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Louisiana Baptist Youth Encampment 2015
“Circle of the Chosen Ministry”
Rev. Calvin W. Woods, Jr., Director
Rev. Joseph Garner, Curriculum
Elijah Washington, Camp President
An Auxiliary of the Louisiana Missionary Baptist State Convention
Dr. C. S. Gordon, Jr., President
Rev. Edward Alexander, General Secretary
Sunday, July 26, 2015, Fellowship Night
Held at Dillard University, 2601 Gentilly Boulevard
New Orleans, Louisiana 70122 • 504.283.8822
Theme: Faith is Rewarding (Hebrews 11:1& 6)
Monday, July 27, 2015, Talent Night
Tuesday, July 28, 2015, Drama
DRAMA:“Faith is Rewarding”
Wednesday, July 29, 2015
The Musical, Dance & Mime Presentations
Classes, Preaching, Teaching, & Fellowship Daily
Registration, Rooms, Food and Beverages
$170.00
Deadline:
Please confirm your attendance by contacting me via Email:
[email protected] or Cell: (504) 606-4782, Fax (504) 949-8850 or
Church: (504) 949-7151 by June 28, 2015. Please submit your registration
by July 1, 2015 to LBYE P. O. Box 52286, NOLA 70152-2286.Websites:
Louisianamissionarybaptiststateconvention.com/Louisianabye.com
Mail all checks to: LBYE P. O. Box 52286, NOLA 70152
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Louisiana Baptist Youth Encampment
Circle of the Chosen Youth Ministry
P. O. Box 52286, New Orleans, Louisiana 70152
Rev. Calvin W. Woods, Jr., Director
(504) 606-4782 Email [email protected]/LouisianaBYE.com
June 9, 2015
Dear Youth Leaders, Officers, & Campers:
Thank you for a job well done this year. Your pastor and church invested in you and now they
are able to see the works of the Holy Spirit in your lives. This year our camp will be held in the
wonderful city of New Orleans, Louisiana on the campus of Dillard University. Our theme for
2015 is “Now Faith is Rewarding,” Hebrews 11:1,6 and our dates are July 26-30, 2015. We will
have campers coming from New Orleans, Kenner, Marrero, Reserve, LaPlace, Monroe,
Shreveport, Leesville, Jennings, Lake Charles, Shreveport, Rayville, Dequnicy, Bastrop,
Opelousas, Slidell, New Iberia, Houma, Baton Rouge, Baker, White Castle and other cities in
order to experience the power of God.
We will provide classes, breakout sessions, and other fun activities that will build up your youth
and their directors. The registration fee is $170.00 dollars and that will cover your meals,
housing, classes, and other expenses. Your campers will be able to participate in our drama,
dance, mime, and choir presentations. We will use these areas of our competition such as Bible
Knowledge, Precision Drill teams, Liturgical Dance, Mime, Poetry, Music (Vocals, Choirs, &
Instrumentals), Puppets, Cheerleading, Skits, and Basketball to motivate your youth to minister
in their local church and community. Our strategy after camp is to have one youth crusade in
each region’s area code. The 504 Youth Crusade, The 985 Youth Crusade, The 318 Youth
Crusade, The 337 Youth Crusade and The 225 Youth Crusade. We hope and pray that you will
be a part of these events.
Our goal is to challenge you to reach the lost, equip the saints, support missions, support our
convention, and strive to be role models in your local churches, schools, families, &
communities. We are looking forward to seeing you at camp. Enclosed you will find the
registration information for Youth Encampment. If you have any questions, please call us. Please
submit your registration by July 1, 2015. Thank you in advance.
Sincerely,
Rev. Calvin W. Woods, Jr.,
Louisiana Baptist Youth Encampment Director
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FINAL INSTRUCTIONS FOR
THE GATHERING OF THE CHOSEN
Sunday, July 26 through Wednesday, July 29, 2015
Dillard University, 2601Gentilly Blvd. New Orleans, LA. 70122
BUILDINGS
 Registration: Albert Dent Hall-The Gym
 Female Dorm: Camphor Hall (Check In: Dent Hall- Gym)
 Male Dorm: Hartzell Hall (Check In: Dent Hall - Gym)
 Meals: Kearny Dining Hall
 Classrooms: Dent Hall & Kearny Hall
 General Assembly: Dent Hall
Registration for PRE-REGISTERED CAMPERS
Registration will begin at 3:00 p.m. on Sunday, July 26, 2015 in the lobby of Albert
Dent Hall/GYM .
You are considered pre-registered IF:
1.
Your church does not owe any fees (Not listed as owing on the outstanding
balance list).
2.
All information for adult leaders has been supplied.
3.
All information for youth has been supplied (Not listed on the outstanding
list).
4.
All of your above has been done and there are no changes, additions, or
drops.
If you are pre-registered, your name will be on the pre-registered list. Your ADULT
CIRCLE LEADER and your YOUTH PRESIDENT should come to the table and pick up your
: T-SHIRTS & PACKETS.
You will turn in your signed HEALTH FORMS as you pick up your materials. Remember
health forms must be signed by “parents or a “guardian”, not a youth leader.
The ACTIVITIES of the LBYE can be ordered for the prices below: Musical CDs ($6.00),
and DVD’s ($15.00) of the Drama, Liturgical Dance, and the Musical.
Registration for INCOMPLETE REGISTERED CAMPERS
If your church registration is NOT COMPLETE DO NOT GO TO THE DORMITORY.
Your registration is incomplete if: You have an outstanding balance, you are dropping,
adding, or otherwise changing your registration, if you have unresolved dispute of
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charges, and there is missing information in your data such as birthdays, addresses,
etc.
SUNDAY NIGHT, JULY 26, CHURCH T-SHIRT NIGHT
Registration starts at 3:00 p.m. in the lobby of Albert Dent Hall. The night service
will start at 7:30 p.m.
REHEARSALS
►Rehearsals will take place for those participating in the Drama, Liturgical Dance, and
Musical on Sunday night in Dent Hall. See each Director’s notice at the registration
desk.
►Night Service: Welcome to New Orleans Worship Program & Social at 7:30 P.M.
MONDAY, JULY 27, CAMP T-SHIRT DAY
REGION 1, 2, & 3 WHAT A FELLOWSHIP: TALENT NIGHT
►DAY: Classes in the morning and the basketball fellowship at 2:45 P.M.
NIGHT: ALL CHURCHES WHO PARTICIPATED IN THE COMPETITION WILL PRESENT A
TALENT ON THIS NIGHT.
TUESDAY NIGHT, JULY 28
DRAMA
There will be special drama presentation on this night. See Mrs. Martha Gary for all
rehearsals and a copy of the play will be sent to your director.
WEDNESDAY, JULY 29
MUSICAL, MIME, & LITURGICAL DANCE (7:30 P.M.)
There will be a special closing presentation on Wednesday night. For all rehearsals
please check with the music director for the choir. Choir Attire: GIRLS: White Dresses.
BOYS: Black Pants, White Shirt, Black Tie. See Ms. Seletta McClinton for the dance.
Attire for Dance: Bring your dancing outfits and a black shirt. Check with Sirone
Hawkins for the Mime rehearsals.
THURSDAY, JULY 30, 2015
CHECK OUT IS FROM 6:00 A.M. – 10:00 A.M
DRESS CODE
During the encampment, remember the dress code:
MALES: No earrings or rings in non-traditional places (noses, eyes, etc.) No sagging
pants or pants without belts. No tank tops or mesh type tops. Shirt tails must be worn
in at all times other than rehearsals or sports activities.
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FEMALES: Dresses must be knee length. Splits cannot come above the knees. No
spandex pants, halters, sleeveless or clinging dresses. Pants are permitted in the day,
however, those who choose to wear pants such as jeans or slacks must adhere to the
male dress code (shirt tails in and belts). Flip Flops are out and so are tops too short
to cover the mid-drift. NO SHORT PANTS (even on the first day). The general rule is
simple: IF YOU ARE IN DOUBT “D.W.I.” (DRESS WITH INTEGRITY).
WHAT TO WEAR DAILY
Daily: CASUAL WEAR. Girls can wear pants or slacks.
Sunday Night: Casual Wear (Practice for Drama and Liturgical Dance)
Monday Night: Causal and Church Wear
Tuesday – Wednesday Nights: Casual and Church Wear
MUSICIANS ARE ASKED TO BRING THEIR INSTRUMENTS
Please bring your instruments. The directors will give you directions.
CLASSES AND CHRISTIAN EDUCATION (DENT HALL & KEARNY HALL)
Rev. Joseph Garner, Director of Curriculum, and his staff are eager and ready to
teach you three powerful lessons that will focus on “Faith is Believing” Hebrews 11:1
& 6. We will offer classes for all ages from 12-21 and sponsorville.
USHERS MINISTRY
Campers who desire to be a part of the Ushers Ministry at camp, please see Mrs.
Melba Ouber. Please bring some black and white for the final night.
MEETING ROOMS
TEACHERS, MIME, DRAMA, LITURGICAL DANCE, AND CHOIR WILL MEET IN DENT
HALL IN DIFFERENT CLASSROOMS.
ELECTION OF GENERAL CAMP AND SPONSORVILLE OFFICERS
Persons seeking election to general camp office must file their nominating petition
containing the names of their regional coordinator, youth leader, four camp officers,
and five campers. This must be done 12 Noon on Tuesday of camp. The forms can be
picked up at the registration table.
Persons, whether youth or sponsor, seeking general camp office must have already
served at least one year as a regional or general camp officer before being eligible for
any state positions. A person who served as temporary appointee last year is not
automatically an officer this year.
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DO NOT BRING SECULAR MUSIC OR DVD’S TO CAMP!
Campers are reminded not to bring any secular music or videos to camp! Please be
warned, those who will have their materials confiscated. They will not be returned!
No Bone Crushers, No Usher, No Nelly, do you get the picture???
After hours rehearsals will be held in Kearny and Dent Halls for the Choir,
Drama, Mime, & Dance.
WHAT TO BRING TO CAMP
A Prayerful Attitude, Respect for Authority and Camp Rules Bible, Paper and Pen,
Worship clothing for 4 nights, Casual clothing for 4 days, Lysol/Disinfectant,
Sheets/blankets for a Twin Bed, Pillow, Paper towels, Trash bags, Shower shoes/flip
flops, Towels/washcloth, Soap in plastic case/shampoo, Tooth brush/tooth paste,
Deodorant, Comb/brush, Feminine products, Shower bag, and Personal medications.
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Louisiana Baptist Youth Encampment
Circle of the Chosen Youth Ministry
P. O. Box 52286, New Orleans, Louisiana 70152
Rev. Calvin W. Woods, Jr., Director
(504) 606-4782 Email [email protected]/LouisianaBYE.com
Church Membership Fee ($30.00)
We, ________________________________________________Baptist Church located
________________________________________________________________________
Address
City
State
Zip
Email _____________
Pastor (Name, Address, Phone, & Email
________________________________________________________________________
Youth Leader (Name, Phone, & Email) _______________________________________
Youth President/ Circle Leader (Name, Address, Phone, & Email) ________________
________________________________________________________________________
Church Application Fee
Amount enclosed $ _____
Date: __________
Sent by ____________________________________________________
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Louisiana Baptist Youth Encampment
“Circle of the Chosen Ministry”
P. O. Box 52286 New Orleans, LA. 70152-2286
Rev. Calvin W. Woods, Jr., Director (Email: [email protected])
Church (504) 949-7151 Fax (504) 949-8850 Website: LouisianaBYE.com
REGISTRATION FORM
Church’s Name, Address, Number, & Email: ___________________________________
Contact Person/Youth Leader’s Name, Number, & Email _________________________
Leader’s Social Security Number __________________ Have you ever been charged or
convicted of a crime? If you have, please explain. _______________________________
We must perform a background check on all youth leaders for the safety of our youth.
I authorize the LBYE to conduct a reasonable background check? Yes ____ No _____
How many will be attending the LBYE at Dillard University (New Orleans, La) on
July 26-30, 2015? ________
Total # of males______ and rooms ______ (two persons per room).
Total # of females ______ and rooms ______ (two persons per room).
Our total cost based on $170.00 per camper and sponsor(s) is $_______________.
How many T-shirts will you need? ________ Sizes:
Small _______ Med. ________ Lg. ________Extra Lg. _________ 2X ______
3X ______ 4X ______ 5X_____ 6X______ (Please add $3.00 for shirts 2x and up)
Please fill out your campers & sponsors information on the back of this form.
Mail all checks to: LBYE P. O. Box 52286, NOLA 70152-2286.
Cell phone (504)606-4682 or Fax (504) 949-8850. Email: [email protected]
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Louisiana Baptist Youth Encampment Registration Form
Church & Address: _______________________________________________________
Contact Person & Email: __________________________________________________
Name (Camper or Sponsor/Adult)
Date of
Birth
Male/Female T-Shirt Size
Rooms
(Two
persons
in a
room)
Total # of Persons _____ Rooms _____ T-Shirts______ Amount $ _________________
(Please return this form as soon as possible. The deadline to send in your letter of
intent to register for the youth encampment is July 2, 2015.
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LOUISIANA BAPTIST YOUTH ENCAMPMENT
HEALTH AND CONSENT FORM
THE CIRCLE OF THE CHOSEN MINISTRY
This form must be completed by each youth attending Youth Encampment 2013.
Last Name_______________________ First___________________ Middle__________
Address________________________City______________________Zip Code________
Sex: Male_______
Telephone: Home (
Female________
Birthday____________________________
) __________________ Cell (
) _________________________
Church Name____________________________________________________________
Church Address__________________________________________________________
Your Email Address ____________________________@___________________
MEDICAL INFORMATION
Insurance Company__________________________________________________
Insurance Policy #___________________________________________________
If no insurance, check here____________
What medicines are you allergic to?_____________________________________
Are you a diabetic?_________ Do you have seizures?____________
Any other medical problems we should be aware of___________________________
What medical needs might require special attention during the youth encampment?
____________________________________________________________________
Emergency Contact Person(s):
Name_________________________________
Telephone: Home (
How Related?______________
) __________________ Cell (
) ______________________
(front)
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PARENT’S/GUARDIAN’S CONSENT
The Leaders of the Louisiana Baptist Youth Encampment (LBYE) ministry of the
Louisiana Baptist State Convention (LBSC) have my consent to authorize emergency
medical care for my child/young adult in the event of an accident or sickness. I
further hereby release, discharge, and hold harmless the LBYE and the LBSC, including
all of its officers and members, from any damages, claims, causes of action, or injury
incurred by my child in connection with youth encampment.
Parent or Legal Guardian’s Name
________________________________
(Please Print)
____________________________________
(Signature)
______________________________
Date
Important Notice:
All completed Health and Consent Forms, including parent/guardian signature
must be turned in at the registration table upon check in. NO EXCEPTIONS!
(back)
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