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LEE COUNTY WOMEN’S TENNIS LEAGUE
MEETING MINUTES
May 5, 2015
The monthly meeting of the Lee County Women’s Tennis League officers held at Robb
& Stucky was called to order at 2:32 p.m., Tuesday, May 5, 2015. The presiding officer
was Marianne Crouch, Director. A quorum was present with attendance as follows:
Present:
Director
Associate Director
Secretary
Treasurer
Scheduler
4.0 Pres.
4.0 S/T
4.0- Pres.
4.0- V.P.
4.0- S/T
3.5 V.P.
3.5- Pres.
3.5- V.P.
3.5- S/T
3.0 Pres.
3.0 V.P.
3.0 S/T
Marianne Crouch
Maria Schmidt
Jenny Clark-King
Emalee Baldwin
Sue Ann Fahnenstiel
Denise Weisinger
Kelly Bishop
Jill Denson
Maggie Simon
Darlene Craig
Lynn Feiner
Karen Lookabaugh
Karen Keeling
Cindy West
Karen Brady
Kim Bauman
Candy Gody
3.0- V.P.
3.0- S/T
2.5 V.P.
2.5 S/T
Platinum (4.5) Pres.
Platinum (4.5) V.P.
Platinum (4.5) S/T
Gold (4.0) V.P.
Gold (4.0) S/T
Cobalt (4.0-) V.P.
Cobalt (4.0-) S/T
Copper (3.5-) Pres.
Copper (3.5-) V.P.
Nickel (3.0) Pres.
Nickel (3.0) V.P.
Bronze (3.0-) Pres.
Bronze (3.0-) S/T
Sandy Stork
Linda Semenek
Barbara Terry
Cathy Goeckel
Ann Deming
Tania Pleischl
Barb Peirson
Diane Prange
Missy Beck
Sharon Nelson
De-De Stupp
Linda Gardiner
Pat Kemp
Dorrie Hill
Judy Begin
Dorothy Walsh
Helen Robinson
Audrey Palmer
Elery Shaw
Beth Behrhorst
Beth Behrhorst
Kathy Karofsky
Cathy Allen
Marie Becker
Anita Straney
Norma Schuyler
3.0- Pres.
2.5 Pres.
Gold (4.0) Pres.
Cobalt (4.0-) Pres.
Silver (3.5) Pres.
Silver (3.5) V.P.
Silver (3.5) S/T
Nickel (3.0) S/T
Karen McCarthy
Karen Ulack
Jan Gworak
Diana Davis
Elery Shaw
Christina Cascio
Nancy Bloomquist
Yvonne DuBois
Roberta DeMarie
Copper (3.5-) S/T
N/A
Excused:
Web Administrator
Webmaster
Database Coord.
Dynamo Pres.
Dynamo V.P.
Dynamo S/T
4.0 V.P.
3.5 Pres.
3.5 S/T
Absent:
Bronze (3.0-) V.P.

Meeting Minutes:
written.

Treasurer’s Report: The financial statement was distributed and reviewed by the
league’s new executive treasurer, Emalee Baldwin. She reported that Helen
Robinson, the outgoing executive treasurer, has completed the yearly audit and the
records have proved to be correct going forward for our fiscal year beginning May 1,
2015.

Welcome to New Officers: Marianne welcomed all new and returning division
officers and asked that new officers remain for a short orientation to be held
immediately after the general meeting. The new officer orientation, together with a
website overview, will be repeated in October for those officers who were unable to
attend this meeting. She welcomed the league’s two new senior divisions, Cobalt
and Nickel, and thanked the officers for volunteering to help structure these two new
divisions.
The minutes from the April board meeting were approved as
Promoting competitive women’s tennis in Lee County.
. . . .
LEE COUNTY WOMEN’S TENNIS LEAGUE
Marianne introduced herself as new director, Maria Schmidt as new associate
director, Emalee Baldwin as new executive treasurer and Jenny Clark-King as
returning executive secretary.
Marianne asked division officers to introduce their new officers and report a tentative
number of teams for the new season. She reported that with 15 divisions in the
league, only two vacancies remained. She expressed gratitude to the officers for
their diligent networking to fill these positions so quickly.

Division Reports:
o It was noted by Marianne that this coming season the league will have four
division presidents named ‘Karen’ and will be aptly named the ‘Karen
Contingency’.
o Each division reported the number of tentative teams for the upcoming
season and several officers presented a written list of captains with their clubs
who have been contacted.
o During the Cobalt division report, De-De Stupp from Kelly Greens announced
she would be the division’s new secretary-treasurer, therefore, leaving only
one officer position open.
o The Copper division continues to search for a secretary-treasurer. Linda
Gardiner stated she will act as designated officer for both Copper and Silver.
o The Nickel division reports the May agenda is incorrect, listing Judy Begin as
Nickel president. Dorrie Hill and Judy Begin have switched officer positions –
Dorrie will be president and Judy vice president. Jenny has made note of this
correction for the meeting minutes.
o It is noted there was no representation from the Dynamo division.

Appeals Process Review: Marianne gave a report summary of appeals given for the
upcoming season. The number of appeals were the same as last year – a total of
26. There were 11 approvals and 11 denials. Five of the appeals filed were
considered invalid and were handled outside the appeals process. Two players
wanted to play up and three filed unnecessary appeals.
 Registration Process: Marianne reminds officers that team registration is May 15
through May 22. Within the next week, Jenny will send officers last season’s user
names and passwords. The officers will then distribute the captain user names and
passwords ONLY. It is important to note NOT to inadvertently share your division
password with your captains.
A packet of registration forms was distributed prior to the meeting for the officers’
convenience. This packet included an updated Form 1A, Team Registration
Instructions; Form 1B, Player Registration Instructions; Form 1C, Captains
Worksheet and Recommended Playing Dates. Marianne explained that Form 1A
has been revised slightly to include the co-captains information. Form 1B is in the
process of being updated to include a player’s current USTA number, if applicable.
Promoting competitive women’s tennis in Lee County.
. . . .
LEE COUNTY WOMEN’S TENNIS LEAGUE
Marianne asked that officers review the Recommended Playing Dates and discuss
with their captains prior to submitting their final schedule to Sue Ann Fahnenstiel,
league scheduler. The deadline for submission to Sue Ann is June 10. Marianne
emphasized that all league match play must be completed by April 1 and reminds
officers that Easter falls on March 27. All registration forms will be placed on the
front page of the website by May 14.

Ad Hoc Committee to Review Future Direction of League: Marianne announced a
new Ad Hoc committee will be formed in the fall to evaluate the structure of the
league and to investigate long range planning. Topics for discussion will include, but
not be limited to the budget, yearbook costs, member dues, scheduling, vendor
contracts and the league’s rating system.

League-Pro Meeting: Marianne announced at the semi-annual League-Pro Meeting
held on Monday, April 27, a total of 12 pros and one pro representative attended.
Highlights of the productive meeting included – players being rated appropriately,
spectator disturbances, defaults, playing strength and the residency and ‘no
coaching’ rules. At the end of the meeting, an evaluation was taken and the
consensus was to continue having these meetings. The next meeting is scheduled
for Monday, November 16.

Officer Attendance: Marianne explained officer attendance at the monthly executive
board meetings were of the upmost importance and required, as stated in our bylaws (Article V, Section 4). If you are unable to attend the meeting, officers should
contact Jenny to ask for an excused absence. Your signature on the attendance
form at the front table will inform the executive officers you were present at the
meeting. Please be advised that three unexcused consecutive absences is reason to
be removed from the executive board.

Fall/Winter Captains Meeting Dates: As soon as you know when your Fall/Winter
Captains meetings are scheduled, please contact Jenny with your dates.

Communication Protocol: Marianne shared the executive board communication
protocol while she is on vacation May 6 - 22. For any league questions, including
registration issues, please email ALL executive officers, as well as Elery Shaw,
Webmaster. Your emails will be fielded to the proper person.

Senior Division Subs: Barb Peirson, Platinum secretary-treasurer, asked for an
explanation on why the league doesn’t provide a provision for 4.5 and 4.5 minus
rated players to sub for the Platinum division. Reference was made to the senior
division sub chart on page 8 in the yearbook. Marianne explained changing the sub
chart to include these players to sub for Platinum would be a rule change, and
suggested a rules proposal suggestion be submitted to the Rules Committee.

The 3.0 minus officers requested consideration from the executive board to allow
rosters to be added back to the 2015-2016 yearbook. Marianne explained the
Yearbook Committee spent many hours researching and discussing what was
relevant and necessary to include in the book. At the March meeting, it was
suggested officers email Marianne with feedback from their captains and players on
this subject. Marianne reported she only received one verbal report to add the
Promoting competitive women’s tennis in Lee County.
. . . .
LEE COUNTY WOMEN’S TENNIS LEAGUE
rosters back and two emails - one to change back and one to remain the same.
From that feedback, there clearly was not enough support to add the rosters back to
the book. After some debate, it was suggested by the board to revise Form 6, Score
Sheet, adding a space for the player and sub ratings.

Monthly Drawing: This month Tania Pleischl received the gift certificate drawn at
random from participating officers.

The meeting adjourned at 3:31 p.m.
2015 - 2016 Executive Board Meeting Schedule:
All meetings are the first Tuesday of the month at 2:30 p.m. in the community room at Robb
& Stucky.
Date
October 6, 2015
November 3, 2015
December 1, 2015
January 5, 2016
Date
February 2, 2016
March 1, 2016
April 5, 2016
May 3, 2016
Respectfully submitted,
Jenny Clark-King
League Secretary
Promoting competitive women’s tennis in Lee County.
. . . .