INTERNATIONAL & DOMESTIC SHIPPING
INSTRUCTIONS
SLI Freight Inc. is the official logistics provider for the upcoming M AKER FAIRE BAY AREA 2015 ;
therefore it is our pleasure and responsibility to assist you in the transporting of your exhibition material
safely and efficiently to your booth at the SAN M ATEO EVENT CENTER. Our scope of work and
services encompass all steps and procedures required to get your international and domestic exhibits
on time to show site, and back to origin if necessary.
DEADLINES:
The following deadlines for pick up from origin are critical to ensure the timely arrival of your exhibits to
Show site.
INTERNATIO NAL
DO M ESTIC US & CANADA
APRIL 27, 2015
M AY 04, 2015
Q UO TATIO N REQ UEST FO RM (attached): Your first step is to kindly complete the attached
Quotation Request form and send back to our attention. This form consists of a description of your
freight including the number of pieces, dimensions, value, weight, and the import status (temporary or
permanent). For instance, a shipment is considered Perm anent if it will remain in the country (e.g. give
away, literature, etc.), and considered Tem porary if it will be exported from the US after MAKER FAIRE
BAY AREA 2015. Should you prefer you may send us a brief email ([email protected]) with the pick up
address and shipment details and we will provide you with full instructions accordingly.
CO M M ERCIAL INVO ICE/PACKING LIST: Separate commercial invoices must be completed for
Perm anent Entry, and for Tem porary Entry (template attached if needed).
INSURANCE: Please note that all work undertaken by SLI Freight Inc. is at the owner’s
(exhibitor’s/end-user’s) risk, and that no insurance is included or automatically provided without prior
written instructions. Every exhibitor should make certain that all shipments are covered by a full
comprehensive policy from the time and point of dispatch, and return to final destination.
SLI Freight Inc. - Tel +1 954 748 6874 – Fax +1 954 747 7048 – Email : [email protected]
1
INTERNATIO NAL SHIPPING O RDER (ISO ) (attached): This is your letter of instruction to SLI
Freight Inc. to proceed with shipping and Customs arrangements once all costs and instructions have
been provided. This will be required for us to commence booking your shipment for export from origin
to San Francisco, or if just import services are needed into US. Once completed and signed, please
email or fax the ISO to our office. This needs to be done prior to pick up at your location or arrival of
your freight to the United States.
PACKING AND LABELING: For customs purposes it is important to pack your freight according to
its import status – either Temporary Import or Permanent Import, DO NO T M IX the two types of
freight.
Each piece of cargo m ust be clearly m arked on at least two (2) sides with the prepared
shipping labels at the end of this kit.
TERM S O F PAYM ENT: SLI Freight Inc. will coordinate the entire shipping transaction on the
exhibitor’s behalf. In return the exhibitor will receive two (2) invoices. The first invoice will cover all the
charges from point of origin to delivery at the exhibitor’s booth. The second invoice is for the return
shipment of any temporary imports or domestic goods. Please note that all invoices are due upon
receipt.
SHIPPING BY O W N CARRIER TO ADVANCE W AREHOUSE:
* Shipments not being transported by SLI Freight can be received at the Advance Warehouse between
APRIL 7 TH – M AY 7 TH . * (Mon – Fri / 8:00 am – 3:30pm).
* All shipments received before or after these dates will incur a 25% surcharge.
* Please use label below (available at the end of this kit.)
Sponsor Name: ________________________________________________
M AKER FAIRE BAY AREA 2015 SPO NSO R
C/O SLI FREIGHT
328 SW IFT AVENUE
SO UTH SAN FRANCISCO , CA 94080
# _______ OF _______ # (TOTAL)
WEIGHT: ____________________________________
SLI Freight Inc. - Tel +1 954 748 6874 – Fax +1 954 747 7048 – Email : [email protected]
2
SHIPPING BY O W N CARRIER TO SHO W SITE:
•
Shipments will be accepted at show site M ay 11 – M ay 15th (8am – 4pm ). Make sure to use
the following labels :
Sponsor Name: _______________________________________________
M AKER FAIRE BAY AREA 2015 SPONSO R
C/O SLI FREIGHT
SAN M ATEO EVENT CENTER
1346 SARATO GA DRIVE
SAN M ATEO , CA 94403
# _______ OF _______ # (TOTAL)
WEIGHT: _____________________________________
* Please note that a M aterial Handling Fee will apply to all shipm ents sent to
W arehouse and Show Site as per enclosed tariff.
The Material Handling costs include all on-site services related to freight such as unloading and loading
of exhibits, booth placement, and storage of empties during MAKER FAIRE BAY AREA 2015.
All shipments being handled by SLI Freight Inc. from origin will include Material Handling costs and
therefore will not receive any additional invoices on site. Please note all shipments being sent to
Advance Warehouse or Show Site by own carrier will incur a Material Handling fee per shipment
charged by SLI FREIGHT directly to the exhibitor in advance.
Should any additional equipment or labor be required to handle your exhibits, it can be ordered
through the M aker Faire team . There will be additional charges for such services not included in the
Material Handling Fee.
The official Drayage contractor “SLI FREIGHT” is the ONLY party permitted to coordinate all on-site
labor and freight handling.
SLI Freight Inc. - Tel +1 954 748 6874 – Fax +1 954 747 7048 – Email : [email protected]
3
M ATERIAL HANDLING RATES:
Per CWT (100 lbs.)
Minimum charge (200 lbs.)
Warehouse Rate
$75.00
Show site Rate
$85.00
Crated and/or skidded Floor Load Shipments
These round-trip rates apply to crated and/or floor load shipments that
can be unloaded at the dock without additional handling (such as
ground loading, side door loading, constricted space loading,
designated piece loading or stacked shipments) required.
Per CWT (100 lbs.)
Minimum charge (200 lbs.)
Warehouse Rate
$90.00
Uncrated,
Show site Rate
shipments. These rates also apply to shipments that are loaded and
$95.00
Un-skidded.
Wrapped
Shipments
and
Crated
Shipments
Requiring Special Handling
These round- trip rates apply to uncrated, un-skidded or wrapped
charged by cubic space and/or packed in such a manner to require
additional handling (such as ground loading, side door loading,
constricted space loading, designated piece loading or stacked
shipments). Fed-EX and UPS are included in this category due to their
delivery procedures and documentation.
Per CWT (100 lbs.)
Overtime Rates
A 25% surcharge for each
occurrence w ill apply in addition
to the above rates.
All rates quoted above are straight time rates. All freight
received at the warehouse and/or show site that must be moved in or
out of the booth before 8:00AM or after 3:30PM on weekdays or all day
Saturdays, Sundays or holidays will be charged in addition to the above
rates
*First Package
Small Package Shipments
$35.00
***Each additional package $25.00
Cartons and envelopes received at show site without documentation will
be delivered without guarantee of piece count or conditions at this rate.
Maximum weight per shipment is 50 lbs.
SLI Freight Inc. - Tel +1 954 748 6874 – Fax +1 954 747 7048 – Email : [email protected]
4
O UTBO UND SHIPPPING INSTRCUTIO NS:
All outbound shipments not being sent out by SLI Freight Inc. must be accompanied by an official Billof-Lading which can be obtained at the service desk on the day of move out.
When shipping to multiple destinations, a separate Bill-of-Lading is required for each destination and
all freight must be labeled accordingly.
Labels for outbound shipments may be obtained at the service desk.
Once your shipment is packed and labeled, return your Bill-of-Lading to the service desk, this indicates
that your shipment is ready to be loaded onto the carrier mentioned on your Bill-of-Lading.
All Bill-of-Ladings must be turned in no later than 8:30pm on Sunday, M ay 17, 2015. DO NOT
LEAVE BILL-OF-LADINGS IN YOUR BOOTH.
Failure to turn in your Bill-of-Lading by the designated deadline may result in additional overtime
charges and/or rerouting of your material via house carrier.
Be sure to confirm pickup day(s) and time(s) with your selected carrier. All outside carriers other than
SLI Freight should be checked in no later than 7pm on M AY 17, 2015 in order to be loaded in a
timely fashion as soon as freight is packed by exhibitor and ready to go or scheduled for a Monday May
18 pickup if forklift is needed.
Please note that there may be some waiting time due to the amount of freight, packing of the freight
and carriers being loaded.
All exhibitors shipping to and from MAKER FAIRE BAY AREA 2015 with SLI Freight Inc. will not require
to fill out a Bill-Lading or request labels as our staff on site will handling all your outbound
arrangements.
The SLI Freight Inc. team wishes you an extremely successful show and will be available to assist you
before, during and after MAKER FAIRE BAY AREA 2015. Should you have any questions that are not
answered here, or require additional information, please contact the project manager mentioned
below.
SLI Freight Inc.
Contact: Sam m y BENSASI
O ffice: +1 954 748 6874 ext. 25
M obile: +1 954 554 7326
Fax: +1 954 747 7048
Em ail: [email protected] M
SLI Freight Inc. - Tel +1 954 748 6874 – Fax +1 954 747 7048 – Email : [email protected]
5
Advanced Warehouse Shipping Labels
Sponsor Name: ________________________________________________
M AKER FAIRE BAY AREA 2015 SPO NSO R
C/O SLI FREIGHT
328 SW IFT AVENUE
SO UTH SAN FRANCISCO , CA 94080
# _______ OF _______ # (TOTAL)
WEIGHT: ____________________________________
Show Site Shipping Labels
Sponsor Name: _______________________________________________
M AKER FAIRE BAY AREA 2015 SPO NSO R
C/O SLI FREIGHT
SAN M ATEO EVENT CENTER
1346 SARATO GA DRIVE
SAN M ATEO , CA 94403
# _______ OF _______ # (TOTAL)
WEIGHT: ____________________________________
To arrive May 11 – May 15 ONLY
SLI Freight Inc. - Tel +1 954 748 6874 – Fax +1 954 747 7048 – Email : [email protected]
6
COMMERCIAL INVOICE
SHIPPER:
INVOICE DATE:
SHIP DATE:
CONSIGNEE : MAKER FAIRE BAY AREA 2015
C/O SLI FREIGHT
SAN MATEO EVENT CENTER
1346 SARATOGA DRIVE
SAN MATEO, CA 94403
TOTAL PIECES:
TERMS:
EXPORT LICENSING
IF NEEDED
MARKS:
AS ADDRESSED
WEIGHT:
LBS:
BOOTH # & NAME :
IMPORT STATUS :
NO SALE INVOLVED
PERMANENT
TEMPORARY
KGS:
Case No.
Quantity
Please include serial, model, and FCC numbers. If textiles, please detail fabric, if knit/woven and style
SCHEDULE B
UNIT COST
Total
MADE IN
US$
VALUE US $
$
Goods licensed for ultimate destination:
PAGE 1 OF 1
Authorized Signature of Shipper / Agent
-
QUOTATION REQUEST FORM
EMAIL:
[email protected]
FAX:
1.954.747.7048
ATTENTION:
SAMMY BENSASI
MAKER FAIRE BAY AREA LOGO
DATE:
EXHIBITOR NAME:
BOOTH #:
CONTACT PERSON:
EMAIL ADDRESS:
PICK UP ADDRESS:
CITY / POSTAL CODE:
COUNTRY:
TEL:
FAX:
MAKER FAIRE BAY AREA 2015
EXHIBITION NAME:
Crate / No.
Description
DATES:
Dimensions (CM or INCHES) LxWxH
Value (US$)
TOTAL
Please attach your commercial invoice to supplement the above table for international shipments only
AIR FREIGHT SERVICE
OCEAN FREIGHT SERVICE
SMALL PACKAGE SERVICE
Yes
No
FREIGHT INSURANCE
Yes
No
NOTES / REMARKS:
PLEASE FILL OUT AND EMAIL or FAX
EMAIL : [email protected]
FAX : (954) 747.7048 / CALL : (954) 748.6874
(Max 110 lbs - 50 kg)
MAY 17 - 18
Weight (KG or
Temporary / Permanent
LBS)
INTERNATIONAL SHIPPING ORDER
SHIPPER PICK UP ADDRESS:
COMPANY NAME :
IRS/EIN #
ADDRESS:
CITY /STATE:
ZIP
CONTACT:
TEL:
FAX:
PICK UP DATE:
LOCK
PICK UP TIME:
YES
NO
EXPORT LICENSE
YES
NO
PERMANENT
TEMPORARY
DELIVERY:
EVENT NAME:
MAKER FAIRE BAY AREA 2015
EXHIBITOR/BOOTH NAME:
PIECES:
HALL /STAND
WEIGHT (LBS)
VALUE (FOB) US$
BILLING PARTY:
COMPANY NAME:
ADDRESS:
CITY/ STATE:
ZIP
P. O. #
EMAIL:
METHOD OF PAYMENT :
REFERENCE #
TEL:
FAX:
CHECK / WIRE
CC NO.:
AMEX
EXP. DATE:
VISA
NAME ON CARD:
MASTER CARD
3 or 4 DIGIT CODE:
2.8% Fee will apply to all credit card charges
The undersigned authorizes SLI Inc. to proceed with the shipment arrangements requested for the above mentioned exhibition.
SIGNATURE:
DATE:
PLEASE FILL OUT AND FAX (954) 747-7048 or EMAIL ([email protected])
IF ANY QUESTIONS, CALL (954) 748-6875