1. education

F. No. 9-11/2015-EE-6 (MDM 3-1)
Government of India
Ministry of Human Resource Development
Department of School Education & Literacy
MOM Division
****************
Shastri Bhawan, New Delhi
Dated 15th May, 2015.
Subject:
Minutes of the meeting of Programme Approval
held on 20.03.2015.
Board - Mid Day Meal
The meeting of Programme Approval Board Mid-Day Meal to consider the
Annual Work Plan & Budget 2015-16 in respect of State of Uttarakhand was held on
20.03.2015 at New Delhi under the Chairpersonship of Secretary (SE&L), Department of
School Education & Literacy, Ministry of Human Resource & Development.
2.
A copy of the minutes of the above meeting is enclosed for information &
necessary action.
(Arna
Under Secretary to the Govt. 0 India
Tel. 011-233 4897
1. Senior Advisor (Education)
NITI Aayog,
Yojana Bhawan, New Delhi.
2.
Shri Yogendra Tripathi,
Joint Secretary & Financial Advisor,
Ministry of HRD,
Shastri Bhawan, New Delhi.
3.
Joint Secretary (ICDS),
Ministry of Women & Child Development,
Shastri Bhawan, New Delhi
4.
Shri Deepak Kumar,
Joint Secretary,
Department of Food & Public Distribution,
Ministry of Agriculture,
Krishi Bhawan, New Delhi
5. Joint Secretary,
Ministry of Labour
Shram Shakti Bhawan
New Delhi.
6.
Joint Secretary,
Ministry of Rural Development,
Krishi Bhavan, New Delhi.
7. Joint Secretary,
Ministry of Development of North-Eastern
Vigyan Bhawan, Annexe,
New Delhi- 110003.
States,
8.
Joint Secretary,
Ministry of Tribal Affairs,
7'h Floor, Shastri Bhavan
New Delhi.
9.
Joint Secretary,
Ministry of Social Justice and Empowerment,
Shastri Bhavan, New Delhi.
10.
D. Senthil Pandiyan
Secretary [School Education],
Government of Uttarakhand,
School Education Department,
SBI Building, 1st Floor,
4 Subhas Road, Dehradun - 248 001.
11. Vice Chancellor, NUEPA,
Sri Aurobindo Marg,
New Delhi.
12. Economic Advisor (Education),
SE&L,Shastri Bhavan,
New Delhi.
13. P. K Bisht,
MIS Coordinator,
Government of Uttarakhand,
School Education Department,
SBI Building, 1st Floor,
4 Subhas Road, Dehradun - 248 001.
14. Ms. Amita Joshi,
Finance Controller
Government of Uttarakhand,
School Education Department,
SBI Building, 1st Floor,
4 Subhas Road, Dehradun - 248 001.
15. Director NCERT,
Sri Aurobindo Marg,
New Delhi.
16. Dr (Mrs) Prema Ramchandran
Director, Nutrition Foundation of India,
C-13, Qutab Institutional Area,
New Delhi- 110016.
17. Shri Biraj Patnaik,
Principal Advisor,
Office of Supreme Court Commissioner,
B-68, 2nd Floor, Sarvodaya Enclave,
New Delhi - 110001.
18. Dr. Uma Aiyyar,
Reader,
Food & Nutrition Unit,
M.S. University of Baroda,
Pratapgunj, Vadodara - 390002.
19. Shri O.P. Dani,
Chief General Manager (Sales),
Food Corporation of India,
Barakhamba Road, New Delhi.
20. Shri J.H.Panwal,
Joint Technical Advisor,
Food & Nutrition Board,
Ministry of Women & Child Development,
Jeevandeep Building, New Delhi.
21 National Institute of Administrative Research,
LBSNAA
Cosy Nook, Mussoorie - 248179,
UTTARAKHAND
22. Shri P.N. Khorwal,
Manager (Accounts),
FCI, New Delhi.
Copy also to:
1. PPS to Secretary(SE&L).
2.
PPS to Joint Secretary(EE.I).
3. Dir (GP) I DS(BDS) I DS(VKN) I DS(HK).
4.
US(SA) I US(AO) IUS(RK) I SO(SS) I SO(KLA) I SO(RKJ).
GOVERNMENT OF INDIA
MINISTRY OF HUMAN RESOURCE DEVELOPMENT
DEPARTMENT OF SCHOOL EDUCATION & LITERACY
MID-DAY MEAL SCHEME
**************
Minutes of the Programme Approval Soard for Mid-Day Meal (PAS-MOM) meeting
held on 20th. March, 2015 to consider the Annual Work Plan & Sudget-2015-16 of
Uttarakhand.
The meeting of the Programme Approval Board for Mid-Day Meal Scheme was held
in New Delhi on 20th March, 2015 under the Chairpersonship of Ms. Vrinda Sarup,
Secretary, Department of School Education and Literacy (SE&L), Government of India
through video conference. The agenda before the PAB-MDM was:
a) to review the status
and progress of the implementation of Mid-Day Meal
(MOM) Scheme for the State of UUarakhand
b) to consider the Annual Work Plan and Budget (AWP&B) 2015-16 proposal of
UUarakhand for MOM Scheme.
The list of participants of the meeting is at Annexure-I.
2.
Secretary (SE&L), Government of India welcomed the members of PAB-MDM and
other participants. The representatives of the State Government were asked to highlight the
achievements in the implementation of the scheme during 2014-15, best practices followed
in the State, constraints if any, in the implementation of the programme and their proposals
for 2015-16.
3.
Mr. D. Senthil Pandian, Secretary (Education) (SPD-MDM), Govt. of UUarakhand
briefed the PAB members on the highlights of the scheme. He focussed on the performance
of Mid Day Meal Scheme in the State and the initiatives taken by the State Government to
improve its effectiveness. He informed that the State is paying an additional amount of
Rs. 500/- per month in addition to the minimum mandatory State share as honorarium to
Cook-cum-Helpers. Apart from the above, State is also paying Rs. 1000/- per year as
incentive to Cook-cum-Helpers. Hand washing system before and after meal has been
implemented in all the Schools in the State. State is also planning to install one smokeless
chulha in each block. State has successfully completed the Training of 60 Cook-cumHelpers as Master Trainer with the help of Institute of Hotel Management (IHM), Dehradun
and remaining cook-cum-helpers have also been trained in phased manner. Shri Gaya
Prasad, Director (MDM-MHRD) presented an analYSis of the performance of State in the
implementation of Mid Day Meal Scheme during first three quarters of the year 2014-15 i.e.
April to December, 2014.
1
4.
Performance of the Scheme during last three years
The radar charts given below, are a summary of performance of State on important
parameters under Mid Day Meal Scheme during last 3 years.
Institutions
2014-15
9.8
9.4
9.3
2.6
7.0
9.8
10
6.1
10
10
7.6
8.8
6.9
,-----.,-----
.
9.8
KO
2013-14
Institutions 9.8
~Chlldren
8.1
Working Days 9.8
10
9.4
4.8
1n
.,--,~~--~-----.------
LPG
FG Utilsation
Payment
10 Annual
6.5
to Fer
Cooking Cost
·.JHon.CCH
9.4
6.3
7.5
7.5
KD
9.3
10
Institutions 9.8
. ,Children
8.4
,
Working Days
10
9.40rinl<ing
Water
8.1 Monthly DE Status"
10 Annual
5.1
5.8
FG Utilsation
-1
DE Status
1 nspection
2012-13
+n-----i
Payment
to FeIS.7
: Fund Flow
'
School Health
6.6
7.5
Cooldng Cost 6.5
TA
4.4
Hon.CCH
MME
7.5
1<0
9.6
KS
6.9
It is evident from the chart that the performance of State has improved over the years in the
area of Food grain utilization, Payment to FCI, Coverage under Rashtriya Baal Suraksha
Karyakram (RBSK) etc .. At the same time the performance has gone down on vital
parameters like utilization of Cooking Cost, Drinking water availability, usable Toilet Facility
etc. from the last year. Secretary (SE&L) advised the State Government to take corrective
measures on the poorly performing indicators for improving the performance of the scheme.
2
4.1
Areas of Concern:
i)
The appraisal has revealed the following areas of concern
Delay in the release of funds from State to School level.
ii) Less coverage of working days (164 days out of 177 days).
iii) Honorarium paid in cash to the cook-cum-helpers in schools located in remote areas.
iv) Less coverage of children in some districts like Nainital, Pauri, Pithoragarh,
Champawat, Tehri and Almora.
v) Food grains not delivered at school doorstep in hilly areas.
vi) Mismatch in the data of AWP&8-2015-16 and MIS-MOM.
vii) Testing of meals is yet to be initiated.
5.
Issues discussed
i)
during
the meeting:
Fund Flow Mechanism
JS (EE.I) enquired about the time taken in the process of release of funds from State
to implementing
agencies level. The State representative
informed that the State has
decided in SSMC meeting that State will ensure timely release of funds. Secretary
(SE&L) advised the State to track the time taken in release of funds at every level.
She also advised the State to remove some of the intermediary
levels in the release
of funds.
ii)
Coverage
JS (EE.I) observed that there was continuous decline in Coverage (Primary (82%) &
Upper Primary (78%) only). The State representative
assured that
the enrolment
(SE&L)
vis-a-vis
the attendance.
Secretary
they will review
advised
the State to
enquire about the issues of low coverage in these districts.
iii)
Payment
of Honorarium
to CCH through
Banl< (e-Transfer)
JS (EE.I) observed that the Honorarium to CCH is still being paid in Cash in some
areas. State representative
CCH will be paid bye-transfer
iv) Construction
informed that the State has decided that Honorarium
to
only from this financial year.
of kitchen-cum-stores
JS (EE.I) observed that Construction work for 396 Kitchen cum Stores have not even
started.
Secretary
(SE&L)
expressed
3
deep
concern
over
non
completion
of
sanctioned kitchen-cum-stores.
State representative assured that construction for
2250 kitchen-cum-stores, which are already at various stages of construction will be
completed by the month of June, 2015 and construction for the remaining 396
kitchen-cum-stores will be completed by December, 2015. It is important to mention
that in the light of SSMC decision for 1094 schools where enrolment is less than
10, no kitchen cum stores will constructed and the said fund will be surrendered to
MHRD, Gov!. of India. Accordingly, State has surrendered 1094 Kitchen-cum-Store
in FY 2013 with approval from MHRD
(vide letter no.
D.0.-5.11/2010 dated
19.07.2013 and another letter no. 10367 dated. 18.09.2013).
v)
Non-delivery of foodgrains and LPG at School Level
JS (EE.I) enquired about the status of delivery of food grains & LPG at School
Level. State Representative informed that State is Paying TA to DSO & SMC
proportionately for delivery of food grains. DSO delivers the food grains at PDS
level
and SMC picks up food grain from PDS.
State Representative also
informed about the difficulty in delivery of LPG at School level. They have
requested to Gov!. of India for additional provisioning for transportation of LPG.
Dir. (MDM-MHRD) informed that MHRD is paying transport assistance as per
PDS rates (as it is doing in all the Hilly states).
Moreover, if State submits
separate proposal for this additional transport assistance for foodgrains and LPG
for Financial Year 2014-15 and previous year also it may also be considered.
vi) Food Sample Testing:
JS (EE.I) enquired about the modes being adopted for testing of food samples.
State Representative informed that there is no any NABL (Lab) available in the State
at presen!. The State represent assured to execute this task in the Financial year
2015-·16through convergence with other concerned departments like Health etc.
vii) Approval of 108 New Madrasas
State Representative has requested for approval of newly '108 Madrasas recognized
by Madrasa board. Secretary (SE&L) advised that as per guidelines of MDM, it will
be approved only when these Madrasas are supported by SSA.
4
viii) Provision of License Fee under FSSAI
State Representative has requested for provisioning for License Fee under FSSAI.
Secretary (SE&L) advised that the cooking of food in School based Kitchens under
MOM does not come under any commercial activity. So there is no requirement for
any license. Meanwhile MHRO will raise this issue and request for exemption of
license with concerned department of FSSAI.
ix) Committed liability of the State Government
It was informed by State Government representative that there is no committed
liability in respect of any components of MOMS for the year 2013-14 and 2014-15.
x) Technological
intervention
MDM-IVRS - Secretary (SE&L) mentioned that this department is in the process of
Introduction of IVRS based monitoring mechanism.
She advised the State
Government to collect the mobile numbers of all the teachers in the State in the
meanwhile. The Secretary, Gov!. of Ullarakhand assured to collect the mobile
numbers of teachers within one month.
xi) Social Audit of the Scheme
Representative of the State Government informed that State will initiate the Social
Audit from Financial Year 2015-16.
xii) Training of Cook-cum-helpers
Representative of the State Government informed that training of cook-cum-helpers
has been organized with the support of IHM Dehradun and SCERT.
Secretary
(SE&L) appreciated the efforts and advised that services of Institute of Hotel
Management, any other institute or renowned chefs may also be utilized for
imparting training to cook-cum-helpers.
xiii)Social Equity
State representative informed that no case of discrimination on the basis of caste,
gender or religion in cooking, serving and eating of MDM has been reported in the
State.
5
xiv) Request for enhancement of Honorarium
State representative requested Gov!. of India to enhance the honorarium to cookcum-helpers from Rs.1000/- to at least Rs.2000/- per month. Secretary (SE&L)
informed that the proposal for enhancement of honorarium to cook-cum-helpers is
under consideration and the State would be informed after approval of the
competent authority. She further advised that State may provide additional funds
towards the honorarium to cook-cum-helpers from its own resources as is done by
some of the other States/UTs.
xv) Request for exemption from Adhaar Based linked with LPG
State representative requested for exemption from Adhaar Based linked with LPG
which is running in the State.
Secretary (SE&L) advised that delivery of MDM
through school based kitchen does not come under commercial activity. As such, no
Adhaar based link is required with LPG for school run kitchen for MDM. She further
advised that State representative should talk to concern officials at State level in this
regard.
6.
PAB-MDM approval for the year 2015-16
Director (MDM-MHRD) informed that the State has proposed to cover 4.35 lakh children in
primary and 2.94 lakh children in upper primary. He further added that these numbers are
the average number of children availed MDM during the year. After discussions with State
officials and based on the achievement during 2014-15, the PAB-MDM approved the
following number of children, number of school days etc. for quantifying the Central
assistance for UUarakhand:No
Component
State's Proposal for
PAB MDM approval
2015-16
+ Govt. aided +
institutions
12737
28
6
for
2015-16
424746
No. of
institutions
12737
No. of
Children
424746
171
28
171
1.2
Upper Primary
1.2.1 Govt. + Govt. aided +
5337
LB schools
1.2.2 Special Training
Centers
1.2.3 Madarsa/Maqtab
21
Total (1.2)
5358
Drought
1.3
1.3.1 Primary
o
1.3.2 Upper Primary
o
Total (1.3)
o
GRAND TOTAL (1.1 +
18151
1.2+1.3)
2' '
Primary
2.1
2.2
Upper Primary'
2.3
NCLP
2.4
Drought ~P~ri~m~a~ry~ +Upper Primary
.:~
5337
287950
--
--
6563
294513
21
5358
6563
294513
o
o
o
0
0
0
0
0
0
729699
18151
729699
287950
239
239
o
~O~
0
r~pproval' 0'fcook-cum-,
.';:i ;"help'e,rs,fo~:20~l'H6r
239
239
0
0=-o
0
32989
.,r' '!;
(No additional)
(No additional)
(No additional)
(No additional)
32989
No Proposal
173
11.~l,p".I.~iteh~ri;,J:NlilW,SchoelJ;. lft
198
1907
1907
".~i: -d ~pe,lllc.es. JI':'.aepli.lc~ment..,
* DUring2014-15, 32989 cook-cum-helpers were approved. The State has proposed to
restrict to the same number of cook-cum-helpersas was approved in 2014-15.
7.
Submission of proposals for additional requirement of funds for covering
children over and above PAB-MOM approval for 2015-16
It was clarified that the quantification of resources is only an estimate for release of
Central Assistance during 2015-16 under the MOM Scheme. The MOMS provides
that every child attending the eligible institution, is to be covered under the Scheme
and shall be served mid day meal on all school days. In case the State Gov!. finds
that the average number of children availing mid day meal and the working days are
more than the approved numbers by PAB-MOM, they may approach the GOI at any
time with justification for additional Central Assistance.
7
8.
Dissemination of the approvals by State Government
The State is advised to disseminate the approvals of the resources to all the field
functionaries in the State and districts. so as to enable all the eligible institutions to
ensure that every child attending the eligible school must be served hot cooked mid
day meals on all school days irrespective of the approvals of PAB-MOM.
9.
Admissible Allocation of resources
The release of Central Assistance for the financial year 2015-16, would be as per the
funding pattern under the Mid Day Meal Scheme.
Total outlay of Rs. 132.31 crore (including both Central and State share) for
Uttarakhand for Financial Year 2015-16 has been worked out on the basis of number
of children & number of working days approved by the PAB-MOM and as per
proposed revised norms after revision of cooking cost by 7.5% w.e.f. 1s1 April, 2015 .
The order for revision of cooking cost by 7.5% or any other enhancement for the
financial year 2015-16 will be issued separately after approval of the Competent
Authority. Thus, the present rate of cooking cost will continue till further orders. The
Component-wise approval of funds for 2015-16 can be seen at Annexure-II.
8
Annexure-I
List of Participants
1. Sm!. Vrinda Sarup, Secretary (SE&L), Ministry of Human Resource
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
Development,
2. Shri J. Alam, Joint Secretary (EE.I), Ministry of Human Resource
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
Development,
3. Shri
D. Senthil
Pandiyan,
Secretary
(Education)
(State
Project
Director,
SSA),
Utlarakhand
4. Shri Gaya Prasad, Director (MDM), Ministry of Human Resource
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
Development,
5. Shri Ani! Kakria, Deputy Secretary (Finance), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
6. Shri BD. Shivani, Deputy Secretary (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
7. Shri Harish Kumar, Deputy Secretary (MDM), Ministry of Human Resource
Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi.
8. Dr. Kusum Pant, Additional Project Director, SSA Utlarakhand
9. Shri Rajeev Kumar, Under Secretary (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
10. Shri K.C. Meena, Under Secretary (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
11. Amita Joshi, Finance Controller, SSA Utlarakhand
12. P. K Bisht, MIS Coordinator, MDM Uttarakhand
13. Shri K.L. Ahuja, Section Officer (MDM 2-1), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
14. Ms. Neelam Rani, Section Officer (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Shavan, New Delhi.
15. Shri Harshit Mishra, Senior Research Officer, Niti Aayog.
16. Shri Bishwajit Kumar, UDC (MDM), Ministry of Human Resource
Department of School Education & Literacy, Shastri Bhavan, New Delhi.
17. Dr. MA Quasmi, MI Representative,
Islamia, New Delhi- 110025.
lASE, Department
of Education,
Development,
Jamia Millis
18. Shri Shakeel Ahmed Khan, MI, lASE, Department of Education, Jamia Millis Islamia,
New Delhi- 110025.
19. Professor B.P. Bhardwaj, NCERT, Sri Aurobindo Marg, New Delhi -110016.
20. Shri Yogesh Kumar, Professor, NCERT, New Delhi.
21. Shri P.N. KhOlwal, Manager (Accounts), FCI, New Delhi.
9
Annexure-II
State: Uttarakhand
QUANTIFICATION
OF CENTRAL ASSISTANCE
FOR 2015-16
(As per revised norms after revision of cooking cost by 7.5% w.e.f. 1st April, 2015) $
A
Food qrains
51. No.
No. of
Children
No. of
Working
days
Quantity in
MTs.
day)
435186
239
10400.95
Up. Primary (@150 gms per child per
school day)
294513
239
10558.29
NCLP ( @150 gms per child per school
day)
0
4
Drought
0
0
0
4.1
Primary
0
0
0
4.2
Upper Primary
0
0
0
Stage
Primary (@ 100 gms per child per school
1
2
3
TOTAL
B. Cost of Foodgrains,
and Manaqement
51. No.
0
729699
Cooking
cost, Transport
MonitorinQ and Evaluation
Assistance,
20959.24
Hon. to cook-cum-helpers
(MMEI
Component/norm
1
0
Amount
admissible
(Rs. in lakh)
----
2
3
1
Cost of Food grains @ Rs. 5650/- per MT for 10400.95 MT rice +
VAT-5%
617.04
2
Unit Cooking Cost- Rs. 3.86 per day / per child for 435186
children for 239 days
3
Transportation
Primary
Cost @ Rs. 1524.90 Per MT food grains
10
4014.76
158.60
(435186 x 239 days x 0.0001 MT x Rs.1524.90)
4
Honorarium
months)
for cook cum Helper
- (215610 x RS.1000x 10
2156.10
Management Monitoring and Evaluation (MME) @ 1.8% of the
5
i)
ii)
iii)
iv)
Cost of food grains
Cooking cost
Cost of transportation and
Honorarium to cook - cum-helpers
97.17
7043.67
TOTAL - {1 +2+3+4+5}
Upper Primary
6
Cost of Food grains @ Rs. 56501- per MT for 10558.29 MT rice +
VAT-5%
626.37
7
Unit Cooking Cost 5.78 per day 1 per child for 294513 children
for 239 days
4068.47
Transportation
cost @ Rs. 1524.90 Per MT food grains
8
'161.00
(294513 x 239 days x 0.00015 x 1524.90)
9
Honorarium
to cool< cum Helper (11428 x RS.1000x 10 months)
1142.80
Management Monitoring and Evaluation (MME) @1.8%ofthe
10
i)
ii)
iii)
iv)
Cost of food grains
Cooking cost
Cost of transportation and
Honorarium to cook - cum-helpers
TOTAL - {6+7.1 +8+9.1+10}
Total (Primary + Upper Primary)
11
Replacement
of Kitchen devices
(1907)
Kitchen devices for new schools (173)
Total Non-recurring
84.59
6083.22
13126.89
95.35
8.65
104.00
GRAND TOTAL - (1-11)
11
13230.89
-
c.
Drought
NIL
D.
Non-recurring
104.00
E.
Total Requirement
of Funds for 2015-16
(Rs. in lakh)
Component
Recurring
As per existing
Normal
13126.89
Drought
0
Non- recurring
norms
104.00
Total
$: Subject to approval of enhancement
13230.89
of cookmg cost by 7.5% by competent
authority.
The release of Central Share of Annual Work Plan & Budget 2015-·16 would be as per the fund
sharing pattern under the Mid Day Meal Scheme.
--000-
12