobat.
(8)
LAB PRINT GUIDE 13
COLOR PRINTERS
PRINTING TO COLOR LASERJET PRINTERS
(1)
1. Select: File > Print
Select your printer from the drop down
menu, then click: “Page Setup”
(If a message box pops up, click “Yes”)
Make the appropriate selections according to the size and orientation of your PDF. (fig. 1)
Click “OK” to return to the “Print” dialogue box.
For Duplex (Double-Sided) Printing:
2. Click the “Printer” button in the
bottom of the “Print” Dialogue box.
(2)
(If a message box pops up, click “Yes”)
In the “Layout” drop down menu,
select “Fiery Features” (fig. 2)
3. Clicking “Fiery Features” will
reveal “Quick Access” options.
Under the the “2-sided printing” drop down menu,
select your appropriate binding edge. (fig. 3)
4. Click “Print” if OK
5. Back in the original “Print” dialogue box,
click “Print” to send your job to the printer.
*See page 21 for Equitrac login instructions.
14 LAB PRINT GUIDE
(3)
THESIS PRINTER
(2)
PRINTING THESIS PAPERS
1. Open your Microsoft Word thesis file.
2. Select: File > Page Setup
Format For: MCC-THESIS-01
Click ”OK”
3. Select: File > Print.
Select: ”MCC-THESIS-01” in the drop
down ”Printer” menu. (fig. 3)
4. Click ”Print” to send your job to the printer.
See page 21 for Equitract login instructions.
NOTE: Equitrac automatically calculates
the price for color or B&W thesis pages.
(3)
LAB PRINT GUIDE 15
B&W PRINTERS
PRINTING TO B&W LASERJET PRINTERS
1. With your PDF file opened in
Adobe Acrobat, select: File > Print.
2. Under “Printer”, choose the appropriate
printer for the lab you are in:
a. EDS-BW
b. MCC-BW
c. HHL-BW
*Send only US standard sizes: (letter, 11x17” & 12x18” – available in EDS only)
4. Click “Print” to send your job to the printer.
*See page 21 for Equitrac login instructions.
For Duplex (Double-Sided) Printing:
5a. Click the “Printer” button in the
bottom-left corner of the “Print” dialogue box.
5b. Next to the ”Copies” box, check the
“Two-Sided” box. (fig. 5b)
5c. In the bottom-right section of the dialogue box,
find the “Two-Sided” drop down menu and
select your binding edge. (fig. 5c)
*Duplex printing is available for
letter and 11x17” page sizes only.
(5b)
(5c)
16 LAB PRINT GUIDE
BOOKLET PRINTING
PRINTING A BOOKLET TO A
LASERJET PRINTER
(1)
1. Open your PDF booklet in Adobe Acrobat.
1b. Rotate your PDF booklet so that the
pages are oriented vertically. Select:
View > Rotate View > Clockwise (fig. 1)
2. Select: File > Print
Select your printer from the drop down menu.
2a. Select the ”Page Setup” button.
(If a message box pops up, click “Yes”)
3. In ”Page Setup,” the settings should be:
(2a)
Format For: Your preferred printer
Paper Size: Tabloid
Orientation: Portrait
4. Click ”OK”
Contintue to the next page for further instructions.
NOTE:
This step-by-step guide supposes that you
wish to print and 11x17” booklet.
In order to ensure proper layout, make sure that
your original InDesign file had a page count that is
a multiple of four – four, eight, sixteen pages, etc.
The Laser Jet printers in the Academic
Computing labs do not offer finishing
options. Additionally, full bleed printing is not
available, unless you design your bleed
within the printable area of your file (10.5x16.5”)
(3)
LAB PRINT GUIDE 17
BOOKLET PRINTING
BOOKLET PRINTING CONTINUED
4. Back in the “Print” dialogue box,
select the ”Printer” button.
For printing to color laser jet printers:
4a. In the next window, change
”Layout” to ”Fiery Features.”
4b. In this dialogue box, select:
2-Sided Printing: Short edge binding
Click: “Print” to return to the main dialogue box.
For printing to B&W laser jet printers:
4c. In the ”Layout” option, find the ”two-sided”
drop down menu. Select: ”short edge binding.”
(4A)
Click: “Print” to return to the main dialogue box.
5. In the main ”Print” dialogue box, make sure that
the page sizing option is set to ”Actual size” and that
the preview of the document looks appropriate.
Click ”Print”
*See page 21 for Equitrac login instructions.
(4B)
(4C)
18 LAB PRINT GUIDE
LARGE-FORMAT
PLOTTING
1. In Adobe Acrobat, select: File > Print
PRINTING TO LARGE-FORMAT PLOTTERS
In the “Print” dialogue box, select
the appropriate plotter. (fig. 1)
Plotters include ALL DOC plotters (HW
coated paper only) & EDS plotters (specialty stocks and photo output).
A list of available printers and paper
information can be found on
page 2 of this guide.
BEFORE YOU PRINT:
Do NOT send multiple documents,
booklets, or multiple copies of a
single page to the plotters. Send only ONE
properly formatted PDF file at a time.
2. Click the “Page Setup” button on the
bottom-left corner of the “Print” dialogue box.
Print ONLY files saved locally to the
computer. Do NOT print from a CD, flash drive,
(1) external drive, LMS, the internet, your email,
cloud storage or any other external source.
3. When the ”Page Setup” box opens,
click ”paper size” and then select
”manage custom sizes.” (fig. 3)
Do NOT send PDFs created on your laptop or
home / personal computer. Only PDFs created
in the labs using the “DOC_PDFpresets”
preset should be sent to the plotters.
Print errors caused by poorly formatted
files (not following our workflow explained
in this guide) or PDFs created that did not
use our “DOC_PDFpresets” preset will
not be eligible for print credit or reprint.
Con
(3)
*Continue to the next page for further instructions.
LAB PRINT GUIDE 19
LARGE-FORMAT
PLOTTING
PRINTING TO LARGEFORMAT PLOTTERS CONTINUED
4. When the ”Custom Paper Sizes” box
opens, add you paper size by clicking the
plus [ + ] button on the bottom-left beneath
the ”Your Custom Page” list. (fig. 4)
Custom Paper Sizes Settings:
Paper Size: Set the height and width of your document in portrait orientation.
Non-Printable Area: Set all
margins to zero inches.
(4)
Click ”OK” to return to the main
”Print” dialogue box.
5. Back on the main ”Print” dialogue box, under the ”Page Sizing &
Handling” section, select ”Acutal size”
to correctly scale your document.
IMPORTANT NOTE:
Your document will print out based on the
orientation in the view window. The
BOTTOM of the document will print first.
In this “BAD” example, the file which is 48” wide will be sent to
DOC-Plotter-01 which has a maximum printable width of only
35.5” THE FILE MUST BE ROTATED so that the short edge is
on the bottom, otherwise the printer will automatically scale
the document to fit.
If one edge is longer than the maximum
printable width of your chosen plotter, you
MUST ROTATE THE DOCUMENT in Acrobat so
that the SHORT EDGE IS ON THE BOTTOM.
In the Acrobat menu bar, select:
View > Rotate View
*See ”GOOD” example.
GOOD
6. Click ”Print” only after you have
addressed all of these settings.
*See page 21 for Equitrac login instructions.
20 LAB PRINT GUIDE
In this “GOOD” example, the file has been
rotated so that its short edge is on the bottom.
EQUITRAC
RELEASING TO A PRINTER / PLOTTER
1. After you click ”Print” from Adobe Acrobat or
Microsoft Word, the Equitrac Express Print
Assistant will pop up and prompt you to login using your OneKey information. (fig. 1)
(1)
This is the same ID and password you
use to log into the computer.
2. After entering your ID and password, the cost
of the document will be calculated. (fig. 2)
To avoid pint errors, do NOT click
”Accept” until the price shows up.
If the price is incorrect or does not
show up, check your settings and then
ask a lab monitor for assistance.
(2)
*Pricing information can be found on page 2
of this document.
3. At the Release Station:
After clicking ”Accept” on the Equitrac Print
Assistant box, you must go to a release station
to release your print.
(3)
Print Account: is the $10.00 print allotment
every student receives each semester.
Account – Pratt Bucks: is the money you’ve
deposited into your PrattCard. Ask for assistance if you see an inaccurate balance amount.
If you have difficulty releasing your prints
or if they “Payment Selection” window
doesn’t show up, ask for assistance.
3a. Swipe your PrattCard or
enter your username and password using a keyboard to log into the station.
3b. Select the jobs you wish to
release. Double check that you are
sending the correct job to the correct printer!
3c. Click ”Print”
3d. The Payment Selection
window will prompt you to choose your payment method. (fig. 3)
4. Select your preferred payment method and
click “OK” to send your job to the printer.
LAB PRINT GUIDE 21