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SYDNEY 2015 - ENTRANT APPLICATION and INFORMATION
2015 – SYDNEY SHOWGROUNDS
Please note this is an application form only and not an entry form, all applications to display a vehicle must be submitted by the closing date of
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15 May, 2015. A notice of receipt will be sent to you upon receiving your application. Entries received after 15 May will be placed on a waiting
list and may not be accepted.
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Acceptance letters will be sent on the 1 of June 2015, notifying you if your vehicle has been selected to display at MotorEx in Sydney.
EXHIBITION
Exhibition category is specifically structured to accommodate vehicles that do not fit into any other Meguiar’s MotorEx category.
There is no set criteria, each vehicle will be assessed on its own merits. See website for more details www.motorex.com.au
ENTRY FEE and CLOSING DATE
Vehicles wishing to apply for entry into Exhibition Vehicles are required to fill out the application form in full and submit it
complete with payment, photos and signed Entrant Declaration (page 3 of this document). Application fee is $150.00 per vehicle. A
$50 discount will be applied to applications received before 13th March, 2015. Entries close 15th May, 2015. Entries received post
marked after this date will be treated as late entries and may not be accepted.
ACCEPTANCE AND DECLINE OF ENTRIES
Acceptance is at the discretion of the Organiser. Applications will only be considered if all criteria is met and your form is
completed in full. This includes; having the Entrant’s Declaration signed, payment enclosed and recent photographs of your vehicle
provided. Please supply several photographs of your vehicle highlighting feature areas. The Organiser reserves the right to decline
any entry without necessarily assigning a reason. Should this occur, a full refund of any monies paid will be returned. A notice of
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receipt will be forwarded to you upon receiving your application. Acceptance letters will be sent out on 1 June 2015 together with
your payment receipt.
VEHICLE DISPLAY LIMITATIONS
Entrants cannot use their vehicle display as a trade display. Information on the vehicle’s build and relevant suppliers are acceptable
but no commercial handouts or display material will be allowed. For trade display enquiries, please phone (02) 9737 9422 or send
an email to [email protected]. All entrants are required to display their vehicle to a high standard, highlighting the
features of the build.
POWER and DISPLAY SIZE
Power can be supplied to entrants as required for a cost of $35.00 per standard 10amp outlet. As the show falls under the Work
Cover classification of a building site, power can only be connected by a licensed electrician and all electrical leads must be tagged.
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The Organiser has arranged for Licensed Electricians to be on the premises throughout Bump-In (Friday 24 July, 2015) to connect
power and ensure all leads are tagged. (Additional cost for tagging is $10 per lead). The display space allocated to each individual
vehicle is 6m x 4m and each vehicle being displayed in a club or group is 5m x 3m. Please specify on page 3 if a different size is
required, additional charges may apply. Please advise your preferred number of viewing sides on your application form so that this
can be taken into consideration.
SHOW ADMISSION
ENTRY FORM CHECKLIST
Two weekend passes will be provided to Entrants for admission throughout the weekend. These passes are not transferable and
any entrant who loans their pass to any person to gain admission will be asked to pay full admission price. Limited Adult day passes
can be pre-purchased for the discounted price of $20.00 each.
ENTRY FORM
Thoroughly read the entire
Entrant Application form
before filling it out.
Complete Application Form
answering every section,
describing your car in detail
and don’t forget to sign the
Entrant’s Declaration
PHOTOS OF YOUR CAR
Photos of your car are
compulsory.
Entries that do not have
photos of the car will be
returned without
processing
NO PHOTOS OR PAYMENT
= NO ENTRY
PAYMENT METHODS
Direct Deposit or Credit Card
Westpac – MotorActive Pty Ltd
BSB: 032 326 – Acc: 15 3580
Reference: YOUR NAME
Credit Card Payments require
you to complete the Credit
Card Authorisation on page 3
SUBMIT COMPLETED ENTRY
Post your completed Entry Form with
Payment & Photos to:
MotorActive
Unit 35, Slough Business Park,
Holker Street
SILVERWATER NSW 2128
OR
Email to: [email protected]
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ENTRANT DETAILS
SURNAME: ............................................................................ FIRST NAME: .....................................................................
ADDRESS: ...........................................................................................................................................................................
SUBURB: ............................................................................... STATE: ............................ P/CODE: ..................................
PHONE: (H): ........................................... (W): .............................................. (MOBILE): .................................................
EMAIL: ...............................................................................................................................................................................
VEHICLE INFORMATION
MAKE: ........................................................ MODEL: ............................................................... YEAR: ...............................
COLOUR: ......................................................................... REGO NO: ...............................................................................
ENGINE DETAILS: ...............................................................................................................................................................
............................................................................................................................................................................................
............................................................................................................................................................................................
BODY MODIFICATIONS: .....................................................................................................................................................
............................................................................................................................................................................................
............................................................................................................................................................................................
PAINTWORK: .....................................................................................................................................................................
............................................................................................................................................................................................
............................................................................................................................................................................................
FINAL VEHICLE CLASSIFICATION WILL BE AT THE DISCRETION OF THE ORGANISER.
PHOTO’S OF VEHICLE MUST BE INCLUDED!
DISPLAY INFORMATION
How are you displaying your vehicle?
Individually
Combined
Club Display
Club Name or Combined With: .........................................................................................................................................
Club/Group Contact Name: ................................................................. Contact No.: ........................................................
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DISPLAY AREA
Standard size (per vehicle) when displayed individually is: 6m x 4m / Standard size (per vehicle) when displayed in a
group or club is: 5m x 3m. Larger display areas incur additional charges please contact us.
I require a display area that is ............ X .............. metres – Additional Charges Apply to any area over 6m x 4m
I would prefer to have:
1
Do you require a powered site:
2
sides of my vehicle easily viewable.
YES
NO
No. of 10amp outlets: .....................................................
PLEASE NOTE: Charges Apply – Please see below
PUBLIC LIABILITY INSURANCE: Please tick this option if you would like to purchase PLI from the Exhibitors Insurance Facility for this
event at a cost of $66.00 incl. GST. (Please ensure you read point 25 & 26 in our terms and conditions)
I would like to purchase Public Liability Insurance:
YES
NO
(Please refer to Page 5 for more info)
PAYMENT INFORMATION - Entry Fee Includes - Judging, Two Weekend Passes and a T-Shirt
Entry Fee:
$150.00 / $100.00
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$..............
(Entries received before 13 March $100, after this date is $150)
($35 per standard 10amp outlet)
Power / Electricity:
$35.00 ea.
$..............
Public Liability Insurance
$66.00
$..............
Free T-Shirt Size...............................................................
S
M
L
XL
XXL
Additional T-Shirts
$20.00 ea.
$ ................
S
M
L
XL
XXL
Adult Day Pass
$20.00 ea.
$ ................
Discounted Price (Limit of Four (4) per entrant)
Child Day Pass
$10.00 ea
$.............. .
Discounted Price (Aged 5-12)
$..............
* Please ensure payment is sent with this entry.
TOTAL AMOUNT ENCLOSED
CREDIT CARD AUTHORIZATION – If payment is by Credit Card, please fill in the following:
Card Number:………………………………………………………………………………………..Expiry Date:……………………….CCV #:……………………….
Card Name:………………………………………………………………….Signature:……………………………………………………………………………………….
Please provide your Bank Account details below to receive a refund if your entry is declined.
Bank:
Account Name:
BSB:
Account No:
INDEMNITY
In consideration of Bralson Pty Ltd trading as MotorActive accepting the Participation, the Participant indemnifies the Organiser (MotorActive) against all claims, losses, suits
and demands made against or suffered by MotorActive, by reason of any act or omission, by the Participant or its associates or vehicle under the control of the Participant.
The Participant agrees that to the extent to which any act or omission on their part, or on the part of their associates, may have contributed to any action found in any action
against MotorActive to be negligent shall be deemed to have been negligence for the purpose of any claim under this indemnity.
The Participant acknowledges that it is a condition of Participation that they waive any right to claim against MotorActive in connection, or in relation to the decisions or
directions of MotorActive staff and councillors, except to the extent that such negligence directly causes such loss or injury.
The Participant agrees to fully indemnify MotorActive and its associates, including Sydney Showground, for any loss or injury, or claim for compensation suffered by the
Participant, as a result of the actions of the Participant or its associates, to the extent that such actions may have contributed to such loss or injury.
Participants are liable for any damages to the building, its surrounds or other participants, entrants, trade stand property. MotorActive will not be held liable for any loss,
theft or damage to vehicles or goods. MotorActive reserves the right to cancel or refuse entry to any vehicle or person/s into the event where in their opinion, the participant
has displayed unacceptable behaviour or exposed the event to disrespect. Participants must be conversant with the rules and regulations of the Organiser and agree to be
bound by them. Participants must understand that the Organiser reserves the right to refuse entry without necessarily assigning a reason.
I have read and agree that I will comply with the terms and conditions of this event as outlined on page 4 of this document. Should my application be accepted I agree to pay
the total cost of participation as indicated on this page and acknowledge that once my application has been accepted, all monies paid are non-refundable.
ENTRANT’S DECLARATION
I ................................................................................................................................... have read the conditions of entry. I agree to follow and abide by all directions given by
the organisers. I agree that to enter Meguiar’s MotorEx 2015 in Sydney, I am doing so at my own risk and release the Organiser from any liability arising from any
circumstances whatsoever.
Signature:
Date:
POST YOUR COMPLETED APPLICATION TO: MOTORACTIVE, UNIT 35, SLOUGH BUSINESS PARK, HOLKER STREET, SILVERWATER NSW 2128
OR EMAIL TO: [email protected]
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EXHIBITION CONTRACT
A.
B.
C.
Bralson Pty Ltd, trading as MotorActive a company organised under the laws of Australia,
with Australian Business Number 15 050 094 650 (the “Organiser”) is conducting MotorEx
2015 at Sydney Showground, Sydney Showground, from Friday 24th to Sunday 26th July
2015 (the “Exhibition”).
The person or company identified as the entrant on page 2 (the “Entrant”) wishes to
participate in the Exhibition and has applied to the Organiser for the right to occupy space.
Upon acceptance of the Entrant’s application by the Organiser, a binding contract is made
between the Organiser and the Entrant on the date of acceptance of the application on the
terms and conditions set out below.
17.
TERMS AND CONDITIONS
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5.
6.
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11.
12.
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15.
16.
The Entrant requests that the Organiser licence the space specified in the official
application form to the Entrant for the period of the Exhibition and the Organiser has
agreed to grant such licence on the terms and conditions of this Exhibition Contract.
To have your Entrant Application considered and accepted, the Entrant must pay to the
Organiser the total cost of participation as specified on page three (3) of this document. If
the total specified amount is not included with this completed Application form, your
application will not be considered. Nor will this Application be considered unless the
Entrant’s Declaration (page 3) is signed. Once your application is accepted (*Note:
acceptance letters will be sent from June 1st, 2015), the entrant shall not be entitled to a
refund of any monies paid in respect of this Exhibition Contract. If your application is
declined, a full refund of any monies paid will be returned.
If the Entrant wishes to cancel its participation in the Exhibition or reduce the size of its
allocated space, written notice must be given in writing to the Organiser. In the event of
such cancellation or reduction in size, the Organiser is entitled to a withdrawal fee equal to
the amount of all monies paid. The withdrawal fee is a genuine pre-estimate of costs, loss
and damage incurred by the Organiser as a result of the Entrant’s withdrawal. Payment to
the Organiser from the Entrant for any allocated space that has been reduced in size
cannot be offset against future payments.
The Entrant must use the Entrant’s space only for the display of vehicles. The vehicle and
display material must be contained within the Entrant’s space. No Company, products,
goods or services will be advertised, promoted or sold from the entrant’s allocated space
without the prior consent of the Organiser.
The Entrant must comply with all requirements and procedures described or referred to in
the Acceptance Notification issued by the Organiser prior to the holding of the Exhibition,
and all directions or instructions issued by the Organiser in relation to the Exhibition or the
performance of this Exhibition Contract.
If the Entrant proposes to use Promotional Models during the Exhibition, prior consent of
the Organiser is required. A Model release Form must be completed by each model.
The Entrant must not damage the floor of the Exhibition venue that is occupied by the
Entrant, or any walls of the Exhibition venue that adjoin the Entrant’s space.
The Entrant must comply with all laws applicable to the holding of the Exhibition, including
all rules and regulations stipulated by the Exhibition venue and any other regulatory body
that exercises control over the Exhibition.
The Entrant must keep clean and tidy the space allocated to the Entrant to the satisfaction
of the Organiser.
No lottery, raffle, guessing game, game of chance or side-show shall be conducted by the
Entrant in its allocated space without the prior consent of the Organiser.
The Entrant must not make use of any microphone, sound amplification or musical
instrument without the prior consent of the Organiser.
No electrical work may be undertaken by or on behalf of an Entrant without the prior
consent of the Organiser, which consent will only be granted on the basis that the work is
performed by a qualified electrical contractor approved by the Organiser.
The Organiser may, in its absolute discretion, refuse an Entrant application, cancel an
Exhibition Contract, relocate an Entrant’s allotted area or amend the Exhibition floor plan
at any time, in the interests of maximising the success of the Exhibition.
The Organiser may, in its absolute discretion, postpone or change the dates for the
holding of the Exhibition, shorten or lengthen the duration of the Exhibition, change the
hours during which the Exhibition is open to visitors or change the venue of the Exhibition.
The Organiser may require the Entrant to remove or stop any display or demonstration
which, in the opinion of the Organiser, is creating a disturbance to the Exhibition or is
unlawful.
The Organiser does not warrant or guarantee and specifically excludes any liability to the
Entrant in relation to:
a.
any difference between the estimated and actual number of visitors to the Exhibition;
b.
any difference between the estimated and actual number of exhibitors or sponsors,
or the identity of exhibitors or sponsors at the Exhibition;
c.
timeliness or quality of services, or failure or deficiency in the provision of services,
that are the responsibility of the Exhibition venue and its appointed contractors;
d.
cancellation, postponement, part time opening or relocation of the Exhibition;
e.
cancellation, postponement, part time opening or relocation of any conference,
seminar or speaker program that is scheduled to run in conjunction with the
Exhibition, or the failure of any particular speaker to appear at the Exhibition or
related conference, seminar or speaker program;
f.
any event or circumstances outside the Organiser’s control which impacts upon,
prevents or limits the operation of the Exhibition or the performance of the
Organiser’s obligations under this Exhibition Contract.
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The Organiser:
a.
excludes all terms implied by law to the extent permitted by law;
b.
excludes liability for injury to or death of any person, damage to any Entrant property,
and any indirect, special, economic or consequential loss or damage or loss of
revenue, profits, goodwill, bargain or opportunities or loss of anticipated savings
incurred or suffered by the Entrant; and
c.
limits its aggregate liability to an amount that does not exceed the total amount
payable by the Entrant under this Exhibition Contract, in respect of the Organiser’s
liability under or in relation to this Exhibition Contract, the Entrant’s participation in
the Exhibition, the performance of this Exhibition Contract or any activity
contemplated by this Exhibition Contract, whether for breach of contract, tort
(including without limitation negligence) or under any statute or otherwise.
The Entrant indemnifies the Organiser against all claims, damages, losses and costs that
the Organiser may in any way be subject to as a result of any loss or injury arising to any
person, including other Entrants, members of the public, Exhibition staff, agents and
contractors howsoever caused arising out of any act or default of the Entrant (including its
officers, employees and agents) in connection with its participation in the Exhibition.
The Organiser will not be liable to the Entrant for any loss suffered, nor be in default under
this Exhibition Contract for any delay, failure or interruption resulting directly or indirectly
from industrial action, blackouts, fire, war, terrorism, epidemic, civil or military unrest,
explosions, earthquakes, floods, labour disputes, acts of God or any other event or cause
beyond the control of the Organiser, or if the attendance at the Exhibition is adversely
impacted by any of the events or causes nominated by this clause. In all such
circumstances the Organiser shall be entitled to retain all moneys paid by the Entrant.
The Entrant must complete all exhibits by 8.00pm, 24th July 2015 and must remove all
exhibits and other materials from the Exhibition venue by 10pm 26th July, 2015.
If the Entrant wishes to display any material above 2.4 metres, the Entrant must submit
design plans to the Organiser for approval at least 30 days prior to the commencement of
the Exhibition.
All products and equipment to be exhibited must be insured by the Entrant and the
Organiser will not be responsible for, and expressly excludes liability for, any loss or
damage to such products and equipment.
The Entrant agrees that none of the rights and benefits granted to it by the Organiser shall
be capable of assignment and that it will not without the written consent of the Organiser
allow any other person or company to occupy any part of the space taken by the Entrant
pursuant to this Exhibition Contract.
The Organiser may, at any time, assign or otherwise deal with any of its rights under this
Exhibition Contract by giving written notice to the Entrant.
The Entrant is advised to effect and maintain for the duration of the Exhibition (including
move-in and move-out) public liability insurance with a reputable company as per the
information sheet provided. Should the entrant elect to take public liability insurance from
the Organiser’s insurance brokers outlined on page 5 of this document, this must be
requested and paid prior to 3rd July 2015.
The Public Liability Insurance offered on page 5 of this document is underwritten by QBE
Insurance (Australia) Limited through Business Insurance Australia P/L (BIA) as an
authorised representative of Ausure Insurance Brokers P/L Australian Financial Services
Licence number 238433. In arranging this insurance BIA will receive a fee. BIA is also
required to provide you with a Financial Services Guide which may be accessed via their
website: www.businsaust.com.au. The level of cover is $20,000,000 for any one
occurrence and excludes product liability. Cover commences from Bump-In (Friday 24th
July, 2015) and ceases at the conclusion of Bump-Out (Sunday 26th July, 2015).
The Entrant consents, under all relevant privacy legislation, to the disclosure of all Entrant
contact information (such as your name, and email address) to sponsors of the event, for
the purpose of informing you of relevant products, services and events that are associated
with the Sponsor and its related bodies corporate.
The Entrant consents, under all relevant privacy legislation, to the disclosure of all Entrant
contact information to contractors that are appointed by the Organiser to assist with the
organisation of the Exhibition, and the use of the Entrant contact information by the
Organiser for the purpose of informing you of other products, services and events that are
promoted by the Organiser and its related bodies corporate. If you would like to gain
access to the information the Organiser holds about you, or if you do not wish the
information to be used in this way, please contact the Organiser’s privacy officer at the
Organiser address: MotorActive, Unit 35, Slough Business Park, Holker Street, Silverwater
NSW 2128..
This Exhibition Contract is governed by the laws applicable in New South Wales, Australia
and both the Entrant and the Organiser submit to the exclusive jurisdiction of the courts of
New South Wales, Australia.
Waiver of a breach of this Exhibition Contract or of any rights created by or arising by
virtue of a default under this Exhibition Contract must be in writing and signed by the party
granting the waiver.
Variation of any term of the Exhibition Contract must be in writing and signed by the
parties.
All warranties and indemnities survive termination of this Exhibition Contract.
No statement or representation about the Exhibition or otherwise concerning the subject
matter of this Exhibition Contract may be relied upon by the Entrant unless expressly set
out in these terms and conditions.
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INSURANCE - ARE YOU COVERED??
Thanks for considering entering MotorEx 2015. We look forward to your vehicle’s possible inclusion in Australia’s premier event. We
have prepared the following to help understand the insurance implications that exist for all entrants and their vehicle/s being displayed
at MotorEx.
1) Your vehicle (Property)
It is your responsibility to insure your own property. There are a number of insurers providing specialist car enthusiast cover for
vehicles of all types and standards. You should check with your insurer as to the extent of coverage that may currently exist on your
vehicle. Should you choose not to insure your vehicle please note that the Organiser is not responsible for any damage it may sustain
at MotorEx.
2) Public Liability
Your vehicle or display may cause injury or damage to others (or their property) during the course of MotorEx 2015. Public Liability
insurance may offer you protection should such claims arise.
Some issues to consider in deciding whether you should arrange a Public liability policy include:Is Your Vehicle Registered?
If your vehicle is registered, it will have a Compulsory Third Party bodily injury cover (CTP Green Slip/TAC Premium). This will cover you
for bodily injury claims arising from the use of the vehicle. It does not cover you for claims for Property Damage, nor does it cover you
for claims when the vehicle is on display and/or circumstances not directly involving the vehicle (eg: part of your vehicle’s display
falls and injures a person or damages their property).
Is Your Vehicle Unregistered?
You have no cover for bodily injury to third parties arising from the use of the vehicle. The other matters above also apply.
Your liability for things unrelated to the use of the car: Common Law holds you responsible if you, or your property causes bodily injury
or damage to the property of others. As a MotorEx entrant this includes events such as someone slipping over within your display zone
causing bodily injury or damage to their property.
Should I Purchase Public Liability Insurance?
The Organisers of MotorEx have arranged for an Exhibitors and Entrants Public Liability insurance facility through which you may
choose to purchase insurance cover. This cover is not automatically provided. It is a facility available to MotorEx entrants. You may
choose to avail yourself of this facility and purchase cover at your option and expense.
The policy that has been arranged for your consideration provides automatic protection for you should your vehicle be unregistered, as
long as it is not on a public road (where the law requires it must be registered),and also for liability for things unrelated to the use of
your car (as described above), from Bump-In to Bump-Out.
Please note that this Public Liability policy does not cover damage to your vehicle itself, as this Public Liability policy is not a
comprehensive motor vehicle insurance policy.
If you would like to know more about these issues and the cover available, please feel free to contact Andrew Herrett of Business
Insurance Australia P/L on (02) 9635 9800.
There are obviously terms and conditions which apply to all insurance policies. The cover available through this facility is no different. A
full policy wording is available prior to purchase for your review. Please also read the Terms and Conditions on page 4 of this document
in relation to insurance.
Kind regards
Andrew Herrett ANZIIF (Assoc) CIP
Business Insurance Australia Pty Ltd
PO BOX W299
WESTFIELD PARRAMATTA NSW 2150
Phone – (02) 9635 9800
Fax – (02) 9635 8800 Authorised Representatives of
- Ausure Insurance Brokers P/L (Australian Financial Services Licence No: 238433)