Download Report

There was a meeting of the LSU Media Senate held on
Monday 17th November at 6:00pm.
Location: Sky Room.
Attendees: Bryn Wilkes (VP: Media), Matt Peat (Assistant Head of Media), Dan Leedham
(LSUTV Station Manager), Isabella Piggott (Head of Lens), Tom Williams (Head of Media
Online), Harry Kimbling (LCR Station Manager), Robb Puttock (Head of Loop), Louise Burt (Label
Editor), Jennifer Taylor (Chair of Hall Media).
Apologies: Jordan Chambers (Media Technical Production Support).
Absent without apologies: Luke Gascoigne (Head of Media Marketing).
Minutes:
1) Actions from Last Meeting:
a. ACTION JC: Look into policy for BYOD – reminder, add to basecamp.
b. ACTION Marketing Teams to create 2/3 new concepts for Senate to
approve by 20th October, Section Heads to manage individual sections –
Loop logo needed – LG to assist.
c. ACTION BW & IP: confirm procedure for memory cards – To be looked at
this week.
d. ACTION LB: provide Label journalists and cover for Loop Session –done.
e. ACTION IP: sort photographers for Loop Session – not done.
f. ACTION LG to assist with Loop Logo – to be done this week.
g. ACTION MP: Send list to section heads with logo requirements – done.
h. ACTION ALL SENATE: Read current version of journalism guidelines
document and provide any feedback – to be done this week.
i. ACTION SECTION HEADS: Provide blurbs for sections on website – done,
awaiting Loop.
j. ACTION JC – create a log of maglock access changes – to be chased.
k. ACTION HK/LB/RP: to bring to volunteers to be presenters for Coffee
House Sessions – done.
l. ACTION JC – add mediacommittees to view permissions all resources and
rooms – done.
m. ACTION BW: to put stash online – done.
n. ACTION BW: Role out applications – done.
o. ACTION SECTION HEADS: Mention to committees and encourage to run – done.
p. ACTION JC/RO: Assign locations on Media Asset List – In motion.
q. ACTION LB to write up and send to MP – done.
2) VP: Media Report to Media Senate (Presented by Bryn Wilkes):
Exec report online for reference – done every 2 weeks.
Website, stash is online, cross platform teams did not get the response hoped for
– deadline extended until Wednesday.
3) Senate Reports (Presented by MP, DL, HK, LB, IP, RP, JT, TW, LG, JC) Limited to 3
key points:
MP – Alumni weekend, soundclash core team had first meeting.
DL – Live tv, LSU Live, Play With Pride. Problem with broadcast due to website.
Struggling with committee who are annoyed that they have nowhere to display
content. Mix up with Loop and role of TV and Loop sessions,
HK – Interviews with all bands from loop sessions, music team have been
focussing on quality of music – good response, fight night. ACTION HK – publish
timetable on onedrive, share with mediasenate group.
LB – Plans being put in place for Christmas Launch Night, content is in for
Christmas issue, PDF proof will be sent to all sections, photoshoot will be
happening for winter wonderland next Tuesday.
IP – Underwater photoshoot next week,
RP – Constant stream of Loop content coming out over the next few weeks.
JT – Waiting for new media reps to come on, ongoing, relaunch of hall media, 2
college reps will be starting soon.
TW – Meeting with section heads to get page structure laid out for website.
LG – in process of designing strategy for advertising space, meeting with section
heads after rate card has been designed.
JC – No report submitted.
4) Media Alumni Weekend (Presented by Matt Peat):
ACTION ALL SENATE to push committees and reps attending and get attendees
to press signups button.
Senate will be needed as help on the days, if any particular sessions they would
like to go to please make sure jobs are covered and go to the sessions. Jobs to
be delegated from Matt/Bryn on the day.
ACTION ALL: Spare a couple of hours on Thursday/Friday for cleanup on Friday.
5) Decision required for usage of extra screens (Presented by Jordan Chambers in
email circulated before meeting).
ACTION JC to get an email confirming we can use the tech TVs.
LG screen to be used on portable stand, but added as a bookable asset in outlook.
Silver screen for wall under L, black screen for LCR presenter/schedule display.
6) Fight Night (Presented by Bryn Wilkes).
Bryn has had contact from chair, LCR would need people who are knowledgeable to be
doing commentary live, LCR to use LSUTV cameras and create montage for release
after.
Live show is not possible due to Loop having the recording studio booked out.
Photographers will be there too.
7) Any Other Business:
a) LB: Label launch night booking problems, ACTION BW: speak to Sarah Warren to
organise Label launch night.
b) RP: Nathan Boul – would like all 5 sections involved in 1 event.
c) DL: All senate now have website accounts. Section content needs to be in there.
d) ACTION BW: air-con-versation
8) Volunteer/Committee Member of the Fortnight:
(Volunteer of the fortnight was done over Facebook last week due to missed
meeting)
Committee of the Fortnight nominations: Ivan Gorbanov, Chris Gregory, Tom
Bolton, Clarissa Minty.
Winner: Ivan Gorbonov.
Highly Commended: Chris Gregory.
Items to Note:
-
Media Senate members to encourage all to purchase Media Membership.
Please make the media centre tidy for alumni weekend.
Dates for the Diary:
-
Media Alumni Weekend (Friday 21st – Sunday 23rd November).
Nathan Bull Loop Session (Saturday 6th December).