Supplemental Information
Please note that requirements indicated are PGME mandatory requirements and that individual hospital sites have
additional mandatory requirements such as TB testing, modules, etc. You are responsible for ensuring that you have
also completed all mandatory hospital requirements. For more information, kindly contact your program.
WHERE TO SUBMIT/WHERE
TO GET INFORMATION
If you encounter any difficulties,
please contact the PGME office
at [email protected]
ITEM
WHERE TO GET FORMS/HOW TO APPLY
Letter of
Appointment
(eLOA)
Obtain from Registration Website. Verify all details;
if all information is correct, submit electronically.
Please note that your eLOA can be printed if
desired. You will receive a message of “Successful
submission”; in the absence of this message, or if
you submit in error, notify PGME at
[email protected].
If the eLOA is inaccurate, DO NOT submit; contact
PGME. You will receive an email providing resubmission instructions.
Note that PGME will submit your eLOA to CPSO
on your behalf; CPSO will not accept it
otherwise.
Registration Form
(University of
Ottawa)
Registration must be done online on the
Registration Website.
If you encounter any difficulties,
please contact the PGME
Registration Coordinator at:
[email protected]
VSS SelfDeclaration
Trainees who started July 1st, 2012 or after, must
complete the Vulnerable Sector Search (VSS) SelfDeclaration online on the Registration Website.
Clinical Placement Risk
Management Team
University of Ottawa
1 Nicholas St, Suite 1216
Ottawa, Ontario, K1N 7B7
Deadline
March 27th,
2015 or
as per
registration
email
March 27th,
2015 or
as per
registration
email
March 27th,
2015 or
as per
registration
email
[email protected]
Tel.:613-562-5800 Ext. 2378
Immunization
The one-step tuberculin skin test (TST) needs to be
submitted once every 12 months or by the deadline
Fax: 613-241-1527
Clinical Placement Risk
Management Team
March 27th,
2015 or
Supplemental Information
Please note that requirements indicated are PGME mandatory requirements and that individual hospital sites have
additional mandatory requirements such as TB testing, modules, etc. You are responsible for ensuring that you have
also completed all mandatory hospital requirements. For more information, kindly contact your program.
ITEM
WHERE TO GET FORMS/HOW TO APPLY
to the Office of Risk Management at:
[email protected]. Please refer to the
complete procedure and formsi.
WHERE TO SUBMIT/WHERE
TO GET INFORMATION
University of Ottawa
1 Nicholas St, Suite 1216
Ottawa, Ontario, K1N 7B7
Deadline
as per
registration
email
[email protected]
Tel.: 613-562-5800 Ext. 2378
Fax: 613-241-1527
CPSO
Renewal of your CPSO license is done online.
CPSO will send a renewal package by mail upon
return of your eLOA by the PGME office. The
package will include deadline and renewal
instructions. Please do not delay the renewal
process.
CPSO membership renewalii
A copy of your eLOA, once
electronically signed, will be sent
to the CPSO by the PGME office.
Refer to
“Where to get
form/how to
apply”
*CLINICAL FELLOWS: Any resident completing a
residency program and being subsequently
appointed as a Clinical Fellow must either renew
his/her Educational license or apply for an
Independent Certificate of Registration if intending
to bill OHIP for services while pursuing the
Fellowship. No trainee will be permitted to bill OHIP
with an Educational license.
Fee: $314 (approximate)
CMPA
The CMPA should send you a renewal package in
mid-May (academic cycle) or mid-November
online application formiii available
middle of May
Refer to
“Where to get
form/how to
Supplemental Information
Please note that requirements indicated are PGME mandatory requirements and that individual hospital sites have
additional mandatory requirements such as TB testing, modules, etc. You are responsible for ensuring that you have
also completed all mandatory hospital requirements. For more information, kindly contact your program.
ITEM
WHERE TO GET FORMS/HOW TO APPLY
WHERE TO SUBMIT/WHERE
TO GET INFORMATION
Deadline
apply”
(calendar cycle). Note that your renewal is
automatic; you do not need to complete the renewal
package unless there is a change in your contact
information or payment method.
New:
Cheques no longer accepted; the only
method of payment is pre-authorized
debit.
- Online receipts now available; and
- Re-issuance of passwords by applicant
now available.
Registration Fee
(University of
Ottawa)
Please don’t wait for the invoice from the University
to pay the registration fee. You can pay your fee
once you have received your Re-registration e-Kit
which will contain your University of Ottawa student
number/account – this is all you need to pay the fee.
Please note that you cannot continue training
until your fees have been completely paid.
Cost: $650 payable to the University of Ottawa
Registration fee
refund (University
of Ottawa) if
applicable
Registration fee refunds apply to residents only for
those starting off-cycle; must be submitted no
more than 30 calendar days after the resident’s
final day of training. Forms submitted after the
deadline will not be accepted.
Registration fees can be paid
using any of these methods:
online, in-person or by phone
through your financial institution
(recommended); debit card at
InfoService; cheque, bank draft
or money order (at InfoService
Express Payment drop box or by
mail). You CANNOT pay with
credit card or cash. Visit Financial
Resourcesiv for details.
Click herev to access Registration
Fee Refund Request form and
process.
Please submit your request to
Financial Officer, PGME at:
May 29th, 2015
or
as per
registration
email
Supplemental Information
Please note that requirements indicated are PGME mandatory requirements and that individual hospital sites have
additional mandatory requirements such as TB testing, modules, etc. You are responsible for ensuring that you have
also completed all mandatory hospital requirements. For more information, kindly contact your program.
ITEM
WHERE TO GET FORMS/HOW TO APPLY
Refunds will be issued by means of a cheque mailed to
the resident’s home address; please allow approximately
8 weeks for processing.
For Visa Trainees
Emergency
Preparedness
NEW
uOttawa email
account
Additional requirements exist for VISA trainees –
these requirements include a valid employment
authorization (work permit) and proof of health
insurance coverage. Please be advised that you
cannot continue training until your fees have
been completely paid. Note that if you are
sponsored by the Saudi Arabian Cultural Bureau,
your registration fees will be paid directly by the
sponsor.
In the event of an emergency, it’s vital that you
receive reliable information as early as possible.
The University is therefore implementing the
Emergency Notification System (ENS) to ensure
you can be reached efficiently and effectively
through a variety of methods.
Effective July 1, 2015 all trainees must obtain a
uOttawa email account.
Detailed information including username and
password as well as forwarding instructions to be
sent from the Faculty of Medicine Information
Management Service (Medtech).
WHERE TO SUBMIT/WHERE
TO GET INFORMATION
[email protected]
Deadline
For further information, please
contact the PGME Foreign
Programs Coordinator at:
[email protected]
Consult Protection Servicesvi for
information on how to sign up to
receive notification of campus
emergencies.
Medtech:
http://www.med.uottawa.ca/medte
ch/eng/index.html


Activating your
@uottawa.ca email:
http://www.uottawa.ca/goo
gleapps/en/signup.html
Configuring your e-mail on
a mobile device:
http://www.uottawa.ca/goo
gleapps/en/mobiledevice.html
n/a
Before July 1,
2015
Supplemental Information
Please note that requirements indicated are PGME mandatory requirements and that individual hospital sites have
additional mandatory requirements such as TB testing, modules, etc. You are responsible for ensuring that you have
also completed all mandatory hospital requirements. For more information, kindly contact your program.
ITEM
WHERE TO GET FORMS/HOW TO APPLY
Leave of Absence Mandatory requirements also apply during a leave
(e.g. Maternity
of absence; e.g. return e-LOA & registration form,
Leave, Sick Leave) make registration payment, renew CPSO, etc. with
the exception of CMPA.
i
WHERE TO SUBMIT/WHERE
Deadline
TO GET INFORMATION
 Forwarding your
@uOttawa.ca e-mail:
http://www.uottawa.ca/goo
gleapps/en/faqs.html (scroll
down to the question “Can I
forward my @uOttawa.ca
Gmail messages to another
account”
Contact the PGME office at
[email protected]
http://www.med.uottawa.ca/Postgraduate/eng/immunization.html
https://www.cpso.on.ca/Login.aspx
iii
https://oplfrpd5.cmpa-acpm.ca/documents/10179/25003/membership_form-e.pdf
iv
http://www.financialresources.uottawa.ca/student/method-payment.php
v
http://www.med.uottawa.ca/Postgraduate/assets/documents/2015_16_initial_registration_en/Registration_Admission_Initial_Registration_Kit_ENG_Registr
ation_Fee_Refund_Form_and_Processing_Procedure.docx
vi
http://www.emergencypreparedness.uottawa.ca/tools.html
ii