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F.No. 9-212015 MDM 2-1
Government
of India
Ministry of Human Resource Development
Department of School Education & Literacy
MDM Division
****************
Shastri
Subject:
Minutes of the meeting
held on 20.02.2015.
of Programme
Approval
Bhawan, New Delhi
Dated 18th May, 2015.
Board - Mid Day Meal
•
•
The meeting of Programme Approval Board Mid-Day Meal to consider the
Annual Work Plan & Budget 2015-16 in respect of State of Punjab was held on
20.02.2015
at New Delhi under the Chairpersonship
of Secretary
(SE&L), Department
of School Education & Literacy, Ministry of Human Resource & Development.
2.
A copy of the minutes of the above meeting
is enclosed
for information
&
necessary action.
~~
Under Secretary
1.
Senior Advisor (Education)
NITI Aayog,
Yojana Bhawan, New Delhi.
2.
Shri Yogendra Tripathi,
Joint Secretary & Financial Advisor,
Ministry of HRD,
Shastri Bhawan, New Delhi.
3.
Joint Secretary (ICDS),
Ministry of Women & Child Development,
Shastri Bhawan, New Delhi
4. Shri Deepak Kumar,
Joint Secretary,
Department of Food & Public Distribution,
Ministry of Agriculture,
Krishi Bhawan, New Delhi
5. Joint Secretary,
Ministry of Labour
Shram Shakti Bhawan
New Delhi.
6. Joint Secretary,
Ministry of Rural Development,
Krishi Bhavan, New Delhi.
(Rajeev Kumar)
to the Govt. of India
Tel. 011-23386169
Fax: 011-23382394
7. Joint Secretary,
Ministry of Development of North-Eastern
Vigyan Bhawan, Annexe,
New Delhi- 110003.
States,
8. Joint Secretary,
Ministry of Tribal Affairs,
7'h Floor, Shastri Bhavan
New Delhi.
9. Joint Secretary,
Ministry of Social Justice and Empowerment,
Shastri Bhavan, New Delhi.
10. Shri C. Roul,
Principal Secretary,
Department
of Education,
Govt. of Punjab.
11. Vice Chancellor, NUEPA,
Sri Aurobindo Marg,
New Delhi.
12. Economic Advisor (Education),
SE&L,
Shastri Bhavan, New Delhi.
13. Shri Pradeep Kumar Agrawal,
Director General cum State Project Director,
Mid Day Meal
Govt. of Punjab.
14. Director NCERT,
Sri Aurobindo Marg,
New Delhi.
15. Dr (Mrs) Prema Ramchandran
Director, Nutrition Foundation of India,
C-13, Qutab Institutional Area,
New Delhi- 110016.
16. Shri Biraj Patnaik,
Principal Advisor,
Office of Supreme Court Commissioner,
B-68, 2nd Floor, Sarvodaya Enclave,
New Delhi - 110001.
17. Dr. Uma Aiyyar,
Reader,
Food & Nutrition Unit,
M.S. University of Baroda,
Pratapgunj, Vadodara - 390002.
18. Shri O.P. Dani,
Chief General Manager (Sales),
Food Corporation of India,
Barakhamba Road, New Delhi.
•
19. Shri J.H.Panwal,
Joint Technical Advisor,
Food & Nutrition Board,
Ministry of Women & Child Development,
Jeevandeep Building, New Delhi.
20. Shri Prabha Charan Singh,
General Manager,
Mid Day Meal,
Punjab.
21. Shri Jatinder Grover,
Assistant Professl)r,
Punja~ University,
Punjab.
-.
22.Dr. Padma Yadav,
Associate Professor,
DEE, NCERT.
23. Shri P.N. Khorwal,
Manager (Accounts),
FCI, New Delhi.
Copy also to:
1.
PPS to Secretary(SE&L).
2.
PPS to Joint Secretary(EE.I).
3.
Oir (GP) / OS(BOS) / DS(VKN) / OS(HK)
4.
US(SA) / US(AO) / SO(SS) / SO(NR) / SO(RKJ).
GOVERNMENT OF INDIA
MINISTRY OF HUMAN RESOURCE DEVELOPMENT
DEPARTMENT OF GENERAL EDUCATION& LITERACY
MID-DAY MEAL SCHEME
**************
Minutes of the Programme Approval Soard for Mid-Day Meal (PAS-MDM) meeting
held on 20thFebruary, 2015 to consider the Annual Work Plan & Sudget-2015-16 of
Punjab.
•
•
The meeting of the Programme Approval Board for Mid-Day Meal Scheme was held
In New Delhi on 20th February, 2015 under the Chairpersonship of Ms. Vrinda Sarup,
Secretary, Department of Education and Literacy (SE&L), Government of India. The agenda
before the PAB-MDM was:
a) to review the status
and progress of the implementation of Mid-Day Meal
(MOM) Scheme for the State of Punjab
b) to consider the Annual Work Plan and Budget (AWP&B) 2015-16 proposal of
Punjab for MOM Scheme.
2.
Secretary (SE&L), Government of India welcomed the members of PAB-MDM and
other participants. The list of participants of the meeting is enclosed at Annexure-I. The
representatives of the State Government were asked to highlight the achievements in the
implementation of the scheme during 2014-15, best practices followed in the State,
constraints if any, in the implementation of the programme and their proposals for 2015-16.
3.
Shri C. Raul, Principal Secretary, Education, Govt. of Punjab briefed the PAB
members on the highlights of the scheme. Shri Pradeep Kumar Agrawal, Director General
Education, Gov!. of Punjab made a presentation on the performance of Mid Day Meal
Scheme in the State and the initiatives taken by the State Government to improve its
effectiveness.Shri Gaya Prasad, Director, Government of India presented an analysis of the
performance of the State in the implementation of Mid-Day Meal Scheme during the first
three quarters of the year 2014-15 i.e. April to December, 2014.
1
••
•
2013-14
10
10
5.2
I
J
2012-13
9.5
Foodgrain
10
Uti!.
Payl'Tle n1:to
5
6_3
FCI1 0
5.7
7.7
Kitchen ---
10
It is evident from the graph that the performance of State has improved over the years in the
area of
utilization of MME funds, construction of kitchen-cum-stores and monthly data
entries in MIS web portal. At the same time the performance has gone down on vital
parameters like working days and
cooking cost from the last year.
Secretary (SE&L)
requested the State Government to take corrective measures on the poorly performing
indicators for improving the performance of the scheme.
2
4.1 Areas of Concern:
I.
II.
The appraisal has revealed the following areas of concern
3 months Delay in the release of central assistance to schools.
Less coverage of working days (8 days)
iii.
Monthly Data entries in MIS web portal is incomplete
iv.
Negative closing balance of cooking cost on 31st December, 2014 with five districts
namely Fatehgah Sahib, Pathankot, Patiala, SAS Nagar and Taran Taran.
v.
Surplus food grain with Sangrur (131%) and Firozel6ur (50%) <In 31st l!iecember,
2014.
5.
Issues discussed
i)
during the meeting:
Fund Flow Mechanism
Joint Secretary ((EE-I) appreciated the procedure followed by the State Government
for releasing funds directly to the schools from the Directorate
however, mentioned
of Education.
He,
that in-spite of this, there is a delay of three months in the
release of central assistance to the schools. This delay has also been confirmed by
the Monitoring Institutes in its half year report. The non-availability
adverse impact on the implementation
of funds has an
of the scheme which is managed either on
credit basis or the contribution made by the Teachers etc .. A team of auditors from
the office of the Chief Controller of Accounts had also confirmed
negative
cooking
cost balance
at the schools.
huge amount of
This trend of negative
unspent
balance of cooking cost is continuing in some of the districts viz Fatehgarh Sahib and
Pathankot (-2%), Patiala
(-3%), SASNagar and Taran Taran (-1%) ..
Joint Secretary (EE-I), therefore, advised the Secretary, Education, Government
of
Punjab to take necessary action for streamlining the procedure for release of funds
to the schools. He further suggested
that the State Government
may release its
share in advance in the beginning of the financial year. The State may also consider
adopting Andhra Pradesh Governments
are authorized
to withdraw
"Green Channel Scheme" in which schools
one month's
requirements
of funds in advance. The
timely release of funds at school level would help in the preparation of
day meal containing required nutrition. Secretary, Education, Government
assured PAB to look into this aspect
3
quality mid
of Punjab
ii)
Less coverage
of children
The coverage under Primary and Upper Primary against enrolment
respectively.
Less coverage was observed
Kapurthala,
Mansa
Government
to look
and
Firozepur.
in to
corrective measures
in Ludhiana,
Joint
Moga, Bhatinda , Mukatsar
Secretary
the low coverage
to improve the coverage.
is 86% and 84%
(EE-I)
against
Secretary,
advised
the enrolment
Education,
the
State
and take
Government
of
Punjab assured to do the needful.
•
••
ii i)
Construction
The non-recurring
of kitchen-cum-stores
central assistance of Rs. 11659.34 lakh has been released
State for the construction
of 18959 kitchen-cum-stores
to the
(18534 kitchen-cum-stores
on
unit cost norms @ RS.60,0001- during 2006-07 to 2008-09 and 524 on plinth area norms
during 2009-10.).The
State Government
has constructed
stores. The remaining 198 kitchen-cum-store
are under construction. Secretary (SE&L)
advised the State to construct these kitchen-cum-stores
iv) Committed
liability
It was informed
by State Government
Technological
Secretary
IVRS
(SE&L)
based
meanwhile
by June, 2015 positively.
of the State Government
liability in respect of any components
v)
18771 (98%) kitchen-cum-
intervention
mentioned
monitoring
representative
that there is no committed
of MOMS for the year 2013-14.
in MDMS-IVRS
that this department
mechanism.
She
is in process
advised
the
collect the mobile numbers of all the teachers
of Introduction
of
Government
to
State
in the State.
Secretary,
Gov!. of Punjab assured to collect the mobile numbers of teachers in one month.
vi)
Social Audit
Secretary,
of the Scheme
Education
Government
been engaged for conducting
viz. Sangrur
and Ropar.
since been conducted.
of Punjab informed
that Punjab
University
has
the Social Audit of MOMS on pilot basis in 2 districts
The meetings
at State and District level meetings
have
The block and school level meetings are proposed to be held
shortly.
Joint Secretary (EE-I) advised the State to share the findings of the Social Audit with
MHRD.
4
vii)
Training of Cook-cum-helpers
Secretary, Education, Government of Punjab informed that cook-cum-helpers are
provided training through Ambedkar Institute of Hotel Management, Chandigarh,
State Institutes of Holel Management at Bathinda and Hoshiarpur. The State
Government organized Workshop on Food Safety, Quality and Personal Hygiene for
Cook-cum-helpers working under Mid Day Meal Scheme.
viii)
. '.
Social Equity
Secretary, Govt. of Punjab informed"that no case of discrimination on the basis of
caste, gender or religion in cooking, serving and eating of MOM has been reported in
the State.
ix)
Tasting of meals by Teachers and Community members
Secretary, Govt. of Punjab, informed that Mid Day Meal schools is regularly checked
and tasted by mothers self helps groups. One member of School Management
Committee regularly visits the school in the afternoon and tastes the Mid Day Meal.
It is mandatory for each school to maintain a tasting register. The feedback/remarks
are entered in the said register after tasting the meals by 2 Adults (one of them is a
school teacher and another any community member).
x)
Testing of Meals
Secretary, Education, Government of Punjab informed that mid day meals
samples are collected by the Health Department from the schools as well from
the centralized kitchen set up by the NGO's and are sent to Accredited
Laboratories.
xi)
Submissions
by the State Government
a) Enhancing the honorarium to cook-cum-helpers
b) Enhancing the cooking cost
Secretary (SE&L) informed that many States are contributing
their share toward the honorarium to cook-cum-helpers
She, therefore, advised
more under
and cooking cost.
the State to top up its contribution for the above
components.
5
6.
approval for the year 2015-16
PAS-MDM
After discussions with State officials and based on the achievement during
2014-15, the PAS-MOM approved the following number of children, number of
school days etc. for quantifying the Central assistance for Punjab:Details
State's Proposal
for FY 2015-16
by MDM-
Approved
PAB
No
1
No. of Childreni,& ..ln~t.rtutions
A
Primary
"
No. of
'"
.'-il.
No. of Children
institutions
Govt. + Govt. aided + LB
13535
No. of
No. of
institutions
Children
1099692
13535
1100000
5350
1105042
107
5350
1105350
schools
STC
1
TOTAL (A)
B
13642
13642
Primary with Upper Primary
Govt. + Govt. aided + LB
286
286
STC
0
0
Total
286
286
schools
C
Upper Primary
Govt. + Govt. aided + LB
6426
697765
6426
0
0
0
698000
schools
STC
",
,
.
1;ot;:i!
=..
" ,.'
.
. .c"
,,=c ..
"
GRA~6 TOT~[ (f\")!(B),r.(c)
2'
No. o~ "Y0r~ing !lJiys
"~J~~
'.,,'~:20354
, '\. J97-7~§,
>'
", ;'4,~0~07
"." .;o~ ,,': ,
,
_i.
. ','
-
.
64.~~§
20354
698000
1803350
,
,
2.1
Primary
244
244
2.2
Upper Primary
244
244
2.3
NCLP
300
300
49449
49449
0
49449
0
49449
0
0
8652
8652
No. of Cook-cum Helpers
3
,
"
.•.
,;,
•.
A]'lprmled for lO14-15
3.1
"
Additional
3,2
prop~6sal for -
,2015-16
3,3
Total cook-cum-l1elpers
for
2015-16
.,
4. :, Kitchen !;levices
,
4.~
New
4.2
Replacement
6
7.
Submission
children
of proposals
for
additional
over and above PAS-MOM
approval
It was clarified that the quantification
Central Assistance
of funds
covering
is only an estimate for release of
under the MOM Scheme.
the eligible institution
for
for 2015-16
of resources
during 2015-16
that every child attending
requirement
The MOMS provides
is to be covered
and shall be served mid-day meal on all school days.
under the Scheme
In case the State Gov!. finds
that the average number of children availing mid-day meal and the working days are
•
••
more than the approve·d numbers by PAB-MOM, they may approach
time with justification
8.
Dissemination
for additional Central Assistance.
of the approvals
by State Government
The State is advised to disseminate
functionaries
the GOI at any
the approvals
of the resources
to all the field
in the State and districts, so as to enable all the eligible institutions
ensure that every child attending the eligible
day meals on all school days irrespective
to
school must be served hot cooked mid
of the approvals
of PAB-MOM.
In case if
the district are covering more children over and above PAB-MOM approval, they may
be advised
to submit
their
proposal
for enhancing
needed to their higher authority for onward transmission
9.
Admissible
Allocation
the resources,
for MOMS
if
to Ministry of HRO.
of resources
The release of Central Assistance
for the financial year 2015-16 would be as per the
funding pattern under the Mid Oay Meal Scheme.
Total outlay of Rs. 29173.471akh (including both Central and State share) for Punjab for
Financial Year 2015-16 has been worked out on the basis of number of children &
number of working days approved by the PAB-MOM and as per proposed revised norms
after revision of cooking cost by 7.5% w.e.f 1st April, 2015. The order for revision of
cooking cost by 7.5% or any other enhancement for the financial year 2015-16 will be
issued separately after approval of the Competent Authority. Thus, the present rate of
cooking cost will continue till further orders,. The component-wise
2015-16 can be seen at Annexure-II.
7
approval of funds for
Annexure-I
List of Participants
1. Ms. Vrinda Sarup, Secretary (SE&L), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
2. Shri J. Alam, Joint Secretary (EE.I), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
3. Shri C. Raul,
Chandigarh.
Principal
Secretary,
Gov!.
of Punjab,
Punjab
Civil
Secretariat,
•
4. Shri Gaya Prasad, Director (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
5. Shri
Anil
Kakria,
Development,
Delhi.
6. Shri
B.D.
Deputy
Department
Shivani,
Development,
Delhi.
Secretary
(Finance),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Bhavan, New
Deputy
Department
Secretary
(MDM),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Bhavan, New
7. Shri V.K. Nayyar, Deputy Secretary (MDM), Ministry of Human Resource
Development, Department of School Education & Literacy, Shastri Bhavan, New
Delhi.
8. Shri Pradeep Kumar Agrawal, Director General cum State Project Director, Mohali,
Punjab.
9. Dr. J. H. Panwal, Joint Technical Advisor, Ministry of Women & Child Development,
Government of India, Shastri Bhavan.
10. Shri
Rajeev
Development,
Delhi.
11. Shri
Arnab·
Development,
Delhi.
Kumar,
Under
Department
Dhaki,
(MDM),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Bhavan, New
Under
Department
Secretary
Secretary
(MDM),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Bhavan, New
12. Shri K.L. Ahuja, Section Officer (MDM 2-1), Ministry of Human Resource
Development, Department of School Education & Literacy, Shastri Bhavan, New
Delhi.
13. Shri PrabhaCharan
Singh, General Manager, Mid Day Meal, Punjab.
14. Dr. Padma Yadav, Associate Professor, DEE, NCERT.
15. Shri P.N. Khorwal, Manager (Accounts), FCI, 16-20, Barakhamba Lane, New Delhi.
8
Annexure
/I
State: PUNJAB
QUANTIFICATION
(as per revised
norms
after
Food grains
~I.No.
revision
•
•
OF CENTRAL ASSISTANCE FOR 2015-16
Stage
of cooking
cost
by 7.5% w.e.f.
st
1
April.
2015)
$
..
'
No. of
Children
No. of
Working
days
Quantity in MTs.
Wheat
Rice
Total
1
Primary (@ 100 gms per child
per school day)
1100000
244
13420.00
13420.00
1127084
2
Up. Primary ( @lS0 gms per
child per school day)
698000
244
12773.40
12773.40
723790.8
3
STC
5350
300
120.38
120.38
5890.76
TOTAL
26313.78
1803350
C00 k'inC! cost. T ransport
C ost 0 f F00 d
JC!ralns
81. No.
A sSlstance
H on. to CCH an d MME
Component/norm
1
52627.56
26313.78
2
Amount admissible
(Rs. in lakhs)
3
I) Primary
1
2
Cost of Foodgrains @Rs. 56501- per MT forrice + 5% Vat & @ Rs.
41501- per MT for wheat +5% Vat
Unit Cooking Cost- 3.86 per day / per child for 1100000 children for 244
days
Transportation
3
4
for cook cum Helper(32247 x RS.1000x 10 months)
Management
5
10360.24
Cost @ Rs. 750.00 Per MT food grains
(1100000x 244days x 0.0001 MT x Rs.75000)
Honorarium
1380.92
Monitoring
201.30
3224.70
and Evaluation (MME) 1.8% of cost of
foodgrains, cooking cost and cost of transportation and Honorarium to
211.64
cook-cum-Helpers)
TOTAL
II)
- {1+2+3+4+5}
15378.80
Upper Primary
1
2
3
4
Cost of Foodgrains @Rs. 56501- per MT forrice + 5% Vat & @ Rs.
41501- per MT for wheat +5% Vat
Unit Cooking Cost 5.78 per day 1 per child for 698000 children for 244
days
Transportation
cost @ Rs. 750.00 Per MT food grains
(698000x 244 days x 0.00015 x 750)
Honorarium
for cook cum Helper (17202 x Rs.1 OOOx 10 months)
9
1314.38
9844.03
191.60
1720.20
_.-
-
foodgrains, cooking cost and cost of transportation and Honorarium to
cook-cum-Helpers)
13253.59
TOTAL - {1+2+3+4+5}
II)
NCLP
1
2
3
4
Cost of Foodgrains @Rs. 56501- per MT forrice + 5% Vat & @ Rs.
41501- per MT for wheat +5% Vat
Unit Cooking Cost 5.78 per day 1 per child for 5350 children for 300 days
12.39
92.77
Transportation cost @ Rs. 750.00 Per MT food grains
1.81
(5350x 300 days x 0.00015 x 750)
Management Monitoring and Evaluation (MME) 1.8% of cost of
1.51
foodgrains, cooking cost and cost of transportation)
•
TOTAL - {1+2+3+4}
28740.87
Grand Total (Primary + Upper Primary)
C. Drought
: NIL
D. Non-recurring
: 432.60
E. Total Requirement
108.48
of Funds for 2015-16
(Rs. In lakh)
Component
Recurring
As per existing norms
Normal
28740.87
Drought
0.00
Non- recurring
432.60
Total
$: Subject to approval of enhancement
29173.47
of cooking cost by 7.5% by competent
authOrity.
The release of Central Share of Annual Work Plan & Budget 2015-16 would be as per the fund
sharing pattern under Mid-Day Meal Scheme.
--000--
10
.'