Part-Time Administrative Assistant Matrix Partners, Ltd. - West Loop (Greater Chicago Area) Job Description Rapidly growing, boutique marketing firm focused in the pet industry has an immediate opening for a part-time administrative assistant. Excellent MS Office (PowerPoint, Excel and Word) skills a must along with outstanding organizational abilities. West Loop location. Send resume to [email protected]. NO PHONE CALLS. Desired Skills & Experience Must be extremely organized, proactive and thrive independently as well as in a team setting. Company Description Headquartered in Chicago, Matrix Partners is an award-winning brand strategy, advertising and public relations firm specializing in pet product advertising, publicity and promotions. Since 1987, Matrix Partners has created successful marketing campaigns for hundreds of consumer products and pet product brands. Additional Information Type: Part-Time – Hourly (20 hours per week) Basic Requirements: High School Diploma. Working knowledge of Microsoft Office. Experience: Minimum 1 to 2 years administrative experience in a multi-tasked, high-paced environment. Functions: Administrative Support Industries: Public Relations and Advertising Administration Assistance • • • • • Timesheet: Ensuring everyone has their timesheets up to date, printing jobs each week for review Filing: Paid invoices, magazines in media room, job samples and client product samples Supplies: Order office supplies monthly, check inventory Misc: Proofreading, building sales kits and mailings Conference room set-up for meetings and guests • Maintain competitive advertising files and monitor competitive market activities relevant to clients and/or Matrix General Office Assistance Phones: Answer phones and take messages Mail: Distribute, send out-going mail Shipments: Prepare shipments, sign for deliveries, check status of shipped packages, order shipping supplies • Equipment: Maintenance, paper stocked, toner, etc. • Overall neatness and organization: Conference room, front room, kitchen, storage, etc. • General typing and correspondence • Proofread materials for correct spelling, grammar and sentence structure • Assist with any account duties such as: building PowerPoint presentations, binding presentations, coordinating with vendors, brainstorming for new projects, etc. • • • Requirements • • • • • • • Must have positive attitude, excellent phone skills, must be organized and proficient in Word, Excel and PowerPoint Good interpersonal and teamwork skills Excellent project management abilities, capable of prioritizing and handling multiple projects simultaneously Must have strong spelling, grammar and proofreading skills Must be detail oriented and great at multi-tasking Must be comfortable speaking on the phone to clients and potential clients Ability to thrive and collaborate in a fast-paced environment