1. home and garden

The
Crown/Merrill
Guide to Room
TH
L E OF H O
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Selection 2015-2016
Priority Housing Application Period
April 13th-20th!
Room Selection Timeline
April
Priority Housing Application Period
April 13th - April 20th
studenthousing.ucsc.edu
Info Sessions
Coming in Early April
DatesTo Be Announced
Early Group Application Forms Due
April 29th
Crown/Merrill Res Life Office
Early Group Selection
May 18th
Cultural Center at Merrill
Online Room Selection
May 19th- May 21st
Community Room Selection
May 20th-21st
All Campus Room Selection
Thursday, May 21st
May
Contents
Please read all the enclosed information before asking questions.
You may find your answers within these pages...
Page 2
Frequently Asked Questions
Page 3
Frequently Asked Questions
Page 4 Early Group Selection
Page 5
Community Room Selection
Page 6
Community Room Selection Cont.
Page 7
Room Selection: Step-by-Step
Page 8 Room Selection Cont.
Page 9
Room Selection Cont.
Page 10
Res Hall Options
Page 11
Apartment Options
Page 12
Apartment Options Cont.
-apartment layouts
Page 13
Waitlist Info
Page 14
Waitlist Info Cont.
Page 15
Things to Remember
Page 16
Crown/Merrill Policies
Page 17 UCSC Principles of Community
1
FAQs
What are my housing options?
may choose to participate in Early Group
Selection. On May 18th approved Groups will
be able to select their space in person with the
Housing Coordinator (or rethink their options
if the desired space is unavailable). Once they
have chosen their space, they will be entered
into the system and will not have to participate
in Online Room Selection.
Any student who wants a space in
University Housing can have one. Crown
and Merrill have options in both the
Students interested in Early Group Selection
Residence Halls and Apartments.
must submit a declaration form to the housing
Students who opt for a res hall room get to office by April 29. Students will be notified
lock in the 2014-15 rate with the RateSaver
via email by May 12th if they have been
option! Simply apply during Priority
selected to participate and will be assigned
Housing Application Period.
an appointment time based on the collective
points of all group members (averaged by total
Can I apply for housing at
number of group members).
multiple communities?
What are Neighborhood Groups?
No, you can only have one application on
file, so consider your options carefully! If a
Neighborhood groups can be either
space at your applied-for-community is not Apartment Groups or Residence Hall Groups.
available you will be placed on our Wait Apartment groups must be able to fill an entire
List and our Housing Coordinator will
apartment of 4, 5 or 6 people. However, the
work on placing you ASAP.
majority of apartments available during Early
Group Selection will be six person apartments
If I change my college affiliation for
consisting of two triple rooms.
Fall 2016, can I have housing at my new
college?
In Residence Hall Groups, students are able
to select a block of residence hall rooms
Regardless of affiliation, students can
with a group of friends to create your own
apply to any housing facility they wish
“neighborhood.” A group must include a
to live in. However, priority does go to
minimum of 3 applicants, and may consist
affiliates of that college. At this point, it
of students from your college and/or other
is too late to change affiliation and have
colleges.
it take effect before the Priority Housing
Aplication Period begins.
Not everyone in the group needs to attend
Early Group Selection. If someone has class
I’d like to share a room with someone of the group representative will be able to assign
a different gender. Is this possible?
the entire group. Groups will be sorted by
a point system that prioritizes affiliates and
If you are interested in gender neutral
upper division students.
housing, there is a separate application
and interview process. Please refer to
Is it true that students who live in the Res
the Student Housing Services website at
Halls next year get to pay the 14-15 rate?
housing.ucsc.edu for more
information
Yes! Any continuing
student who chooses (or is assigned) a
What is Early Group Selection?
Residence Hall space for fall will lock in the
‘14-’15 room and board rate!
Eligible students wanting to reserve a space
early and bypass online Room Selection
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Can I pick a Res Hall room and still be
on the wait list for an apartment?
Yes! After Room Selection a wait list form
will be available to sign up for a room
swap over the summer. However, there are
no guarantees, so we recommend being as
flexible as possible.
How do I cancel my application?
* If a wait list application is cancelled
prior to a space being assigned, any
deferment of the advance housing fee will
be cancelled and student will not be billed.
Students can go online to cancel their
application at
studenthousing.ucsc.edu.
* If a confirmed contract/reserved
housing space is cancelled prior to movein, you will be billed for the advanced
housing fee. Additional late cancellation
fees may also apply. You can go online and
cancel your application at
studenthousing.ucsc.edu.
Do I have to be on a meal plan if I get an
apartment?
Yes, all Crown/Merrill residents must be
on a meal plan. Many apartment residents
opt for the 55-meal plan.
What is All Campus Room Selection?
All Campus Room Selection is an online
selection showing the available remaining
spaces across campus after Community
Room Selection. This process is only
available to students who were invited
but did not select a space during the
community-specific room selection
process.
Can I live with a friend from
a different college?
Yes! Priority, however, goes to affiliates
of that college. Room Selection is
prioritized based on affiliation and class
FAQs Cont.
level. Continuing students from any UCSC
College are eligible to live at The Village
and University Town Center. If you and a
friend from another college would like to live
together, consider applying to one of these
housing communities.
What are my chances of getting an
apartment?
Good! We have 14 apartment buildings
between Crown and Merrill. The most
common layout is the six person apartment
consisting of two triple rooms.
How are time slots decided for Online
Room Selection?
The Priority Point system is used to assist
Crown/Merrill in determining what priority
students will have in room selection. Priority
points are assigned based on a student’s year
of entry (not credits) and affilation with their
applied for college. This will create the most
equitable way to acknowledge affiliates and
the upper-division status of students.
Year of Entry
Priority Points
2011 & 2012 3
2013 2
2014 1
College Affiliation
Priority Points
Affiliate 3
Non-affiliate 0
Guarantee Status
Guarantee
Non-Guarantee
3
0
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Early Group Selection
May 18th
Eligible students wanting to reserve a space early and bypass the Online Room Selection
process may choose to participate in one of the following Early Group Selection options at the
community to which they applied.
The deadline to submit an Early Group Selection Application is April 29th. The application is
available on the Crown and Merrill websites, or for pickup at the Housing Office. The form will
be posted on the Crown and Merrill College websites. If approved, students will be notified their
appointment time by May 14th.
Apartment Groups
• Some apartments are set aside exclusively for full apartment households. Apartment groups
must be able to fill an entire apartment, and may consist of students from your college and/
or other colleges. Both Crown and Merrill affilations will have the same number of points.
Priority will be given based on the collective points of all household members (averaged by
total number of group members).
Residence Hall Groups
• Select a block of residence hall rooms with a group of friends to create your own “neighborhood”. Your group must include a minimum of three applicants, and may consist of students
from your college and/or other colleges.
• Groups that do not select a space during Early Group Selection will be able to participate
in Community Room Selection (May 19th-20th) to find a room, and can also participte
in All Campus Room Selection (May 21st), in which all remaining open spaces across all
communities will be avaiable to any students who have not yet secured a space.
•
•
•
•
Early Group Selection Tips
Make sure all group members apply during the Priority Housing Application Period.
Make sure all group members apply for the same college (ex. Crown or Merrill).
Make sure all group members are eligible to live on campus next year.
If you are an all sophomore group remember that we have mostly 6 person apartments
(Small Triple/Small Triple). Your chances of getting an apartment as a full group is
better if you apply for a 6 person apartment.
• Talk about who is living with whom, or paying for what type of room, before Early
Group Selection.
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Community Room Selection
May 19-20th
If you do not participate in Early Group Selection, you will be
able to select a space during the online process.
Room Selection Invitation Email
Check your UCSC email address! By Thursday, May 15th, students who are eligible to
participate in online room selection have received an email containing an access code
and appointment time to log in.
Note: Students who select a space during Early Group Selection do not participate in the Online
Group Selection Process
Logging In
If you have been assigned an appointment for the online room selection process, we
recommend logging in at your scheduled time. You may log in anytime after your
appointment, but other students at your community will also be logging into the system
during the room selection period to select their housing space, limiting the available
options.
If you need help, come to the Res Ed Office during normal business hours (M-F, 9am-7pm), and
someone will be available to assist you. A computer will be available for student use.
Selecting a Space
• You can select a space as an individual or with a group of friends who are eligible to
participate in online room selection at your community.
• If you are part of a group, you may determine who has the earliest appointment time
and allow that person to login to select housing for the group.
• Once you’ve identified your group leader, you may share your access code with her/
him. By doing so, you authorize your friend to select your housing and agree to
accept that person’s decision.
• Partial groups are allowed, so you can select an apartment/room even if your group
won’t completely fill the space. Just remember, if there are unassigned spaces in your
apartment/room, they will be filled by other students during room selection or by the
housing staff at your community.
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• Make a plan! Once you confirm your selection, you cannot go back and make
changes. Talk to your group ahead of time about what types of rooms each
person is willing to accept and who will share a room with whom, especially
if there are members of your group who will not be present at the time of
selection. Having a plan – and possibly a back-up plan – will make the selection
process easier for your group.
• In order for another member of your group to select a space for you, you will
need to share your access code with her/him. Please use caution when sharing
your access code. By doing so, you are authorizing another person to select
your housing and agreeing to accept that person’s decision as final.
Individual Selection
If you prefer, you can select a space as an individual. Just remember, if there are
unassigned spaces in your apartment/room they may be filled by students during
room selection or by housing staff.
Complete Your Selection
Once you choose an apartment/room, you will assign yourself (and any group
members) to the available spaces. In addition to your room assignment(s), you (and
each group member) will be assigned the meal plan preference specified in your
housing application(s).
Online Room Selection ends at 11:59 PM on May 21st,
2015
If you have not completed your selection by 11:59 PM on May 21st, you can still
apply, but will not be able to choose your own space. The Housing Coordinator
will place you as space becomes available. 6
Room Selection:
Step by Step
STEP ONE:
Apply! Priority Housing Application Period is April 13th-20th. Log onto
studenthousing.ucsc.edu and fill out a 2015-2016 application.
STEP TWO:
Fill out a Neighborhood Group Declaration Form if you wish to participate
in Early Group Selection. Deadline is April 29th! Find the forms online on
the Crown and Merrill websites, or in the Res Ed Office. Those selected to
participate in Early Group Selection will be notified by email.
STEP THREE:
Early Group Selection! On May 18th, Neighborhood groups will be invited to
select their space in the apartments and res halls. Each group will be designated
an arrival time based on their cumulative points. The Housing Coordinator will
be able to assign groups to the space of their choosing, given availability of that
space.
Groups that are not able to select a space during Early Group Selection will be
able to participate in Online Room Selection on May 19th-20th.
STEP FOUR:
Online Room Selection! For students who did not participate in (or did not find
a space during) Early Group Selection.
A. Log in
Make sure you have the following information before logging in:
• Your room selection access code (sent to you in an email)
• The access codes of your group members, if you would like to select as a
group
If you received an email but have forgotten your access code or appointment time, you
may click on the link on the log in box that says “Forgotten your access code?” to have
your log in information resent to your UCSC email address.
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B. Select Group Members
• You will have the option of selecting a space as an individual or part of a
group.
• If you wish to select a residence with other students, you must enter
their access codes and click on the “Add to Group” button. Each group
member’s name will appear in the box as you add them.
• To remove someone from your group, click the “Remove from Group”
button next to their name.
C. Group/Individual Confirmation
• To indicate that you would like to select as an individual, check the
box at the bottom of the page stating “I plan to select a residence as an
individual” and click “Continue” to go to building selection. To go back
and select group members, click “Modify Group.”
• If you are proceeding as a group, clicking “Continue” affirms that each
group member has authorized you to select housing on their behalf.
Adding someone without their permission will result in disciplinary action,
including the cancellation of your university housing space and the loss of
your housing eligibility.
D. Building Selection
• Only buildings with spaces that will accommodate your group size,
gender(s), and eligibility level(s) will be shown.
• You can click on a building name to see all floors available in that building.
• Please keep in mind that if any group member has restricted room
selection eligibility (e.g. eligible for residence hall selection only) your
group options will be limited as a result.
E. Floor Selection
• Click on a Floor to see the available spaces. Any themes or housing options
associated with one or more rooms on the floor will be indicated.
F. Apartment/Room Selection
• You will be allowed to select an available space listed on the page.
• The selected space will be held for 45 minutes. During this time, you must
assign yourself and any group members and confirm your selection. If
your time expires, this space will become available for others to select.
• You will be able to see what rooms/apartments are either empty, partially
filled or held by others
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G. Room Assignment
At this point, you must assign yourself (and any group members) to
a space and confirm your selection before your time has expired, or this
space will become available for others to select. If other students have been
assigned to the apartment or room you are looking at, their names will also
be displayed, along with their answers to the questions from the Housing
Application.
H. Assignment Confirmation
You will be able to review your room assignment(s). To complete your
assignment(s), click the “Confirm Selection” button. If you wish to make
changes to your selection, click the “Previous Step” button.
YOU CANNOT MAKE ANY CHANGES ONCE YOU CONFIRM
YOUR SELECTION.
CONGRATULATIONS!
You have completed the room selection process. Your housing contract is
confirmed and your space in university housing is reserved for the entire
2015-2016 academic year.
You and any group members will be sent a confirmation email at your
UCSC email address confirming your assignment(s).
For those who are without a space after Community Room Selection:
• Priority applicants who do not select a space at their applied-forcommunity during Community room Selection can select from any
remaining spaces at other communities during All Campus Room Selection
on Thursday, May 21st.
• Once the online room selection process ends, beginning Friday, May 22nd
and continuing throughout the summer, the Housing Coordinator for each
community will assign any students who have not yet placed themselves to
rooms or apartments as spaces become available
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Res Hall Options
At Crown/Merrill
Take advantage of the
Rate Savers Option!
Continuing Students who file
during the Priority Housing
Application Period and opt
to stay in the residence halls
will pay the 2014-2015 rate!
Crown and Merrill both have
continuing students buildings
that offer single, double,
and triple room options.
Crown’s, Gauss building, and
Merrill’s, C and D dorms can
offer the convenience of a
residence hall environment
for continuing only students.
With more experienced staff
members and continuing
students only, it’s a perfect
option for students who want
to stay in the Residential
Halls.
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Apartment Options
2
Most apartments house six students in two rooms. A small number of
singles and doubles are available for seniors or transfer students.
The kitchen contains a gas stove and oven, full size refrigerator, pantry,
double stainless steel sink, and numerous cabinets for storage.
The living area is complete with oak tables and furniture, built in
bookshelves, a large sliding glass door, and a deck. The dining area has
a large oak table, chairs, and a large closet for storage. The bathroom
has a private shower area with a ventilation window, a private toilet
area with a window, and two sinks with mirrors and medicine cabinets.
All of the apartment living and dining areas face south for maximum
sun exposure and all bedrooms have windows on the east, west, or
south side for sun at some time during the day. Third floor apartments
have vaulted ceilings in the living, dining, and kitchen areas.
What Every Apartment Incudes
Living Room
floor lamps
chairs
couch
end tables
coffee table
cable port
carpet
deck
Closet
cleaning supplies
vacuum cleaner
Bedroom
(for each resident):
bed
desk
bookshelf
chair
overhead light
carpet
3 drawer dresser
and closet space
ethernet
connection
waste basket
curtains
Kitchen
stove
sink
overhead lights
refrigerator
table
6 chairs
pantry
recycling bins
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The guiding philosophy of our
Crown/Merrill apartments is one of
cooperative living with each roommate’s
participation playing a key role. You
are required to participate in the care of
your surroundings and maintain a quiet
residential environment in accordance
with courtesy/quiet hour policies.
Quarterly cleaning/safety inspections are
conducted of apartment common areas,
and a fire inspection is conducted during
the Winter Break.
C/M Apt Room Types
Quartet: 4 Single Bedrooms
Room Options:
Apartments come in a variety of
configurations to accommodate groups of 4,
5, or 6 people! Bedroom types include singles,
doubles and triples. The most common
configuration is the sextet.
Quintet: 1 Double & 1 Triple
Although the Crown/Merrill apartments
are divided between the two colleges, Crown
students can live with their Merrill friends.
Sextet: 1 Triple & 1 Triple
Note: Even though you may have your group
picked out, you should fill out the housing
application and questionnaire as thoroughly as
possible. You never know what the future holds,
and your roommate may decide mid-year to
transfer to another college or to go abroad on EAP.
Giving complete info will help housing staff match
roommates more accurately.
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Wait List Info
IF YOU DID NOT SELECT A SPACE
AND ARE ON THE WAIT LIST...
Students who do not have a space after Community Room Selection
(May 19th-20th) are strongly encouraged to participate in All Campus
Room Selection (May 21st). During All Campus Room Selecton, all
remaining open spaces across all campus communities will be made
available through the online selection process.
In the event that you are still on the waiting list as of May 22nd, here’s
a peek at what the summer assignment process looks like:
Housing will be offered to the first person on the wait list who “fits” the
space available (for example, a student who indicated they are willing to
take a substance-free floor).
Please note that since you have filed an application, the campus can
place you without notice into one of your ranked choices. If you wish
to cancel after being placed, you will need to do so in writing prior
to moving in. You will be billed for a prorated reservation fee, which
was deferred when you applied for the housing during the Housing
Application Filing Period. Read the UCSC Terms and Conditions for
more information.
Also, be sure we have your updated contact information for the summer
on the student portal. And check your UCSC email frequently!
13
Wait List Info
IF YOU’VE SELECTED A ROOM
AND WISH TO MOVE...
1) If you currently have a room and wish to swap within Crown or
Merrill fill out and submit the electronic form on the Crown/Merrill
website starting May 27th. Note that being on this list does not mean
you are guaranteed a reassignment.
2) In the summer as spaces become available, check your UCSC
email for offers from the Crown or Merrill Housing Office.
3) If you receive an offer, you have 3 business days to decide what
you wish to do. Please be aware that if you choose to cancel your
housing over the summer months, you will be charged a portion of
the deferred reservation fee. The amount is determined by when your
written cancellation notice is received.
Please note that based on the UCSC Terms and Conditions, we
can move you, if necessary, for us to accommodate our incoming
class. We will do our best to notify you of any changes and options
should that occur.
Room switches will be frozen in late September 2015. Once the
academic year begins, the wait list to change rooms will no longer
be used and any room switch requests will need to be first discussed
with your RA and CRE.
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Remember...
** The UCSC Housing contract is for the 2015-2016 academic
year unless you are leaving UCSC during the year.
** Contact the Disability Resource Center (DRC) for housing
accommodations for next year at drc.ucsc.edu as soon as possible.
** It is important to fill out the housing questionnaire
thoroughly and honestly. Your roommate(s) may change
throughout the year, and you may receive a new roommate at
any time.
** All residents in both the residence halls and apartments are
required to be on a meal plan.
** Parking for the apartments has an application process.Visit
ucsc.edu/taps for more info.
** If there are no apartments or res hall spaces available at
Crown or Merrill , you are strongly encouraged to participate
in All Campus Room Selection on May 21st. You may be able
to find a space at another college or housing facility. You can
also remain on the wait list as there is usually a lot of movement
over the summer months. Another option may be the Village or
University Town Center.
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College Policies
Here are some highlighted campus and
college policies...
ANIMAL/PETS
No pets (except fish in an aquarium 10 gallons
or smaller) are allowed in the College residential
community.
CANCELLATION OF HOUSING
The housing contract is binding for the entire
academic year. Request for termination
(cancellation) of the contract can only be
granted for the following conditions: if the
student graduates; if the student withdraws; if
the student is registered in a field study program
outside of Santa Cruz County; if the student
marries; or if the student receives special
College permission. Please see the UCSC Terms
and Conditions contract booklet for detailed
information on cancellation filing periods.
Failure to file during the Cancellation Period
will result in a fee.
FURNITURE
Furniture may not be removed from any
residence room/apartment or common area,
nor may it be placed outside on balconies or
patios. Students found in possession of furniture
other than what was assigned to their room/apt,
may be charged for disposal. Residents found
with dismantled furniture without College
permission will be charged for all costs related
to making the furniture safe (up to and including
replacement costs). Beds in the residence halls
at Crown or Merrill can be adjusted and still
remain safe. Please contact a Residential or
Maintenance Staff member if you are interested
in adjusting your bed.
GUESTS
* The Terms and Conditions states that
a student may have a guest stay in his or
her room/apartment for a maximum of
3 consecutive nights or 15 total nights per
academic year. Please clear all guests with
your roommate(s)/housemates and let your
RA know that you are going to be having
visitors. Any student providing housing for
guests in violation of this policy will be subject
to disciplinary action. Residents will be held
responsible for their guest’s actions.
MUSICAL INSTRUMENTS
* Musical instruments are allowed in the
residential facilities, but their use must
conform to established courtesy/quiet hour
policies.
* The playing of amplified instruments is
not permitted in the residential facilities. For
more information on scheduling practice space
for bands, please contact the Special Projects
Coordinator.
* A music practice room is available to
a limited number of students. If you are
interested in a key for the practice room, please
contact the Residential Education Office.
ROOM SWITCHING
Switching residential rooms is not an
automatic occurrence. If you are having
problems, roommate mediation with your
RA is always the first option presented to
roommates/housemates. If you are interested
in switching rooms, please speak to your RA
first. You may be referred to your Coordinator
for Residential Education. Your CRE
will work with your RA and the Housing
Coordinator to facilitate a change.
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UCSC Principles of
Community
The University of California, Santa Cruz, is committed to promoting and
protecting an environment that values and supports every person in an
atmosphere of civility, honesty, cooperation, professionalism, and fairness.
UCSC expects that every campus member will practice these Principles of
Community. We strive to be:
Diverse:•• We embrace diversity in all its forms; and we strive for an
inclusive community that fosters an open, enlightened, and pro-ductive
environment.
Open:•• We believe free exchange of ideas requires mutual respect and
consideration for our differences.
Purposeful:•• We are a participatory community united by shared
commitments to service society, preservation and advancement of
knowledge, and innovative teaching and learning.
Caring: ••We promote mutual respect, trust, and support to foster bonds that
strengthen the community.
Just: ••We are committed to due process; respect for individual dignity; and
equitable access to resources, recognition, and rewards.
Disciplined:•• We seek to advance common goals through reasonable and
realistic practices, procedures, and expectations.
Celebrative:•• We celebrate the heritage, achievements, and diversity of the
community and the uniqueness and contributions of our members.
We accept the responsibility to pursue these principles in an atmosphere
of personal and intellectual freedom, security, respect, civility, and mutual
support.
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