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F. No. 9-3/2015-EE-6 (MDM 3-1)
Government of India
Ministry of Human Resource Development
Department of School Education & Literacy
MDM Division
****************
Shastri
Subject:
Minutes of the meeting
held on 10.04.2015.
The meeting
of Programme
of Programme
Approval
Approval
Board
Bhawan, New Delhi
Dated 14th May, 2015.
Board
Mid-Day
Meal to consider
Annual Work Plan & Budget 2015-16 in respect of State of Himachal
on 10.04.2015 at New Delhi under the Chairpersonship
- Mid Day Meal
the
Pradesh was held
of Secretary (SE&L), Department
of School Education & Literacy, Ministry of Human Resource & Development.
2.
A copy of the minutes of the above meeting
is enclosed
for information
&
necessary action.
d~~
Under Secretary
1.
Senior Advisor (Education)
NITI Aayog,
Yojana Shawan, New Delhi.
2.
Shri Yogendra Tripathi,
Joint Secretary & Financial Advisor,
Ministry of HRD,
Shastri Shawan, New Delhi.
3.
Joint Secretary (ICDS),
Ministry of Women & Child Development,
Shastri Shawan, New Delhi
4.
Shri Deepak Kumar,
Joint Secretary,
Department of Food & Public Distribution,
Ministry of Agriculture,
Krishi Shawan, New Delhi
5. Joint Secretary,
Ministry of Labour
Shram Shakti Shawan
New Delhi.
6.
Joint Secretary,
Ministry of Rural Development,
Krishi Shavan, New Delhi.
(A rna
to the Govt. f India
Tel. 011-233 4897
7. Joint Secretary,
Ministry of Development of North-Eastern
Vigyan Bhawan, Annexe,
New Delhi- 110003.
States,
8.
Joint Secretary,
Ministry of Tribal Affairs,
7'h Floor, Shastri Bhavan
New Delhi.
g.
Joint Secretary,
Ministry of Social Justice and Empowerment,
Shastri Bhavan, New Delhi.
10. Shri P. C. Dhiman,
Add!. Chief Secy. (Edu),
Govt. of Himachal Pradesh
11. Vice Chancellor,
Sri Aurobindo
New Delhi.
12.
NUEPA,
Marg,
Economic Advisor (Education),
SE&L,Shastri Bhavan,
New Delhi.
13. Dr. R. K. Pruthi,
Director,
Elementary Education,
Himachal Pradesh,
14. Shri Kailash Thakur,
Superintendent
(MOM),
Directorate of Elementary Education,
Himachal Pradesh
15. Director NCERT,
Sri Aurobindo Marg,
New Delhi.
16. Dr (Mrs) Prema Ramchandran
Director, Nutrition Foundation of India,
C-13, Qutab Institutional Area,
New Delhi- 110016.
17. Shri Biraj Patnaik,
Principal Advisor,
Office of Supreme Court Commissioner,
B-68, 2nd Floor, Sarvodaya Enclave,
New Delhi - 110001.
18. Dr. Uma Aiyyar,
Reader,
Food & Nutrition Unit,
M.S. University of Baroda,
Pratapgunj, Vadodara - 390002.
19. Shri OF Dani,
Chief General Manager (Sales),
Food Corporation of India,
Barakhamba Road, New Delhi.
20. Shri J.H.Panwal,
Joint Technical Advisor,
Food & Nutrition Board,
Ministry of Women & Child Development,
Jeevandeep Building, New Delhi.
21. Dr Romesh Chand
Nodal Officer,
SSNMDM,
Himachal Pradesh
22. Himachal Pradesh University,
Shimla - 171005
23. Shri PH
Khorwal,
Manager (Accounts),
FCI, New Delhi.
Copy also to:
1.
PPS to Secretary(SE&L).
2.
PPS to Joint Secretary(EE.I).
3.
Dir (GP) / DS(BDS) / DS(VKN) / DS(HK).
4.
US(SA) / US(AD) / SO(SS) / SO(NR) / SO(RKJ).
GOVERNMENT OF INDIA
MINISTRY OF HUMAN RESOURCE DEVELOPMENT
DEPARTMENT OF SCHOOL EDUCATION & LITERACY
MID-DAY MEAL SCHEME
**************
Minutes of the Programme Approval Soard for Mid-Day Meal (PAS-MDMl
th
held on 10
.
meeting
April, 2015 to consider the Annual Work Plan & Sudget-2015-16
of
Himachal Pradesh.
The meeting of the Programme Approval Board for Mid-Day Meal Scheme was held
in New Delhi on 10th April, 2015 under the Chairpersonship
Department
of Ms. Vrinda Sarup, Secretary,
of School Education and Literacy (SE&L), Government
of India through
video
conference. The agenda before the PAB-MDM was:
a) to review the status
and progress
of the implementation
of Mid-Day
Meal
(MOM) Scheme for the State of Himachal Pradesh
b) to consider
the Annual Work Plan and Budget (AWP&B)
2015-16
proposal
of
Himachal Pradesh for MOM Scheme.
The list of participants of the meeting is at Annexure-I.
2.
Secretary (SE&L), Government
other participants. The representatives
achievements
in the implementation
in the State, constraints
of India welcomed
the members
of the State Government
of PAB-MDM
and
were asked to highlight the
of the scheme during 2014-15, best practices followed
if any, in the implementation
of the programme
and their proposals
for 2015-16.
3. Mr. P. C. Dhiman, Additional
briefed the PAB members
performance
Chief Secretary
on the highlights
(Education),
of the scheme.
Govt. of Himachal
Pradesh
He has focLissed
on the
of Mid Day Meal Scheme in the State and the initiatives taken by the State
Government to improve its effectiveness.
He informed that the MOM is running well in their
State and every child is getting healthy & nutritious diet. State is having LPG based cooking
in 87% schools. Some Schools are also having Water Purifier. Funds amounting to Rs. 6.00
laklls have been provided to 600 schools @ Rs. 1000/- per schools for hand washing
facilities
in the State. 10445 (45%) Cook-cum-Helpers
have been trained. 27 cook-cum-
helpers have been imparted training in the Hotel Management
during 2014-15. Health checkup / Screening of cook-cum-helper
in a year.
1
Institute (HMI) Kufri Shimla
is made mandatory
twice
4.
Performance of the Scheme during last three years
The radar charts given below, are a summary of performance of State on important
parameters under Mid Day Meal Scheme during last 3 years.
Institutions 10
2014-15
9.8
l()t
7.1
10
9.3
10
9.5
7.1
School
2.7
7.7
KD
9.7
10
Institutions
10.0
10.0
9.9
2013-14
1 0.0
ildren 9.5
Drinking \Nate
rklng Days 9.4
FG Utilsation7.5
Inspection
Payment
School Health
to Fel 6.6
Cooking Cost 7.4
7.2
.CCH
9.7
7.6
2.9
It is evident from the chart that the performance of State has improved over the years in the
area of Number of working days, payment of food grains to Fel, honorarium to cook-cumhelpers, utilization of MME, utilization of TA etc. from the last year. At the same time the
performance has gone down on vital parameters like coverage of children, Utilization of
food grain, cooking cost, coverage under Rashtriya Baal Suraksha Karyakram (RBSK),
Inspection, drinking water availability, usable toilet facility etc. from the last year. Secretary
(SE&L) advised the State Government to take corrective measures on the poor performing
indicators for improving the performance of the scheme.
2
4.1
Areas of Concern: The appraisal has revealed the following areas of concern:i)
Delay in the release of funds (for approx. 2 Month from State to Block level).
ii) Food grains not delivered at school level.
iii) Construction of 430 kitchen-cum-stores not started.
iv) Honorarium to cook cum helpers paid in Cash I by e-transferl By Cheq ue in
10 districts.
v) Honorarium paid to CCH through e-Transfer in only 2 districts.
vi) Testing of meals is yet to be initiated.
vii) Low Utilisation of MME funds (38% only).
viii) Coverage under Rashtriya Bal Swasthya Karyakram (RBSK) is very low (only 27%).
ix) Mismatch in the data of MIS-MDM and AWP&B-2015-16 for cooking cost
5.
Issues discussed during the meeting:
i)
Fund Flow Mechanism
JS (EE.I) enquired about the time taken in the process of release of funds from State
to implementing agencies level. The State representative informed that the
Department will ensure timely releases of funds to school. They also informed that
payment of honorarium to all the cook-cum-helpers will be made through e-transfer I
Banks only. Secretary (SE&L) advised the State representative that the State should
track the time taken in release of funds at every level & ensure tirne bound releases
from State Finance Department to implementing agency through State Directorate
She advised the State should ensure to release financial releases (like cooking cost
etc.) as 3 months advance (like in Green Channel System)
to the implementing
agency as being done by other States. She also advised the State to remove some
of the intermediary levels in the release of funds.
ii) Coverage
JS (EE.I) enquired about the decline in Coverage (i.e. Primary (92%)
& Upper
Primary (92%) only). The State representative informed that they will review their
enrolment with their attendance.
Secretary (SE&L) advised the State to enquire
about the issues of low coverage in these districts.
3
iii) Working Days covered in excess against PAB approved
JS (EE.I) observed that 11 more number of working days were covered against
PAB approval (AWP&B-2014-15) by State without informing MHRO. State
representative informed that the State will ensure actual number of working days
covered as per PAB approval.
iv) Non-delivery of food grain at School doorstep
JS (EE.I) stated that in many places, food grains are not delivered at School
doorstep & teachers are engaged to pick up food grains from POS shop,
hampering their duty for teaching. State representative assured that food grain
will be delivered at School doorstep so that teacher's teaching time is not
hampered / suffered under any circumstances.
v)
Honorarium to cook cum helpers through Bank (e-Transfer)
JS (EE.I) stated that the CCH Honorarium is paid in Cash/by e-transfer/
by Cheque in most districts. The State representative informed that the State
has decided that all CCH Honorarium will be paid bye-transfer only from current
financial year 2015-16.
vi) Construction
of kitche,n-cum-stores
JS (EE.I) observed that in 430 Kitchen cum Store construction work has not
even started. Secretary (SE&L) expressed deep concern over non completion of
sanctioned kitchen-cum-stores. State representative informed that construction
for 592 kitchen-cum-stores are at various stages of construction & will be
completed by the month of June, 2015 and construction for the remaining 430
kitchen-cum-stores will be completed by September, 2015.
vii) Poor Inspection
JS (EE.I) observed that Inspection of MOM in Shimla, Kullu & Chamba is
extremely poor as per MI Report. State representative informed that State will
ensure proper inspection of MOM in all the districts including above mentioned
districts in planned manner so that no reported any complaint regarding poor
inspection is reported in future.
4
viii) Food Sample Testing
JS (EE.I) enquired about the food sample testing State representative informed
that there is no NABL (Lab) available in the State. State is planning to execute
this task through convergence with other concerned department like Health etc.
in the current financial year. Secretary (SE&L) advised the State to create a
team of officials on deputation basis who will be responsible for Testing of food
samples from NABL Lab etc.
ix) Poor coverage under Rashtriya Bal Suraksha Karyakram (RBSK)
JS (EE.I) enquired about Poor coverage under Rashtriya Bal Suraksha
Karyakram (RBSK) (only 27%) during first 3 quarter of 2014-15.
State
representative informed that State is having facility of treatment from the three
branches of medicine i.e. Allopathic, Homeopathic and Ayurvedic and there are
problems in collating the data from various sources. Secretary (SE&L) advised
the State to correct their health related data.
x)
Funds to the extent of Rs. 48.98 Lacs lying with Kitchen Device in ST
Category
State representative requested for utilization of ST fund in General Category.
Secretary (SE&L) informed that as per MOM Guideline and Gov!. of India
Financial Rules, funds could not be deviated from head to another in any
circumstances. She also informed that that these funds will be revalidated in ST
head only.
xi) Exemption of LPG connection which is connected with Adhaar base.
State representative requested for exemption of LPG connection which is
connected with Adhaar base in the State. Secretary (SE&L) informed that this is
just an institutional arrangement for MOM purpose, hence it is not linked with
Adhaar based LPG connections in any form.
xii) Exemption from Registration of Schools for MOM under FSSAI
State representative has requested for exemption from registration of School
based kitchen under FSSAI. Secretary (SE&L) stated that the MHRO will raise
this issue with concerned department of FSSAI as school kitchen is not catering
business.
5
xiii)Committed
liability of the State Government
It was informed by State Government representative that there is no committed
liability in respect of any components of MOMS for the year 2013-14.
xiv) Technological
intervention
a) MDM·IVRS - Secretary (SE&L) mentioned that this department is in process
of Introduction of IVRS based monitoring mechanism. She advised the State
Government to collect the mobile numbers of all the teachers in the State.
Principal Secretary, Govt. of Himachal Pradesh assured to collect the mobile
numbers of teachers in one month.
xv) Social Audit of the Scheme
State Representative has informed that State will execute the Social Audit from FY
2015-16 with a few districts at the initial stage and subsequently in a phased
manner, it will cover all the districts.
xvi)Social
Equity
State representative informed that there is no case of discrimination on the basis of
caste, gender or religion in cooking, serving and eating of MOM. State Government
has resolved the only case of discrimination in Mandi District.
xvii)
Request for enhancement of Honorarium
State representative & Monitoring Institute (MI) of Himachal Pradesh informed that
Honorarium
to cook-cum-helpers is very less and requested to enhance their
honorarium. Secretary (SE&L) informed that the state government was free to top
up the honorarium from state resources, as some of the other States are doing.
6.
PAB·MDM approval for the year 2015·16
Director (MOM), Govt. of India informed that the State has proposed to cover 3.13 lakh
children in primary and 2.30 lakh children in upper primary. He further added that these
numbers are average number of children who availed MOM during first three quarter of FY
2014-15.
6
After discussions with State officials and based on the achievement during 2014-15, the
PAB-MOM approved the following number of children, number of school days etc. for
quantifying the Central assistance for Himachal Pradesh :-
No
1.1.1
State's Proposal for 2015-16
Recommendations by
Appraisal Team for 2015-16
institutions
Children
institutions
Children
41
1345
41
1345
4581
229537
4581
229537
1
22
1
22
4582
229559
4582
229559
Primary
0
0
0
Upper Primary
0
0
0
0
0
0
0
0
15337
542436
15337
542436
Govt. + Govt.
LB schools
.2 Special Training
Centers
Govt. + Govt. aided +
LB schools
Total (1.2)
1.3
.1
Total (1.3)
GRAND TOTAL (1.1 +
1.2+1.3)
2.2
Upper Primary
237
7
o
o
2.4
Drought
o
Primary
o
o
1262
23476
No Proposal
156
156
ng 2014-15, 24738 cook-cum-helperswere a
as p
1262 Cook-cum-Helper from this, so the Total becomes 23476 CCH which has been approved
for 2015-16.
7.
Submission of proposals for additional requirement of funds for covering
children over and above PAB-MDM approval for 2015-16
It was clarified that the quantification of resources is only an estimate for release of
Central Assistance during 2015-16 under the MOM Scheme. The MOMS provides
that every child attending the eligible institution, is to be covered under the Scheme
and shall be served mid day meal on all school days. In case the State Gov!. finds
that the average number of children availing mid day meal and the working days are
more than the approved numbers by PAB-MOM, they may approach the GOI at any
time with justification for additional Central Assistance.
8.
Dissemination of the approvals by State Government
The State is advised to disseminate the approvals of the resources to all the field
functionaries in the State and districts, so as to enable all the eligible institutions to
ensure that every child attending the eligible school must be served hot cooked mid
day meals on all school days irrespective of the approvals of PAB-MOM.
8
9.
Admissible
Allocation of resources
The release of Central Assistance for the financial year 2015-16, would be as per the
funding pattern under the Mid Day Meal Scheme.
Total outlay of Rs. 96.21 crore (including both Central and State share) for Himachal
Pradesh for Financial Year 2015-16 has been worked out on the basis of number of
children & number of working days approved by the PAS-MOM and as per proposed
revised norms after revision of cooking cost by 7.5% w.e.f. 1st April, 2015
. The
order for revision of cooking cost by 7.5% or any other enhancement for the financial
year 2015-16 will be issued separately after approval of the Competent Authority.
Thus, the present rate of cooking cost will continue till further orders. The
Component-wise approval of funds for 2015-16 can be seen at Annexure-II.
9
Annexure-/
List of Participants
1. Ms. Vrinda Sarup, Secretary (SE&L), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Shavan, New Delhi.
2. Shri J. Alam, Joint Secretary (EE.I), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Shavan, New Delhi.
3. Sh. P. C. Dhiman, Add/. Chief Secy. (Edu), to the Gov!. of Himachal Pradesh
4. Shri Gaya Prasad, Director (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Shavan, New Delhi.
5. Dr R. K. Pruthi, Director, Elementary Education, Himachal Pradesh.
6. Shri Anil Kakria, Deputy Secretary (Finance), Ministry of Human Resource
Development, Department of SE&L, Shastri Shavan, New Delhi.
7. Shri S.D. Shivani, Deputy Secretary (MOM), Ministry of
Development, Department of SE&L, Shastri Shavan, New Delhi.
Human Resource
8. Shri V.K. Nayyar, Deputy Secretary (Finance), Ministry of Human Resource
Development, Department of SE&L, Shastri Shavan, New Delhi.
9. Mrs Kiran Gupta, Deputy Advisor, NITI Aayog.
10. Ms Anita Makhijani, Deputy Technical Advisor, FNS, Ministry of Women and Child
Development, Shastri Shavan, New Delhi.
11. Dr J H Panwal, Joint Technical Advisor, FNS, Ministry of Women and Child
Development, Shastri Shavan, New Delhi.
12. Shri Rajeev Kumar, Under Secretary (MDM), Ministry of Human Resource
Development, Department of SE&L, Shastri Shavan, New Delhi.
13. Shri Kailash Thakur, Superintendent (MOM), Directorate of Elementary Education,
Himachal Pradesh.
14. Shri K.L. Ahuja, Section Officer (MOM 2-1), Ministry of Human Resource
Development, Department of SE&L, Shastri Shavan, New Delhi.
15. Ms. Neelam Rani, Section Officer (MDM 2-1), Ministry of Human Resource
Development, Department of SE&L, Shastri Shavan, New Delhi.
16. Shri Vikas Gupta, Assistant Controller (F&A) cum nodal officer, MDM, Himachal
Pradesh.
17. Shri P.N. Khorwal, Manager (Accounts), FCI, New Delhi.
18. Dr Romesh Chand, Nodal Officer, SSA/MDM, Himachal Pradesh.
19. Dr Padma Yadav, Associate Professor, NCERT.
10
State: Himachal Pradesh
QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2015-16
cost by 7.5% w.eJ. 1st April, 2015) $
(As per revised norms after revision of cooking
A
Food arains
~1. No.
1
2
No. of
Children
No. of
Working days
Quantity in
Primary (@ 100 gms per child per school
day)
312877
237
7415.18
Up. Primary (@150 gms per child per
school day)
229559
237
8160.82
Stage
MTs.
3
NCLP (@150 gms per child per school day)
--
--
--
4
Drought
0
0
0
4.1
Primary
0
0
0
4.2
Upper Primary
0
0
0
TOTAL
B. Cost of Foodgrains,
and Manaaement
Cooking
Monitorina
SI. No.
15576.00
542436
cost, Transport
and Evaluation
Assistance,
Hon. to cook-cum-helpers
(MME)
Component/norm
1
Amount
admissible
(Rs. in lakh)
3
2
Primary
Cost of Food grains @ Rs. 5650/- per MT for 7415.18
418.96
1
MT rice + cess-O%
2
Unit Cooking Cost- Rs. 3.86 per day I per child for 312877
children for 237 days
Transportation
2862.26
Cost@ Rs. 1580.00 Per MT food grains
3
117.16
(312877 x 237 days x 0.0001 MT x Rs.1580.00)
11
4
Honorarium
months)
for cook cum Helper
- (16592 x Rs.1000 x 10
1659.20
Management Monitoring and Evaluation (MME) @ 1.8% of the
5
i)
ii)
iii)
iv)
Cost of food grains
Cooking cost
Cost of transportation and
Honorarium to cook - cum-helpers
TOTAL - {1+2.1 +3+4.1+5}
70.62
5128.20
Upper Primary
6
Cost of Food grains @ Rs. 5650/- per MT for 8160.82 MT rice +
cess-O%
46109
7
Unit Cooking Cost 5.78 per day I per child for 229559 children
for 237 days
3144.64
Transportation
cost @ Rs. 1580.00 Per MT food grains
8
128.94
(229559x 237 days x 0.00015 x 1580)
9
Honorarium
to cook cum Helper (6884 x Rs.750x 10 months)
688.40
Management Monitoring and Evaluation (MME) @ 1.8% of the
10
'11
i)
ii)
iii)
iv)
62.42
Cost of food grains
Cooking cost
Cost of transportation and
Honorarium to cook - cum-helpers
TOTAL - {6+7.1 +8+9.1+10}
4485.49
Total (Primary + Upper Primary)
9613.69
Kitchen Devices
--
New
Kitchen Devices
--
Replacement
Nil
(Nil)
GRAND TOTAL
7.80
(156)
9621.49
- (1-1'1)
C.
Drought
NIL
D.
Non-recurring
7.80
12
E.
Total Requirement
of Funds for 2015-16
(Rs. in lakh)
As per existing
Component
Recurring
norms
9613.69
Normal
Drought
Non- recurring
7.80
Total
9621.49
$: Subject to approval of enhancement of cookmg cost by 7.5% by competent authonty.
The release of Central Share of Annual Work Plan & Budget 2015-16 would be as per the fund
sharing pattern under the Mid Day Meal Scheme.
--000-
13