INDEX
PAGE
1. APPLICATION TO PARTICIPATE
2
2. REGISTRATION DETAILS
2
3 BOOTH HEIGHT
2
4. BOOTH SPECIFICATION
3
5. MODE OF PAYMENT
4
6. CANCELLATION POLICY
5
7. BOOTH SET UP AND CONSTRUCTION REGULATIONS
5
8. INSURANCE
6
9. MANNING OF BOOTH AND CONDUCT OF BOOTH PERSONNEL
10. SUB LET/SUB – LEASING
11. CODE OF BUSINESS ETHICS
12. PROMOTIONAL ACTIVITIES
13. HANDOVER OF EXHIBITION VENUE
14 EXHIBITION HOURS
15. SAFETY AND SECURITY MEASURES
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6
7
7
7
7
8-9
16. NON COMPLIANCE
10
17. RIGHT TO CANCEL, POSTPONE OR SHORTEN THE EVENT
10
18. RIGHTS OF OFFICIAL SPONSORS
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1. APPLICATON TO PARTICIPATE
Applications are to be submitted on the Official Exhibitor Registration Form accompanied by
Full Payment.
Full payment consists of:
a. Exhibition Space Rental Fee
b. Refundable Security Deposit (IF applicable)
2. REGISTRATION DETAILS

Standard Shell: RM 7,500 Per 9 SQM Booth.

Raw Space:
metres.

Double Decker Upgraded Standard Shell Scheme (8M x 7m): RM80,000
RM 615.00 Per SQM with minimum space to be purchased at 18 sq
The standard 8m X 7m double decker booth as per attached design with all
structure in painted finish is inclusive of the following:
1)
2)
3)
4)
5)
6)
7)
8)
9)
8m x 7m Single colour needle punch carpet
1 nos. of low round table
3 nos. of black leather arm chair
1 nos. of 1m H information counter
1 nos. of barstool
2 nos. of waste paper basket
2 nos. of company name (as per design)
8 nos. of fluorescent tube
5 nos. of 13Amp Power Point
The cost is inclusive of design, build, dismantle and submission of Engineer’s
approval and Exhibition rental space .
 EARLY BIRD DISCOUNT of 8% is applicable IF applications are received by March
31st 2015 for Standard Shell & Raw Space Booths only.
 LOYALTY DISCOUNT of 5% is applicable to any organization/company that had
participated in any previous Muslim World Biz/OIC World Biz Exhibition or Conference.
 Double Decker Booths are allowed to be built in Halls 4, 2 & 1 at the Centre Row with
maximum height of 6 metres. Exhibitors must take an island of 10 or 12 booths to
qualify to build Double Decker Booths depending on the Hall. An Exhibitor intending to
do Double Decker Booths must submit their registration form and indicate as such.
An additional 30% will be charged based on the total space taken
Maximum space allowed on the top deck is 50% of total space taken
depending on technical specifications and safety factors.
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3. BOOTH HEIGHT
Hall 4 Maximum Booth Height is 4.0 Metres (Island Booths in the Centre).Specified
areas with lower ceiling shall be at 3.0 M Height.
Hall 3 Maximum Booth Height is 3.0M (hall 3 has low ceiling height)
Hall 2 Maximum Booth Height is 4.0 Metres (Island Booths in the Centre)
Maximum Booth Height for Perimeter Booths is 3M (except those located
directly at air-con duct area whereby maximum booth height is restricted to 2.5M
to prevent blocking of air flow)
Hall 1 Maximum Booth Height is 5.0 Metres for island booth
Maximum Booth Height under Mezzanine area is 4 metres
Hall 1M Maximum Booth Height is 4.0 Metres
4. BOOTH SPECIFICATION
Specifications of Standard Shell Scheme Booth:
Standard Shell Scheme booth (9 m²) contains:
White laminated finished rear and dividing
wall partition of 2.44m Ht (where applicable);
Overhead fascia panel c/w company name
and stand number;
Single color needle punch carpet flooring of
booth area;
2 nos. of spotlight/fluorescent light and 1
no. of 13 amp single phase electrical power
point
 1 information desk/round table & 2 chairs
Upgraded Standard Shell Scheme Double Deck Booth (56sqm)
Double deck booth contains:
a.FLOORING
-Single color needle punch carpet for booth interior only.
b. STRUCTURE
-01 unit of upper deck (approx. 25m²) supported by 04 units of round pillars as per design c/w
wooden railings and metal handrail, side wall panel.
-01 unit of staircase as per design come with needle punch carpet flooring and metal barrister.
-01 unit of approx. 14m (W) x 5m (H) arch as per design consists of poster panel and overhead fascia
board.
c. GRAPHIC
- 02 sets of sticker cut out logos for the fascia board
- 04 no. of inkjet sticker poster on poster panel
*Note: Ready-to-print images/artwork is to be provided by Exhibitor in high resolution files.
 A minimum security deposit amount of RM500 per 9sqm is applicable up to a maximum
of RM5,000 for 90sqm or more of exhibition space rented to be payable to Main
Contractor PICO International (M) Sdn Bhd.
5. MODE OF PAYMENT
i.
Payments in the form of cheques shall be made payable to OIC International
Business Centre Sdn Bhd.
ii. Direct transfer of payment into OIC International Business Centre Sdn Bhd.
bank account is acceptable. The bank account details are listed below. A fax copy
of the payment transaction slip is required by the Organizer to confirm your
registration.
Name of Account
: OIC INTERNATIONAL BUSINESS CENTRE SDN BHD
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Account No
: 8002560418
Name of Bank
: CIMB Bank Berhad
Branch
: Taman Seri Gombak, Selangor
Branch Address
: 2 Jalan Sg. 1⁄2, Taman Sri Gombak. 68100 Batu Caves, Selangor
Bank Swift Code
: CIBBMYKL
6. CANCELLATION POLICY
A 30% cancellation charge shall be applicable upon cancellation within 60 days upon
submission. If cancellation is within 30 days from event date no refund shall be
applicable and any refund shall be at the sole discretion of the Organizer.
7. BOOTH SET UP & CONSTRUCTION REGULATIONS
A. All booths regardless of whether they are space booths or shell schemes must be
carpeted
B. All booths must comply to the maximum booth height requirement.
C. The wall must be back clad, lighted & decorated on both sides to present a clean
appearance from walkways and adjoining stands. Exhibitors must ensure that a
plain solid wall shall not be visible from the aisle.
D. Booth designs must be submitted to the Organizer by 28 September 2015. Failure
to submit booth design for approval by the said dateline may result in the exhibitor
being disallowed from participation in the event.
No nailing or drilling will be allowed. If you require assistance in hanging or
displaying your exhibits, please consult the Official Main Contractor. No painting
or wall papering on the shell scheme booth panels is allowed. Exhibitors who wish
to have the panel painted must inform the Main Contractor who will provide
quotations on request. No financial credit will be given for any shell scheme
package item not utilized.
E Official Main Contractor is PICO International (M) Sdn Bhd. All electrical wiring
and connections are to be done by the Official Contractor only for safety reasons.
The Organizer reserves the right to stop all activities of an Exhibitor should it deem
that electrical rules & regulations have been breached.
F. An Exhibitor may employ their own contractor to design and construct their booth
but the contractor must be registered and be an approved contractor by the Putra
World Trade Centre (PWTC), Kuala Lumpur.
G. All contractors must clean the booths and remove all construction debris before hall
closing time on build-up day.
H. Before a contractor is permitted to start work, either the contractor or the Exhibitor
is required to place a refundable Performance Bond of RM50.00 per sq. metre
(minimum levy of RM900 and maximum of RM5,000) with the Official Contractor
and sign an undertaking to guarantee conduct, proper schedule of production and
observance of the Exhibition and the Hall Regulations.
I. Only when this Performance Bond is placed and the undertaking signed, will the
contractor be allowed to bring in materials into the halls to commence work.
J. Provided no damage is caused during build-up, fair days and teardown, the Bond
shall be returned to the contractor/Exhibitor, in full within 30 days of the
completion of the exhibition by the Official Main Contractor
K. All contractors are required to pay a non-refundable administration fee of RM10.00
per sq metre (minimum levy of RM100.00 up to a maximum of RM500) to the
Official Contractor.
L. CONTRACTOR BADGES at RM10.00 each, can be purchased from the organizer.
Contractor Badges are VALID ONLY for BUILD-UP and TEAR DOWN Days and
NOT during the Exhibition Days of 27-30 October 2015 between 10a.m – 6.p.m.
M. EXHIBITOR’S BADGES shall be at RM10 per badge. Exhibitor’s shall be provided
with 3 Exhibitor badges on an FOC basis for every 9sqm of booth space rented.
8.
INSURANCE
Exhibitors are encouraged to purchase their own insurance to cover their valuables and
staff on duty although the event organiser has insurance coverage for the event.
9.
MANNING OF BOOTH AND CONDUCT OF BOOTH PERSONNEL
Exhibition booths must be operational and manned during the stated operation hours of
the event.
All activities of the Exhibitors must be confined within the exhibition booth space unless
approved otherwise by the Organizer.
PWTC prohibits any outside food or drinks to be brought into the exhibition venue.
Food & drinks are to be purchased at the cafes set up at PWTC.
Neither fittings, displays or self-adhesive stickers/signs may be attached in the
exhibition halls nor any item be nailed, screwed, drilled, glued, stuck on using self
adhesive or double-sided tape, or punched onto the floor, walls, pillars, ceilings or any
part of the exhibition halls.
No nailing, drilling, the use of double-sided tapes, painting or wallpapering is allowed
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on the shell scheme fittings.
10.
SUB LET/SUB - LEASING
Exhibitors must not sublet, assign or subcontract in whole or any part of their booth /
space without prior written approval of the Event Organizer
11.
CODE OF BUSINESS ETHICS
i)
Exhibitors are to conduct their business in an orderly manner so as not to create
unhealthy practices that may be detrimental to the exhibition as a whole. Exhibitors are
to be Professionally attired as this is a Trade Exhibition and International Conference.
No round neck T-shirts, shorts pants, slippers are allowed.
ii)
Children below 18 years of Age are strictly prohibited from the Event and exhibitors are
not to have children employed / sitting or working in their booths at any time during
the operational hours of the Exhibition.
12.
PROMOTIONAL ACTIVITIES
i) Exhibitors and their staff and agents are not allowed to distribute flyers, pamphlets,
brochures, any and all types of forms and or any promotional items or conduct any
surveys or gather any form of leads or canvass for business at entrances, public
passageways, common areas. These can ONLY be done within the confines of your own
booth area.
ii) Exhibition booths must be fully staffed and operational throughout the operating hours
of the Exhibition. No exhibitor is allowed to dismantle their booth or leave their booth
unmanned or unattended while the exhibition is in progress.
iii) Exhibitors may use their PA/sound system but must ensure the volume is kept at an
acceptable level and is not disruptive to the immediate neighbours. The Organizer has
the right to stop the use of the PA system if in the opinion of the Organizer, the PA
system is disruptive to the conducting of business by the immediate neighbours.
13.
HANDOVER OF EXHIBITION VENUE
The exhibition venue is to be handed over to PWTC on 30 October 2015. Tear Down
shall be from 6.00p.m – 12 midnight on 30th October 2015.As such, all exhibitors are to
ensure all materials, booths and exhibits must be removed during this time period. Any
materials not removed will be removed by the Official Main Contractor and the cost
shall be billed to the said exhibitor.
14.
EXHIBITION HOURS
BUILD-UP:
25 & 26 October 2015 - Official Main Contractor – Pico International
26 October 2015 from 9.am -2.00p.m - All other Contractors
26 October 2015 from 2.00p.m – 8.00p.m – Exhibitors move in and Set Up.
NOTE: Any contractor requiring additional time for build-up should liaise directly with
the Official Main Contractor
TEAR DOWN:
30 October 2015
6.00p.m – 12 midnight
EVENT OPERATION HOURS:
27-30 October 2015 10.AM – 6.00P.M
15. SAFETY AND SECURITY MEASURES
To ensure Everyone’s Safety and Security, exhibitors are requested to commit to
collaborating with the organiser in observing the following guidelines:
• Your safety and security and that or the visitors is our foremost consideration.
Accordingly, please bear in mind the following Practical Safety and Security
Recommendations and locate the emergency exits, alarms and fire-fighting
equipment that are nearest to your booth(s).
• Do not forget that the Exhibition Centre, as in any other public place, is not free
from the ‘activities’ of thieves and pickpockets that mingle amongst our visitors.
• Before concluding the decoration of your booth(s), check that the locks on
your storerooms, cabinets and showcases, are tightly secured, and so on.
• Remember that the times of maximum security risk for your belongings are the
days of exhibition goods’ entrance and removal and the clearance period at the end
of each fair session.
• Before leaving your booth(s):
• Place the objects that you consider to be of greatest value or the easiest to be
stolen, due to their size or interest (like portable computers, small LCD displays,
jewellery, photographic or video cameras, etc.), under suitable lock and key. It is
accepted, especially at night-time, that the type of storeroom that is built up for
exhibition purposes is NOT a security vault.
• During Exhibition:
• Assign each of your fellow exhibitor a specific observation point at your booths;
especially those with many booths.
• Do not lose sight of your valuable exhibition objects.
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• Do not leave any personal items (laptops, mobile phones, etc.) on desks,
counters, chairs, etc. It is advisable to leave these objects inside your booth
• Keep your storeroom doors shut.
• Take special precaution at mealtimes and do not leave your booth(s) unattended.
• If you are the victim of an offence, let the Organizer know immediately so we can
assist you accordingly.
IMPORTANT NOTE: While we take available measures to protect your
exhibition goods, please remember that you are fully accountable for the
safety and security of your booth(s), goods and all other belongings.
FLOOD SITUATION
In the event a flood situation arises, please do not panic but follow the following
guidelines:
•
Alert the Organizer immediately.
•
Exhibitors in Hall 3 must cooperate to stop visitors from going down to Hall 1
and Hall 2.
•
Exhibitors in Hall 1 and Hall 2 must cooperate to divert visitors (first) and
exhibitors (in an orderly manner) to the Jalan Ipoh exit in the event that the
water flows into Hall 2 first and then the Linkway and Hall 1.
•
Those nearest to the link-bridge will proceed in an orderly manner to Hall 3.
FIRE SITUATION
In the event a fire is discovered, please do not panic but follow the following guidelines:
•
Locate the nearest fire extinguisher and try to put out the fire and alert the
Organizer immediately.
•
If the fire is ‘out of control’ and an evacuation is necessary, alert the Organizer
and proceed orderly to the emergency exits away from the fire. (Emergency
Number +603-4044 1994).
•
Depending on where the fire is located, the Exhibitors and the visitors must
cooperate and listen to the instruction of the Organizer and the PWTC security
officers.
•
Upon arrival of the Official Fire Response Team, they will supersede all
instructions.
HALL DUTY OFFICERS
Please note that personnel from the Organizer as well as security, volunteers and staff
would be stationed in each Hall and at strategic locations for your assistance. Please
take the effort to know them for ease of contact and in the event of an emergency.
Help us to help you!
16. NON – COMPLIANCE
Non-compliance to any of the stipulated Terms & Conditions of the Exhibition may result in
the:
A) Forfeiture of Security Deposit and/or
B) Suspension of Exhibitor from Participating in Future Events
17.
RIGHT TO CANCEL, POSTPONE OR SHORTEN THE EVENT
The Organizer reserves the right to cancel or shorten the EVENT due to any
unforeseen circumstances, which may or may not be under the control of the
Organizer.
18.
RIGHTS OF OFFICIAL SPONSORS
The Organizer shall protect the rights, interests and privileges of the official sponsors of
the EVENT and Exhibitors are advised NOT to have any joint promotions with any direct
competitors of the Official Sponsors of the EVENT.
NOTE: THE ABOVE RULES & REGULATIONS ARE NOT EXHAUSTIVE OR FINAL.
THE ORGANIZER RESERVES THE RIGHT TO ADD OR AMEND AS IT
DEEMS APPROPRIATE TO MANAGE THE EVENT.
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